district team training seminar opening plenary session
DESCRIPTION
District Team Training Seminar Opening Plenary Session. RI Theme. Insert the Annual RI theme here. District Goals. Insert district goals here. District Administration. Insert information about district administration here. Communication Plan. Responsibility for communication - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/1.jpg)
District Team District Team Training Seminar Training Seminar
Opening Plenary SessionOpening Plenary Session
![Page 2: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/2.jpg)
2 District XXXX
District Team Training Seminar
RI ThemeRI Theme
• Insert the Annual RI theme here.
![Page 3: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/3.jpg)
3 District XXXX
District Team Training Seminar
District GoalsDistrict Goals
• Insert district goals here.
![Page 4: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/4.jpg)
4 District XXXX
District Team Training Seminar
District AdministrationDistrict Administration
• Insert information about district administration here.
![Page 5: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/5.jpg)
5 District XXXX
District Team Training Seminar
Communication PlanCommunication Plan
• Responsibility for communication
• Frequency of communication
• Content of communication
• Methods of communication
![Page 6: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/6.jpg)
Session 1Session 1
Role and ResponsibilitiesRole and Responsibilities
![Page 7: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/7.jpg)
7 District XXXX
District Team Training Seminar
Learning Objectives Learning Objectives
• Define the role and responsibilities of assistant governors.
• Identify important relationships at the club and district levels.
• Formulate examples of effective goals.
• Apply the elements of an effective club to support Rotary clubs.
![Page 8: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/8.jpg)
8 District XXXX
District Team Training Seminar
Rotary LeadersRotary Leaders
District leaders
• District governor
• District governor-elect
• District governor-nominee
• District committees
• Other assistant governors
Club leaders
• Club presidents
• Club secretaries
• Club committee chairs
• Club-level trainers
![Page 9: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/9.jpg)
9 District XXXX
District Team Training Seminar
District ResponsibilitiesDistrict Responsibilities
• Assist in developing district goals.
• Coordinate the governor’s official visit with clubs.
• Communicate clubs’ strengths, weaknesses, and progress toward goals.
• Attend district meetings.
• Participate in Rotary Foundation programs, events, and fundraising.
• Help develop future district leaders.
![Page 10: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/10.jpg)
10 District XXXX
District Team Training Seminar
Club ResponsibilitiesClub Responsibilities
• Help presidents-elect develop effective goals.
• Visit clubs at least four times a year.
• Monitor the progress of each club’s service projects.
• Encourage club leaders to attend district meetings.
• Motivate clubs to follow through on the governor’s requests.
• Assist clubs in planning and scheduling the governor’s official visit and attend all related club assemblies.
• Coordinate training with the appropriate district committee.
![Page 11: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/11.jpg)
11 District XXXX
District Team Training Seminar
Effective GoalsEffective Goals
• Shared
• Measurable
• Challenging
• Achievable
• Time specific
![Page 12: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/12.jpg)
12 District XXXX
District Team Training Seminar
![Page 13: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/13.jpg)
Session 2Session 2
Working with Clubs under Working with Clubs under the Club Leadership Planthe Club Leadership Plan
![Page 14: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/14.jpg)
14 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Identify the role of the assistant governor within the Club Leadership Plan.
• List ways you can help clubs operate effectively.
• Understand your administrative requirements in supporting clubs.
![Page 15: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/15.jpg)
15 District XXXX
District Team Training Seminar
Club Leadership PlanClub Leadership Plan
• Develop long-range goals
• Set annual goals
• Conduct club assemblies
• Ensure clear communication
• Provide continuity in leadership
• Amend club bylaws to reflect practices
• Increase fellowship
• Ensure every member is active
• Develop a training plan
![Page 16: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/16.jpg)
16 District XXXX
District Team Training Seminar
Club CommitteesClub Committees
• Club Administration
• Membership
• Public Relations
• Service Projects
• The Rotary Foundation
![Page 17: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/17.jpg)
17 District XXXX
District Team Training Seminar
GoalsGoals
• Before the start of the Rotary year, assistant governors should help clubs set annual goals.
• These goals should address elements of an effective club and should support the club’s long-range plans.
![Page 18: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/18.jpg)
18 District XXXX
District Team Training Seminar
Planning Guide for Effective Planning Guide for Effective Rotary ClubsRotary Clubs
• Tool that helps clubs establish realistic goals
• Contains assessment and goal-setting sections for major areas of club operations
• Includes strategies to achieve goals
![Page 19: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/19.jpg)
19 District XXXX
District Team Training Seminar
Memo of Club VisitMemo of Club Visit
• Tool for district leaders to assess club effectiveness
• Final version serves as an official record of a club’s annual progress
• Based on the elements of an effective club
![Page 20: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/20.jpg)
20 District XXXX
District Team Training Seminar
Minimum Standards for ClubsMinimum Standards for Clubs
• Pays per capita dues to RI
• Meets regularly
• Ensures that members subscribe to appropriate magazines
• Implements service projects
• Accepts the visit of the governor or assistant governor
• Maintains appropriate liability insurance
![Page 21: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/21.jpg)
21 District XXXX
District Team Training Seminar
Club VisitClub Visit
Focuses on:
• Assessing a club’s progress toward its goals and the strategies being used to achieve those goals
• Suggesting practical solutions to problems challenging the club
![Page 22: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/22.jpg)
22 District XXXX
District Team Training Seminar
Official VisitOfficial Visit
Focuses on:
• Motivating club members to participate in service projects
• Reviewing the status of the Club Leadership Plan
• Bringing attention to important Rotary issues
• Paying special attention to new, weak, and struggling clubs
• Personally recognizing outstanding club projects and the contributions of individual Rotarians
![Page 23: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/23.jpg)
Session 3Session 3
ResourcesResources
![Page 24: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/24.jpg)
24 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Identify resources available for supporting clubs in the district.
• Advise clubs on how to access resources.
![Page 25: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/25.jpg)
25 District XXXX
District Team Training Seminar
Club ResourcesClub Resources
• Club officers and other club members
• Past club leaders
• Club members’ spouses and families
• Rotary partners in service (Rotaract, Interact, Rotary Community Corps)
• Leaders and members of other community service organizations
![Page 26: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/26.jpg)
26 District XXXX
District Team Training Seminar
Meetings for Club MembersMeetings for Club Members
• Presidents-elect training seminar (PETS)
• District assembly
• District conference
• District leadership seminar
• District membership seminar
• District Rotary Foundation seminar
![Page 27: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/27.jpg)
27 District XXXX
District Team Training Seminar
District ResourcesDistrict Resources
• District committee members
• District governor
• District governor-elect
• District governor-nominee
• Fellow assistant governors
• Past district leaders
![Page 28: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/28.jpg)
28 District XXXX
District Team Training Seminar
RI and Foundation ResourcesRI and Foundation Resources
• Official Directory
• RI Catalog
• Manual of Procedure
• The Rotarian or Rotary regional magazines
• Rotary World
• RI Web site
![Page 29: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/29.jpg)
Session 1Session 1
Role and ResponsibilitiesRole and Responsibilities
![Page 30: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/30.jpg)
30 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Define the role and responsibilities of district committees.
• Define the role and responsibilities of the district committee chair.
• Identify key relationships at the club and district levels.
• Apply the elements of an effective club to support Rotary clubs.
![Page 31: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/31.jpg)
31 District XXXX
District Team Training Seminar
District CommitteesDistrict Committees
• Provide support and guidance to clubs.
• Help establish district goals.
• Work with district leaders to plan strategies to achieve club and district goals.
• Promote and attend district training meetings and the district conference.
• Manage communication between RI and the district on the committee’s area of focus.
![Page 32: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/32.jpg)
32 District XXXX
District Team Training Seminar
Key RelationshipsKey Relationships
District leaders
• District governor
• District governor-elect
• District governor-nominee
• Assistant governors
• Other district committees and their members
Club leaders
• Club presidents
• Club secretaries
• Club committee chairs
• Club-level trainers
![Page 33: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/33.jpg)
33 District XXXX
District Team Training Seminar
![Page 34: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/34.jpg)
Session 2Session 2
Working with Clubs under Working with Clubs under the Club Leadership Planthe Club Leadership Plan
![Page 35: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/35.jpg)
35 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Explain how district and club committees will work together under the Club Leadership Plan.
• Design a communication plan to ensure clubs are aware of how district committees can support them.
![Page 36: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/36.jpg)
36 District XXXX
District Team Training Seminar
Club Leadership PlanClub Leadership Plan
• Develop long-range goals
• Set annual goals
• Conduct club assemblies
• Ensure clear communication
• Provide continuity in leadership
• Amend club bylaws to reflect practices
• Increase fellowship
• Ensure every club member is active
• Develop a training plan
![Page 37: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/37.jpg)
37 District XXXX
District Team Training Seminar
Club CommitteesClub Committees
Club Admin.
MembershipPublic
RelationsService Projects
The RotaryFoundation
![Page 38: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/38.jpg)
38 District XXXX
District Team Training Seminar
District CommitteesDistrict Committees
* These district committees may work with more than one club committee.
Finance
District Conference*
Membership
Training*
Extension
Public Relations
RI
Convention*
District Programs
The RotaryFoundation
Club Admin.
MembershipDevelopment
Public Relations
District Programs
The RotaryFoundation
![Page 39: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/39.jpg)
39 District XXXX
District Team Training Seminar
Working with ClubsWorking with Clubs
An effective communication plan considers:
• Each club’s needs
• Example of successful projects
• Available resources
![Page 40: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/40.jpg)
40 District XXXX
District Team Training Seminar
Elements of a Key MessageElements of a Key Message
• Examples of Rotarians in action — making differences in their clubs, their communities, and the world
• Committee goals and strategies to achieve them
• Links between club members and the committee
• Results from previous projects, plans, and discussions showing the committee’s work with clubs
![Page 41: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/41.jpg)
41 District XXXX
District Team Training Seminar
Presenting to ClubsPresenting to Clubs
• Create an outline of your presentation.
• Demonstrate how the information shared will address challenges.
• Begin with an example or vivid description.
• Be brief.
• Suggest ways that participants can access further information and take action.
• Involve your participants.
• Conclude by summarizing the main points.
![Page 42: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/42.jpg)
42 District XXXX
District Team Training Seminar
8:1 Ratio8:1 Ratio
• It takes eight hours of preparation to produce one good hour of presentation.
• Before the presentation, invest time to ensure it will increase Rotarian participation in activities related to the committee.
![Page 43: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/43.jpg)
Session 3Session 3
ResourcesResources
![Page 44: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/44.jpg)
44 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Identify resources available to support the work of clubs in the district.
• Advise clubs on how to access resources.
![Page 45: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/45.jpg)
45 District XXXX
District Team Training Seminar
Flow of InformationFlow of Information
• Your committee can help Rotary clubs locate the resources they need to be effective.
• District committees receive information from
— Clubs
— District leadership (district governor, governor-elect, assistant governors, other district committees)
— RI and Rotary Foundation committees resource groups, and appointees
— RI and Rotary Foundation publications
![Page 46: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/46.jpg)
46 District XXXX
District Team Training Seminar
Club ResourcesClub Resources
• Club officers and other club members
• Past club leaders
• Spouses and family of club members
• Rotary partners in service (Rotaract, Interact, Rotary Community Corps)
• Leaders and members of other community service organizations
![Page 47: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/47.jpg)
47 District XXXX
District Team Training Seminar
District ResourcesDistrict Resources
• District committee members
• District governor
• District governor-elect
• District governor-nominee
• Assistant governors
• Past district leaders
![Page 48: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/48.jpg)
48 District XXXX
District Team Training Seminar
Role of Assistant GovernorsRole of Assistant Governors
• Assist club presidents-elect in setting club goals.
• Visit clubs at least four times a year.
• Monitor the progress of each club’s service projects.
• Encourage clubs to follow through on the governor’s requests and recommendations.
• Help clubs plan and schedule the governor’s official visit.
![Page 49: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/49.jpg)
49 District XXXX
District Team Training Seminar
RI and Foundation ResourcesRI and Foundation Resources
• Official Directory
• RI Catalog
• Manual of Procedure
• The Rotarian or Rotary regional magazines
• Rotary World
• www.rotary.org
![Page 50: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/50.jpg)
Session 4Session 4
Problem SolvingProblem Solving
![Page 51: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/51.jpg)
51 District XXXX
District Team Training Seminar
Learning ObjectivesLearning Objectives
• Identify areas of concern in the district.
• Develop strategies to address concerns.
• Determine the roles of district leaders in addressing concerns.
![Page 52: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/52.jpg)
52 District XXXX
District Team Training Seminar
![Page 53: District Team Training Seminar Opening Plenary Session](https://reader036.vdocuments.us/reader036/viewer/2022062409/56814dec550346895dbb5cf9/html5/thumbnails/53.jpg)
Closing Plenary SessionClosing Plenary Session