district staff meeting - university of kentucky
TRANSCRIPT
DISTRICT STAFF MEETINGMay 10, 2017
District 4Fayette Co Extension Office
THANK YOU HARRISON & JESSAMINE CO
Thank You Harrison and Jessamine Counties for Morning
Refreshments!Lunch Arrangements - $10 registration fee
ENGAGE YOUR PREFRONTAL NEOCORTEX!
11 billion pieces of information
ENGAGE YOUR PREFRONTAL NEOCORTEX!
40 – 60 pieces of information sink in
ENGAGE YOUR PREFRONTAL NEOCORTEX!
RETAIN
Only 5-7 pieces
PERSONNEL UPDATES
Jacob BrandenburgNicholas Co Extension Agent for Agriculture & Natural Resources
SUMMER INTERNS
• Kendal Bowman, Clark County
• Alexandria Brodie, Franklin County
• Allie Click, Mercer County
• Janna Cline, Harrison County
• Rachel Hart, Woodford County
• Jaycie Heath, Franklin County
• Paighton Lewis, Franklin County
• Brandi Lindsey, Madison County
• Mary Plowman, Estill County
• Ivaria Riden, Fayette County
• Jessica Robinson, Boyle County
• Macey Salyers, Madsion County
• Julia Scott, Madison County
• Sarah Vain, Fayette County
• Claire Waggoner, Scott County
IGNITE SESSIONS
Plant Camp! Jessica Bessin, Mercer Co Extension Agent for Horticulture Alexis Sheffield, Boyle Co Extension Agent for Horticulture
Traditional Extension Programs….To Be or Not Right Now!Mike Meyer, Harrison Co Extension Agent for 4-H Youth Development
UK INTERNAL AUDIT
RECOMMENDATIONS
We have committed to building a financial oversight structure within Extension to keep a better eye on the money
To provide more comprehensive training
To relieve the burden of dealing with these issues from the DDs
The structure to ensure this is to be determined – recommendations from Extension Review will be taken into consideration
AGENT VACANCY LIST - 61
9th - Fayette 4-H
10th – Jessamine ANR
12th – Scott FCS
17th – Harrison ANR
20th – Estill FCS
29th – Lincoln ANR
47th – Clark 4-H
48th – Madison 4-H
50th – Anderson FCS
55th – Powell FCS
COUNTY BUDGETS
Electronic copies of Budget Spreadsheet – due NOW Program Support Budgets Five Year or Ten Year Plans
Signed Hard Copies due by May 15 Memorandum of Agreement (3 copies) Schedue of Disbursement (3 copies) Budget Plan (3 copies) Program Support Budget (1 copy) 5 and/or 10 year plan (1 copy)
KERS UPDATE
Mobile Format https://kers.ca.uky.edu/kers_mobile/home.aspx
Detailed Expense Report MUST be attached to the Expense Summary!
New Expense OptionsReporting travel expenses that are pre-paid by county
or paid using county credit card
KERS UPDATE
KERS New Expense Funding Source and Mileage Funding Source options County (Reimbursed to Employee) County (Credit Card/Check/Prepaid Expense) Professional Improvement (Reimbursed to Employee) Professional Improvement (Credit Card/Check/Prepaid Expense) State Federal
MyUK Travel Request Options: CES Travel County Funds CES Travel State Funds CES Travel County Professional Improvement Funds
TRAVELING ON STATE FUNDS
No more paper travel vouchers!
UK TRIPS – report on line via MyUKhttps://myuk.uky.edu/irj/portal
Common Uses: Core Training & KY State Fair
Direct Deposit
SNAP UPDATECaroline Orr, Area Nutrition Education Agent
PLANNING & REPORTING
Plan of Work updates - in KERS
Affirmative Action Plan & Report – in KERS
Program Indicators – in KERS http://psd.ca.uky.edu/professionaldevelopment
Success Stories – in KERS
July 15 deadline for submitting final reports via KERS
AGENT PERFORMANCE APPRAISAL
On-line self-evaluation tool through myUK All Agents hired prior to July 1, 2016
Rubric http://districts.ca.uky.edu/Agent
Upload supporting documentation to OneDrive
Timeline June 1 - August 1 – deadline for agents to complete self-evaluation September 15 – deadline for DD’s to complete comments October 15 – Assistant Directors review and add comments November 15 – Evaluation Cycle complete
COUNTY COORDINATOR FORMS
http://districts.ca.uky.edu/files/co_coordinator_list_form_12.2016.pdf
Counties with 2 – 3 AgentsCounties with more than 3 Agents
http://ces-manuals.ca.uky.edu/content/office-operations#county
County Coordinator Descriptions
EXTENSION FOUNDATIONS
Why Form a Foundation?Is a Foundation Needed?How to Dissolve a Foundation
UK DISABILITY RESOURCE CENTER
http://psd.ca.uky.edu/disability
Dr. David Beach, Director
Disability Resource Center725 Rose Street MDS Bldg Suite 407 40536-0082voice 859-257-2754fax 859-257-1980www.uky.edu/DRC [email protected]
COMMUNITY & LEADERSHIP DEVELOPMENT
Empowering Local Leaders Train-the-Trainer Session – July 25Dana AndersonRay TackettKarlie JessieJacob Brandenburg
COMMUNITY & LEADERSHIP DEVELOPMENT
• CEDIK Advisory Board
• Rotating Off: Rob Amburgey & Scott Darst• Serving 2nd Term: Quen Smith• Opening for 1-2 other agents
• Thank you Thays Flores for agreeing to serve!• __________________________
COMMUNITY & LEADERSHIP DEVELOPMENT
• CEDIK In-service Opportunities• Developing the Leader in You• Effective Communications and the art of Listening• Approaches to Resolving Conflict• Community Analysis• Community Power Dynamics• Public Communications for forums, gatherings, events• Group Dynamics• Leading Community Change (Assett Dynamics)• Power, Influence and ethical Challenge in Extension• Framing Public Issues and Public Deliberation
PRODUCE BEST PRACTICES TRAINING
ANR, HORT and FCS Agents
Train-the-Trainer format
New resources and educational tools
District 4 Session is August 9, 2017 – Fayette Co Extension Office
Register via KERS In-service Catalog
GAP video training will no longer be valid!
HOLD THESE DATES!!!
September 13, 2017October 11, 2017November 8, 2017December 13, 2017
January 10, 2018February 14, 2018March 14, 2018April 11, 2018May 9, 2018
HOLIDAY SCHEDULE - 2018
Monday May 29, 2017
Tuesday July 4, 2017
Monday September 4, 2017
Thurs-Friday November 23-24, 2017
Monday December 25, 2017
Bonus Days: Tues-Friday Dec 26-29, 2017
Monday January 1, 2018
Monday January 15, 2018
Monday May 28, 2018
Wednesday July 4, 2018
UK BENEFITS
Open Enrollment closes this Friday, May 12
New dependents Change Beneficeries Flexible Spending Accounts
Current plans will remain, unless you need to make a change
SHARED LEAVE POOL
The Staff Shared Leave Pool program is for employees who have exhausted all leave due to illness or injury. May and June are the primary months for campus employees to donate time to the pool. Donations do make a difference. Remember that subject-to-loss vacation expires (if unused) June 30. Regular staff should review vacation balances and consider donating. Donating is easy, click here to access the online donation form.
http://www.uky.edu/hr/employee-relations/shared-leave-pool/about-staff-shared-leave-pool
PROGRAM AREA MEETINGS
ANR
HORT
4-H
CAREER LADDER PROMOTIONS
Level II: Isaac HollonAdam LeonbergerBenita PeoplesAlethea PriceAlexis SheffieldChaquenta Smith
CAREER LADDER PROMOTIONS
Level IIIElizabeth CootsLuci HockersmithAdam Probst
Level IVLois Carter
PROFESSIONAL ASSOCIATION NEWS
FCS
ANR – State Meeting in Louisville, KY June 25-28
4-H President-Elect – Mike Meyer; Vice-President – Cathy Weaver Program Awards: Mike Meyer, Ryan Farley, Eric Comley, Leslie Bullock, Susan Campbell,
Cathy Weaver, Kim Ragland, Alexis Sheffield, Jessica Bessin, Quen Smith, Isaac Hollon, Shannon Farrell, Courtney Brock Granville King Diversity Award – Scott Darst Tommy Bunch New Agent Award – Ryan Farley Achievement-in-Service Award (ASA) – Quen Smith 25 Year Award – Dana Anderson John Swack Outstanding Professional – Dana Anderson
PROFESSIONAL ASSOCIATIONS
Kevin Lindsay – National Urban Extension Conference
Amanda Sears –
USDA/NACAA Southern Region SARE Fellow
