digitization: msu project example and funding information
DESCRIPTION
Digitization: MSU Project Example and Funding Information. Paul Martinez Cataloging Librarian/Archivist Montclair State University. MSU Buildings Project. 73 Color and B&W photographs and slides Canon Scanner and Photoshop 1 intern and 1 Librarian - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/1.jpg)
Digitization: MSU Project Digitization: MSU Project Example and Funding Example and Funding Information Information
Paul MartinezCataloging Librarian/Archivist Montclair State University
![Page 2: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/2.jpg)
MSU Buildings ProjectMSU Buildings Project
73 Color and B&W photographs and slides
Canon Scanner and Photoshop 1 intern and 1 Librarian MSU purchased Content dm software, licensing, and hosting from OCLC.
![Page 3: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/3.jpg)
MSU Buildings ProjectMSU Buildings Project
FYI: OCLC offers Content dm “quick start” to OCLC FirstSearch Base Package subscribers:◦ CONTENTdm software hosted by OCLC◦ Three Project Clients for building digital collections◦ 10GB of storage for up to 3,000 digital items◦ http://www.oclc.org/contentdm/firstsearchbasepackage/
default.htm
FYI: Alternatives to Photoshop◦ Paint.NET is free image and photo editing software for computers
that run MS Windows. http://www.getpaint.net/◦ GIMP is the GNU Image Manipulation Program. It is a freely
distributed piece of image retouching and editing software. http://www.gimp.org/
![Page 4: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/4.jpg)
ScanningScanningThe MSU Buildings Project followed the
New Jersey Digital Highway Minimal Required Standards for Digitizing:
Color photos and documents: Scanned at minimum 600 dpi for archival purposes
DPI: Dots Per Inch – (Standard Color Printer – 300)
Color space should be sRGB, at least 24 bit truecolor. 8 bits per channel is preferred
RGB: True-Color Format for storing Red, Green, Blue amounts for any color
![Page 5: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/5.jpg)
ScanningScanningNew Jersey Digital Highway Minimal
Required Standards for Digitizing:Archival files should be in TIFF format,
encoded with no compression or (where available) a lossless compression algorithm
TIFF: Tagged Image File Format – Format for storing images - Best quality for master and archive files. TIFF saves detailed image information with each pixel, resulting in a relatively large data file.
![Page 6: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/6.jpg)
ScanningScanningOther File Formats: JPEG: (For access images)Commonly used on
the Web. Works best with photographs and other continuous-tone images. Smaller file size. A lossy image compression format, it basically gets rid of information that is not really distinguishable to the eye.
GIF: (For access images)Also a small file, but better for text, or buttons.
PDF: PDF documents maintain the look of the original document. PDFs are often used for multi-page documents. A zooming feature is included. They require the use of a free program called Adobe Acrobat Reader.
![Page 7: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/7.jpg)
Costs: Estimating Project Costs: Estimating Project CostsCostsCreate a representative sample of
the materials selected for conversion (5-6 items)
Put the sample through the entire workflow (scanning, processing, metadata creation, and quality control)
Some vendors may provide this service as part of their response to the RFI or RFP
![Page 8: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/8.jpg)
Costs: BreakdownCosts: Breakdown
On Average:• 1/3 the cost is digital conversion • Slightly less than 1/3 is
cataloging/description/indexing• Slightly more than 1/3 the cost is
administrative /QC/ etc.
Source: “Revisiting Costs” by Stephen Puglia – preservation specialist – U.S. National Archives
![Page 9: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/9.jpg)
Costs: OngoingCosts: OngoingCost for minimal maintenance of
one set of the master image files (off-line) and access files (on-line) during the first 10 years is likely to be 50% to 100% of initial investment
Digital data system obsolescence: 5 – 10 years
Source: “Revisiting Costs” by Stephen Puglia – preservation specialist – U.S. National Archives
![Page 10: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/10.jpg)
Grant SourcesGrant Sources• The New Jersey Historical
Commission– Projects: Funding for expenses of
specific projects relating to New Jersey history. Eligible categories include conservation of historical materials (manuscripts, books, costumes, historical visuals); editorial and publication projects; educational initiatives; exhibitions; media (films, radio, videotape, digital media); public programs; and research (including archaeological projects, fellowships, oral history, and National and New Jersey registers of historic places nominations).
![Page 11: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/11.jpg)
Grant SourcesGrant Sources
The New Jersey Historical Commission – Projects
FY 2011
Intent to Apply
September 1, 2010
Submit electronically by 4:00 p.m.
Deadline September 15, 2010 (proposal must be received in the NJHC office by that date)
Funding Level
$3,000-$20,000
Notification December 2010
![Page 12: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/12.jpg)
Grant SourcesGrant Sources• New Jersey Historical Commission–Minigrants: Support for smaller projects of the
type of activities listed under Projects. Applicants may request support for planning (long-term, strategic, interpretive) but they may not use minigrant funds for other types of operating support. Up to $3,000
–Deadline: Reviewed four times per year . Submit proposals by July 15, October 15, January 15, and April 15
– Funding level: Up to $3,000–Notification: Within six weeks of review– For more information:
http://www.state.nj.us/state/divisions/historical/grants/
![Page 13: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/13.jpg)
Funding Still Available for FY Funding Still Available for FY 2011?2011?
Won’t know for sure until June 30However, according to a the
grants office, 2.7 million dollars in grant funding has been allocated
![Page 14: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/14.jpg)
Grant SourcesGrant Sources
New Jersey Council for the Humanities◦Grants and Mini-Grants (Humanities Focus) ◦“Applicants should clearly state their
central theme and explain what makes this a humanities project. They should note which humanities disciplines are invoked, and describe what discussion, analysis, and/or interpretation will take place.”
◦A humanities scholar should be involved in the project
![Page 15: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/15.jpg)
Grant SourcesGrant SourcesNew Jersey Council for the Humanities
Grant Types Maximum Request
Application Deadline
Notification of Decision
For Programs Taking Place
Major $20,000 May 1October 1
JuneNovember
August 1 or later January 1 or later
Mini $3,000 February 1May 1August 1November 1
MarchJuneSeptemberDecember
April 1 or later July 1 or later October 1 or later January 1 or later
![Page 16: Digitization: MSU Project Example and Funding Information](https://reader036.vdocuments.us/reader036/viewer/2022062423/5681440c550346895db0a4fb/html5/thumbnails/16.jpg)
Grant SourcesGrant Sources
New Jersey Council for the Humanities◦ Grant recipients must provide at least a 1:1
cost-share match for the funds awarded◦ Proposals should include a clear plan for how
the project will be made available to the public
NJCH is an Independent Non-Profit ◦ Most of their funding comes from the federal
governmentFor more information:
http://www.njch.org/