retrospective digitization of theses and dissertations: case studies of selection criteria and...
TRANSCRIPT
Retrospective Digitization of Theses and Dissertations: Case Studies of Selection
Criteria and Funding Sources
Scott Eldredge, BYUAustin McLean, ProQuest / UMI
Agenda
Why digitize retrospective dissertations? How to digitize retrospective dissertations? What selection criteria should be used? Case study in selection criteria: BYU
Why Digitize?
Create easier access for institution and world-wide audience Showcases institutional history for a discipline Faster dissemination of research
Digital preservation component Reduces ILL expense for library
How to Digitize Library / Institution
Incorporate dissertations/theses into existing digitization workflow
Service Provider ProQuest / UMI offers digitization / microfilming
services 80 institutions worldwide in last 5 years have
contracted with ProQuest / UMI Digital and microfilm can be created Titles can be included in Dissertations Abstracts /
PQDT as well as distributed OA by institution in repository
Selection Criteria
Variety of criteria can be used including ILL Requests (University of Texas – Austin) Subject (University of Tulsa – Civil Rights Content) Department (Washington State - Education) Distance Learners (Union Institute and University) Year (Popular with Reference)
Ascending (Yale, University of Virginia) Descending (Stephen F. Austin State University)
Format (University of Oklahoma) Space / Preservation (Rice University) Funding Source (Purdue University)
BYU Case Study
Retrospective Conversion of Masters Theses at Brigham Young University:
Two Models
The Projects
Mormon ThesesMormon Theses Benson Institute ThesesBenson Institute Theses
Mormon Theses
Selection
Limited by topicLimited by topic Importance to institutionImportance to institution User demandUser demand
Rights Management
Permission formsPermission forms
Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
Document Prep PullingPulling CheckoutCheckout Review – PNTReview – PNT DisbindingDisbinding PackagingPackaging ShippingShipping
Document Prep PullingPulling CheckoutCheckout Review – PNTReview – PNT DisbindingDisbinding PackagingPackaging ShippingShipping
Document Deprep
ReceivingReceiving ReviewReview Reprinting (Optional)Reprinting (Optional) RebindingRebinding Re-tag (bar-code, etc.)Re-tag (bar-code, etc.) Check inCheck in ReshelvingReshelving
Billing
Review and approve invoices Track Budgets
Conversion
Receipt of filesReceipt of files FTPFTP CDCD
Quality control
Image filesImage files Text filesText files Mark upMark up
Access Decisions driven by capabilities Decisions driven by capabilities DatabasesDatabases
HyperionHyperion CONTENTdm CONTENTdm Convert to HTMLConvert to HTML
OPAC recordsOPAC records 856 field856 field Separate record?Separate record? Harvested by NDLTD/OCLCHarvested by NDLTD/OCLC
Return to Stacks?Return to Stacks?
Benson Institute
Selection
Decisions made by Institute Focus on developing countries
Rights Management
Secured at time of submission International copyright laws apply
Document Prep
PullingPulling Transcription (abstract)Transcription (abstract) Translations (abstract)Translations (abstract) ReviewReview DisbindingDisbinding
Scanning
In houseIn house
Quality Control
Post-scan reviewPost-scan review
Document Deprep
Rebinding Return to Institute No copies in library
Post Scan processing
Despeckle/Deskew Create PDFs
Metadata
MARC record in OPAC URL in MARC record (856 field) Metadata for CONTENTdm from MARC
record Harvested by NDLTD/OCLC
Load into Digital Library
CONTENTdm
Major Issues
Selection Rights Management In house vs. outsource Standards
Text Conversion Mark-up Scanning Metadata
Access Digital Library Products or Databases Bandwidth considerations Costs
Future Directions
Decision not to digitize all theses
Resources
Quality concerns
Rights issues
“Best of the Rest”
Identified by college faculty
URL
http://lib.byu.edu/online