Susan Barrett

Digital Preservation for Technophobes on a Budget

Susan BarrettM.L.I.S., Moving Image ArchivesM.A.S., Film, Media and Culture

Twitter: @suebeeinazhttp://dmia.drupalgardens.com

Digital Object + Access = Digital Asset

http://commons.wikimedia.org/wiki/File-Floppy_disk_2009_G1.jpg

Digital Asset Management Strategy:

1.Format

2.Fixity checks

3.Metadata

4.Storage migration

5.Redundancy

6.Geographic dispersal

Access and Authority Control

WorkByNight https://www.behance.net/WorkByKnight

• Every digital record is unique

• Digitization ≠ copy of a paper file

• Digital image ≠ tangible object surrogate

• Document transformations

• Access is digital preservation

Format

http://www.movingimageeducation.org

Best Practices:

•Digitization: limit preservation formats

•Use widely adopted formats

•Uncompressed or lossless formats

Codec + Container

Raiders of the Lost Ark, Stephen Spielberg, Dir., 1981

Storage

External drive (plugs into your computer)

Magnetic tape – another digital mortuary

M-disc (aka, Millenniata)•Stable for 100+ years •20 pack of discs = $70 (U.S.)•Approx. 5-10 hours of video per disc•M-disc writer (burner) = $100 (U.S.)

Nobody understands the cloud!

Sex Tape, Jake Kasdan, Dir., 2014

Storage

Best-practices:

•LOCKSS: Multiple Copies

•Geographic dispersal

•In-house AND off-site

Raiders of the Lost Ark, Stephen Spielberg, Dir., 1981

Fixity

Digital documents

last forever –

or five years,

whichever comes

first.

~ Jeff

Rothenberg

andy2, c. The Andy Warhol Museum, 1985

MetadataBest-practices:

•Administrative

•Legal

•Intellectual

•Technical

•In the digital object, not the folder

Check the Expiration Date

Expiration Date, Rick Stevenson, Dir., 2006

Hardware

•External hard drive = 2 years

•CD/DVD = 5 years

•Magnetic tape = 3 years

•M-disc = 30+ years

Software

Format

Transfer cables and cords

Policies

Make a DAM Plan

Desk Set, Walter Lang, Dir., 1957

Inventory and Prioritization

Workflow

Share it and they will come

Filmmaker Outreach

Collaborations

8 ½, Federico Fellni, Dir., 1963

Budget

•Ask around

•Geographically unfettered

•Consortiums share costs and expertise

•Pick one strategy to learn: storage, formats, metadata

Joy in Blue, gaspi, 2004, https://www.flickr.com/photos/gaspi/12944421/

Play – the capacity to experiment with one’s surroundings as a form ofproblem-solving

~ Henry Jenkins

1. The Greatest Illusion, image courtesy Missy Dufourq, https://www.flickr.com/photos/eq-photography/8606175218 2. Attributes of Trusted Digital Repositories, OCLC, http://www.oclc.org/research/activities/trustedrep.html?urlm=160068 and Trustworthy Digital Repositories, http://www.dcc.ac.uk/resources/repository-audit-and-assessment/trustworthy-repositories3. Rothenberg, Jeff (1999). Avoiding Technological Quicksand: Finding a Viable Technical Foundation for Digital Preservation. A Report to the Council on Library and Information Resources. Washington DC:CLIR 4. Frick, Caroline (2011). Saving Cinema: The Politics of Preservation. New York:Oxford 5. Sustainability of Digital Formats, Planning for Library of Congress Collections, http://www.digitalpreservation.gov/formats/fdd/descriptions.shtml6. Volk, Jonah (2009). Digital Preservation Workflow: Wrapper Formats (Unpublished). New York University: New York. 7. Lunt, Barry M., et. al., (2013). Toward Permanence in Digital Data Storage, http://www.researchgate.net/publication/236000392_Toward_Permanence_in_Digital_Data_Storage 8. Digital Preservation in a Box, DP Outreach, http://dpoutreach.net9. The Little Guide to Cloud Computing, JISC Digital Media, http://www.jiscdigitalmedia.ac.uk/search/results/a1234b3161b4fbfdfb96dd576b65bbea and Lots of Copies Keeps Stuff Safe, http://www.lockss.org/10. LOC Blog (2013). Fixity Check, http://blogs.loc.gov/digitalpreservation/2012/03/file-fixity-and-digital-preservation-storage-more-results-from-the-ndsa-storage-survey, and Previously Unknown Warhol Works Discovered on Floppy Disks from 1985, http://studioforcreativeinquiry.org/events/warhol-discovery 11. Understanding Metadata, NISO Press (2004), http://www.niso.org/publications/press/UnderstandingMetadata.pdf

12. Lazorchak, William M. (2004). The Ghost in the Machine: Traditional Archival Practice in the Design of Digital Repositories for Long-term Preservation. (Unpublished). University of North Carolina:Chapel Hill. 13. The NINCH Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials, National Initiative for a Networked Cultural Heritage, http://www.ninch.org/guide.pdf and Practical Digital Preservation for Small Archives, Alexandra Eveleigh, http://80gb.wordpress.com/2010/02/04/practical-digital-preservation-for-small-archives-link-roundup/14. Risk Assessment Handbook, The National Archives, http://www.nationalarchives.gov.uk/documents/information-management/risk-assessment-handbook.pdf15. Collections Trust. SPECTRUM Digital Asset Management. http://www.collectionstrust.org.uk/spectrum/spectrum-digital-asset-management16. Florida Memory Project, http://www.floridamemory.com/, and the Internet Archive, https://archive.org/index.php17. Prelinger, Rick (2010). We Are the New Archivists: Artisans, Activists, Cinephiles, Citizens. From Reimagining the Archive: Remapping and Remixing Traditional Models in the Digital Era Symposium, UCLA. http://polaris.gseis.ucla.edu/reimagining/keynote.htm, and Gibson, David (2008). Digital Asset Symposium: Museum of Modern Art, New York City. The Moving Image, 8(2), and Personal Digital Archiving, http://digitalpreservation.gov/personalarchiving18. Sheldon, Karan (2007). Regional Moving Image Archives in the United States. Cinema Journal, 46(3), 118; and Enticknap, Leo (2007). Have Digital Technologies Reopened the Lindgren/Langlois Debate? Spectator, 27(1).19. Jenkins, Henry, et. al., (2006). Confronting the Challenges of Participatory Culture: http://www.newmedialiteracies.org/wp-content/uploads/pdfs/NMLWhitePaper.pdf20. The Digital Moving Image Archives: A Guide for Independent Filmmakers, http://dmia.drupalgardens.com

Susan Barrett

Digital Moving Image Archives: A Guide for Independent Filmmakers

dmia.drupalgardens.com