devonport council agenda 20th august 2012
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Devonport Council Agenda 20th August 2012TRANSCRIPT
NOTICE OF MEETING
Notice is hereby given that a Ordinary Meeting of the Devonport City Council will be held
in Council Chambers, on Monday 20 August 2012; commencing at 6.00pm with the
Confidential Items.
The meeting will be open to the public at 7.15pm.
A Notice of the meeting was published in The Advocate Newspaper on 20 August 2012.
Council Minutes can be found on Council’s website www.devonport.tas.gov.au
QUALIFIED PERSONS ADVICE ETC.
I certify that with respect to all advice, information or recommendation provided to the
Council in or with this agenda:
i. the advice, information or recommendation is given by a person who has the
qualifications or experience necessary to give such advice, information or
recommendation; and
ii. where any advice is directly given by a person who does not have the required
qualifications or experience that person has obtained and taken into account
in that person’s general advice the advice from an appropriately qualified or
experienced person.
Ian McCallum
GENERAL MANAGER
AGENDA FOR A MEETING OF DEVONPORT CITY COUNCIL
TO BE HELD ON MONDAY 20 AUGUST 2012
AT THE COUNCIL CHAMBERS COMMENCING AT 6.00PM
Item Page No.
1.0 APOLOGIES
2.0 LEAVE OF ABSENCE
3.0 DECLARATIONS OF INTEREST
4.0 CLOSED SESSION - CONFIDENTIAL MATTERS
List of Items ........................................................................................................................................ 5
5.0 PUBLIC FORUM .......................................................................................... 6
5.1 Responses to questions raised at prior Council meetings (D275315) ..................................... 6
5.2 Questions asked at this meeting ................................................................................................... 7
6.0 CONFIRMATION OF MINUTES
7.0 WORKSHOPS & BRIEFING SESSIONS .............................................................. 8
7.1 Workshop and Briefing Sessions held since the last Council meeting (D275327)................. 8
8.0 PLANNING AUTHORITY MATTERS ................................................................ 10
8.1 AM2012/02 Amendments to Showroom Provisions to Homemaker Centre Zone -
88,90,92,98 & 100-102 Stony Rise Road (D276015) ................................................................... 11
9.0 NOTICES OF MOTION ............................................................................... 60
9.1 Reinstatement of Parkiing Concessions – Notice of Motion – Ald G F Goodwin
(D275888) ........................................................................................................................................ 60
9.2 Preservation and Alignment of Existing Winter Usage Rights - Girdlestone Park and
Devonport Oval – Notice of Motion – Ald L M Perry (D275889) ............................................ 61
10.0 MAYORAL REPORT ................................................................................... 62
10.1 Mayor’s Monthly Report (D275233) ............................................................................................ 62
11.0 GENERAL MANAGER'S REPORTS ................................................................. 65
11.1 Elected Members Expenditure Report (D275236) .................................................................... 65
11.2 General Manager's Delegations (D275387) ............................................................................. 67
11.3 Review of Councillor Numbers (D275697) ................................................................................. 99
11.4 Petition - North Street & Chalmers Lane Area Residents (D275907) ................................... 219
12.0 CUSTOMERS AND COMMUNITY REPORTS ................................................... 230
12.1 Devonport Signage Strategy - Draft (D275195) ..................................................................... 230
12.2 Minutes of Controlling Authorities, Working Groups and Special Committee
Meetings (D275383) ..................................................................................................................... 257
12.3 Memorandum of Understanding re SES Tasmanian Emergency Services, the
Devonport City Council and Latrobe Council (D275905) .................................................... 298
12.4 Community Engagement Policy (D275906) ........................................................................... 309
12.5 Memorandum of Understanding - Tasmanian Community Resources (D275990) .......... 347
12.6 Economic Development and Events Sponsorship - Tour of Tasmania (D276126) ............ 356
13.0 TECHNICAL AND FINANCE REPORTS .......................................................... 358
13.1 Finance Report for July 2012 (D275396) .................................................................................. 358
13.2 Devonport Oval Scoreboard - Tender Report (D275202) .................................................... 368
13.3 Capital Works Report (D275777) ............................................................................................... 371
13.4 Residential Strategy (D275945).................................................................................................. 375
13.5 Application for Street Names – Confirmation of Assigned Names, Agreement to
Others & Alternative Options (D275965) .................................................................................. 422
13.6 Request for Minor Amendment to Permit SA2009.0006 - 110 Sheffield Road,
Spreyton (D276177) ..................................................................................................................... 431
13.7 Supply and Delivery of Side Arm Garbage Compactor Unit and Truck (D276114) ........ 440
PAGE 5
Report to Council Meeting on 20 August 2012
ITEM 4.0
4.0 CLOSED SESSION
The following items 4.1 to 4.6 which in the General Manager’s opinion are prescribed items
in accordance with Regulation 15(2) of the Local Government (Meeting Procedures)
Regulations 2005 (confidential matters), consequently, the Council by absolute majority,
can decide to close the meeting.
4.1 Drainage Issue at 160B and 162 Sheffield Road, Spreyton
4.2 Lease of Upstairs Restaurant - Mersey Bluff Precinct
4.3 Unconfirmed Minutes of Meeting - The Devonport Maritime & Heritage Authority - 3
July 2012
4.4 Devonport Football Club - Lease of Clubrooms
4.5 Offer to Purchase Land
4.6 Performance Report
RECOMMENDATION
That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1
to 4.6 as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures)
Regulations 2005.
PAGE 6
Report to Council Meeting on 20 August 2012
ITEM 5.1
Public Forum
5.0 PUBLIC FORUM 5.1 R esponses to ques tions r aised at prior council meeti ngs
5.1 RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS
File: 12212 D275315
Meeting held 16 July 2012
Reproduced below is the response dated 20 July 2012 to Mr Douglas Janney’s
question:
“Thank you for your question at Council’s July meeting regarding the recent
removal of two trees in Tarleton Street.
The tree directly behind the old child health facility at 108 Tarleton Street was
removed to make way for an extension to that building. The premise is being
leased by Gran’s Van Association Inc and once works are completed will
become their base within the City. The cost of removing this tree was
covered by Gran’s Van Association Inc.
The other nearby tree which was removed had been identified by Council as
having limb failure with a high probability of causing damage to property
and pedestrians.
Please do not hesitate to contact me if you have any further queries.”
Meeting held 16 July 2012
Reproduced below is the response dated 25 July 2012 to Ms Wendy Hilditch’s
question:
“I am writing in response to your question addressed to Aldermen at the
Council meeting held on 16 July 2012.
I can confirm that council Officers recently (April) raised the issue of vehicle
queuing in Murray Street with Council’s Traffic Committee. The Committee
determined that the matter should be raised with the TT Line. Council
Officers subsequently discussed the issue with TT Line and as a result TT Line
implemented internal changes to their vehicle assembly area to limit
queuing onto the street. A recent inspection by Council Officers noted that
the TT Line assembly area changes were in place and it appeared to be
operating satisfactorily.
However, Council Officers intend to continue monitoring the situation,
particularly when the peak tourist season commences and if the queuing is
observed, undertake further investigation to identify potential solution/s.
Thank you for raising this issue and I trust this letter answers your question and
provides a satisfactory explanation to Council’s previous and intended
actions concerning this traffic matter.”
Meeting held 16 July 2012
Reproduced below is the response dated 6 August 2012 to Mr R Marshall’s
question:
“At the Council meeting held on 16 July 2012, you raised an issue in relation
to the above and this was recorded in the Minutes of the meeting as follows:
PAGE 7
Report to Council Meeting on 20 August 2012
ITEM 5.1
‘Mr Marshall stated that items 9.1 and 9.2 both state that no qualified
advice is required and asked that financial advice be received. Mr
Marshall referred to the fact that the terms of the original loan were
altered without guarantors being notified, therefore queried whether it
was enforceable and in his option the guarantors are no longer liable.’
In response I provide the following advice:
1. Qualified Advice
As there was an item in relation to this matter included in the
Confidential section of the meeting which provided Aldermen with all
the advice in relation to the loan, it was not necessary and indeed
inappropriate for the advice to be provided again.
2. Loan Liability
As a signatory to the Deed of Loan and Guarantee, I direct you to
Clause 6.5 of the Deed which states:
‘6.5 Continuing Liability
The liability of the Guarantors will not be affected by:
6.5.1 The invalidity or unenforceability of the loan to the Borrower
for any reason:
6.5.2 The granting of time or other indulgence by the Council;
6.5.3 The compounding, release, abandonment, waiver,
variation or renewal of any of the rights of the Council
against the borrower;
6.5.4 Any neglect or omission to enforce such rights; or
6.5.5 Any other thing, which under the law relating to securities,
would or might, but for this provision, release the Guarantors
in whole or in part from the obligation under this
Guarantee.’
The Deed places no obligation on Council to inform the Guarantors of any of
the changes during the life of the loan.”
ATTACHMENTS
Nil Recommendati on
RECOMMENDATION
That the report advising of responses to questions raised at a prior Council meeting be
received and noted.
Questi ons asked at this meeti ng
5.2 QUESTIONS ASKED AT THIS MEETING
PAGE 8
Report to Council Meeting on 20 August 2012
ITEM 7.1
Workshops & Bri efing Sessions
7.0 WORKSHOPS & BRIEFING SESSIONS 7.1 Wor kshop and Briefi ng Sessi ons held since the l ast council meeti ng
7.1 WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST
COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures)
Regulations 2005 to include in the Agenda the date and purpose of any Council
Workshop held since the last meeting.
Date Description Purpose
23/07/2012 Art Collection Policy Assistant General Manager, Customers &
Community presented the reviewed
Devonport City Art Collection Policy.
Cradle Coast Authority
Membership
The General Manager provided a
presentation to assist Council in its
consideration of this matter.
30/07/2012 Signage Strategy Assistant General Manager, Customers &
Community presented the draft Signage
Strategy.
Parking Assistant General Manager, Technical &
Finance facilitated discussion on possible
improvements to parking with the CBD.
Bluff Restaurant The Mersey Bluff Precinct Project
Committee reported on recent meetings
and discussions.
Devonport Football Club The General Manager updated
Aldermen on progress.
6/08/2012 Planning Scheme Rebecca McKenna provided an update
on the new Planning Scheme.
13/08/2012 Tasmanian Community
Resources (formerly Mersey
NRM)
Andrew Ford provided Council with an
update of activities. A draft partnership
agreement between Council and the
Tasmanian Community Resources was
also presented.
Fenton Villas The Executive Manager Corporate
Support provided an overview of a
review on the operational management
of Fenton Villas.
Aldermen Numbers The General Manager gave an overview
of the Local Government Board’s report
into the review of Councillor numbers.
13/08/2012 Rates Petition The General Manager provided
information in relation to a Petition from
PAGE 9
Report to Council Meeting on 20 August 2012
ITEM 7.1
residents affected by Council’s decision
to remove the “maximum” to be paid by
residential properties in the City.
15/08/2012 Meeting with Residents re
Rates
A number of residents affected by the
decision to remove the “maximum”
residential rate attended to discuss the
issue with Aldermen.
Recommendati on
RECOMMENDATION
That the report advising of Workshop/Briefing Sessions held since the last Council meeting
be received and the information noted.
PAGE 10
Report to Council Meeting on 20 August 2012
ITEM 8.1
Planni ng Authority M atters
8.0 PLANNING AUTHORITY MATTERS
The Mayor will now announce that Council intends to act as a Planning Authority under the
Land Use Planning and Approvals Act 1993 for the consideration of Agenda Item 8.1.
Council is required by Regulation 8(3) of the Local Government (Meeting Procedures)
Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a
sequential manner.
The following item is to be dealt with at the meeting of Council in its capacity as a
Planning Authority.
8.1 AM2012/02 Amendments to Showroom Provisions to Homemaker Centre Zone -
88,90,92,98 & 100-102 Stony Rise Road (D276015)
PAGE 11
Report to Council Meeting on 20 August 2012
ITEM 8.1
8.1 AM 2012/02 Amendments to Showr oom Pr ovisions to Homemaker C entre Zone - 88,90,92,98 & 100- 102 Stony Rise R oad
8.1 AM2012/02 AMENDMENTS TO SHOWROOM PROVISIONS TO
HOMEMAKER CENTRE ZONE - 88,90,92,98 & 100-102 STONY RISE
ROAD
File: 27256 D276015
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Str ategic Plan 2009-2030:
Strategy 2.1.1 Ensure the City's Planning Scheme supports local community
character and appropriate land use.
PURPOSE To fulfil Council’s statutory responsibility to forward a report to the Tasmanian Planning
Commission on the representations received from the public exhibition of draft
amendment AM2012/02 to the Devonport and Environs Planning Scheme 1984.
BACKGROUND On 18 June 2012, Council initiated an amendment to the Devonport and Environs
Planning Scheme to:
Allow for the assessment of a Showroom which has a floor area less than 500m2 as a
discretionary application;
Cap the amount of floor area that constitutes showrooms of less than 500m2 to 10%
of the total floor area for the Zone. The remaining 90% shall comprise showrooms
greater than 500m2; and
Amend the list of goods that can be displayed and sold in a showroom.
The amendment was placed on public display for a 3 week period ending 13 July 2012.
COMMENTARY 13 representations were received during the public representation period. All
representations objected to the amendment. The following is a summary of the issues
raised in the representations. A full copy of each representation is included in Appendix 1.
Representor Date Received Concerns Raised
Eric Mobbs, Chairman Retail
Sub Committee – Devonport
Chamber of Commerce and
Industry
27 June 2012 Creates a precedent for future
development.
Will lead to empty shops in the CBD
as existing shops from the CBD may
be able to relocate.
Will lead to empty shops in the CBD
as free car parking at the
Homemaker Centre will entice
shoppers to the smaller shops there
instead of equivalents in the CBD.
The clauses relating to vehicle
PAGE 12
Report to Council Meeting on 20 August 2012
ITEM 8.1
access allows a wide range of uses
to occur on the site.
Concern that ‘Shiploads’ may be
one of the tenants, despite it not
fitting with the intent of the zone.
DCCI is supportive of development
generally but not development
that erodes existing businesses.
Mr John HC Cole –
Owner/Manager Antique
Emporium & JHC & ME Cole
Enterprises
09 July 2012 Devonport’s population is not large
enough to support additional retail
space.
Will lead to empty shops in the CBD
as existing shops from the CBD may
be able to relocate
The intent of the Homemaker
Centre Zone is to cater for retail
goods and services not available in
other centres.
Concern that ‘Shiploads’ may be
one of the tenants, despite it not
fitting with the intent of the zone.
Soyer’s IGA Pty Ltd 09 July 2012 Concern with changing the rules at
“half time” in the game.
Will lead to empty shops in the CBD
as existing shops from the CBD may
be able to relocate.
The amendment proposes to
introduce uses that are not
traditionally ‘homemaker’ which
will further fragment the CBD and
Fourways.
The clauses relating to vehicle
access allows a wide range of uses
to occur on the site.
Concern that ‘Shiploads’ may be
one of the tenants, despite it not
fitting with the intent of the zone.
John van der Woude – Canoe
N Surf P.L.
10 July 2012 Concern about impact on the CBD
due to the finite retail ‘pie’.
This area should stay as a place for
large bulky goods not suitable for
retail in the city.
Julie E Foster – Fory Pty Ltd
(trading as Passport Surf) and W
& J Foster Pty Ltd (owner of 85
11 July 2012 Creates a precedent for future
development
Will lead to empty shops in the CBD
PAGE 13
Report to Council Meeting on 20 August 2012
ITEM 8.1
Rooke Mall) as existing shops from the CBD may
be able to relocate
Will lead to empty shops in the CBD
as free car parking at the
Homemaker Centre will entice
shoppers to the smaller shops there
instead of equivalents in the CBD.
The clauses relating to vehicle
access allows a wide range of uses
to occur on the site.
Concern that ‘Shiploads’ may be
one of the tenants, despite it not
fitting with the intent of the zone.
Donna James and Tameika
Anthony – Star Channel
Network
11 July 2012 This area should stay as a place for
large bulky goods not suitable for
retail in the city and not altered at
the expense of the CBD.
Stephen Butler – Devonport
Amcal Pharmacy
12 July 2012
The 10% cap allows for an area of
4615m2 which is substantially bigger
than the entire Woolworths
Shopping Area.
The scale of the Retail area that
would be opened up for small retail
is unsustainable and
disproportionate to the existing
retail area of Devonport.
Council should not take into
account economic considerations
of the developer when making this
decision.
The amendment will worsen the
current economic plight of many
existing retail outlets.
Creates a precedent for future
amendments.
Addendum by Ireneinc Addendum
received 17
July 2012
The amendment provides little
guidance on how to assess a
discretionary application for small
showrooms.
It is not appropriate to use the
Victorian decision to determining a
planning outcome in Tasmania.
The application does not provide
adequate consideration of the
impact on the CBD.
The amendment is not consistent
PAGE 14
Report to Council Meeting on 20 August 2012
ITEM 8.1
with the State Planning Template
definition of uses.
The amendment is contrary to the
Essential Economics report
recommendation that a minimum
floor size of 1000m2.
Mary-Ann Edwards (Land Use
Planner) obo ENKZ Investments
13 July 2012 The amendment does not meet the
objectives of the Land Use Planning
and Approvals Act 1993.
The Planning Authority have not
demonstrated that they have
considered the objectives of the
Land Use Planning and Approvals
Act 1993 in certifying this
amendment.
The amendment is inconsistent with
the Devonport Retail Study.
The amendment does not reflect
any strategic plan for retail land in
Devonport.
The amendment places an unjust
imposition on the CBD.
The amendment changes the
centre from homemaker to a ‘new
town shopping centre’.
Concern that the types of goods
proposed as showroom do not all
require an extensive display area
(ie: baby goods, sports goods,
office supplies etc). This will lead to
small item retail by stealth.
The amendment does not progress
any of Council’s policies.
The amendment provides little
guidance on how to assess a
discretionary application for small
showrooms.
PR Ibbott FAICD – Ibbott group
of Companies
13 July 2012 The amendment is not consistent
with clause 6.2.8 of the Devonport
and Environs Planning Scheme.
The amendment is not consistent
with the advice provided by
Essential Economics in relation to
the Homemaker Centre which
recommended tenancy sizes not
be smaller than 1000m2.
PAGE 15
Report to Council Meeting on 20 August 2012
ITEM 8.1
The amendment will affect the long
term viability of the existing CBD.
The amendment will reduce the
number of retail available overall as
a result of a loss of critical mass in
the CBD.
The developer intends to promote
a “retail focus” for the site over
time.
Andrew Argent – Red Hot CD’s 13July 2012 The amendment will result in retail
businesses from the CBD will be
lured to the homemaker and Big W
sites resulting in empty shops in the
CBD.
GW Thompson - GWT
Investments & Chas Kelly –
Property Manager
13 July 2012 The CBD is experiencing increased
levels of vacancies.
Several businesses within the CBD
have been approached to
relocate to the homemakers centre
which will increase CBD vacancies.
CBD businesses relocating leads to
this reduced foot traffic in the CBD
and consequently reduces the
viability of other CBD businesses.
Gabrielle Zolati – Zed
Investments
13 July 2012 Creates a precedent for future
development.
Will lead to empty shops in the CBD
as existing shops from the CBD may
be able to relocate.
Will lead to empty shops in the CBD
as free car parking at the
Homemaker Centre will entice
shoppers to the smaller shops there
instead of equivalents in the CBD.
The clauses relating to vehicle
access allows a wide range of uses
to occur on the site.
Concern that ‘Shiploads’ may be
one of the tenants, despite it not
fitting with the intent of the zone.
DCCI is supportive of development
generally but not development
that erodes existing businesses.
DC Willing – Don Willing &
Associates
13 July 2012
The 10% cap allows for an area of
4615m2 which is substantially bigger
than the entire Woolworths
PAGE 16
Report to Council Meeting on 20 August 2012
ITEM 8.1
Shopping Area.
The scale of the Retail area that
would be opened up for small retail
is unsustainable and
disproportionate to the existing
retail area of Devonport.
Council should not take into
account economic considerations
of the developer when making this
decision.
The amendment will worsen the
current economic plight of many
existing retail outlets.
Creates a precedent for future
amendments.
Addendum by Ireneinc Addendum
received 17
July 2012
The amendment provides little
guidance on how to assess a
discretionary application for small
showrooms.
It is not appropriate to use the
Victorian decision to determining a
planning outcome in Tasmania.
The application does not provide
adequate consideration of the
impact on the CBD.
The amendment is not consistent
with the State Planning Template
definition of uses.
The amendment is contrary to the
Essential Economics report
recommendation that a minimum
floor size of 1000m2.
Discussion and Response:
The representors have raised a number of valid issues for Council to consider. It is
acknowledged that there are strong arguments for both sides and ultimately whether to
continue to support the amendment or alternatively whether to support the representors
will depend on what weighting Council puts on each argument put forward. The
discussion below provides a response to each of the issues raised in the representations.
Creates a precedent for future development/amendments
Concern with changing the rules at “half time” in the game.
The approval of an amendment such as this, does not create a precedent as there is
no other area in Devonport with minimum floor area restrictions that are able to be
eroded. Any future amendment to the planning scheme will also have to go
through a planning scheme amendment process and will be assessed on its merits.
PAGE 17
Report to Council Meeting on 20 August 2012
ITEM 8.1
Any future development or planning scheme amendment will be assessed through
the statutory process outlined in the Land Use Planning and Approvals Act 1993 and
assessed on its merits.
Will lead to empty shops in the CBD as existing shops from the CBD may be able to
relocate.
Will lead to empty shops in the CBD as free car parking at the Homemaker Centre
will entice shoppers to the smaller shops there instead of equivalents in the CBD.
A shop from within the CBD will only be able to relocate if it conforms to the
proposed list of goods that can be displayed and sold in a showroom. General retail
outlets, offices and personal services that anchor the CBD will not be able to
relocate to this site.
The clauses relating to vehicle access allows a wide range of uses to occur on the
site.
Agreed. This statement related to the Table of Uses Clause 8.20 .3(ii) and the use
class “Showroom”. The draft amendment proposed that the following words be
inserted into the Conditions/Restrictions column
“.........
Goods and accessories which:
Require a large area for handling, display and storage of goods; or
Require direct vehicle access to the building by customers for the purpose of loading
and unloading goods into or from their vehicles after purchase or hire.”
It is recommended that the “or” be replaced with an “and”. This will prevent
unintended retail selling small items in large quantities from locating at the site.
Concern that ‘Shiploads’ may be one of the tenants, despite it not fitting with the
intent of the zone.
Shiploads has been issued a permit to operate at the site under the current planning
scheme. The application by shiploads was consistent with the current planning
scheme. The proposed amendment does not change whether or not “Shiploads”
would be one of the tenants.
The intent of the Homemaker Centre Zone is to cater for retail goods and services not
available in other centres.
This area should stay as a place for large bulky goods not suitable for retail in the city
and not altered at the expense of the CBD.
The Devonport Regional Homemaker Centre Zone has 4 objectives as follows:
PAGE 18
Report to Council Meeting on 20 August 2012
ITEM 8.1
It is necessary to consider all 4 objectives together as a whole, and one does not
necessarily override the others. Objective (iii) provides for goods and services that
are not available in other centres, but not exclusively.
The proposed amendment is not inconsistent with the intent of the zone, which
primarily refers to the types of goods sold with no reference to the size of such retail
space.
However, one of the reasons a homemaker centre was established in Devonport was
to cater for large floor area buildings that could not fit elsewhere within the CBD. The
Peripheral Retail Precinct also caters for bulky goods retailing within the CBD as
demonstrated by its intent. The CBD Peripheral Retail Precinct intent “is to allow
peripheral retailing, medical and health services and other mixed commercial
activity and other complementary services that do not require a city centre location.
Re-development of under utilised or vacant sites is to be encouraged. Businesses
requiring large buildings, or external display space, or whose activities generate
significant parking are able to locate here.” Analysis at the time however,
demonstrated that there was inadequate room for an integrated homemaker
centre to occur within this precinct.
The minimum floor area clause was introduced by the Tasmanian Planning
Commission in its decision of 28 July 2009. Its intent was to ensure that substantially
sized anchor tenancies remained at the site in order that it maintained its
homemaker focus within the Devonport retail hierarchy. The floor area was also
considered to be a second safe guard to prevent the transformation of this area into
a more general retail focus. This is demonstrated by the following excerpt of the
Tasmanian Planning Commission’s original decision into the approval of homemaker
centre. Please note that this decision was prior to stage 2 being proposed and that is
why it refers to a total floor area of 25,000m2 not 46,150m2.
“A second potential mechanism that could transform an integrated
homemaker centre into a different kind of retail centre would be by
the subdivision of buildings into many more showroom tenancies and
‘other use’ tenancies, if either of the ‘anchor’ uses departed. Table 1
shows that there is over 25,000m2 of lettable floor area proposed. With
PAGE 19
Report to Council Meeting on 20 August 2012
ITEM 8.1
a minimum floor area of 500m2 qualifying for permitted status as
‘Showroom’, it is hypothetically possible for the planned buildings to
contain up to 50 showrooms and other uses.
Given the limited range of uses available and the explicit prohibition
of the Shop use class, that hypothetical transformation is considered
unlikely. Nevertheless it illustrates the importance of maintaining the
anchor tenancies as entities with large floor areas.”
The current amendment application includes an analysis on the proposed changes
of Justin Ganly from Deep End Services. Mr Ganly reports that there are an extensive
array of national bulky goods retailers that trade from tenancies smaller than 500m2
in Australia. Mr Ganly reports that “They choose to operate within small format stores
to limit rent and stock-holding costs while often utilising technology to offer customers
large format experiences. In many ways, these are the true innovators of the bulky
goods industry and should be encouraged, rather than discouraged, to operate in
homemaker centres”. These are legitimate bulky good retailers and fit with the intent
of the Devonport Regional Homemaker Centre Zone.
Amending the floor area, such that there is minimum of 500m2 or less will no longer
provide certainty that 2 big players will be present at the site for perpetuity. The
benefit for retaining this requirement is that there are few other places in Devonport
where this size store could locate; and by not making this compulsory may lead to
the gradual eroding of this potential. However, given the move to alternative
retailing types including introducing technology into stores, the demand for large
spaces may also decrease in the future, and it is considered that the marketplace is
better equipped to manage this outcome than the planning scheme.
The amendment proposes to introduce uses that are not traditionally ‘homemaker’
which will further fragment the CBD and Fourways.
Concern that the types of goods proposed as showroom do not all require an
extensive display area (ie: baby goods, sports goods, office supplies etc). This will
lead to small item retail by stealth.
The amendment changes the centre from homemaker to a ‘new town shopping
centre’.
The sale of any bulky item including sports goods, children’s play equipment etc is
consistent with the intent of the zone. Whilst the definition of showroom as contained
within Clause 1.4 still applies to this site, to avoid confusion, it is recommended that
the second sentence of the showroom condition as contained within the current
planning scheme be amended to read:
“The goods that can be displayed and sold in any of the showrooms must
predominately sell goods of a bulky nature and largely comprise:”
Office supplies are currently permitted within the zone.
Council should not take into account economic considerations of the developer
when making this decision.
Agreed. The Land Use Planning and Approvals Act requires Council to further a
range of objectives when considering amendments to the planning scheme. This
includes Objective D to:
d) Facilitate economics development in accordance with principles of
sustainability, fairness and community involvement.
PAGE 20
Report to Council Meeting on 20 August 2012
ITEM 8.1
The economic impact on the CBD and Devonport as a whole should be considered,
not the individual needs of the developers.
The amendment provides little guidance on how to assess a discretionary
application for small showrooms.
Assessment of a discretionary application would use the same criteria as any other
discretionary application as outlined in part 6 of the Planning Scheme. However it is
recommended that in relation to this concern and later concerns, that the tenancies
less than 500m2 be proportioned to the total floor area constructed so to prevent all
4615m2 of small showrooms from being tenanted in the first stage.
It is not appropriate to use the Victorian decision to determine a planning outcome in
Tasmania.
Agreed. However, the Victorian decision demonstrates how ‘thinking’ about the
relative planning controls of homemaker centres has changed within the Australian
context since this amendment was first approved. Planning is an evolving art, and
requires constant review to keep pace with changing retail formats.
The application does not provide adequate consideration of the impact on the CBD.
The 10% cap allows for an area of 4615m2 which is substantially bigger than the entire
Woolworths Shopping Area.
The scale of the Retail area that would be opened up for small retail is unsustainable
and disproportionate to the existing retail area of Devonport.
The amendment places an unjust imposition on the CBD.
The amendment will affect the long term viability of the existing CBD.
The amendment will reduce the number of retail available overall as a result of a loss
of critical mass in the CBD.
The application includes an analysis on the proposed changes of Justin Ganly from
Deep End Services. Mr Ganly reports that there are an extensive array of national
bulky goods retailers that trade from tenancies smaller than 500m2 in Australia. Mr
Ganly reports that “They choose to operate within small format stores to limit rent and
stock-holding costs while often utilising technology to offer customers large format
experiences. In many ways, these are the true innovators of the bulky goods industry
and should be encouraged, rather than discouraged, to operate in homemaker centres”. These are legitimate bulky good retailers and fit exactly with the intent of
the Devonport Regional Homemaker Centre Zone.
Deep End state that “Allowing such retailers to trade within the proposed
homemaker centre would have little or no impact on the Devonport CBD. Indeed ,
the EIA identified that the development of the centre with tenancy sizes as small as
250 sqm would impact on bulky goods retailers within the CBD by less than -10%.
These retailers occupy about 40% of all retail floorspace within the Devonport CBD
(adopting the Essential Economics estimate of CBD retail floorspace of 40,460m2 as
at December 2008) and, hence, the overall impact on CBD retail trading levels after
full development of the homemaker centre will be less than -4%. Allowing a
maximum of 4,615m2 of small-format bulky goods tenancies to operate at the proposed homemaker centre would have virtually no effect on this impact.”
The amendment is not consistent with the State Planning Template definition of uses.
Agreed. The State Template definition of ‘Bulky Goods’ is broader than what is being
proposed here. In a new template compliant scheme, Council may need to add
additional local standards or qualifiers to a new Devonport planning scheme
PAGE 21
Report to Council Meeting on 20 August 2012
ITEM 8.1
specifically in relation to this site to maintain a consistent approach. This however, is
a matter for the new planning scheme and not this amendment.
The amendment is contrary to the Essential Economics report recommendation that a
minimum floor size of 1000m2. The intent of the introduction of both the definition of ‘showroom’ and the minimum
floor space of 500m2 was to preclude retail that was better suited to the CBD from
establishing at the Homemaker Centre. This was intended to protect the primacy of
the CBD within the Devonport Retail Hierarchy. The applicant originally applied for a
minimum tenancy size of 250m2. Council obtained independent advice from
Essential Economics who advised that 1000m2 minimum was the most appropriate.
Council decided to approve a compromise at 500m2 and this number was
supported by the Shopping Centre Council of Australia guidelines at the time. The
standards requiring a minimum of 45% between 1000 – 3000m2 and 25% over 3000m
2
were imposed by the Planning Commission and were not part of the proposal by
neither applicant nor Council. This was later amended to a minimum of 35%
between 1000-3000m2 and 35% over 3000m
2.
The amendment does not meet the objectives of the Land Use Planning and
Approvals Act 1993.
The Planning Authority have not demonstrated that they have considered the
objectives of the Land Use Planning and Approvals Act 1993 in certifying this
amendment.
Council acknowledged in its certification at the June 2012 Council Meeting that “The application meets the requirements of LUPAA as set out in the applicant’s
submission.” It was deemed unnecessary to repeat the statements provided by the
applicant when this section of the applicants report (pages 10 -12) could be agreed
to in its entirety.
The amendment is inconsistent with the Devonport Retail Study.
The amendment does not reflect any strategic plan for retail land in Devonport.
The amendment does not progress any of Council’s policies.
The Devonport Retail Study recommends that Council facilitate appropriate
homemaker development. Whilst the amendment does not reflect any strategic
policy of Council, it is not contrary to them either. Principle 7 of the Devonport Retail
Study requires that Council:
In response the applicant submitted a report by Deep End that states “Allowing
such retailers to trade within the proposed homemaker centre would have little or no
impact on the Devonport CBD. Indeed, the EIA identified that the development of
the centre with tenancy sizes as small as 250 sqm would impact on bulky goods
retailers within the CBD by less than -10%. These retailers occupy about 40% of all
retail floorspace within the Devonport CBD (adopting the Essential Economics
estimate of CBD retail floorspace of 40,460m2 as at December 2008) and, hence, the
overall impact on CBD retail trading levels after full development of the homemaker
centre will be less than -4%. Allowing a maximum of 4,615m2 of small-format bulky
PAGE 22
Report to Council Meeting on 20 August 2012
ITEM 8.1
goods tenancies to operate at the proposed homemaker centre would have virtually no effect on this impact.”
The amendment is not consistent with clause 6.2.8 of the Devonport and Environs
Planning Scheme.
Clause 6.2.8 of the planning scheme states
“In the implementation of the provisions of this Scheme and in respect of any
application for planning approval to carry out development or use of any land or
building, the Council shall take into consideration:
6.2.8. the circumstances of the case and the public interest.”
This clause relates to the assessment of a development application and not an
amendment.
The amendment will result in retail businesses from the CBD will be lured to the
homemaker and Big W sites resulting in empty shops in the CBD.
Several businesses within the CBD have been approached to relocate to the
homemakers centre which will increase CBD vacancies.
If CBD businesses relocate this reduces foot traffic in the CBD and consequently the
viability of other CBD businesses
Only businesses that meet the showroom conditions relating to types of goods sold
can relocate to the site. Whether they relocate will be primarily determined by
market forces. Businesses that meet this criteria and have a floor area greater than
500m2 could relocate under the current scheme provisions if they desired. The
amendment only relates to a small portion of business types and floor areas.
The CBD is experiencing increased levels of vacancies.
Noted
FINANCIAL IMPLICATIONS There are no financial implications for Council directly as a result of this application.
CONCLUSION The representors have raised a number of valid issues for Council to consider. It is
acknowledged that there are strong arguments for both sides and ultimately whether to
continue to support the amendment or alternatively whether to support the representors
will depend on what weighting Council puts on each argument put forward.
On considering the issues raised in the representations it recommended that Council
support the amendment in a modified form as follows:
RECOMMENDATION The Devonport & Environs Planning Scheme 1984 is amended as follows:
a) In the Table of Uses Clause 8.20 .3(ii) Table of Use Classes – Devonport Regional
Homemaker Centre Zone in the Use Class column insert the words “Showroom less
than 500m2 “below the word “Showroom”
b) In the Table of Uses Clause 8.20 .3(ii) Table of Use Classes – Devonport Regional
Homemaker Centre Zone in Status column insert the word “A “ below the word “P”
c) In the Table of Uses Clause 8.20 .3(ii) Table of Use Classes – Devonport Regional
Homemaker Centre Zone in the Conditions/Restrictions column insert the words “May
PAGE 23
Report to Council Meeting on 20 August 2012
ITEM 8.1
be less than 500 square metres per tenancy” below the words “Each showroom must
not be less than 500 square metres floor area”
d) In the In the Table of Uses Clause 8.20 .3(ii) Table of Use Classes – Devonport Regional
Homemaker Centre Zone in the Conditions/Restrictions column after the words “The
goods that can be displayed and sold in any of the showrooms must” add the words
“ predominately sell goods of a bulky nature and”
e) In the Table of Uses Clause 8.20 .3(ii) in the use class “Showroom” Conditions/
Restrictions column insert the following words:
“equipment and” after the word “Office” and
below the words “Pet supplies and ancillary services” insert
“Furnishings, fabric and homewares
Swimming pools and spas
Baby and children’s goods, children’s play equipment and accessories
Sporting, cycling, leisure, fitness goods and accessories
Goods and accessories which:
Require a large area for handling, display and storage of goods; and
Require direct vehicle access to the building by customers for the purpose
of loading and unloading goods into or from their vehicles after purchase
or hire.”
f) Clause 8.20 .3(iv) Floor Area shall is amended as follows:
Delete
“Tenancies larger than 3000m2 per tenancy 35%” and
“Tenancies larger than 100m2 per tenancy but less than 3000m2 35%”
and replace with:
“Tenancies smaller than 500m2 per tenancy 10% (proportional to the total
showrooms constructed on the
site at any time)
Tenancies larger than 500m2 per tenancy 90%”
ATTACHMENTS
1. Representation Letter from Devonport Chamber of Commerce & Industry -
Eric Mobbs
2. Representation by John Cole from the Antique Emporium
3. Representation - John Soyer Fourways IGA Supermarket
4. Representation - Homemaker Centre - John Van Der Woude
5. Representation - Homemaker Centre - Passport Surf
6. Representation by Donna James and Tameika Anthony (Star Channel
Network)
7. Representation - Devonport Amcal Pharmacy (Steve Butler)
8. Representation by Paul Ibbott
PAGE 24
Report to Council Meeting on 20 August 2012
ITEM 8.1
9. Representation by Andrew Argent
10. Representation by GWT Investments
11. Representation by Adrian & Gabrielle Zolati Zed Investments
12. Representation by Don Willing & Associates
13. Representation from Ireneinc
14. Representation from Mary Ann Edwards obo - ENKZ
Recommendati on
RECOMMENDATION
That this report be forwarded to the Tasmanian Planning Commission as per the
requirements of Section 39 of the Land Use Planning and Approvals Act 1993.
PAGE 25
Representation Letter from Devonport Chamber of Commerce & Industry - Eric
Mobbs
ATTACHMENT [1]
ITEM 8.1
PAGE 26
Representation Letter from Devonport Chamber of Commerce & Industry - Eric
Mobbs
ATTACHMENT [1]
ITEM 8.1
PAGE 27
Representation by John Cole from the Antique Emporium ATTACHMENT [2]
ITEM 8.1
PAGE 28
Representation by John Cole from the Antique Emporium ATTACHMENT [2]
ITEM 8.1
PAGE 29
Representation by John Cole from the Antique Emporium ATTACHMENT [2]
ITEM 8.1
PAGE 30
Representation - John Soyer Fourways IGA Supermarket ATTACHMENT [3]
ITEM 8.1
PAGE 31
Representation - John Soyer Fourways IGA Supermarket ATTACHMENT [3]
ITEM 8.1
PAGE 32
Representation - Homemaker Centre - John Van Der Woude ATTACHMENT [4]
ITEM 8.1
PAGE 33
Representation - Homemaker Centre - John Van Der Woude ATTACHMENT [4]
ITEM 8.1
PAGE 34
Representation - Homemaker Centre - Passport Surf ATTACHMENT [5]
ITEM 8.1
PAGE 35
Representation - Homemaker Centre - Passport Surf ATTACHMENT [5]
ITEM 8.1
PAGE 36
Representation by Donna James and Tameika Anthony (Star Channel Network) ATTACHMENT [6]
ITEM 8.1
PAGE 37
Representation - Devonport Amcal Pharmacy (Steve Butler) ATTACHMENT [7]
ITEM 8.1
PAGE 38
Representation - Devonport Amcal Pharmacy (Steve Butler) ATTACHMENT [7]
ITEM 8.1
PAGE 39
Representation by Paul Ibbott ATTACHMENT [8]
ITEM 8.1
PAGE 40
Representation by Paul Ibbott ATTACHMENT [8]
ITEM 8.1
PAGE 41
Representation by Andrew Argent ATTACHMENT [9]
ITEM 8.1
PAGE 42
Representation by GWT Investments ATTACHMENT [10]
ITEM 8.1
PAGE 43
Representation by GWT Investments ATTACHMENT [10]
ITEM 8.1
PAGE 44
Representation by Adrian & Gabrielle Zolati Zed Investments ATTACHMENT [11]
ITEM 8.1
PAGE 45
Representation by Adrian & Gabrielle Zolati Zed Investments ATTACHMENT [11]
ITEM 8.1
PAGE 46
Representation by Don Willing & Associates ATTACHMENT [12]
ITEM 8.1
PAGE 47
Representation by Don Willing & Associates ATTACHMENT [12]
ITEM 8.1
PAGE 48
Representation from Ireneinc ATTACHMENT [13]
ITEM 8.1
PAGE 49
Representation from Ireneinc ATTACHMENT [13]
ITEM 8.1
PAGE 50
Representation from Ireneinc ATTACHMENT [13]
ITEM 8.1
PAGE 51
Representation from Ireneinc ATTACHMENT [13]
ITEM 8.1
PAGE 52
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 53
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 54
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 55
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 56
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 57
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 58
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 59
Representation from Mary Ann Edwards obo - ENKZ ATTACHMENT [14]
ITEM 8.1
PAGE 60
Report to Council Meeting on 20 August 2012
ITEM 9.1
Notices of M oti on
9.0 NOTICES OF MOTION 9.1 REINSTATEMENT OF PARKING C ONCESSION S - N OTIC E OF MOTION - ALD G F GOOD WIN
9.1 REINSTATEMENT OF PARKING CONCESSIONS - NOTICE OF MOTION
- ALD G F GOODWIN
File: 21086 D275888
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures)
Regulations 2005, a notice of motion has been received from Alderman G F Goodwin. Recommendati on
MOTION
“That Council reinstate the parking concession for self-funded retirees as soon as possible.”
GENERAL MANAGER’S COMMENTS Council currently provides parking concessions for Aged, Service and Disabled pensioners.
Previously Council issued concessions to a much larger demographic which included self
funded retirees, students, health care card holders etc., however in January 2010 Council
resolved to limited the concession to Aged, Service and Disabled pensioners.
Parking income forms a significant part of Councils revenue and as with any decision
which has a variance to planned income or expenditure and should ideally be
considered as part of the annual budget cycle. This allows decisions to be made in the
overall context of the whole organization rather than in isolation.
PAGE 61
Report to Council Meeting on 20 August 2012
ITEM 9.2
9.2 PR ESER VATION AND ALIGNM ENT OF EXIST ING WINTER USAGE RIGHTS - GIRDLESTON E PAR K AND D EVONPORT OVAL - NOT ICE OF M OTION - ALD L M PERR Y
9.2 PRESERVATION AND ALIGNMENT OF EXISTING WINTER USAGE
RIGHTS - GIRDLESTONE PARK AND DEVONPORT OVAL - NOTICE OF
MOTION - ALD L M PERRY
File: 26205 D275889
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures)
Regulations 2005, a notice of motion has been received from Alderman L M Perry. Recommendati on
MOTION
“That existing winter usage rights of Girdlestone Park and the Devonport Oval be
preserved and aligned with the leasehold terms (lease tenure) that the East Devonport
Football Club and the Devonport Football Club currently enjoy with Council for their
respective clubroom facilities.
Primary ground usage rights will also be aligned to any subsequent clubroom leasehold
agreements entered into with Council and will be maintained for each, irrespective of
which competition they play in during the term of the said lease.
Primary ground usage rights will give the East Devonport Football Club and the Devonport
Football Club first right of refusal on the following conditions for the term of their respective
leases during those months Council defines as winter for usage purposes:
Primary and preferential use of the ground for roster matches scheduled by their
respective competitions.
Primary and preferential use of the ground for training on any week day or night as
required by the Clubs.
If there is default on either or both of 1) clubroom leasehold arrangements and 2) ground
usage charges as applied and charged by Council, the lease on ground usage will also
be deemed to be in default.”
GENERAL MANAGER’S COMMENTS The current seasonal usage application process covers all sporting precincts, and
gives priority to the seasonal users for games and training
o Ensuring consistency across sporting grounds and precincts
o Providing a mechanism to ensure public liability insurance, and club
requirements on an annual basis
o Providing a communication link for ground requirements, rosters – both junior
and senior, and ground regeneration requirements
The current process is fair and equitable
The current booking process allows Council the opportunity to work with sporting
clubs, in particular Dev Cricket and Football, when negotiating special events e.g.
Nitro Circus which bring economic benefit to the community
The NOM would set a precedent for all current sporting clubs, and would change the
intent and relevance of the seasonal application process.
PAGE 62
Report to Council Meeting on 20 August 2012
ITEM 10.1
Mayor al R eport
10.0 MAYORAL REPORT 10.1 MAYOR'S MONTH LY REPORT
10.1 MAYOR'S MONTHLY REPORT
File: 22947 D275233
RELEVANT PORTFOLIO Mayoral Report
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.2 Provide appropriate support to elected members to enable them to
discharge their functions
Purpose To detail meetings and functions attended by the Mayor during the month of July, 2012.
BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended
by him for the month of July, 2012.
COMMENTARY In his capacity as Mayor, Alderman Steve Martin attended the following meetings and
functions during the month of July, 2012.
Devonport Jazz – handing out promotional bags to retailers
Kommunity Kids – on roster
Geoff Parker – Aust Weaving Mills
Resident meetings
Nixon Street Primary School
RACT – North West Advisory Board – Road traffic matters
Chat n Choose
7AD fortnightly interview
Community Safety Liaison Group
Citizenship ceremony
Southern Cross TV interview
Advocate Interview
Kommunity Kids
City of Devonport Brass Band Presentation evening
LGAT AGM & 100th Annual Conference - Hobart
Devonport Chamber of Commerce & Industry Awards for Excellence
Devonport City Soccer Club
Opening Devonport Airport – new facilities including security screening
PAGE 63
Report to Council Meeting on 20 August 2012
ITEM 10.1
QantasLink
ABC Radio interview
TASport Corp function
LINC – launch of Nigel Squibb’s E-Cook Book
Jazz Countdown – BMW Roadshow
Bluff Development Committee
Western Police District Performance Review – Burnie
Nixon Street Primary School teacher Mrs Mahony
Child Health & Family Centre, East Devonport – launch of “Working Together”
Jazz Window Judging & Presentations
LINC
RESPECT forum – Burnie
Miandetta Primary School – National Tree Day
Hon Mark Dreyfus QC MP, Parliamentary Secretary for Climate Change
Maidstone Park
LGAT Mayors Workshop
ABC Radio interview – Jazz
GREENCO Parking
Jazz weekend events
Devonport Rugby Club
NWBU Grand Finals
Ea-Girls Second Semi Final
Mayor’s Charity Trust Fund Deed signing with Peter Lyons
Gran’s Van official Opening of East Devonport “Shelter Shed”
Mr & Mrs Upston, East Devonport
Mrs Thompson, East Devonport
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and
are listed in a separate report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Meetings and functions attended by the Mayor will be reported on a monthly basis.
ATTACHMENTS
Nil
PAGE 64
Report to Council Meeting on 20 August 2012
ITEM 10.1
Recommendati on
RECOMMENDATION
That the report advising of the Mayor’s meetings and functions for the month of July, 2012
be received and noted.
PAGE 65
Report to Council Meeting on 20 August 2012
ITEM 11.1
Gener al M anager's R eports
11.0 GENERAL MANAGER'S REPORTS 11.1 ELECTED M EMBERS EXPENDITUR E R EPORT
11.1 ELECTED MEMBERS EXPENDITURE REPORT
File: 22947 D275236
RELEVANT PORTFOLIO General Manager
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.2 Provide appropriate support to elected members to enable them to
discharge their functions
Purpose To detail expenditure of both the Mayor and Aldermen for the previous month.
BACKGROUND This report is in response to Council resolution 49/12 “That Council be provided with a
specific monthly report in relation to expenditure incurred, in excess of statutory
allowances, for both the Mayor and Aldermen.”
COMMENTARY Expenditure processed in July:
Mayor Steve Martin
$659.09 Registration fee – LGAT conference
$ 31.88 Mobile phone account
Aldermen
$ 443.04 Aldermen Internet Allowance
$ 386.63 I-Pad monthly fee
$3,766.00 LGAT Conference registration fees (Aldermen Kent, Hollister, Goodwin,
Keay, Jarman)
Due to the timing of Credit Card statements and invoices, expenditure will be reported as
and when the account is paid. Items in this report may relate to transactions that
occurred in previous months.
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and
are listed in a separate report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Expenses will be reported on a monthly basis as adopted by Council at the February 2012
meeting.
ATTACHMENTS Nil
PAGE 66
Report to Council Meeting on 20 August 2012
ITEM 11.1
Recommendati on
RECOMMENDATION
That the report advising of Mayoral and Aldermanic Expenditure for the month of July,
2012 be received and the information noted.
PAGE 67
Report to Council Meeting on 20 August 2012
ITEM 11.2
11.2 General Manag er's Del egati ons
11.2 GENERAL MANAGER'S DELEGATIONS
File: 26661 D275387
RELEVANT PORTFOLIO General Manager
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.1 Review and amend governance structure, policies and procedures
to adapt to changing circumstances
PURPOSE To delegate appropriate powers of Council to the General Manager.
BACKGROUND The General Manager’s delegations were last adopted on 16 August 2010 (Resolution No.
208/10) and should be reviewed every two years to ensure relevance and accuracy.
COMMENTARY The majority of Councils delegate a number of their powers to the General Manager, to
assist in the efficient and effective management of the functions and powers of the
organisation.
Following the granting of delegation to the General Manager, it is permissible for the
General Manager to sub-delegate appropriate powers to other employees of Council.
Delegations should be reviewed regularly, at least every two years, to ensure that
delegations are accurate, current and appropriate to the relevant position. Any urgent
revisions can be made outside the structured review process, if required.
In regards to changes and revision to legislation and regulations, it is important to note
that it is necessary to review and revise delegations at intervals less than 12 months.
Particularly when new legislation is enacted it becomes necessary to update the General
Manager’s delegations to incorporate the legislative changes that have occurred.
The Auditor-General Special Report – No.59 – Delegations in Government Agencies, Local
Government Delegations and Overseas Travel – April 2006, states that:
Council’s should ensure that appropriate documented policies and procedures are
in place for the management of all delegations;
Council’s should ensure that they adhere strictly to the provisions of the Local
Government Act 1993, in managing their delegations, so as to ensure compliance
with this Act; and
Council’s should ensure that instruments of delegation are clear and unambiguous,
so as to prevent exposure to possible risk of inappropriate delegations being
exercised.
These points have been taken into consideration in the development of delegations for
the Devonport City Council.
PAGE 68
Report to Council Meeting on 20 August 2012
ITEM 11.2
Additionally, it is essential that instruments of delegation are communicated to relevant
staff to ensure that the employee is fully aware of their delegations and related
responsibilities and obligations.
Since the General Manager’s last Delegated Authority Document was adopted by
Council in August, 2010, there have been some additional Acts and Legislation that have
been identified as needing to be captured under this process. These Acts include, but are
not limited to, the Public Interest Disclosures Act 2002; Roads and Jetties Act 1935; Weed
Management Act 1999; Emergency Management Act 2006; and the Fire Service Act 1979.
Amendments to the previous delegations also include the removal of the Refuse By-Law,
which is no longer applicable, streamlining of delegated authority under Land Use
Planning and Approvals Act 1993, and removal of provisions of the Public Health Act 1997
and the Food Act 2003, other than the right to appoint and delegate powers under these
acts to a qualified Environmental Health Officer.
FINANCIAL IMPLICATIONS Delegations may or may not contain monetary limits, so as to ensure that employees
exercise power to expend funds within prescribed budgetary limitations. Delegations may
be tied to budgets or purchasing policies for this purpose.
RISK IMPLICATIONS Contractual/Legal
Legal implications are possible if correct delegation instruments are not in place or
not followed correctly
CONCLUSION The approval of Council is required for delegations issued under Council’s various
legislative provisions and appointments pursuant to Council’s by-laws.
ATTACHMENTS
1. Delegation Instrument
Recommendati on
RECOMMENDATION
That the General Manager be delegated powers in accordance with the attached
delegation schedule.
PAGE 69
Delegation Instrument ATTACHMENT [1]
ITEM 11.2
Delegation by Council to the General Manager
Pursuant to Section 22(1) of the Local Government Act 1993, Council delegates the
following powers and functions to the General Manager and any officer acting in the
capacity, and unless prohibited by Section 22(2) of the Local Government Act 1993 or
otherwise prohibited, authorise that those powers and functions may be sub-delegated by
the General Manager pursuant to Section 64 of the Local Government Act 1993:
1. Signing/Authorising
Local Government Act 1993
1.1 Attest the execution of a document sealed by Council, provided that if a
document relates to a development application that was determined by an Officer in
accordance with this Policy, the General Manager, not being the officer having exercised
the delegated authority may attest the execution of the document (S19.5);
1.2 Authority to authorise a person to enter land for a specified purpose or in
general, subject to conditions (S20A);
1.3 Authority to issue an identity card (S20B);
1.4 Authority to raise funds (S73);
1.5 Authority to expend funds (S74);
1.6 Approve the investment of funds in accordance with Council’s policy (S75);
1.7 Write off any debts owed to the Council pursuant to this section (S76);
1.8 Make a grant or benefit to any person, other than an Alderman, pursuant to this
section of the Act, for any purpose in keeping with a Council policy (S77.1);
1.9 Authority to issue debentures or inscribed stock for the purpose of loan raising
(S79.1);
1.10 Authority to establish and maintain in Council’s name, authorised deposit-
taking institution accounts, as deemed necessary (S81);
1.11 Prepare estimates of revenue and expenditure for the financial year (S82.1);
1.12 Make minor adjustments to individual items within any estimate, in accordance
with the resolution of Council adopted with the budget, so long as the total amount of the
estimate is not altered (S82.6);
1.13 Authority, where a supplementary valuation is made of any land, to adjust the
amount payable in respect of any rate for that land for that financial year (S92);
1.14 Authority to grant or refuse an amendment to a rates notice (S123);
1.15 Fix amounts, times, terms and conditions for the payment of moneys due to the
Council by instalments, by a ratepayer pursuant to this section (S124.1);
1.16 Agree to and to cease a postponement of rates. Remit all or part of any rate in
accordance with past custom and practice, or resolution of Council, or where it is in the
interest of Council to do so and remit all or part of any amount of penalty and interest in
accordance with this section if the charge was raised whilst the ownership of the property
was in the process of being transferred (S126-127);
PAGE 70
Delegation Instrument ATTACHMENT [1]
ITEM 11.2
1.17 Authorise such remission of rates, charges and fees which have been paid or
payable under a mistake of fact, as may be certified and recommended by the
appropriate officer of the Council (S129);
1.18 Authority to issue a certificate of liability (S132);
1.19 Authority to recover a debt due (S133);
1.20 Authority to recover rates (S134);
1.21 Authority to require a person who holds a lease or licence relating to land in
respect of which rates are due to pay to the Council any rent or other consideration
payable under the lease or licence in satisfaction of any unpaid rates (S135);
1.22 Authority to sell land for the recouping of unpaid rates (S137);
1.23 Authority to issue infringement notices and fines under Council by-laws (S149);
1.24 Power to authorise employees of Council to remove any person from land
owned by, or under the control of Council whom they reasonably believe is offending
against a by-law; and to remove anything which is on such land without the approval of
the Council (S152);
1.25 Authority to request a person give their name and address if of the belief that
the person is offending or has offended against a by-law (S152A);
1.26 Authority to prepare and submit a regulatory impact statement, in respect of
the making of by-laws (S156A);
1.27 Authority to give notice of a proposed by-law (S157A);
1.28 Authority to certify a by-law, in conjunction with a legal practitioner (S162);
1.29 Authority to issue infringement notices in case of breaches relating to the
parking of vehicles on land owned by it or under its control (S170.2);
1.30 Authority to purchase or lease land for any purpose which it considers to be of
benefit to the Council or the community (S175);
1.31 Authority to acquire land (S176);
1.32 Authority to sell, lease, donate, exchange or otherwise dispose of land owned
by it, other than public land, in accordance with this section (S177);
1.33 Authority to sell, lease, donate, exchange or otherwise dispose of public land
owned by it in accordance with this section (S178);
1.34 Authority to lease public land for a period not exceeding 5 years without
complying with S178 (S179);
1.35 Authority to hold land on trust subject to any conditions on which it is to be so
held (S181);
1.36 Authority to require an owner or occupier of land, to erect a fence (S182);
1.37 Authority to require an owner or occupier of land to rehabilitate land (S183);
1.38 Undertake work subject to a notice under this section that has not been
undertaken by owner within period specified (S185);
1.39 Approve and bring to affect the closure of local highways for the purposes of
holding a market (S189) and consider any objection to such road closures (S190);
1.40 Establish a Council animal pound (S193);
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1.41 Authority to impound an animal (S194);
1.42 Authority to give notice of impounding an animal, subject to conditions (S195);
1.43 Recover unpaid pound fees (S196);
1.44 Sell, give away or destroy any impounded animal if not claimed (S197);
1.45 Authority to arrange for an impounded animal to be destroyed, on the advice
of a qualified veterinary surgeon (S198.1);
1.46 Issue permits in relation to private animal pounds (S198A);
1.47 Authority to determine if a nuisance exists (S199);
1.48 Authority to serve a notice when satisfied that a nuisance exists (S200);
1.49 Authority to take necessary action to abate a nuisance if there is an immediate
danger to any person or property; or the person causing the nuisance cannot be
ascertained or found; or an abatement notice has not been complied with. Power to
authorise a person to enter and remain on any land; and close off or fence any place;
and do anything reasonably necessary for that purpose, and charge the owner or
occupier of the land for costs of any action taken (S201);
1.50 Authority to impose fees and charges in respect of the use of any property or
facility owned, controlled, managed or maintained by Council; services supplied at a
person's request; carrying out work at a person's request; providing information or
materials, or providing copies of, or extracts from records of Council; any application to
Council; any licence, permit, registration or authorisation granted by Council; or any other
prescribed matter (S205);
1.51 Remit all or part of any fee or charge paid or payable in accordance with this
section if it is in the interest of the Council to do so (S207);
1.52 Authority to authenticate a summons, notice or document without the Seal of
Council (S237);
1.53 Authority to appear in court or in any proceedings on behalf of Council (S240);
1.54 The authority, either on application or their discretion, delete or exclude a
person's address from the electoral roll if satisfied that the safety of the person or the
person's family, may be at risk (S258);
1.55 Authority to invite tenders for any contract it intends to enter into for the supply
or provision of goods or services valued at or above the prescribed amount (S333A);
1.56 Authority to issue a Council land information certificate (S337);
1.57 Authority to round up or round down any amount payable to Council (S344).
Monetary Penalties Enforcement Act 2005
1.58 Authority to issue an infringement notice, and require the person to give their
name, address and date of birth, if it is reasonably believed that the person has
committed an offence for which an infringement may be issued (S14A).
Right to Information Act 2009
1.59 As a Delegated Officer under S24 of the Right to Information Act 2009, authority
to make decisions in respect of Right to Information requests made to the Devonport City
Council;
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ITEM 11.2
1.60 Authority to refuse an application if information requested is stored
electronically, subject to conditions (S10.1);
1.61 Authority to disclose information to the public as a required disclosure, routine
disclosure, an active disclosure, an assessed disclosure, or to refuse disclosure, subject to
conditions (S12.2 A-D);
1.62 Authority to negotiate with an applicant to refine or redirect an application for
assessed disclosure (S13.7);
1.63 Authority to transfer an application for assessed public disclosure to another
public authority if the subject matter of the information is more closely connected with the
functions of the other authority (S14.1A-B);
1.64 Authority to extend the period for which a decision on an application for
assessed disclosure is made, subject to conditions (S15.4);
1.65 Authority to request payment of the application fee or waive the application
fee prior to accepting an application (S16.3);
1.66 Authority to defer providing information, subject to conditions (S17.1);
1.67 Authority to refuse a request if it is believed that resources may be
unreasonably diverted, subject to conditions (S19);
1.68 Authority to refuse a request for information if it is a repeat or vexatious
application, subject to conditions (S20);
1.69 Authority to appoint an officer to assist with processes (S23.2);
1.70 Authority to delegate to another person his or her functions or powers under this
Act (other than the power of delegation) for a period not exceeding 3 years (S24.1);
1.71 Authority to determine information as exempt information, if it is believed that it
is contrary to the public interest to disclose the information requested (S33.1);
1.72 Authority to undertake an internal review of a decision made (S43).
Public Interest Disclosures Act 2002
1.73 Authority to appoint a Principal Officer under this Act (S62A).
Personal Information Protection Act 2004
1.74 Authority to use or disclose personal information about an individual for a
purpose other than the primary purpose of collection without the individual’s consent if
the information is basic personal information, subject to conditions (S12).
Oaths Act 2001
1.75 Recognised as a Commissioner of Declarations as a permanent employee of a
local government authority with 5 or more years continuous service (S12.2).
Tasmanian Public Finance Corporation Act 1985
1.76 Authority to borrow money from, deposit money with, and lend money to the
Corporation on such terms and conditions as may be agreed between the Corporation
and the local government authority (16A.1).
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ITEM 11.2
Burial and Cremation Act 2002
1.77 Authority to close whole or part of any crematorium if it is believed there is a risk
to public health and safety (S14);
1.78 Authority to improve, embellish and enlarge a cemetery, restrict internments or
to take any other action to properly manage and maintain the cemetery (S19);
1.79 Provide permission for any vault or grave to be made or dug, any monument to
be erected or placed, and to determine its location (S20);
1.80 If a monument is believed to be unsafe, the authority for it to be taken down,
removed or rendered safe (S21);
1.81 Authority to grant an exclusive right of burial – either in fee or a 25 year term,
which may be renewed as agreed (S23);
1.82 If there is insufficient revenue to maintain the cemetery, the authority to cover
the grass area leaving only a tombstone, if the tombstone shows the name of the person
buried there. Provision to remove any monument and re-erect in another section of the
cemetery. If the vault or monument bears no legible indication as to whose grave is there,
or if the superstructure of a vault or monument is unsafe, enforce removal of any
material/substance preventing the covering of the area with grass (S26);
1.83 Ability to authorise the whole or part closure of a cemetery if it is deemed
prejudicial to public health or safety. Notice may be given to undertake prescribed works
or close immediately, dependent upon nature of concern (S28);
1.84 Authority to close whole or portion of cemetery, if no internments have taken
place for a period of over 30 years, or if internments have taken place, with no vault or
monument, other than a flat slab flush with the ground, and to discharge an exclusive
right of burial, by agreement with the holder (S29);
1.85 Authority to lay out the closed cemetery, or closed portion of cemetery as a
park or garden for use as a place of quiet recreation (S30);
1.86 Authority to dispose of the whole or portion of cemetery which is not required
for internment, regardless off exclusive rights of burial, however another portion of the
cemetery, or of another cemetery, if so agreed, must be provided (S31);
1.87 Authority to construct roads, avenues and walks in or through the land; erect
and construct on the land any ornamental and other buildings/structures; enclose, drain,
turf, level and light the whole or any part of the land; plant trees, shrubs and plants;
demolish or remove any graves, monuments or vaults erected on the land; exhume any
remains which are interred at the cemetery, and inter those remains either in the land or
elsewhere; build on or under any portion of the land any structures or vaults that is
deemed fit for the reception of any human remains which are not removed from the land
for internment elsewhere; or generally execute works and do all acts and things necessary
for laying out the land as a park or garden, to be used for quiet recreation only (S33);
1.88 Authority, at any time within 12 months after the closure of a cemetery, at the
request of any lineal descendant of a deceased person whose remains are interred in the
cemetery or whose name appears on any grave, monument or vault in the cemetery, to
make available at no further cost at another cemetery, any land necessary for the
interment in that cemetery of those human remains; or the relocation in that cemetery of
the grave or the re-erection of the monument or vault (S35);
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ITEM 11.2
1.89 Authority, after a cemetery has been closed for a period of at least 12 months,
permission to demolish and remove any grave, monument or vault and reverently exhume
and re-inter any human remains (S36);
1.90 Permission, subject to the conditions of the Act, to allow the carrying out of any
activity on the land that is consistent with quiet recreation (S37);
1.91 Authority to reopen a grave if it is not intended to remove any human remains
(S39);
1.92 Authority to allow internment of human remains at a place other than a
cemetery, if permission from the landowner is also given (S41);
1.93 Ability to delegate to an officer of Council, the authority to enter, at a
reasonable time and with reasonable notice, a cemetery, place or premises that are, or
have been used or may be used for, or in connection with, a prescribed business; or any
other place or premises which there is reason to believe records relating to a cemetery,
place or premises. Furthermore, the ability to use reasonable force to enter on land or a
building, if there is a reasonable belief that circumstances require immediate action to be
taken, in respect to the Act (S51).
Local Government (Building & Miscellaneous Provisions) Act 1993
1.94 Authority to approve subdivisions, subject to conditions (S83);
1.95 Authority to disapprove subdivisions, subject to conditions (S84);
1.96 Authority to refuse an application for a subdivision, subject to conditions (S85);
1.97 Authority to require security for payment, prior to approving a plan of
subdivision (S86);
1.98 Authority, if satisfied that a final plan is compliant with regulations, to approve
final plans. Council is to affix its seal and lodge with the Recorder of Titles. If Council
disapproves final plans, they must notify the Recorder of Titles, within seven days of its
disapproval (S89.1-3);
1.99 Upon a correction to a final plan being made by Records of Titles, the authority
to object to the making of any correction to the final plans (S91);
1.100 Authority to cancel its seal on a final plan if the plan is withdrawn from, or
rejected by the Recorder of Titles (S93);
1.101 Authority to seek conveyance or transfer a way shown on a sealed plan as “to
be acquired by the highway authority” to the Council in fee (S97);
1.102 Authority to direct a drainage easement shown on a sealed plan for the benefit
of a lot to be taken to terminate at an outlet approved by Council (S99);
1.103 Authority to purchase or take land recoverable if a lot ceases to have the
qualities of a minimum lot (S101);
1.104 Authority to amend sealed plans, subject to conditions (S103);
1.105 If no objections within 28 days, authority to cause an amendment to be made.
Alternatively, if a hearing is to be convened, at the conclusion of such hearing, authority
to cause an amendment to be made with or without modification (S104);
1.106 If compensation is to be made to a person adversely affected by an
amendment, the Council may recover against the petitioner and any person heard or
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ITEM 11.2
asking to be heard in support of the amendment, to the extent to which they are
benefited by the amendment (S105);
1.107 Authority to enforce an access order before notifying its approval of the plan or
subdivision, and the authority to undertake the works and recover associated costs if not
undertaken by the owner (S107);
1.108 Authority to obtain a dedication of land for widening or diverting or a licence
to embank, if an approval for a plan for subdivision is not granted under section 85 (S108);
1.109 Authority to approve and disapprove minimum and sub-minimum lots, subject
to conditions (S109);
1.110 Authority to make an adhesion order on a block, subject to conditions (S110);
1.111 Authority to approve the subdivision of sub-minimum lots, subject to conditions
(S111);
1.112 Authority to exempt a subdivision from the operation of Part 3 of the Act,
subject to conditions (S115);
1.113 Authority to purchase excess space for use as public open space (S116);
1.114 Before approving a plan of subdivision, authority to require security for the
payment, rather than requiring an owner to increase the area for public open space
(S117);
1.115 Authority to direct an employee, once they become entitled to long service
leave under this section, to commence leave within 6 months after the date of notice
(S227);
1.116 Authority to grant an employee recreation leave under another enactment in
respect of the calendar year in which any period of long service leave granted to that
employee commences (S232);
1.117 Authority to allow an employee, whilst on long service leave, engage in
business undertakings, engage in private practice, or accept or engage in paid
employment (S233);
1.118 Authority to recover from another Council who an employee has been
employed with prior to employment with Council, salary, wages or allowances,
proportionately (S234);
1.119 Authority, upon recommendation from the National Trust of Australia (Tasmania)
by order, prohibit the demolition of a building of historical or architectural interest or of
special beauty, or prohibit the alteration or adding to the building (S241);
1.120 Authority to enforce a preservation order, subject to conditions (S243);
1.121 Authority to approve or disapprove the erection, put up or placement of any
hoarding or similar structure for advertising purposes (S246);
1.122 Authority to enforce the removal of advertising hoardings (S247);
1.123 If a building is built over a drain, as prohibited under S248, authority to demolish,
remove or remedy it, and perform any works necessary for restoring or reinstating its drain,
and to seek recovery for expenses incurred (S248);
1.124 Authority to construct a stormwater drain or sub-soil drain, if, in Council’s
opinion, a street, right of way or private land is not adequately drained, and to seek
compensation from the owners of the land that is served by or derives benefit, or front or
back or abut on any part of a street which is drained by the drain (S251).
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ITEM 11.2
Water and Sewerage Industry Act 2008
1.125 Exercise all of Council’s functions and powers as a Planning Authority in respect
to Subdivision 3, “Planning Referrals” of the Water and Sewerage Industry Act 2008 (S56N-
Q).
Litter Act 2007
1.126 Authority to serve an Infringement Notice on a person who has attained the
age of 16 years, if it is reasonably believed that the person has committed an offence
against this Act that is prescribed as an offence for which an Infringement Notice may be
served (S17);
1.127 Where litter has been deposited on any reserved land, the powers conferred by
this Division may be exercised by an authorised officer only if so provided in the instrument
of his/her appointment (S32);
1.128 Authority, to serve a Litter Abatement Notice, if on reasonable grounds, it is
suspected that a person is carrying on any activity that has caused, or is likely to cause,
the deposit of litter contrary to S9 or if litter has been deposited in any place contrary to
that section or that litter has escaped, or is likely to escape, from any place. If on
reasonable grounds, it is suspected that litter has escaped, or is likely to escape, from a
motor vehicle or trailer, the Authorised Officer may serve a Litter Abatement Notice on the
registered operator of, or person in charge of, the motor vehicle or trailer (S35);
1.129 Authority to undertake provisions of S41 (1-6) of this Act, pertaining to powers of
Authorised Officers (S41);
1.130 Authority to require a person to state his/her name and address or place of
residence if on reasonable grounds the officer believes the person is committing or has
committed an offence under this Act (S43);
1.131 Power to demand all information required as to the identity and whereabouts
of a driver of a vehicle whom it has alleged has committed an offence under this Act, as
the registered operator of a vehicle (S46);
1.132 Upon exercising power under this Act, be able to produce evidence of his or
her identity and authority if reasonably asked to so by any person (S47);
1.133 Any act, matter or thing done or omitted to be done in good faith in
administration or exercising of powers under this Act, does not subject the officer or
Council to any liability in respect of the act, matter or thing (S49).
Traffic Act 1925
1.134 Authority to issue traffic infringement notices for prescribed offences under this
Act (S9.3);
1.135 Authority, if an article is placed or left in a public street to the obstruction,
annoyance or danger of road users, nearby residents or other persons, remove the article
or cause it to be removed; take the article or cause it to be taken to a place of safety; or
detain the article, or cause it to be detained, until the expense of removing, taking or
detaining the article is paid to the relevant authority, and advise the owner as soon as
practicable of the action undertaken. If unable to inform the owner of the removal of the
article within 30 days, or inform the owner of the removal within 30 days, but does not
receive payment of the required expenses within 14 days after the date of being
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Delegation Instrument ATTACHMENT [1]
ITEM 11.2
informed, cause the article to be disposed of, and to use the proceeds, if any, to defray
those expenses (S43).
Dog Control Act 2000
1.136 Authority to keep a register of registered dogs (S15);
1.137 Authority to cause a dog that is not implanted with a microchip to be
implanted in an approved manner with an approved microchip (S15A);
1.138 Authority to declare a dog dangerous dog, subject to conditions (S29);
1.139 Authority to declare a dog a restricted breed, if satisfied that the dog is a
restricted breed (S29A);
1.140 Authority, where a dog ceases to be a guard dog, revoke a declaration that a
dog is a dangerous dog, if satisfied that the dog is no longer a guard dog, and is not a
dangerous dog (S30);
1.141 Authorisation to seize and detain any dog at large (S35);
1.142 Seize and detain any dog in respect of which there is reasonable cause to
believe that an offence under the Act has been committed (S37);
1.143 Authority to seize a dog that is illegally removed from a pound, and detain the
dog until the fees and costs arising from detention and retrieval are paid (S40.2);
1.144 Authority to destroy a dog, if satisfied that the dog is behaving in a manner and
in such circumstances likely to cause or has caused injury, death or serious bodily injury to
any person or animal. Additionally, may destroy a dog if it is found distressed or disabled
to such an extent that continued existence is likely to involve continued suffering (S42);
1.145 Authority to investigate the subject matter of a complaint upon receipt of a
complaint (S48);
1.146 Authority to refuse an application for a licence (S54);
1.147 Authority to grant an application for a licence, subject to conditions (S55);
1.148 Authority to cancel a licence, subject to conditions (S58);
1.149 Power to serve an infringement notice on a person if of the opinion that the
person has committed a prescribed offence under the Act (S64);
1.150 Authority to enter and remain in or on any private premises at any reasonable
time to determine the number of dogs on the premises, whether the dogs are registered,
and any other relevant matter relating to the licence (S72);
1.151 Authority to enter onto land owned or occupied by an owner, or person in
charge of a dog that has committed an offence against the Act, and search for and
seize any dog on that land. Additional authority to apply to a Magistrate for a warrant to
enter any dwelling on that land to enforce any provision of the Act (S73);
1.152 Authority to claim a dog as property of Council, subject to conditions (S76);
1.153 Authority to demand from any person his or her name and place of abode if it
is believed that the person is committing, has committed or attempted to commit an
offence against this Act (S77);
1.154 Authority to waive, refund part of or all, or discount a fee (S80);
1.155 Authority to delegate to any person any of Council’s powers under this Act,
other than the power of delegation (S82).
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ITEM 11.2
Building Act 2000
1.156 Authority to delegate to any person any of Council’s powers and functions
under this Act, other than the power of delegation (S11);
1.157 Authority to take appropriate action under Part 11 of the Act, if building work in
relation to a building or part of a building is carried out without a building permit (S61);
1.158 Authority to take appropriate action under Part 11 of the Act, if plumbing work
is carried out without a plumbing permit (S76);
1.159 Authority to grant an application for a temporary occupancy permit if satisfied
that the building or temporary structure is suitable for occupation, subject to any
reasonable and relevant conditions, and to advise the permit authority of approval (S108);
1.160 Authority to cancel a temporary occupation permit if the building or temporary
structure is deemed unsafe or unhealthy, or if conditions of the permit are not complied
with (S109);
1.161 Authority to refuse an application for a temporary occupancy permit if satisfied
that the building or temporary structure is unsuitable for temporary occupation (S110);
1.162 Approve or disapprove the erection of a fence, building or other structure, so
as to restrict the use, in connection with a building, of any unoccupied area of the land on
which it is to be built (S118);
1.163 Authority to disapprove building work on land where the surface of the land is
incapable of being drained into an existing stormwater, channel or suitable outlet (S157);
1.164 Authority to disapprove the erection of a building of a structure that contains
habitable rooms or from which effluent normally flows, on land where the effluent cannot
be drained into a sewerage systems satisfactorily (S158);
1.165 Authority to approve the carrying out of building work over an existing drain or
within one metre from the edge of an existing drain measured horizontally, subject to
conditions (S160);
1.166 Authority to make an emergency order if of the opinion that a threat to life may
arise out of the condition or use of a building or temporary structure. This order may
require an owner or occupier of a building or temporary structure to evacuate, stop work
or carry out building work or other work or prohibit the occupation of the building or
temporary structure. The emergency order may be revoked if circumstances leading to
the making of the order have changed (S162);
1.167 Authority to issue a building notice to the owner of a building or temporary
structure if the work is being carried out without a permit, or if work being carried out is in
contravention of the permit, the Act, the use of the building or temporary structure is in
contravention with the Act, or if the building or temporary structure is unfit for use or
occupation, is a danger to users of the building or adjoining land, or if the essential health
and safety features of the building are not maintained in accordance with the Building
Regulations (S163.1);
1.168 Authority to perform any of the duties of a building surveyor under subsection 2
or 2A if the building surveyor resigns, dies or becomes incapable, for any reason, of
performing those duties required (S163.2B);
1.169 Authority to issue a plumbing notice to an owner of land if plumbing work is
being carried our on the land without a plumbing permit (S164);
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ITEM 11.2
1.170 Authority, if of the belief that a building or temporary structure may be a fire
hazard, to inspect the building or temporary structure and prepare a report on the matter.
The fire upgrading report is to state whether or not the building or temporary structure is a
fire hazard, provide a program for work to overcome any fire hazard, specify the period
and manner in which representations may be made, and any other specified matter.
Statements may be obtained on matters relating to a fire upgrading report from any
relevant reporting authority (S166);
1.171 Authority to issue a fire upgrading notice to an owner if a fire upgrading report
identifies that a fire hazard exists. A building order may be served in the first instance,
rather than a building notice, if it is believed that the work required to be done is of a
minor nature. An order under subsection 2C may be made if it is believed that the
building work is in contravention of the Act, poses a danger to the public or affects the
support of any adjoining property (S167);
1.172 Authority to issue a building order on an owner of land on which building work is
carried out without a permit, if the building notice in respect of that building work is not
revoked, in addition to a building order under S170 of the Act (S171);
1.173 Authority, if a plumbing notice is not revoked, to serve a plumbing order on the
owner, or person apparently in charge of the a site on which the plumbing work is being
carried out (S172);
1.174 Authority to serve a building order in relation to a fire hazard on the owner, if a
fire upgrading notice is not revoked, in addition to a building order under S170 (S173);
1.175 Authority to grant an application for a permit to proceed within the specified
period if the application is in accordance with S178, and if satisfied as to the matters
referred to in S179 (S180);
1.176 Authority to refuse an application for a permit to proceed in respect of any
building work if it is not in accordance with S178, or if a certificate to proceed is not in
force in respect of that building work (S181);
1.177 Authority to grant an application for a permit of substantial compliance if the
application is in accordance with S186, and is satisfied as to matters referred to in S187,
relating to stability of site, provision of water to site, means of road access to the site, and
any other relevant requirements of any permit or consent granted or issued under any
other Act or of this Act or the Building Regulations (S188);
1.178 Authority to refuse an application for a permit of substantial compliance in
respect of any building work if it is not in accordance with S186 or if a certificate of
substantial compliance is not in force in respect of the completed or substantially
completed building work (S189);
1.179 Authority to serve an order to demolish building work to which a building order
under S171 relates on the owner if satisfied that the building work does not comply with this
Act, and is detrimental to safety and health of any occupant or future occupant of the
building or public. Further authority to enter onto land and demolish any building work in
respect of which an order to demolish is served, subject to conditions (S191);
1.180 Authority to carry out work if an owner fails to comply with a building or
plumbing order. In carrying out this work, authority to enter on the land where the work is
to be done, exclude other persons from the place the work is being done, determine the
form of the alteration if required, determine the condition the remainder of the building is
to be left, if anything is to be taken down, demolished or removed, carry away materials
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Delegation Instrument ATTACHMENT [1]
ITEM 11.2
removed to a convenient place, and to sell any materials so carried away and deduct
the proceeds from the cost of the work (S192);
1.181 Authority to take proceedings under the Justices Act 1959, to obtain possession
of the building or temporary structure, if any occupier of a building or temporary structure
fails to allow any person to do work under S192, and remain in possess of a building or
temporary structure pursuant to a warrant until the work is completed (S193);
1.182 Authority, if having demolished a building pursuant to S192 (2) to sell the
building for removal, or sell the materials on the site for removal, after demolition. Further
authority to grant the purchaser of a building under subsectrion1(a), all the powers it has
under S192, and to pay the owner of the building or materials sold under subsection(1),
the balance of any proceeds of the sale after deducting any reasonable expenses
incurred. Money not claimed within one year after the building’s sale is vested in Council
(S194);
1.183 Authority to seek recovery, from the owner of the building or temporary
structure, for costs of any work not done by the owner, as required by an owner under Part
11, and undertaken at the direction of Council (S197);
1.184 Authority to request the assistance of a police officer in the evacuation of a
building or temporary structure in accordance with an emergency order, and in removing
any person from a building or temporary structure in respect of which an emergency
order or a building order is being carried out (S198);
1.185 After inspecting works completed under an emergency order, authority to
notify the owner that the order has been complied with or requires the order to be
complied with (S199);
1.186 Authority to reuse an amendment or revocation of a building order, issue an
amended fire upgrading notice or revoke a fire upgrading notice, if an owner who is
required to comply with a building order, served after the issue of a fire upgrading notice,
advises of a change in circumstances after the original fire upgrading notice (S200);
1.187 Authority to serve an infringement notice in a person, if of the opinion that the
person has committed a prescribed offence (S243);
1.188 Authority to, at all reasonable times, access any building work or building, and
may enter any premises for the purpose of exercising any power or performing any
function under this Act, subject to conditions (S258);
1.189 Authority to demand the owner of any building or land produce any records
relating to the building or land, or to any building work, plumbing work or plumbing
installation in respect of that building or land, and search for, inspect, take extracts from
and make copies of those records, and make enquiries considered necessary in relation
to the any building work or building (S259).
Local Government (Highways) Act 1982
1.190 The authority to declare that a road or other way within a municipality that is
not a highway, shall become a highway maintainable by Council or a particular kind of
highway so maintainable, subject to conditions (S12);
1.191 Authority to divert or close a local highway, or part thereof for the public
benefit, in the interests of public safety or because of lack of use, if standard requirements
have been complied with (S14);
1.192 Authority to acquire any land, other than Crown land, when in accordance
with S14, a highway is closed. Furthermore, the authority to acquire land for the purposes
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ITEM 11.2
of the diversion of a highway include power to acquire land for the purpose of
transference (S15);
1.193 Authority, after consultation with the Commissioner of Police, close a local
highway or part of a local highway, forbid the use of a local highway or part of a local
highway, or subject to a Council resolution, grant exclusive licences to occupy part of a
local highway, closed for such periods and on such conditions as the corporation sees fit
(S19);
1.194 Authority to, for the purpose of providing a place for the sale of goods and for
entertainment, close part of a local highway on a Saturday, Sunday or a statutory public
holiday for 12 hours or less, subject to conditions (S20);
1.195 Authority to carry out such works as it considers necessary for the maintenance
or renewal of any bridge, embankment, or other work carrying, or otherwise associated,
with the highway. However, Council is not liable for any injury or loss arising from the
condition of a highway, unless that condition results from the improper carrying out of
highway works that are carried out by, or direction of, Council (S21);
1.196 Authority to close all or part of a highway, or close it to particular forms of
traffic, or restrict the rights of passage over the highway, for the purpose of carrying out
highway works in a highway, subject to conditions. Additional authority to leave, stack, or
deposit on a local highway vehicles, plant, equipment or materials required for the work
undertaken, and the ability to sell or otherwise dispose of, timber or other materials
obtained due to the carrying out of highway works (S25);
1.197 Authority to purchase or acquire land for the purpose of obtaining material
from that land, materials required for highway works, subject to conditions. After providing
the occupier of any land other than Crown land, 7 days notification, authority to enter the
land and obtain and remove from it materials or indigenous timber as may be required for
the highway works, and provide compensation for the materials obtained or damage
done in the exercising of its powers under this section (S26);
1.198 For the purpose of carrying out highway works, the authority to enter any land
adjoining a highway, and use any uncultivated land as a temporary deviation of the
highway, subject to conditions. Compensation is not necessitated, but as far and as soon
as practicable, all damage done by the exercise of these powers should be made good
(S27);
1.199 Authority to, by written notice, where it considers necessary in the carrying out
of any highway works, require a person to shift a bridge, wire or other aerial work, or a
pipe, cable, conduit, tank, tunnel or other underground work or to fill up a cellar or
excavation, subject to conditions. In the event that the person does not comply with the
notice, proceed with the acts specified in the notice, making compensation to all persons
injuriously affected by those acts. Additionally, for the purpose of doing acts referred to in
this section, authority to serve an order on the person given notice, to cut off the electrical
current, gas, water, oil, or sewage from the work to be shifted between such times as are
specified in the order and that person shall comply with the order (S28);
1.200 Authority to carry out works and do such things as is considered necessary or
desirable for rendering the use of the highway safer and more convenient or for improving
its appearance. Powers are extended to the provision and maintenance, in, under or
upon the highway, of the removal of any building, structure, work or other things, including
shelters, equipment, devices for guidance (apart from traffic signs erected by the
Transport Commission), trees, shrubs, statues, fountains and sanitary conveniences, subject
to conditions (S30);
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1.201 Authority, with approval from the Traffic Commission, to construct or place
obstructions in a local highway for the purpose of preventing or restricting the movement
of vehicular traffic, such as a road hump, subject to conditions (S31);
1.202 Authority to light, or arrange for the lighting of a local highway, and in the
erecting of light provisions, carry out or cause to be carried out, such works deemed
necessary, including the laying, erection or installation of apparatus or equipment and the
attachment to a tree, building or structure of apparatus or equipment, with such
apparatus or equipment remaining the property of Council (S32);
1.203 Authority, to serve in writing, a notice on the owner of a private way or court, of
which the public ordinarily has access to, to require the person to light it in accordance
with the directions contained in the notice, subject to conditions (S33);
1.204 Authority to make, cleanse and keep open all drains and watercourses which it
considers necessary in and through any land adjoining or near a local highway
maintainable by Council. Except in an emergency, 14 days written notice of intention to
enter land must be given to the owner, and shown on a plan or sketch, the proposed
works (S34);
1.205 Authority, if of the opinion that works are necessary to be carried out on a
highway for the construction or repair of a vehicular crossing over a table drain, gutter or
footpath, at or opposite the entrance to land adjoining a highway, to serve written notice,
requiring the owner of the land to carry out works within a specified period of time, and if
this notice is not complied with, carry out the works itself and recover the expenses
reasonably incurred in doing so, from the owner of the land (S35);
1.206 Authority to serve notice on the owner of land, requiring they erect a fence
between the footpath and adjoining land, to sufficient specifications, and if not done so in
compliance with the notice, carry out the work itself and recover the expenses reasonably
incurred in doing so from the owner of the land (S36);
1.207 Authority, to carry out works for the alteration of the situation of an entrance,
where satisfied that an entrance on land adjoining or adjacent to a local highway has
been excessively damaged due to the driving of vehicles into or out of the entrance, or
that it may create or is likely to create a hazard to highway traffic, to prevent or reduce
damage, or to prevent or reduce a hazard to traffic, and in doing so, may restrict the user
of the land lying between the entrance and the boundary of a highway, subject to
conditions. Compensation shall be paid for any loss or damage arising from works carried
out. If work is carried out contrary to this section, the authority to remove the work and do
such things as considered necessary to reinstate the land and recover expenses
reasonably incurred by doing so itself, from the owner of the land (S37);
1.208 Authority to, for the purpose of ensuring or facilitating good management of a
highway, cut down and remove any indigenous timber growing or standing within 25
metres of the centre of a highway, subject to conditions (S38);
1.209 Authority to, if of the view that it is necessary to remove or reduce the danger
to persons using a local highway arising from obstruction of view, require the occupier of
the land to cut, trim or reduce the height of the vegetation or structure, as required.
Where the roots of a tree interfere with the pavement of, or anything in a highway, require
the occupier of the land to remove the tree which is causing the problem to be killed or
removed or cut off at its roots, within the boundaries of the land. An additional
requirement may be made to the owner of the land on which any vegetation is growing,
to remove a branch or other part of the vegetation that overhangs a local highway,
subject to conditions (S39);
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1.210 Authority to provide consent to an owner to erect an animal barrier across a
country highway, subject to conditions (S40);
1.211 Authority to prohibit the use of a highway during a period, where it is believed
that traffic or traffic of a particular kind is likely to injure seriously a highway, and where
there is a reasonably convenient alternative route for traffic, unless written consent is given
by Council (S41);
1.212 Authority to close a highway, where it has been certified that a local highway is
unsafe to traffic or particular class of traffic (S42);
1.213 Authority to recover any extraordinary expenses it incurs in repairing the
damage caused to a highway, whether that damage was caused by an excessive
weight passing over the highway or any extraordinary traffic (S43);
1.214 Authority to establish that a certain load or axle load is the greatest that can be
sustained by a bridge without risk of damage, or that a certain speed is the greatest that
can be use over a bridge without risk, and placing notices of such restrictions at the end
of each side of the bridge (S44);
1.215 Authority to remove an article abandoned on a highway under its
management, and dispose of said article, the way it sees fit, and to recover any costs
associated therewith, subject to conditions (S45);
1.216 Authority, in accordance with its by-laws, to grant permission to do any one or
more of the following things – open or break up the soil or pavement of a local highway;
make a drain leading to a local highway; put or place a pipe or make a drain leading
into a sewer or drain or other work of Council in or under a local highway; make an
excavation, vault or cellar in or under a local highway; install, under a local highway,
pipelines, pipe systems or other infrastructure required for the transmission, distribution or
supply of natural gas or other gaseous fuels or erect a hoarding or scaffolding for building
or any other purpose in or on a local highway, and recover any costs associated
therewith, subject to conditions (S46);
1.217 Authority to care, control and manage local highways as it sees fit, and to carry
out any work that it is authorised to undertake. If a road, lane, passage or yard on private
property is not made up to the satisfaction of the Council, notice may be served on the
owners affected, requiring the carrying out of such works for the making up of the area as
is specified in the notice, and being sufficient to render the area safe and adequate for
use by persons, vehicles and animals reasonably passable by them. Where a notice is not
complied with, the authority to carry out the works specified and recovery of expenses
reasonably incurred by in carrying out the works, from the owners, subject to conditions
(S50);
1.218 Authority to remove or alter any obstruction or projection (porch, shed,
projecting window, step, cellar, cellar door or window, sign, signpost, sign-iron, show-
board, window shutter, wall, gate or fence), erected or placed against or in front of a
building that is an obstruction to the safe and convenient passage along a highway, and
authority to recover costs reasonably incurred in carrying out of these works, if the owner
of the building fails to do so (S52);
1.219 Authority, where it appears the surface of any land is lower than the level of the
nearest highway, or of the highway, sewer or drain into which the water off the land
should flow, to serve notice on the owner requiring works for the raising the level of the
land or draining its soil, and to carry out these works and recover the associated costs, if
the owner does not comply with the requirements of this notice (S53);
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ITEM 11.2
1.220 Authority to put up or paint on some conspicuous part of a building, fence, wall
or on a post, at or near an end, corner or entrance of a highway or other public place,
the name by which the highway is to be known (S54);
1.221 Authority to allot to a piece of land one or more distinguishing numbers, and
cause a building on that land to be marked with such a number in such a manner as
prescribed by the Council (S55);
1.222 Authority to acquire land or rights over land for highway purposes,
notwithstanding that the land is not intended immediately to be used for such purpose
(S58);
1.223 Authority to make arrangements for the carrying out of development, where
satisfied that, for the promotion of the public interest, it is desirable that certain
development in connection with highway improvements should be carried out, subject to
conditions (S59);
1.224 Subject to S60, the authority to discharge a covenant or agree to the variation
of a covenant (S60);
1.225 Authority, where land is held by it for the purposes for highway purposes, to, if it
is expedient having regard to the purposes for which the land is held, create or convey
estates and interests in the land, including any part of it through, in, or under, which a
relevant highway is or is to be carried, or a space or a building or other work that is or will
be, in whole or part, on, above or below its surface, subject to conditions (S61);
1.226 Authority to, in accordance with this section, take land for the widening or
other alteration of a highway, only if the land taken has every part of it within 3 meters of
the boundary of an existing highway; has no building situated wholly or partly on the land
or within 3 metres of its boundary, however the existence of a building (shop, dwelling,
office, warehouse, workshop, garage or other similar building) that has been substantially
pulled down, destroyed or demolished shall be disregarded for the purposes of this
section. Where an owner is advised of Council’s intention to take land under this section,
it may serve notice on the owner requiring the dedication of the land as a highway, and
inform them that in consideration of this, compensation is payable – this is to include costs
of replacement or construction of structures. Where land has not been dedicated as
required by notice, Council has authority to enter and take possession of the land, subject
to conditions (S62);
1.227 Authority, where it has acquired highway rights over any land, and said land is
not presently required to be opened as a highway, to let the land to the owner of the
adjoining land, subject to conditions (S63);
1.228 Authority to prepare a copy and exhibit, all or part of its municipal map
showing any or all of the streets within the municipal district, stating that they have not
been well and sufficiently made, subject to conditions (S66);
1.229 Authority, where a street has not at any time been well and sufficiently made,
carry out streets works it considers necessary to put that street in a proper condition, and
recover the costs for the works undertaken (S67);
1.230 Where the corporation intends to carry out street works, the authority to cause
to be prepared a scheme for the carrying out of these works, subject to conditions. The
scheme should include costs involved, preparation of the scheme, supervision and
inspection of the works during construction, and any other additional costs and expenses.
Where a scheme has been prepared it must be able to be viewed publicly for a
prescribed period (S68-71);
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1.231 Authority to, where objections to a scheme have been made, undertake to
amend a scheme, subject to conditions (S72);
1.232 If no objections to a scheme are made, or if objections are withdrawn, it may
be adopted, with or without amendments (S73);
1.233 Authority, where a scheme comes into effect, to carry out any street works
specified therein, in accordance with the scheme. Upon completion of works specified in
a scheme, the street in which they were constructed becomes a highway maintainable
by the Council (S75);
1.234 Authority in the absence of a scheme, where it is considered necessary to do
so, carry out in a street any part of the works, subject to conditions (S79);
1.235 Authority to abandon a scheme, whether it has taken effect or not (S80);
1.236 Authority to mark out spaces and install parking meters or voucher machines,
on any part of a highway within the municipal area, subject to conditions (S95);
1.237 Authority to prescribe hours and days that the parking meters or voucher
machines will operate (S96);
1.238 Authority to enforce controlled parking (S97);
1.239 Authority to close a parking space in certain cases, subject to conditions (S99);
1.240 Authority to serve an infringement notice on any vehicle that is guilty of an
offence under this section (S100);
1.241 Authority to remove a vehicle or other thing to a place of safety and keep it
there, if in breach of this Act, and keep it until the monetary penalty has been paid (S102);
1.242 Authority to issue a permit in respect of a vehicle that is used for the carrying of
goods, equipment or materials in the course of trade, business or an undertaking involving
similar use of vehicles, subject to conditions (S104);
1.243 Authority, on production of identification of employment, and at any
reasonable time, enter and remain in any premises at which, or at which it is reasonably
suspected, that a person is carrying on the business of letting motor vehicles for hire, and
to request for any person found on the premises, to produce any records about the letting
of vehicles for hire; answer any questions about those records, and inspect, take copies or
notes, of any part of any such records (S107);
1.244 Authority to consider whether a proposed street, upon written application from
an owner about to lay or construct a new street, will benefit the owners of adjoining or
adjacent lands, subject to conditions (S114);
1.245 Authority to delegate to one or more officers of Council, the performance of
powers and functions under this Act, as specified in the resolution, or revoke wholly, or in
part, any such delegation (S124).
Vehicle and Traffic Act 1999
1.246 Authority to grant a permit to an applicant to set up and use a stall, stand or
vehicle on a public street, for the purposes of selling any goods, or a business, calling or
employment, subject to conditions. An additional authority to cancel, in writing, the
permit, if satisfied the holder has committed serious or repeated breaches of permit
conditions (S56C).
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ITEM 11.2
Roads and Jetties Act 1935
1.247 Authority, when intending to take any land for the purposes of this Act, to
provide the occupier with 7 days notice in writing, to enter upon land and to stake out the
same in such manner as is believed necessary or expedient (S32);
1.248 Authority to contract and agree with the owner of any land for the rental of
such land for the purpose of obtaining materials therefrom for the construction or
maintenance of any road or street or for any other of the purposes of this Act which are
applicable (S33);
1.249 Authority to make use of any uncultivated land for the purpose of constructing
a temporary road whilst any road is being reconstructed, widened, diverted, altered,
improved, or repaired without making compensation for the same, subject to conditions
(S34);
1.250 Authority to, after providing 7 days notice in writing to the owner or occupier of
land, enter upon any uncultivated land and cut down and carry away all such indigenous
timber as may be required for the making, repairing, or fencing any of road, or for any
other purpose of this Act, subject to conditions (S35);
1.251 Authority to cause all quarries and pits which have been opened up or used
upon any land by it to be fenced or otherwise secured and kept so fenced or secured so
long as the same shall continue open and in use, subject to conditions (S36);
1.252 Authority to enter upon any land adjoining any road of which it has the care,
control and management, for the purpose of maintaining or reconstructing such road,
subject to conditions (S39);
1.253 Authority to make, cleanse and keep open all drains or watercourses which it
may deem necessary in and through any land adjoining or near to any road of which it
has the construction or maintenance, subject to conditions (S40);
1.254 Authority to cut down and remove any indigenous timber growing or standing
within 23 metres of the centre of any road of which it has the care, control, or
management, subject to conditions (S41);
1.255 Authority, for the prevention of danger arising from obstruction to the view of
persons using such road, to demand that any fence, construction, hedge, tree or
vegetation erected, constructed, growing, or planted on land adjoining such road, or any
road intersecting or junctioning with such road, be reduced in height or otherwise cut or
trimmed, subject to conditions. If the owner or occupier fails to comply with notification
within the specified period, the authority to cause such fence, construction, hedge, tree or
vegetation to be reduced in height or otherwise cut or trimmed, and recover in a court
expenses incurred in doing so (S42);
1.256 Authority to give the owner of any land adjoining any road a notice in writing
requiring the owner to construct, to the satisfaction of the road authority, across the table
drain or gutter of the road, at or opposite to any entrance to such land which is used or
intended to be used for vehicular traffic to or from such land, a culvert of such a nature
and of such dimensions as specified in the notice, and as will allow the free passage
through such culvert of any water which may be reasonably expected to flow along such
table drain or gutter and into such culvert when so constructed, subject to conditions
(S44.1);
1.257 Authority to cause a culvert to be constructed and recover from the owner the
expenses incurred in the construction, if the owner fails to comply with the notice, subject
to conditions (S44.2);
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Delegation Instrument ATTACHMENT [1]
ITEM 11.2
1.258 Authority, where an extraordinary expense has been incurred in repairing any
road under care, control or management by reason of the damage caused by any
excessive weight passing along a road, to recover the amount of such expenses that
have been incurred by reason of damage arising from excessive weight or extraordinary
traffic, subject to conditions (S46.1);
1.259 Authority to enter into agreement with a person from whom expenses are
recoverable for the payment to it of compensation in respect of such expenses (S46.2);
1.260 Authority to cause road metal or other materials, or any vehicle or plant used
for the purpose of or in connection with the construction or maintenance of any road, to
be stacked, deposited or left upon such road at a distance from the centre thereof not
less than 2.5 metres (S47.1);
1.261 Authority to erect on part of a road that forms an approach to a bridge with
overhead members, such warning gantries and crash beam gantries as considered
necessary for the protection of the bridge (S47A.1);
1.262 Authority to cause a gantry erected by Council to be marked clearly with the
maximum clearance height for vehicles on the bridge in respect of which the gantry is
erected (S47A.3);
1.263 Authority to grant permission to any person to lay down, construct, and
maintain a tramway or railway along or across any road, subject to conditions (S48.1);
1.264 Authority, where it appears that an article has been abandoned, to remove
the article from that highway or road, and dispose of it in a manner it thinks fit, subject to
conditions (S48A.1-2);
1.265 Authority to give any person making or erecting any building or fence, or
causing or permitting any obstruction or encroachment, or making any drain, sink or
watercourse in contravention of any of the provisions of subsections (1) or (2) in respect of
any road under its care or control, or management, 21 days notice in writing to take down
such building or fence, remove or abate such obstruction or encroachment, or fill such
drain, sink, or watercourse; and in default of the person complying with such notice, the
authority to take down building or fence, remove or abate the obstruction or
encroachment, or fill up the drain or watercourse, and recover the default expense,
subject to conditions (S49.3);
1.266 Authority to grant authorisation for a person to lay down or cause to be laid
down or deposited any timber, stone, hay, straw, dung, lime, soil, ashes, or other like
matter or thing, or any rubbish upon any road, or fell, cut, bark or remove any tree on or at
the side of any road, or remove any soil from any road, subject to conditions (S51).
Drains Act 1954
1.267 Authority to declare that any drain, system or associated works situated in or
servicing the municipality or any part of, not being a drain, system or associated works, the
construction of which was completed prior to the commencement of this Act, become
vested in it, subject to conditions (S11.1);
1.268 Authority to allow a person constructing or proposing to construct a drain,
system or associated works that if the drain, system or associated works is or are
constructed in accordance with the terms of the agreement, it will, upon completion, or
at a date specified, declare the drain, system or associated works to be vested in it
(S12.1);
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ITEM 11.2
1.269 Authority, at the request of or by agreement with the owner or occupier of any
land, itself execute at their expense any work, it has, under the Act required the person to
execute or any work in connection with the construction, laying, alteration, or repair of a
drain, or appliance connected therewith, that they are entitled to execute, and for that
purpose, shall have rights as they would have in relation to the execution of that work.
Additional authority of Council to recover its expenses, if any work has been executed by
Council, subject to this section (S27);
1.270 Authority to prepare a provisional scheme, under S30 of the Act, and if the
majority of owners of the land consent to the provisional scheme, confirm the scheme by
affixing its common seal to a copy thereof. Council may carry out the scheme and
recover from all land owners in the area, all costs and expenses of and in connection with
the scheme, subject to conditions (S30);
1.271 Authority to alter the size and course of a common drain (S37);
1.272 Authority to grant or refuse a plan for a building or extension over a drain (S39);
1.273 Authority to drain lands within the area into common drains (S42);
1.274 Authority to, where a person has given notice of their intention to have their
drain made to communicate with a common drain of the Council, give notice to that
person that it intends itself to make the communication, and issue a fine, if the person
proceeds themselves to make the communication, subject to conditions (S44);
1.275 Authority, where a person proposes to construct a drain, and if it is believed
that the proposed drain in or is likely to be needed to form part of a system, to require the
person to construct the drain in a manner differing as regards of material or size of pipes,
depth, fall, direction, outfall or otherwise from the manner proposed, or could be required
by Council, to construct the drain and ensure the person complies with the requirements
set by Council (S45);
1.276 Authority, where action has been taken under S45 in anticipation of
development by building for which drainage will be required, to recover the amount paid
by it for the extra expenses of the person complying with its requirements, from the owners
of the lands for the supposed benefit of which it required him to incur the extra expenses,
as if that amount were the increased cost of a system recoverable under S31 of the Act
(S46);
1.277 Authority to close an existing drain, and undertake necessary work for that
purpose, subject to conditions (S47);
1.278 Authority to have free access to works being executed to repair a drain (S48);
1.279 Authority to ensure a new building has adequate and compliant drainage
(S50);
1.280 Authority to require an owner or occupier of an existing building to take
appropriate action in regards to drainage (S51);
1.281 Authority to force two or more buildings to be drained in combination, subject
to conditions (S54);
1.282 Authority to appoint a septic tank district, and enforce compliance with the
required sanitary works, subject to conditions (S61);
1.283 Authority to enter any premises, at all reasonable hours, for purposes prescribed
under this Act (S78).
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ITEM 11.2
Transport Act 1981
1.284 Approve the installation of parking controls, manual of uniform traffic control
devices, parking controls, and issue exemption permits, subject to conditions (S10).
Environmental Management and Pollution Control Act 1994
1.285 Appointed as a ‘Council Officer’ pursuant to this section (S21);
1.286 Authority to issue and serve an environmental protection notice on a person
who is or was responsible for the offending environmental activity (S44);
1.287 In the case of an Environmental Protection Notice being served, the authority
to take action if the requirements of the notice are not complied with, within time
specifications (S47);
1.288 Authority to apply to the Appeal Tribunal for an order under S48 of the Act
(S48);
1.289 When satisfied that a person has committed a prescribed offence, the authority
to serve an Environmental Infringement Notice in respect of the prescribed offence on
that person, or if the identity of the person cannot be readily ascertained or confirmed, on
the occupier or the person apparently in charge of the place or vehicle at, in or in relation
to which the officer is satisfied such an offence has been committed (S67);
1.290 Authority to enter and inspect any place or vehicle for any reasonable purpose
connected with the administration or enforcement of this Act (S92 a-ka);
1.291 Authority to apply for a justice to issue a warrant, where there is believed to be
reasonable grounds to do so, in the contravention of the Act (S93);
1.292 Provision to seize item/s if a breach or offence under this Act is committed (S94).
Land Titles Act 1980
1.293 Authority to advise the Recorder of Titles that an application would not result in
the continuation or creation of a sub-minimum lot, and that it consents to the application
(S138Y).
Land Acquisition Act 1993
1.294 Authority to sign a notice of acquisition, subject to conditions (S18.3C);
1.295 Authority to permit an authorised person to enter and examine land, or obtain
information relating to land, subject to conditions (S54);
1.296 Authority to permit immediate entry to land (S55);
1.297 Authority to permit occupation of adjacent land (S56);
1.298 Authority to sign a notice or other document that is to be served on any person
under this Act (S80).
Strata Titles Act 1998
1.299 Authority to endorse, by issuing a certificate of approval, a strata plan (S6);
1.300 Authority, whereby an amendment to a plan affects the boundaries of lots of
common properties, to grant or refuse a certificate of approval (S19);
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ITEM 11.2
1.301 Authority, where required, to grant or refuse an approval of an alteration or
addition to strata plans, where a building on a lot or on common property is altered, or
where a new building is added to a lot or common property (S19A);
1.302 Authority to grant or refuse a certificate of approval, for strata plans,
amendments to, consolidation of and cancellation of strata plans (S30);
1.303 Authority to issue a certificate of approval, if satisfied that any requirements
under the planning scheme are met, and that where the proposal involves building work,
that relevant certificates have been issued under the Building Act 2000. Furthermore, the
authority to refuse an application for a certificate of approval, if it is reasonably believed
that the proposal is for a subdivision within the meaning of Part 3 of the Local Government
(Building and Miscellaneous Provisions) Act 1993 (S31);
1.304 Authority to refuse an application for a certificate of approval if it is considered
that the proposal is for a subdivision (S31.6);
1.305 Authority to refuse a certificate of approval on the grounds that an application
for a staged development scheme should be made (S31.3A-D);
1.306 Authority to refuse a certificate of approval on the grounds that an application
for a staged development scheme should be made (S31AA);
1.307 Authority to grant or refuse approval for a proposed staged development
scheme, subject to conditions (S37);
1.308 Authority to issue a certificate for the area in which a site is situated certifying
that it has granted approval of staged development scheme, and of any conditions
which have been applied (S38);
1.309 Authority to refuse a particular stage in a staged development scheme, if an
earlier stage of the scheme has not been completed as required under the terms of the
registered scheme (S41);
1.310 Authority to grant or refuse an application for a variation of scheme, subject to
conditions (S42);
1.311 Authority to require changes to a proposed community development scheme,
or the demolition or alteration of buildings on the site of the proposed scheme. Further
authority to grant or refuse a community development scheme, subject to conditions
(S54);
1.312 Authority to refuse to approve the development of a particular stage of a
community development scheme if an earlier stage of the scheme has not been
completed as required under the terms of the registered scheme (S57);
1.313 Authority to approve a variation to a scheme unconditionally or subject to
conditions, or refuse a variation of scheme (S58).
Land Use Planning and Approvals Act 1993
1.314 Authority to delegate functions and powers under this Act to persons employed
by the Authority, other than the power of delegation (S6);
1.315 Consult with or obtain the advice, opinion or recommendation of any authority,
organisations, persons or person, or request submission of further information, as necessary
prior to making a recommendation or determining whether to approve or refuse an
application for use or development under the Devonport and Environs Planning Scheme
1984;
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1.316 Forward to the Resource Planning & Development Commission advice that no
representations have been received for an amendment (S39);
1.317 Authority to modify or alter a draft amendment of the planning scheme at the
directive of the Resource Planning & Development Commission (S41);
1.318 Authority to request an applicant provide further information before
consideration of the requested permit is undertaken, within 28 days of receiving the
application (S43E);
1.319 Authority to correct a permit if the permit contains any clerical errors,
accidental omissions, or evident material miscalculation of figures or of any person, thing
or property referred to in the permit (S43J);
1.320 Upon the request for an amendment to a permit, the authority to amend the
permit, if satisfied that any amendment will not effect any decision made by the
Commission, does not cause an increase in detriment to any person or does not change
the use or development for which the permit was issued, other than a minor change to
the description of the use or development (S43K);
1.321 Refuse an application or use or development within any Use Class that is
prohibited under the Devonport and Environs Planning Scheme 1984;
1.322 Action the removal of signs (S48A);
1.323 Make requests for additional information and determine whether additional
information is satisfactory and in accordance with this section (S54);
1.324 Make corrections to a permit granted by Council in accordance with this
section (S55);
1.325 Make minor amendments to permits granted by Council in accordance with
this section (S56);
1.326 Authority to grant or refuse an application for a discretionary permit, subject to
conditions (S57), except:
Any application where three or more letters of objection are received during the
statutory representation period; or
Any application where the value of the project is greater than $2million; or
Any application where the General Manager considers would be more
appropriately considered by Council; or
Any application which the General Manager has received a written request from an
Alderman that the application be considered by Council prior to the closure of the
statutory advertising period.
1.327 Instigate or be party to any mediation in relation to a discretionary permit
(S57A);
1.328 Authority to grant or refuse, unconditionally or subject to conditions or
restrictions, an application for a permit under the Devonport and Environs Planning
Scheme 1984 (S58);
1.329 Authority, where a permit has been granted, to include a condition that an
agreement is required to be entered into in respect of a use or development (S58A);
1.330 Approve, with or without conditions, or refuse any application of a permit made
in accordance with S57 or S59 of the Land Use Planning and Approvals Act 1993 where
there is insufficient time for Council to determine the application within the time stipulated
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in the Act and where the applicant has refused or failed to agree to an extension of time
(S57-58);
1.331 Agree to the extension of consideration times for applicants for permits in
accordance with S57(6) and S58(2) of the Land Use Planning Approvals Act 1993 (S57-58);
1.332 Where Council has been unable to determine an application for a permit as a
result of there being an equality of votes and there is insufficient time for Council to
reconsider the matter within the time stipulated in the Act, to determine the application;
1.333 Serve notice of Council having failed to determine an application for permit in
accordance with this section (S59.2);
1.334 Authority to apply to the Appeal Tribunal for an order under this section, if a
person contravenes or fails, or is likely to contravene and fail to comply with provisions of
the Devonport and Environs Planning Scheme 1984. Furthermore, the right to apply for an
order for payment of damages may be made to the Appeals Tribunal is granted.
Whereby an order has been made by the Appeal Tribunal, if the respondent fails to
comply with the order, the authority, by leave of the Appeal Tribunal, to carry out any
work contemplated by the order, and recover costs of that work from the respondent
(S64);
1.335 Authority to enter into an agreement with an owner of land in the area
covered by a planning scheme or a special planning order, or on behalf of Council or
jointly with another person (S71);
1.336 Authorise the partial or total release of bonds, guarantees and security deposits
held, pursuant to S71, upon certification that the work or things to which the bond,
guarantee or deposit relates has been satisfied in whole or partially, or to call on any
bonds and guarantees to carry out work that has not been carried out or completed to
Council’s requirement (S73).
Devonport and Environs Planning Scheme 1984
1.337 Authority, Subject to S133, 134 and 180A of the Act, to delegate any powers or
functions under this Scheme, including those powers or functions which this Scheme
requires to be exercised by resolution of the Council (S5.11);
1.338 Authorise the partial or total release of bonds, guarantees and security deposits
held, pursuant to S71, upon certification that the work or things to which the bond,
guarantee or deposit relates has been satisfied in whole or partially, or to call on any
bonds and guarantees to carry out work that has not been carried out or completed to
Council’s requirement (S73);
1.339 Recommend approval for variation to setbacks for single dwellings;
1.340 Recommend approval or refusal of applications with variations in the site
coverage for single dwellings;
1.341 Recommend approval or refusal of applications with variations to the building
envelope for single dwellings;
1.342 Recommend approval or refusal of applications with variation to front setback
and width of garages and carports for single dwellings;
1.343 Recommend approval or refusal of applications with variations to privacy for
single dwellings;
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1.344 Recommend approval or refusal of applications for frontage fences for single
dwelling.
Resource Management and Planning Appeal Tribunal Act 1993
1.345 Enter in agreements, where necessary, at a conference held on behalf of the
Resource Management and Planning Appeal Tribunal in accordance with S17 of the
Resource Management and Planning Appeal Tribunal Act 1993 (S17).
Public Health Act 1997
1.346 Delegate all powers under this Act to a qualified Environmental Health Officer;
1.347 Authority to appoint a person with approved qualifications as an Environmental
Health Officer as an Authorised Officer under this Act (S11).
Food Act 2003
1.348 Delegate all powers under this Act to a qualified Environmental Health Officer;
1.349 Authority to issue an authorised officer with a certificate of authority as an
authorised officer (S102).
Conveyancing & Law of Property Act 1884
1.350 Authority to, by declaration under its seal and endorsed on a building plan,
declare that a building comprised in the plan and erected entirely over a rivulet vests in a
person for an estate in fee simple; or where the building comprised in the plan is erected
partly over a rivulet and partly on adjoining land on one side of the rivulet, the part of the
building over the rivulet vests in the owner of the adjoining land for an estate in simple fee;
or where the building comprised in the plan is erected partly over a rivulet and partly on
land on both sides of the rivulet, the part of the building over the rivulet vests in the owner
of the adjoining lands for an estate in simple fee (S75CD).
Weed Management Act 1999
1.351 Authority to appoint a person as an inspector for the purposes of this Act, with
approval from the Secretary of the Department (S34.3);
1.352 Authority to enter and remain in any place or vehicle where there is or is
believed to be any declared weed; and search any place lawfully entered for the
presence of any declared weed; and stop and search any vehicle for the presence of
any declared weed, and open or break open and search any package in any vehicle or
place lawfully entered, subject to conditions (S38A-D);
1.353 Authority to signal or direct a person apparently in charge of any vehicle to
stop or not move the vehicle for a reasonable period (S40.1A-B);
1.354 Authority to require, in writing, that the owner of any place secure the place
(S41.1);
1.355 Authority to require a person to open or unlock any vehicle, gate or package if
it is reasonably believed that evidence of the commission of an offence under this Act
may be found (S42.1);
1.356 Authority to break open any vehicle, gate or package in the process of
searching or inspecting a place, or if it is believed that evidence of the commission of an
offence under this Act may be found (S42.2A-B);
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1.357 Authority at any reasonable time to dismantle or remove anything if it is
believed necessary to do so for the purpose of finding a declared weed, and to repair or
erect anything, tag or mark anything in a manner appropriate for the purpose of
identification (S43.1A-C);
1.358 Authority to reimburse the inspector for any reasonable costs incurred by the
inspector in exercising any power under subsection (1) (S43.2);
1.359 Authority to require a person to move, destroy or otherwise dispose of a
declared weed, or prohibit the removal, destruction or disposal of a declared weed for a
specified period (S44.1A-B);
1.360 Authority to seize and retain anything that appears to indicate that an offence
under this Act has been, is being, or is about to be committed (S45);
1.361 Authority under the Act to examine, make or print copies of, or take extracts
from, any document or record, and take any photograph, film or video recording, make
any sketch or drawing, and make any recording by any means (S46A-D);
1.362 Authority to require a person to give their full name and address (S47.1);
1.363 Authority, in the performing of any function or exercising any power, to have
someone accompany and assist the inspector, if considered appropriate (S48.1);
1.364 Authority to direct any person to remove any physical or other obstruction that
may hinder or prevent the inspector from performing any function or exercising any power
under this Act (S48.2);
1.365 Authority, in performing any function or exercising any power under this Act, to
use reasonable force necessary in the circumstances (S49).
Emergency Management Act 2006
1.366 Authority, in conjunction with one or more other Councils, to apply that the
municipal areas governed by those councils be a combined area for the purpose of the
establishment of a Municipal Emergency Management Committee in respect of the
combined area (19);
1.367 Authority on behalf of the municipal area, or in the case of a combined area
the council specified in the application made under S19, to determine the Municipal
Chairperson (S21);
1.368 Authority to nominate an employee to the Minister for appointment as the
Municipal Emergency Management Coordinator (S23);
1.369 Authority to establish and maintain, or make available, all resources and
facilities considered necessary for the management of an emergency within the
municipal area (S47).
Fire Service Act 1979
1.370 Authority to nominate a Council Officer to the Fire Management Area
Committee (S18.2B);
1.371 Authority to deal with a fire danger within the municipal area as if that fire
danger were a nuisance under the Local Government Act 1993, subject to conditions
(S49.5A-D);
1.372 Authority to make a request to the Fire Commissioner for advice and
information regarding protection from fire (S50.1);
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1.373 Authority to nominate a Council Officer to the Special Fire Area Committee if
the municipal land forms part of the Special Fire Area (S55.2);
1.374 Authority to cause the formation of fire breaks as considered necessary or
desirable to arrest the spread or to facilitate the suspension of fires within the municipal
area (S56.3);
1.375 Authority to apply to the Fire Commission for exemption of payment of the fire
service contribution levy if it is believed that the tenant is an exempt tenant, and
occupation of the land is for a benevolent, charitable or philanthropic purpose, or non-
profit community or non-profit sporting purpose (S78.4);
1.376 Authority to collect the fire service contribution from eligible rate payers, in such
a manner as deemed appropriate (S81C-D);
1.377 Authority to allow a pensioner rebate in respect of the payment of the fire
service contribution (S95).
Major Infrastructure Development Approvals Act 1999
1.378 Authority to assess and recommend approval of an application for a permit for
a use or development comprised in a major infrastructure project, subject to conditions
(S5);
1.379 Within 21 days of receiving notice of the Minister’s intention to make a
recommendation under S7.1 of the Act, authority to provide the Minister with a written
response stating whether the Council supports the proposed recommendation, and if the
Council does not support the proposed recommendation, the Council’s reasons for not
doing so (S9.1);
1.380 Authority to request that the Commission administer the planning approval
process in respect of the proposed major infrastructure project (S9.2);
1.381 If an order under S7.2, declaring a project to be a major infrastructure project is
made, authority to recommend refusal of or permit an application, and determine an
application for a permit in respect of a use or development comprised in the major
infrastructure project in such a manner as it thinks fit (S11);
1.382 Authority to determine an application for a permit in respect of a use or
development comprised in the major infrastructure project in accordance with planning
criteria established under this section (S12.1);
1.383 Authority to recommend granting of a permit to proceed with a use or
development anywhere within a corridor described in the permit (S14.8);
1.384 Authority if a major infrastructure project is to be administered by a combined
planning authority, nominate in writing to the Minister the person/s to be appointed by the
Minister to the combined planning authority as members and deputy members
representing the specified planning authority (S16).
Workers Rehabilitation and Compensation Act 1998
1.385 Authority to nominate an employee for the role of Return to Work Coordinator,
once the employee has successfully completed training or if the Work Cover Tasmania
Board is satisfied that the person has obtained a qualification or completed a training
course that is at least equivalent to the course of training approved by the Board (S143D).
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Workplace Health and Safety Act 1995
1.386 Appointed as the Responsible Officer for the organisation;
1.387 Authority to appoint a responsible officer for each workplace at which business
is carried out (S10);
1.388 Authority to establish a Health and Safety Committee if requested by the
majority of employees (S26).
Other
1.389 Sign contracts, leases and agreements on behalf of Council in accordance
with Council policies;
1.390 Act as signatory to the financial transactions of Council;
1.391 Make pro-rata refunds of registration fees for the current year only, when dogs
are de-sexed or die, based on a pro-rata basis, calculated on the unexpired complete
months of annual fees paid at the date of death or spaying;
1.392 Approve the taking over of engineering works involved in the development of a
subdivision subject to the recommendation by the appropriate Council Officer;
1.393 Authorise the total or partial release of bonds, guarantees and security deposits
subject to the recommendation by the appropriate Council Officer, or to call on any
bonds, guarantees and deposits where the work as secured has not been carried out in
accordance with Council’s requirements;
1.394 Seek legal advice and complete affidavits on behalf of Council in any matter
where the Council is a party to the legal proceedings;
1.395 Defend any actions brought against Council, its Alderman or Officers, and
agree any settlement amount where it is in Council’s interest to so do;
1.396 Approve boundary fences which exceed Council’s Corner Boundary Fence
Height Policy, where appropriate;
1.397 Subject to the provisions of any Act, to permit or refuse to permit the disposal of
waste or rubbish at a council tip, refuse or disposal site or waste transfer station.
2. Employees
2.1 Authority to appoint an Acting General Manager in the absence of the
General Manager, during periods of leave.
2.2 Under S63.1 of the Local Government Act 1993, Authority to appoint persons as
employees of the council; allocate duties to employees; control and direct employees;
and suspend or dismiss employees.
2.3 Authority under S63.2 of the Local Government Act 1993, to develop human
resource practices and procedures in accordance with policies of the council to ensure
employees of the council receive fair and equitable treatment without discrimination.
2.4 Under S64 of the Local Government Act 1993, the authority to delegate to an
employee of the council any functions or powers under this or any other Act, other than
this power of delegation; and any functions or powers delegated by the council which
the council authorized the general manager to delegate.
2.5 Authority to engage and supervise volunteers, work experience students, work
placement participants and contractors.
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2.6 Issue Certificates of Authority to authorised officers for the powers specified in
the following sections of the Food Act 2003:
Offences Relating to Food (Part 2)
Emergency Powers (Part 3)
Inspection and Seizure Powers (Part 4)
Improvement Notices and Prohibition Orders (Part 5)
Taking and Analysis of Samples (Part 6)
Notification and Registration of Food Businesses (Part 7)
Administration (Part 8)
Procedural and Evidentiary Provisions (Part 9)
Infringement Notices (Part 10)
Regulatory Provisions (Part 11)
Miscellaneous (Part 12)
Provisions with Respect to Search Warrants (Schedule 1)
Consequential Amendments (Schedule 2)
2.7 Issue Certificates of Authority to authorised officers for the powers specified in
the following sections of the Public Health Act 1997:
Entry, inspection and seizure (30)
Production of Records (32)
Production of things (33)
Production of Licence (34)
Photographs, sketches, measurements and recordings (35)
Information requirements (36)
Burial or removal of body to morgue (56)
Overcrowding (84)
Unhealthy premises (86)
Health evaluation (131)
Requirement for information (148)
Proceedings (158)
Infringement notices (169)
Sale or disposal of forfeited things (190)
Return of and access to seized things (191).
3. Purchasing
3.1 Approve expenditure within the Estimates in accordance with S74 of the Local
Government Act 1993;
3.2 Invite tenders over the prescribed amount as detailed in the Code for Tenders
and Contracts in accordance with S333a of the Local Government Act 1993;
3.3 Exercise all Council’s functions and powers with respect to the implementation
of the provisions of the Code for Tenders and Contracts, except for the authority to review
or revise the Code.
4. Miscellaneous
4.1 Authority to allow the display of a petition within a Council building, other that
those prescribed in Division 1, Sections 57-60 of the Local Government Act 1993, subject to
conditions.
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5. Other
5.1 Call for and accept quotations, tenders, auction, public notice or other means
for the disposal of surplus or redundant plant, equipment and materials;
5.2 Call for and accept tenders for the provision of goods and services for less than
the prescribed amount.
6. By-Laws
6.1 Authorised Officer under the following Council By-Laws: Car Parking By-Law 2003
Car Parking Fines Amendment By-Law
Reserves By-Law 2007
Street Trading By-Law
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Report to Council Meeting on 20 August 2012
ITEM 11.3
11.3 Revi ew of C ouncillor Numbers
11.3 REVIEW OF COUNCILLOR NUMBERS
File: 26582 D275697
RELEVANT PORTFOLIO General Manager
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.1 Review and amend governance structure, policies and procedures
to adapt to changing circumstances
Purpose To enable Council to consider the final report by the Local Government Board into the
review of Councillor numbers.
BACKGROUND Council will recall that at its meeting held on 19 December 2011, it considered a report
advising that the Local Government Board was conducting a review of Councillor
numbers. Council resolved (vide Resolution No 387/11):
“That Council advise the Local Government Board that it wishes to be specifically
included in the Board Review of Councillor numbers.”
On 18 April 2012, the Chairperson of the Board, Mr Hadley Sides, the Director of Local
Government, Mr Mat Healey, visited Devonport to meet with Council representatives to
discuss the Review.
Four of Council’s elected members attended that meeting and a number of matters
raised verbally by Aldermen were included in a letter from Council. This letter was
circulated to Aldermen and the issues raised were:
- A lower number of elected members means a greater workload for the remaining
number;
- Cost savings of reduced elected members would be minimal especially if the
allowance for remaining members was increased as a result of additional demands.
To achieve true cost savings, the Councillor allowances should not be increased as a
result of any reduction in numbers;
- Local Government traditionally struggles to attract younger people and females,
affecting the diversity of elected members, and an increase in workload for
individual elected members would not help attract single mothers and similar
demographic profiles to contest for a role within Local Government. Greater
commitment would be required, potentially more meetings to attend, therefore
decreasing the likelihood that people working full time or supporting families with
young children would be able to undertake a role as Alderman.
- Shorter and quicker meetings would potentially be a benefit of fewer elected
members, but this would be offset by the need to attend a greater number of
meetings.
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Report to Council Meeting on 20 August 2012
ITEM 11.3
COMMENTARY Subsequently, the Board finalised its report and submitted it to the Minister, as required by
the legislation.
The Minister has written the following letter to the Mayor:
“As you are aware, I asked the Local Government Board in September 2011 to
conduct a review of councillor numbers. Seven councils requested to be included in
the review. The Board has now provided me with its report and recommendations
and, as required by section 214 D(4) of the Local Government Act 1993, I have
attached a copy for your Council’s consideration.
The Board has recommended a reduction in the number of councillors elected to
the Central Coast, Devonport City, Glamorgan-Spring Bay, Glenorchy City,
Kingborough and Tasman Councils, and no change to the number of councillors
elected to the Break O’Day Council. The Board has also developed a Framework for
the Assessment of Councillor Numbers and recommended to me that the Framework
be used in any future review of councillor numbers.
I invite your Council to make a submission to me on any matter covered by the
report. I would be grateful if you could provide me with any such submission your
Council wishes to make by 31 August 2012, in order to enable me to make a decision
on the Board’s recommendations as soon as practicable. I have arranged for a
copy of this letter to be forwarded to the General Manager of your Council.
For your information, I have also released this report to the public at this time. The
report is available on the website of the Division of Local Government, Security and
Emergency Management within the Department of Premier and Cabinet at
www.dpac.tas.gov.au/divisions/lgd/local_government_board.
I look forward to receiving your Council’s feedback.
Yours sincerely, Bryan Green MP, Minister for Local Government”
A copy of the Report was circulated to Aldermen upon receipt and is included with this
report as an Attachment.
FINANCIAL IMPLICATIONS There are no financial implications to Council’s 2012/2013 Budget created by this Report.
RISK IMPLICATIONS Political/Governance
There may be a political risk with whatever position Council takes in relation to the
matter.
CONCLUSION The report recommends to the Minister a “Framework for the Assessment of Councillor
Numbers” to be used in any future review of Councillor numbers.
It also makes a recommendation in relation to Devonport City Council Aldermen numbers
which, if adopted, would see the number reduce from 12 to 9. This would be
implemented by a staged process with 5 elected in 2013 and 4 elected in 2015.
ATTACHMENTS
1. Local Government Report on the Review of Councillor Numbers
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Report to Council Meeting on 20 August 2012
ITEM 11.3
Recommendati on
RECOMMENDATION
That Council decide whether it would like to make a submission to the Minister for Local
Government in relation to the Local Government Board Report into the Review of
Councillor numbers.
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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ITEM 11.3
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Report to Council Meeting on 20 August 2012
ITEM 11.4
11.4 Petiti on - North Str eet & C hal mers Lane Ar ea Resi dents
11.4 PETITION - NORTH STREET & CHALMERS LANE AREA RESIDENTS
File: 27456 D275907
RELEVANT PORTFOLIO General Manager
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.2 Provide appropriate support to elected members to enable them to
discharge their functions
Purpose To present a petition received from residents of North Street and Chalmers Lane area in
objecting to the level of increase in their rates.
BACKGROUND Mr K M Kidd of 97-99 North Street, Devonport has submitted the attached petition for
Council’s consideration. The petition contains 37 signatories and was received on 11 July
2012.
Mr Kidd submitted the following covering letter with the Petition:
“Please find attached a petition from a number of ratepayers in the North Street and
Chalmers Lane area objecting to the massive Council rate hike you have advised for
this and following years. I have been asked to submit this on their behalf.
Most of these people are elderly Devonport citizens, with only two people occupying
their residence, who are struggling to survive on a fixed and/or diminishing income.
While the value of the properties has increased over time, this has certainly not
happened to the incomes of people living on superannuation or other fixed returns.
The cost of living is currently increasing rapidly for other reasons, and the last thing
that is needed at this time, is a further unjust slug from the City Council.
We therefore implore you to take this matter back to our elected representatives
and ask them to reconsider hitting ratepayers with this 20% increase for this and
future years, and revert this year to the standard increase of 1.8% across the board.
Yours faithfully, Kay M Kidd, PO Box 1101 Devonport (On behalf of the signatories.)”
The request of the petition is as follows:
We, the undersigned group of owners living in the North Street and Chalmers Lane
area, hereby lodge a major objection to the enormous increase in rates that we
have been singled out to pay in the coming year.
Not only do we face a massive 20% increase this year but your letter says that you will
be generous enough to limit future annual increases also to an enormous 20%.
We understand that you have recently announced that the overall increase for
Devonport this next year has been contained to 1.8%.
The inequality generated by your rating system is nothing short of scandalous. We do
not get or require any more services from the Council than any other part of
Devonport, nor does it cost any more to service our residences. In fact in some ways
we do not receive the normal services supplied to other areas – say the bank
PAGE 220
Report to Council Meeting on 20 August 2012
ITEM 11.4
housing area of Ronald Street for instance. They at least have concrete footpaths on
both sides of the street whereas in the high rate area of North Street we do not have
any sort of footpath on either side of the road!
We are not currently demanding footpaths but this difference and the commonality
of services should at least be recognised in rates demanded by Council.
We look forward to your early advice that our rate demands will be reduced to no
more than the standard increase of 1.8%.”
Section 57 and 58 of the Local Government Act 1993 refer specifically to the tabling of
petitions to Council are reproduced below:
”57. Petitions
(1) A person may lodge a petition with a Council by presenting it to a
councillor or the general manager.
(2) A person lodging a petition is to ensure that the petition contains –
(a) A clear and concise statement identifying the subject matter; and
(b) A heading on each page indicating the subject matter; and
(c) A brief statement on each page of the subject matter and the
action requested;
(d) A statement specifying the number of signatories; and
(e) The full printed name, address and signature of the person lodging
the petition at the end of the petition.
58. Tabling Petition
(1) A councillor who has been presented with a petition is to –
(a) Table the petition at the next ordinary meeting of the council; or
(b) Forward it to the general manager within 7 days of receiving it.
(2) A general manager who has been presented with a petition or receives a
petition under subsection (1) (b) is to table the petition at the next
ordinary meeting of the council.
(3) A petition is not to be tabled if –
(a) It does not comply with section 57; or
(b) It is defamatory; or
(c) Any action it purposes is unlawful.
(4) The general manager is to advise the lodger of the petition that if it is not
tabled the reason for not tabling it within 21 days after lodgement.”
COMMENTARY As Council is aware, in adopting its 2012/2013 Budget the decision was made to remove
the “remission” or “maximum” that has applied for a number.
This decision was taken in light of recent changes to the Local Government Act and legal
advice relating to the “remission”.
Section 129 of the Local Government Act provides the authority to grant remissions on
rates as is reproduced below:
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Report to Council Meeting on 20 August 2012
ITEM 11.4
“129. Remission of Rates
(1) A ratepayer may apply to the Council for remission of all or part of any
rates paid or payable by the ratepayer or any penalty imposed or interest
charged under section 128.
(2) An application is to be –
(a) Made in writing; and
(b) Lodged with the general manager.
(3) A council, by absolute majority, may grant a remission of all or part of any
rates, penalty or interest paid or payable by the ratepayer.
(4) A council, by absolute majority, may grant a remission of any rates,
penalty or interest paid or payable by a class of ratepayers.
(5) The general manager is to keep a record of the details of any remission
granted under this section.”
Devonport City Council has 12,101 rateable properties and applies its General Rates and
differentials as follows:
- General Rate (includes commercial and industrial properties) 2,050 16.94%
- General Rate (Single Residential differential) 9,913 81.92%
- General Rate (Primary Production differential) 138 1.14%
For the 2011/2012 Rating Year, 445 properties (4.49 % of Single Residentials) received the
benefit of this “remission”. With the changes implemented by Council for the 2012/2013
Rating Year, this number has reduced to 236 (1.95%).
FINANCIAL IMPLICATIONS Should Council agree to the request, the effect on its 2012/2013 Budget would see a
reduction in income of $118,257.68.
RISK IMPLICATIONS Political/Governance
There could be a backlash against Council politically.
Contractual/Legal
There is a possibility that Council may be challenged legally by these residents.
Financial
There is a risk to Council’s budget as outlined in the financial implications of this
report.
Communication/Reputation
There could be negative coverage in the local media against Council and/or this
class of ratepayer.
CONCLUSION Apart from the fact that the total number of signatories was not included on the petition, it
does comply with the Local Government Act and is tabled for Council’s consideration.
Aldermen have also been made aware of similar concerns raised by other affected
ratepayers.
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Report to Council Meeting on 20 August 2012
ITEM 11.4
ATTACHMENTS
1. Petition - Mr K M Kidd
2. Additional signatories to petition
Recommendati on
RECOMMENDATION
That the petition from residents of the North Street and Chalmers Lane area of Devonport
be received and noted.
PAGE 223
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 224
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 225
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 226
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 227
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 228
Petition - Mr K M Kidd ATTACHMENT [1]
ITEM 11.4
PAGE 229
Additional signatories to petition ATTACHMENT [2]
ITEM 11.4
PAGE 230
Report to Council Meeting on 20 August 2012
ITEM 12.1
Customers and Community R eports
12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1 Devonport Signage Strateg y - Draft
12.1 DEVONPORT SIGNAGE STRATEGY - DRAFT
File: 23456 D275195
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.3.3 Provide and maintain Council buildings, facilities and amenities
Purpose To present the Draft Devonport Signage Strategy to Council for endorsement prior to a
three week public consultation period.
BACKGROUND The Strategy outlines a decision-making framework and supporting design principles to
enhance signage across the Devonport municipality. Signage requirements are prioritised
over a five year period to 2017-18. This strategy applies to signage developed for Council
owned, managed or supported facilities, amenities, and services, as well as
complimentary hardcopy and e-based maps. The Strategy was developed in-house by a
team of Council officers.
COMMENTARY The Devonport Signage Strategy (Attachment 1) has been developed in response to the
need to:
Improve the consistency, readability, placement, accessibility and connectivity of
signage;
Improve the visitor’s experience and enjoyment;
Make Devonport precincts and attractions easier to navigate;
Increase and improve walking/cycling connectivity and make walking/cycling more
attractive;
Market Council owned or supported local attractions and facilities;
Improve safety in public areas; and
Prioritise investment and improve efficiencies in managing signage resources.
Five sign classifications have been identified in the Strategy to improve wayfinding and
the visitor experience across the City. Wayfinding signs help people orient themselves in a
physical space and make it easier to navigate from one place to another.
a. Major Destination signs – used for naming precincts, entry/exit points to the city,
regional attractions.
b. Minor Destination signs - indicates place of importance, local attractions.
c. Information signs (e.g. map based panel) - details facilities and services available at
both a pedestrian and motorist scale.
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Report to Council Meeting on 20 August 2012
ITEM 12.1
d. Directional signs (e.g. finger post sign) – located at turning points and thoroughfares
for pedestrians and vehicles.
e. Interpretative signs – used to interpret natural, cultural, and historic features and
stories for places, events and venues.
A hierarchy of signs has been developed outlining when the above sign types would be
utilised.
The Strategy further contains design principles for signage, implementation guidelines as
well as an action plan prioritising the implementation of new signs across the City.
As one of the key issues regarding existing signage is the inconsistency in design and
themes, Jaffa Design was appointed through a submission process, to design a series of
branded sign templates. These templates have been designed as a series of similarly
themed signs that allowing user to recognise the sign system, improving their ability to
navigate through the city. The City’s tourism branding has also been integrated into the
signs.
To inform the development of the sign concepts, a workshop was held with
representatives from the Devonport Eastern Shore Project Special Committee, Devonport
City Focus Advisory Group, retailers and members of the general public. Proposed designs
are provided in attachment 2. Note the information content of the signs as presented is of
example only with content to be finalised as individual signs are constructed. A style
guide containing technical information of design, size, layout etc will be forwarded by
Jaffa Designs once concepts have been approved.
Should Council endorse the draft Devonport Signage Strategy and associated sign
templates, public comment will be sought for a period of three weeks prior to finalising the
documents.
FINANCIAL IMPLICATIONS In 2012/13 $50,000 has been allocated in the capital works program for new signage. The
quantity for signs installed this financial year will depend on material availability and
installation costs. To continue implementation of the Strategy, Council may consider
allocating funds each year over the next four years towards new signs.
RISK MANAGEMENT It is believed there are no risks associated with this report.
CONCLUSION The draft Devonport Signage Strategy aims to improve wayfinding in the City, enriching
the visitor experience of the City’s assets.
ATTACHMENTS
1. Devonport Signage Strategy - Draft
2. City of Devonport Signage - Design Templates - Draft
Recommendati on
RECOMMENDATION
That:
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Report to Council Meeting on 20 August 2012
ITEM 12.1
1. Council endorse the draft Devonport Signage Strategy and sign templates and enter
into a three week consultation period; and
2. Consider allocated funds in the forward capital works program to implement priority
actions outlined in the Strategy.
PAGE 233
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
PAGE 234
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
1. Overview
1.1 PURPOSE
The Devonport Signage Strategy has been developed in response to the need to:
Market Council owned or supported local attractions and facilities (promote the opportunities Devonport can provide);
Make Devonport precincts and attractions easier to navigate;
Increase and improve walking/cycling connectivity and make walking/cycling more attractive;
Improve the visitor experience and enjoyment;
Improve the consistency, legibility, placement, ease of use, accessibility/mobility and connectivity of signage;
Improve safety in public areas; and
Prioritise investment and improve efficiencies in managing signage resources.
1.2 METHODOLOGY
a. Assessment of situation including review of existing signage, strengths and weaknesses.
b. Research on past signage audits.
c. Desktop Review of existing local government signage strategies .
d. Development of deign templates for various sign types.
e. Signage workshop held with representatives from the Devonport Eastern Shore project Special Committee, Devonport City
Focus Advisory group and members of the general public, to determine sign types and locations.
PAGE 235
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
1.3 STRATEGY AREA
This strategy applies to signage developed for Council owned, managed or supported facilities, amenities, and services, as well
as complimentary hardcopy and e-based map documents accessible from mobile devices.
1.4 IMPLEMENTATION
The Strategy outlines a decision-making framework and supporting design principles to enhance signage across the Devonport
municipality. Signage requirements are prioritised over a five year period to 2017-18.
This Strategy will be reviewed every 12 months by an internal working group comprising representatives from several key
departments.
1.5 RELATED PLANS AND DOCUMENTS
Enhancing signage shall contribute towards meeting a range outcomes and goals of the Devonport Strategic Plan 2009-2030.
Goal 1. Living lightly on the environment
Goal 2. Building a unique city
Goal 3. Growing a vibrant economy
Goal 4. Building quality of life
Goal 5. Practicing excellent governance
Development of signage is to also be guided by the themes, values and actions as outlined in the following strategies.
Tourism Development Strategy 2009-2019
Devonport Cemetery Strategy
Road Network Strategy
Parking Strategy
Public Art Policy and Guidelines
Events Management Guide
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
2. Existing Issues / Situation Analysis
A review of existing signage across the City has identified the following issues that this strategy seeks to address.
Inconsistency in design, themes, placement, and use of materials relevant to the location
Lack of signs especially naming facilities and directional signs
Existing sign locations without signs due to vandalism
Quantity – either too many signs or none
Visitor engagement
Lack of interpretive signs
Content may be difficult to understand for a range of audiences
Lack of appropriate consultation on new signage
Lack of links to existing strategies, policies and corporate and tourism branding
3. Sign Types and Hierarchy
Development of a series of sign types for use deepening on location and importance has been identified as an opportunity to improve
the signage network.
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
3.1 SIGN TYPES
Major Destination signs - naming precincts, entry/exit to city, regional attractions
Minor Destination signs - indicates place of importance, local attractions
Information signs (eg map based panel) - details facilities and/or services available at both a pedestrian and motorist scale.
Directional signs (eg finger post sign) - for traffic, turning points and thoroughfares pedestrians, vehicles, etc
Interpretative signs - places, events and venues
Regulatory signs - official, safety, or legal, signs that usually include symbols; includes emergency signage such as fire trail markers,
temporary signage.
3.2 HIERARCHY
The following sign hierarchy guides the type of signage to be considered across categories of use.
Category 1 Category 2 Location Example Sign Type Additional
Information
Major Precinct CBD
Mersey Bluff
East Devonport
All types
Sport & Leisure Facility Major Sporting
Precinct
Don – including Aquatic Centre
Maidstone Park
Devonport Oval – including Byard Park
Devonport Recreation Centre
Minor Destination
Information
Directional (to)
Minor Sporting
Precinct
Girdlestone Park
Meercroft Park
Valley Rd
ED Recreation Centre
Minor Destination
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Category 1 Category 2 Location Example Sign Type Additional
Information
Walking/Cycling Track Don Reserve
Kelcey Tier Greenbelt
East Devonport coastal path
Mersey Bluff
Quoiba, River Rd etc
Directional – map-
based
Name walks
Include distance/timing
Consider distance in
placement
Cultural / Heritage Trail Interpretive Name trails
Cultural Facility / Visitor
Attraction
Bass Strait Maritime Centre
Home Hill
DECC
Devonport Regional Gallery
Reg Hope Park / Julie Burgess
Minor Destination
Interpretive
Directional (to)
Heritage directional signs
are standard
Cemetery Mersey Vale Memorial Park
Devonport Cemetery
Minor Destination
Interpretive
Information
Council Facility Operations Centre
Visitor Centre
Best St
The Zone
Minor Destination
Directional (to)
Car park Major Directional
Information
As per Parking Strategy
Ticket machine signs
require updating
Minor Directional Secondary to major
attractions/destination
Reserve As per Public Open Space (POS) Hierarchy Minor Destination Number signs based on
- POS hierarchy
- usage/facilities (eg
playground equipment)
Public Amenities Directional (to)
Minor Destination
Consider use of symbols
to describe type of
amenity rather than
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Category 1 Category 2 Location Example Sign Type Additional
Information
name
City Entry Marker Sea East Devonport Directional
Air Airport Information
Road - Major Bass Highway Major Destination Combined with public
art
Road - minor Torquay Rd
River Rd
Forth Rd
Minor Destination
Transport Interchange Major Rooke St Mall
Mersey River Ferry
Directional – map-
based
Redline?
Minor Taxi ranks Directional (to)
Community Facility Directional In accordance with
guidelines/standards
PAGE 240
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
4. Design Principles
Elements to be considered with respect to designing signage include:
4.1 PLACEMENT
Consider placement and orientation of signs based on:
their purpose in the wayfinding system–chosen through identifying trip origin/ destination points, connectivity (areas, regions
and transport) decision-making points and sightlines
the orientation and position of signs based on the conditions at each site (for example, path width, lighting, location of street
furniture and so on,) and the way pedestrians will approach them.
Ease of use - Pedestrians expect to see signs in busy areas with a lot of foot traffic, such as major intersections or near local
attractions. Such placements often attract the attention of people passing by.
Following a logical order. For example, if information panels appear on the left-hand side of the road in one area, for ease of
access, pedestrians will expect to see subsequent signs on the left.
Not disrupting the flow of foot traffic / avoiding footpath congestion. Position signs in such a way as to allow pedestrians time
and space to read and interpret them and to reduce the potential for conflict in a pedestrian thoroughfare.
Access - Position signs so that they do not interfere with the accessible paths of travel and for people with limited mobility (such
as people in wheelchairs).
4.2 SCALE AND SUITABILITY
Signage is to be compatible with the scale of the facility/amenity and existing character of the area
Relate to the use or retain identity of the facility/amenity
Signs should be designed to match the architectural character and quality of buildings or precinct
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Where associated with a heritage building, signage should be discrete and allow the architectural character to dominate
Does not dominate the character of the surrounding urban landscape
Does not compromise surrounding land uses due to size, location or use of illumination or flashing lights.
Is kept to a minimum
The signage does not obscure or compromise important views.
The visual impact on streetscape sense of place, cultural heritage and relationship to any significant public places should
further be considered.
Signs should be designed and constructed in compliance with relevant standards.
It also important to remember that signage is not an answer to poor location/marketing
4.3 GRAPHIC DESIGN
Signage should be detailed in consultation with a qualified graphic designer and follow a coherent family of themes in terms of
lettering, colours, style etc, based on the sign hierarchy.
Where appropriate signs should integrate with Council and/or city tourism branding and follow existing style guides.
Content is progressively disclosed - includes just enough information but not too much.
Design of information is consistent throughout sign system, allowing user to learn and remember how it works.
Be consistent, legible and accessible for a range of users, such as incorporating use of images and symbols.
The design of precincts / sign types should include a detailed map of sign locations and signage specifications.
4.4 ADVERTISING
Advertising will not be allowed on identification or tenant signs, only the name and/or logo of the tenant, and on direction signs
only the directional message. The advertising of goods or services is not supported.
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Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
4.5 LIGHTING
For signs required to operate at night, consider placing sign near an existing light source, or incorporating lighting into the sign
design. All signage should be designed to minimise glare and light spill. Use of energy efficient lighting is encouraged.
4.6 SAFETY
Ensure signs do not present a hazard. Where appropriate, incorporate safety information in sign content.
4.7 COMMUNITY ENGAGEMENT
Communication and/or consultation on some signage may be required with relevant Council and community stakeholders in
accordance with Council’s Community Engagement Policy.
Signage Requests
Requests for signs on Council owned or leased land should be made to Council in writing and demonstrate compliance with the
principles outlined in this strategy. Requests made by businesses, organisations, Council staff and elected members will be assessed
against the Strategy. Depending on the scale and complexity of the suggested signage project, a final decision will be made by
Council.
Signage/planning requirements
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ITEM 12.1
5. Implementation
5.1 MATERIALS
A range of materials can be used for sign production. The following should be considered in material selection.
Durability in various weather and pollution conditions
Vandalism – resistance to vandalism and graffiti, or ease and expense to repair or replace
Material availability
Installation and maintenance ease
Production source – signs and design work should be sourced in accordance with Council’s Code for Tenders and Contracts
Cost – consider savings made from larger orders
Longevity – choose materials based on how regularly the content will need to be updated
5.2 DOCUMENTING SIGNAGE
A signage database will be established to include the following information for each sign system.
Details of the sign family – sizes, finishes and branding
Supporting design details – look and feel, layout, branding, and so on
A content guide – describing the details for each sign in the system
A legibility guide – setting out graphic standards and compliance, as well as identifying what pedestrians need from
wayfinding signage
A placement policy – detailing the logic/method of signage locations and positioning
PAGE 244
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Evaluation, inspection and maintenance schedule – outlining who will take responsibility for maintaining the signs, a cleaning
schedule, repairs and replacement/updating schedule
References to other signage policies and standards
Health and safety issues
6. Action Plan
The following actions are to be completed by 2015-16.
Action Priority Category Sign Type Additional
Information
Responsibility Resources Required
Mersey Bluff Precinct
Surf Club & plaza
Maritime Museum
High Major Precinct Destination
Directional
(pedestrians)
Information
Pedestrian
points/maps
Amenities
Entry to caravan
park overhaul
Devonport Maritime &
Heritage Authority
East Devonport
High Major Precinct Destination
Directional
Amenities
“The Village”
Key signage just
past Tarleton /
off ramp lights –
attraction
Devonport Eastern Shore
Project Special
Committee - CONSULT
Home Hill
High Cultural Facility /
Visitor Attraction
Minor Destination
(Entry)
Enticing into the
facility
Entry point
Home Hill
Redevelopment
Committee - CONSULT
Public Amenities High Public Amenities Directional
Information
Showers
Family Friendly -
PAGE 245
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Action Priority Category Sign Type Additional
Information
Responsibility Resources Required
Breast feeding,
nappy change,
etc
CBD Medium Major Precinct Directional
(Pedestrian maps)
Interpretive
Amenities
Review “No Go”
signs
Conduct audit
of historical
buildings
Julie Burgess – Reg
Hope Park
medium Cultural Facility /
Visitor Attraction
Minor Destination
Interpretive
Directional (traffic)
Julie Burgess Trust
Special Committee -
CONSULT
Walking & Cycling
paths as per
cycling/pedestrian
Medium
Car parking
Visitor Information
Signage on highway
(Tracey Bruce)
City Entry Signs High
City Entry Markers Low
Devonport
Cemeteries Check
plan
Develop and
conduct audit of
signage
City Infrastructure
In partnership with
relevant Council
Departments
Existing operational
Cost?
PAGE 246
Devonport Signage Strategy - Draft ATTACHMENT [1]
ITEM 12.1
Action Priority Category Sign Type Additional
Information
Responsibility Resources Required
Removal of
redundant signs City Infrastructure /
Operations Centre
Existing operational
Cost?
Develop signage
database with new
signage
City Infrastructure Existing operational
Cost?
Resources Required The level of existing or additional human or financial resources required. Existing operational refers to inclusion
in operational budget. Future operational allocation would require consideration in future budgets. Includes
costs:
Low (<$5000),
Medium ($5,000 – $20,000)
High (>$20,000).
Actions with initial high costs are expected to reduce costs in the long-term.
6.1 EVALUATION
PAGE 247
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
City of Devonport Signage – Design Templates DRAFT
Information Sign (map-based panel)
PAGE 248
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Contents
Information Sign (map-based panel)
PAGE 249
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Information Sign (map-based panel)
PAGE 250
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Major Destination Sign combined with Information Sign
PAGE 251
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Destination Sign combined with Information Sign
PAGE 252
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Destination Sign combined with Information Sign
PAGE 253
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Major or Minor Destination Sign
PAGE 254
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Interpretive Sign
PAGE 255
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Interpretive Sign
PAGE 256
City of Devonport Signage - Design Templates - Draft ATTACHMENT [2]
ITEM 12.1
Directional Sign
PAGE 257
Report to Council Meeting on 20 August 2012
ITEM 12.2
12.2 MINUTES OF C ONTROLLING AUTH ORIT IES, WORKING GROU PS AN D SPECIAL C OMMITTEE MEETIN GS
12.2 MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND
SPECIAL COMMITTEE MEETINGS
File: 27670 D275383
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.3.4 Ensure effective administration and operation of Council’s
committees
Purpose To present the minutes of Controlling Authorities, Working Groups and Special Committee
meetings managed by the Community Services Portfolio of Council.
BACKGROUND The relevant information specific to each Controlling Authority, Working Group and
Special Committee is outlined in individual reports.
COMMENTARY The Minutes of the following Committee meetings are attached:
Devonport Regional Gallery [File 25877]
Devonport Recreation Centre Special Committee [File 26555]
Maidstone Park Management Controlling Authority [File 26588]
Community Safety Liaison Group [File 26330]
The Julie Burgess Trust Special Committee [26965]
Devonport Oval Special Advisory Committee [27145]
The Julie Burgess Trust Special Committee [26965]
FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with
existing budgets.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet
and provide Council with information and recommendations for community facilities and
services.
ATTACHMENTS
1. Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
2. Unconfirmed Minutes - Devonport Recreation Centre Special Committee 11
July 2012 - File 26555
PAGE 258
Report to Council Meeting on 20 August 2012
ITEM 12.2
3. Unconfirmed Minutes - Maidstone Park Management Controlling Authority -28
June 2012 - File 26588
4. Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
5. Confirmed Minutes - The Julie Burgess Trust Special Committee - 12 June 2012
- File 26965
6. Unconfirmed Minutes - Devonport Oval Special Advisory Committee - 24 July
2012 - File 27145
7. Unconfirmed Minutes - The Julie Burgess Trust Special Committee - 17 July 2012
- File 26965
Recommendati on
RECOMMENDATION
That:
1. The Combined Minutes of Controlling Authorities, Working Groups and Special
Committees be received and noted;
2. The revised Art Collection Policy be adopted;
3. Graham Kent be appointed Master of the Ketch Julie Burgess.
PAGE 259
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
UNCONFIRMED MINUTES – DEVONPORT REGIONAL GALLERY SPECIAL
COMMITTEE – 18 JULY 2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present the unconfirmed minutes of the Devonport Regional Gallery Special
Committee meeting held 18 July 2012.
BACKGROUND Special Committee meetings are held every two months at the Gallery.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.2.4 Cultural facilities and programs are well planned with increased
accessibility and sustainability, active engagement and strong
participation for the benefit of the current and future generations.
COMMENTARY The unconfirmed minutes of the Devonport Regional Gallery Special Committee meeting
held 18 July 2012 are attached for Aldermen’s information.
FINANCIAL IMPLICATIONS In accordance with existing budget
CONCLUSION The Devonport Regional Gallery Special Advisory Committee will meet again on 29 August
2012.
PAGE 260
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
MINUTES OF THE DEVONPORT REGIONAL GALLERY SPECIAL COMMITTEE MEETING
HELD AT THE COUNCIL COMMITTEE ROOMS
ON 18 JULY 2012 COMMENCING AT 5:30PM
PRESENT
Committee Members
Josephine Kelly
Ald Cole
Ald Hollister
Adam Gowans
Vivienne Breheney
Katrine Elliott
Council Officers
Carol Bryant Sustainable Communities Manager
Astrid Joyce Education and Public Programs Officer
APOLOGIES
Ald Jarman
Belinda Gunson
Alister McCrae (absent)
Ellie Ray
1.0 CONFIRMATION OF PREVIOUS MINUTES
The Committee recommends to Council that the Minutes of the Devonport Regional
Gallery Special Committee meeting held 9 May 2012 be received and noted.
Ald Hollister/V. Breheney CARRIED
2.0 MATTERS ARISING FROM PREVIOUS MINUTES
Nil.
3.0 CORRESPONDENCE
4.1 Inward: Resignation from Jason Purdie.
4.2 Outward: Nil
CARRIED
4.0 GALLERY REPORT
The Gallery Education and Public Programs Officer tabled the Gallery Report. The
Report was accepted by the Committee.
Ald Cole/V. Breheney CARRIED
5.0 GENERAL BUSINESS
5.1 Tidal
Entries are coming in more frequently now for the Tidal Award with only two
weeks to go until the closing date. A final reminder will be sent to artists and
galleries this week with advertising still prominent in major art publications. The
judges will conduct the pre-selection in mid August and finalist artists will be
announced at the end of August. Staff are also developing public programs.
5.2 Collection Policy
Minor amendments were made to the Art Collection Policy.
PAGE 261
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
The Committee recommends to Council the Art Collection Policy with agreed
amendments be adopted.
Ald Hollister/A. Gowans CARRIED
5.3 Gallery Marketing
The collated results of the visitor survey conducted by Gallery Staff in 2011 were
tabled. Based on these results, the Committee brainstormed a range of
marketing ideas to improve Gallery visitation.
6.0 OTHER BUSINESS
6.1 Capital Works
As part of the 2012/13 capital works program Council has committed funds to
an upgrade of the Gallery kitchen and painting racks for the art storage facility.
6.2 Committee Member Resignation
Jason Purdie has submitted his resignation from the Committee. Members are
asked to consider possible replacement including skills required.
7.0 NEXT MEETING
Wednesday, 29 August 2012 at 5:30pm at the Gallery.
Meeting Closed at 6:56pm
PAGE 262
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 263
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 264
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 265
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 266
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 267
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 268
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 269
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 270
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 271
Unconfirmed Minutes - Devonport Regional Gallery Special Committee - 18
July 2012 - File 25877
ATTACHMENT [1]
ITEM 12.2
PAGE 272
Unconfirmed Minutes - Devonport Recreation Centre Special Committee 11
July 2012 - File 26555
ATTACHMENT [2]
ITEM 12.2
UNCONFIRMED MINUTES – DEVONPORT RECREATION CENTRE SPECIAL
COMMITTEE – 11 JULY 2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present the unconfirmed minutes of the Devonport Recreation Centre Special
Committee meeting held 11 July 2012.
BACKGROUND Minutes provided as per Committee terms of reference and reporting requirements.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.1.6 Encourage multi use of open space and recreation facilities and
ensure the terms and conditions of any licences or user agreements
achieve a positive outcome for the Community.
Strategy 5.3.4 Ensure effective administration and operation of Council’s
committees.
COMMENTARY The minutes of the Devonport Recreation Centre Special Committee meeting held 11 July
2012 are attached for the Alderman’s information.
FINANCIAL IMPLICATIONS In accordance with the existing budget.
CONCLUSION The next meeting will be held on Tuesday 14 August 2012.
PAGE 273
Unconfirmed Minutes - Devonport Recreation Centre Special Committee 11
July 2012 - File 26555
ATTACHMENT [2]
ITEM 12.2
MINUTES OF THE DEVONPORT RECREATION CENTRE SPECIAL COMMITTEE
HELD IN THE COUNCIL CHAMBERS
ON WEDNESDAY 11 JULY 2012 COMMENCING AT 5.15PM
PRESENT
Committee Members
Matthew Cock Chairman
Rick Forth Independent
Kate Beer Devonport Community House
David Cole Independent
Ken Mason Table Tennis
Bruce Robinson Independent
Council Officers
Fabio Pizzirani Sports & Recreation Coordinator (SRC)
Sam Lawrence Sports and Leisure Officer (SLO)
APOLOGIES
Ald Leon Perry
Ald Justine Keay
Bob Jago Deputy Chairman
Kim Robinson Basketball
1.0 CONFIRMATION OF PREVIOUS MINUTES
The Committee recommends to Council that the minutes of the previous meeting be
received and noted.
D. Cole/R. Forth CARRIED
2.0 BUSINESS ARISING FROM PREVIOUS MINUTES
2.1 Strategic Sport and Recreation Special Committee (SSRSC)
Council’s decision to form a Strategic Sport and Recreation Special Committee
was discussed. The Committee recommends to Council that a representative
from the Devonport Recreation Centre Special Committee be included on the
SSRSC.
B. Robinson/R. Forth CARRIED
2.2 Annual Budgeting
Annual Budgeting – SRC to report on 2013 budgets next meeting.
2.3 Accommodation Units
K Robinson to provide the committee with an update next meeting.
3.0 CORRESPONDENCE
Nil
4.0 CLUB REPORTS
4.1 Basketball
Senior roster has now finished until September.
NWBU Finals started on 10 July and run until 28 July 2012.
4.2 Squash
Currently having a break from pennant, finished two weeks ago.
PAGE 274
Unconfirmed Minutes - Devonport Recreation Centre Special Committee 11
July 2012 - File 26555
ATTACHMENT [2]
ITEM 12.2
Next roster starts mid September.
National Junior Squash Tournament relocated from Devonport to Hobart.
4.3 Table Tennis
Pleased with move to courts 6, 7 and 8.
Good participation numbers - 36 players in roster.
4.4 Gymnastics
SRC to send invitation to the new President, Pauline Dittmann to join the
Committee.
4.5 The Playhouse
Kate Beer reported that the large sign on the outside wall has been
removed and there has been a general clean up of the Playhouse.
On the 24th of August there will be a music evening in the Playhouse.
The Playhouse is experiencing an increase in the number of volunteers at
the Centre.
The Playhouse has been branching out into the community with several
new functions.
5.0 FINANCIAL REPORT
The Financial Report will be presented by SRC at the August meeting.
Action:
SRC will forward a list of fees and charges to all users.
6.0 RECREATION OFFICERS REPORT
SLO presented the Recreation Centre report for June.
7.0 GENERAL BUSINESS
7.1 PA System
SRC advised the Committee that Council’s Sound Technician has checked the
PA system in the stadium as requested and has replaced the microphone and
removed several old speakers. This has improved the quality of sound in the
stadium.
7.2 Lighting
SRC advised the Committee that $30,000 has been allocated in the 2012/3
budget to fix the lighting issues in the Youth Centre and Basketball Stadium.
7.3 Recreation Centre
Rick Forth advised that work on the doors to squash courts 6, 7 and 8 is almost
complete. Cost of the doors was $800. The Squash Club will pay half the cost.
7.4 Table Tennis usage of squash courts
Ken Mason reported that as a result of the additional space in the squash
courts, 6 extra players are able to play table tennis which would normally have
been turned away. Ken thanked the Squash Club.
7.5 Electrical Equipment
As a result of a recent electrical incident involving a Council staff member, the
SRC advised all clubs to ensure their electrical equipment has been tested and
tagged.
PAGE 275
Unconfirmed Minutes - Devonport Recreation Centre Special Committee 11
July 2012 - File 26555
ATTACHMENT [2]
ITEM 12.2
8.0 NEXT MEETING
Tuesday, 14 August 2012 at 5.15pm in Council Chambers.
Meeting closed: 6.15pm
PAGE 276
Unconfirmed Minutes - Maidstone Park Management Controlling Authority -
28 June 2012 - File 26588
ATTACHMENT [3]
ITEM 12.2
UNCONFIRMED MINUTES – MAIDSTONE PARK MANAGEMENT
CONTROLLING AUTHORITY – 28 JUNE 2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present to the unconfirmed minutes of the Maidstone Park Controlling Authority
meeting held 28 June 2012.
BACKGROUND Minutes provided as per Committee terms of reference and reporting requirements.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.1.1 Provide and promote appropriate sport, recreation and leisure
facilities and programs to meet the changing needs of the
community
Strategy 4.1.7 Ensure community involvement in planning recreational facilities
COMMENTARY The unconfirmed minutes of the Maidstone Park Controlling Authority meeting held 28
June 2012 are attached for Aldermen’s information.
FINANCIAL IMPLICATIONS In accordance with existing budget.
CONCLUSION The next meeting date is yet to be advised.
PAGE 277
Unconfirmed Minutes - Maidstone Park Management Controlling Authority -
28 June 2012 - File 26588
ATTACHMENT [3]
ITEM 12.2
PAGE 278
Unconfirmed Minutes - Maidstone Park Management Controlling Authority -
28 June 2012 - File 26588
ATTACHMENT [3]
ITEM 12.2
PAGE 279
Unconfirmed Minutes - Maidstone Park Management Controlling Authority -
28 June 2012 - File 26588
ATTACHMENT [3]
ITEM 12.2
PAGE 280
Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
ATTACHMENT [4]
ITEM 12.2
UNCONFIRMED MINUTES – COMMUNITY SAFETY LIAISON GROUP – 5 JULY
2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present the unconfirmed minutes of the Devonport Community Safety Liaison Group
meeting held 5 July 2012.
BACKGROUND Minutes provided as per Committee terms of reference and reporting requirements.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.4.3 Support activities that encourage safe and responsible community
behaviour.
Strategy 4.4.6 Facilitate and support a partnership approach to community safety.
COMMENTARY The unconfirmed minutes of the Devonport Community Safety Liaison Committee meeting
held on 5 July 2012 are attached for Aldermen’s information.
FINANCIAL IMPLICATIONS In accordance with existing budget.
CONCLUSION The Community Services Division will continue to facilitate a multi-stakeholder planning
process with the aim to generate improvements in the delivery of family and children’s
services.
PAGE 281
Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
ATTACHMENT [4]
ITEM 12.2
MINUTES OF THE COMMUNITY SAFETY LIAISON GROUP
HELD IN THE COUNCIL COMMITTEE ROOMS
ON THURSDAY 5 JULY 2012 COMMENCING AT 3.30PM
PRESENT
Committee Members
Mayor Steve Martin Chair
Ald Lynn Laycock
Ald Justine Keay
Ald Alison Jarman
Inspector Adrian Shadbolt Tas Police
Toni Muir St Vincent de Paul
Darren Bell Retail Security
Kate Beer Devonport Community House
Rod Stagg R&J Publishing
Louise Maynard DIER
Rachel Coulson DIER
Paul Hill Tas Fire
Council Officers
Lester Jackson Community Partnerships Manager (CPM)
Charmane Sheehan Community Development Officer (CDO)
Karen Stone Risk Management Coordinator (RMC)
Sarah Masters Community Services Administration Officer (CSAO)
APOLOGIES
Mark Cadle Goodstone/Devonport-Latrobe Liquor Accord
Carol Bryant Sustainable Communities Manager (SCM)
Julie Milnes DHHS
Christine Collins DHHS
INTRODUCTION
Mayor Steve Martin introduced Kay Kidd. Kay has been on the RACT North West Regional
Advisory Committee for 12 years. He is also involved with the Rotary Youth Driver Program.
1.0 CONFIRMATION OF PREVIOUS MINUTES
The Committee recommends to Council that the minutes of the meeting held 3 May
2012 be received and noted.
A. Shadbolt/Ald Laycock CARRIED
2.0 REPORT ON ITEMS FROM PREVIOUS MINUTES
2.1 Lights at the Bluff
The lights at the Bluff were fixed on 4 May and are now working.
2.2 Traffic Committee Issues
Parking and access to Wenvoe Street and Formby Road following
completion of the new police station. Insp Shadbolt has met with Randall
Stott and Simon Witt about this issue.
Pedestrian crossing at Fourways being dangerous to cross. This was noted
by the Traffic Committee and had been considered previously. This will be
left on the agenda for future meetings.
PAGE 282
Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
ATTACHMENT [4]
ITEM 12.2
School Crossing near Reece High School and Community Garden on
William Street, bank up of traffic. The Traffic Committee have passed this
issue on to DIER.
Diversion into Charles Street, sign may be needed to indicate 50kph zone.
The road rules on residential streets state that it is 50kph unless signed
otherwise. It was decided that no sign is required.
2.3 Chichester Drive
Kate Beer sent CPM an email requesting yellow line in Chichester Drive be
remarked .
Action:
CPM to follow up.
2.4 Community Safety Information Booklet
One meeting has been held. A number of items were highlighted that should
be included in the booklet. The information included in the booklet will also be
added to the Council website. The majority of the work will be done in house,
however printing will probably be outsourced. Investigating options for funding
for the printing.
Action:
CPM to talk to Rod Stagg re printing.
2.5 Driver Education at Steele Street Crossings
Julie Milnes suggested (via email) making drivers aware of the stickers which
are being put on the traffic light poles advising pedestrians as to the rules
around crossing at traffic signals. Drivers need to be educated as well as
pedestrians, maybe via an advertisement. CPM suggested that a sign could
be placed inside the health centre to suggest crossing at the bottom where
there is only a 2 carriage way. CPM advised that Council will be working on
that intersection in 2012/13 and may be looking at a different option.
Action:
CPM to talk to Louise Maynard/Rachel Coulson regarding driver
education. CPM to also talk to Julie Milne and Tony Brown regarding sign
in health centre.
3.0 FURTHER BUSINESS ARISING FROM PREVIOUS MINUTES
Nil.
4.0 REPORTS
4.1 Liquor Accord
The Liquor Accord is working on a new advertising campaign targeting public
order. Kentish Municipality was represented at the last meeting and would like
to become part of the Accord. Nicholas Dodd received a list of details of the
Kentish licensees and is contacting them. Central Coast maybe coming on
board too and therefore the Accord may need to be renamed to include all
the areas covered. CPM suggested Mersey-Leven. Membership renewals
have been sent out and the response is good.
4.2 CCTV
The first stage, of updating the existing cameras has now been completed.
Stage 2, the installation of new cameras, should be completed tomorrow night
PAGE 283
Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
ATTACHMENT [4]
ITEM 12.2
or very soon thereafter. There is a delay with Aurora connecting power for the
cameras but this should be rectified by the middle of August. Three reports
have been submitted to the Federal Government as per the requirements of
the Funding Agreement and all have been accepted. The final report and
acquittal are due by December 2012.
4.3 Risk
Ald Jarman raised the issue of the pedestrian refuge on William Street. Louise
Maynard advised that this issue was being dealt with by the Traffic Committee.
4.4 Agreed Items for Traffic Committee
The following items are to be taken to the Traffic Committee for consideration:
The intersection of Fenton Street and Stewart Street. There was an
accident on Wednesday and this intersection is becoming an issue.
Warning signs for Forth Road when there is wet red mud on the roads from
tractors etc.
5.0 FURTHER REPORTS FROM MEMBERS
5.1 Tasmanian Police
Overall offences are down from this time last year and clearances are being
met. Good reduction in stolen motor vehicles. The message to lock cars is
getting through. In relation to the budget cuts, Tas Police are committed to
maintaining front line services as a priority. There will be no cut backs from front
line service, only in support.
5.2 Devonport Community House
Kate Beer advised that there has been some damage at the Community
Garden. Some children stole knives and a fuel can. The police become
involved, however a father of one of the children returned all the items. Kate
asked whether the police would be able to work with children after school.
Insp Shadbolt will mention this to the Constable that works with Kommunity Kids.
5.3 DIER
The North West Learning Mentor Program has now commenced in Burnie.
Hopefully this will branch out to other suburbs in time. This program helps
learner drivers to achieve their 50 hours experience. Louise introduced Rachel
Coulson as the new safety consultant from DIER. This was Louise’s last
Community Safety Liaison Group Meeting. Louise thanked Lester and Insp
Shadbolt and she believes a lot of good things are happening in Devonport.
5.4 Retail Security
Overall Devonport is quiet at the moment. Armed hold ups are increasing
throughout the state. Darren Bell provided a suspect information sheet.
The super trawler is due in Devonport in August. They are expecting many
protestors at this time. Security will be high with 40-50 security guards being in
attendance each night for approximately 3 months. There will be a high media
interest around this.
The Wolfe Brothers are playing Molly Malones on 16 August. This drew a large
crowd last time and will again.
PAGE 284
Unconfirmed Minutes - Community Safety Liaison Group - 5 July 2012 - File
26330
ATTACHMENT [4]
ITEM 12.2
6.0 GENERAL BUSINESS
Ald Keay believes there needs to be more awareness to put headlights on especially
at dusk.
Action:
Mayor Steve Martin will promote this in his next Mayor’s Message and on radio.
Ald Jarman raised the issue of defensive driver courses and queried whether these
courses could be subsidised. Kay Kidd advised that the Rotary Youth Driver Program
is part of the education curriculum and is free for young drivers.
CDO and CPM thanked Louise for all her work.
The Mayor thanked Louise on behalf of Council for all her advice and support on the
Committee.
7.0 NEXT MEETING
Thursday 6 September 2012 commencing at 3.30pm
Meeting closed: 4.25pm
PAGE 285
Confirmed Minutes - The Julie Burgess Trust Special Committee - 12 June
2012 - File 26965
ATTACHMENT [5]
ITEM 12.2
CONFIRMED MINUTES OF MEETING – THE JULIE BURGESS TRUST SPECIAL
COMMITTEE -12 JUNE 2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present minutes of The Julie Burgess Trust Special Committee meeting held on 12 June
2012.
BACKGROUND At its meeting on 20 April 2009 Council resolved (Res No 149/09) that Council establish a
special committee to be known as “The Julie Burgess Trust” in order that the trust may
acquire the vessel and undertake restoration and refurbishment of a vessel that is both
unique in Australia and represents the early maritime history of the Mersey River and the
City of Devonport.
Representation on the Committee includes Aldermen Kent and Goodwin, community
representatives Ian Martin, Tim Gott, David Kent and Peter Higgins, Cradle Coast Authority
representative Ian Waller, the Assistant General Manager, Customers & Community,
Evonne Ewins and Council Officers.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.2.4 Acknowledge, preserve and celebrate local art, culture and
heritage, including indigenous art and culture.
Strategy 4.2.4 Cultural facilities and programs are well planned with increased
accessibility and sustainability, active engagement and strong
participation for the benefit of the current and future generations.
Strategy 5.2.4 Encourage and support continuous, self-renewing efforts by the
community to engage in collective action that results in improving
lives, increasing equity, and produces strengthened organisations,
relationships and community well-being.
COMMENTARY The Minutes of The Julie Burgess Trust Special Committee meeting held on 12 June 2012
are attached for Aldermen’s information.
FINANCIAL IMPLICATIONS It is anticipated that Council’s involvement in this trust will be limited to acting as custodian
of the vessel and the disbursement of trust funds from time to time. It should be noted that
an in-kind contribution of staff time in the development and administration of the project is
absorbed in the Community Services Divisional budget.
CONCLUSION The Julie Burgess Trust Special Committee will continue to meet and guide the restoration
of the Julie Burgess Ketch.
PAGE 286
Confirmed Minutes - The Julie Burgess Trust Special Committee - 12 June
2012 - File 26965
ATTACHMENT [5]
ITEM 12.2
MINUTES OF THE JULIE BURGESS TRUST SPECIAL COMMITTEE
HELD AT THE DEVONPORT CITY INTERNAL MEETING ROOM
ON TUESDAY 12 JUNE 2012 COMMENCING AT 5PM
PRESENT
Committee Members
Peter Higgins Chairman
Ald Graham Kent Devonport City Council
Ian Martin Community Member
David Kent Community Member
Council Officers
Margaret Griggs Project Officer
Lester Jackson Community Partnerships Manager (CPM)
APOLOGIES
Ald Grant Goodwin Devonport City Council
Tim Gott Community Member
Evonne Ewins Assistant General Manager Customers and Community
(AGMCC)
1.0 CONFIRMATION OF MINUTES
The Committee recommends to Council that the previous minutes of the meeting
held 8 May 2012 be received and noted.
I. Martin/ G. Kent CARRIED
2.0 BUSINESS ARISING FROM PREVIOUS MINUTES
2.1 Booklet – contacts.
Draft booklet received. Committee members thought that the map size was
fine. The acknowledgement of committee members is still to be included. ISBN
has been progressed. The final copy will need to be reviewed by E. Ewins and
governance.
2.2 Signage.
Design will now be done through JAFFA to ensure consistency with other city
signage and link with Bass Strait Maritime Centre.
3.0 GENERAL BUSINESS
3.1 Conservation.
No progress to report.
3.2 Restoration Plan.
a) Fit Out. Water tanks are going back.
b) Ballast. Marine Surveyor is working on calculations but it does not appear
that we will need much more.
c) Electrics. 80% complete, only the galley to go. I. Martin to contact G. Rand
to go through plans.
d) Maintenance Schedule. There is a section contained within the
Operations Manual which can be added to or amended.
e) Operations Manual. Draft operational manual has been completed by P.
Higgins. Pontoon still to be added.
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ATTACHMENT [5]
ITEM 12.2
f) Survey Requirements. Ready for survey 13 June. Radar faulty but still under
warranty and being returned to manufacturer. It is not mandatory for
survey. Waiting on stability book. Currently approved to operate under
power, once stability book received approval will be given to operate
under sail.
3.3 Marketing Strategy/Business Plan
3.3.1 Jaffa Interpretation/Groupwork Pty. Ltd.
L. Kelly from JAFFA has provided information around sponsorship for the
Bass Strait Maritime centre. He is meeting with the volunteers tomorrow for
his second information session.
3.4 Julie Burgess Project Coordination
3.4.1 Financials.
Verbal report was given and a copy of financials will be sent out
tomorrow. Volunteers will be doing the rest of the work. No purchases are
to be made without a purchase order. Nubco recurrent purchase order to
be cancelled. Need to look for sponsor for paint and ropes.
3.4.2 Crew.
Three people have completed the Elements of Shipboard Safety at the
Australian Maritime College and three more are ready for the next course.
3.4.3 Volunteers.
Project Officer is organising a function to be held at the ketch on Saturday
30 June, weather permitting, for volunteers to come and view the vessel.
Light refreshments will be available.
3.4.4 Employment Strategies.
Project Officer is currently working with JSAs re opportunity to work with
Fairbrother Pty. Ltd. on the construction site of the Interpretive Centre.
3.4.5 Pontoon.
I. Martin to assist the Project Officer with the final draft of asset
documentation.
3.4.6 Partnership with Maritime Museum.
CPM reported that a letter had been received from the Devonport
Maritime and Heritage Authority advising that the recommendation for a
sub-committee for the Julie Burgess Operations had been put to Council
and approved. The Terms of Reference for a sub-committee have been
drafted and will go to the Devonport Maritime and Heritage Authority for
consideration.
3.4.7 Incorporation.
No progress to report.
3.4.8 Publicity.
a) General:
Project Officer advised members that publicity was also now through
Devonport City Council social media – Facebook and Speak Up
Devonport. CPM proposed that A. Morath be invited to next meeting
to give an overview of Devonport City Council’s Social Media.
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ATTACHMENT [5]
ITEM 12.2
b) Documentary:
MGN Productions are almost finished, will do some more when sails
are used.
3.4.9 Website.
Enquiries continue to come through.
3.4.10 Support/Thank you Letters.
None required.
3.4.11 History.
Discussed under business arising item 2.1.
3.4.12 Other Funding.
No progress to report.
3.4.13 Funding Agreement Milestones.
3.3.13.1 Sailings
Working towards two commercial sailings at the end of the
month. DEEWR representatives and Devonport City Council Risk
Coordinator to be included. TS Mersey Naval Cadets trips
organised for 23/24 June 2012.
3.3.13.2 Reports
Project Officer is working on final reports as per timeframes
specified by DEEWR.
4.0 OTHER BUSINESS
4.1 Australian Sail Training Association (AUSTA).
Members agreed that membership of AUSTA be progressed but to check
details of Tasmanian Sail Training Association first and see how that fits in.
4.2 Australian Wooden Boat Festival (AWBF).
Visited 5 June 2012. AWBF nominated Franklin Warf for Julie Burgess and
marquees. Acceptance of the nominated site has been confirmed via email.
4.3 Formalise Skipper of Vessel.
Members discussed crew structure and agreed that the skipper be known as
the Master of the vessel. Master of the Julie Burgess is G. Kent and the
Boatswain will be appointed on the day by the Master of the vessel.
5.0 AGENDA ITEMS FOR NEXT MEETING
Nil
6.0 NEXT MEETING
Tuesday 17 July at 5pm at the Devonport City Council Internal Meeting Room.
Meeting closed at 7.15pm.
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ATTACHMENT [6]
ITEM 12.2
UNCONFIRMED MINUTES – DEVONPORT OVAL SPECIAL ADVISORY
COMMITTEE – 24 JULY 2012 [FILE 27145]
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present the unconfirmed minutes of the Devonport Oval Special Advisory Committee
meeting held 24 July 2012.
BACKGROUND Minutes provided as per Committee terms of reference and reporting requirements.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.1.1 Provide and promote appropriate sport, recreation and leisure
facilities and programs to meet the changing needs of the
community
Strategy 4.1.7 Ensure community involvement in planning recreational facilities
COMMENTARY The unconfirmed minutes of the Devonport Oval Special Advisory Committee meeting
held on 24 July 2012 are attached for Aldermen’s information.
FINANCIAL IMPLICATIONS In accordance with the existing budget.
CONCLUSION The next meeting of the Devonport Oval Special Advisory Committee will be held on
Tuesday 18 September 2012.
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ATTACHMENT [6]
ITEM 12.2
MINUTES OF THE DEVONPORT OVAL SPECIAL ADVISORY COMMITTEE
HELD IN THE COUNCIL COMMITTEE ROOMS
ON TUESDAY 24 JULY 2012 COMMENCING AT 5.30PM
PRESENT
Committee Members
Ald Lynn Laycock Chair
David Mullett Devonport Cricket Club
Mike Kelly Devonport Cricket Club
Mark Fagan Devonport Football Club
Bob Marshall Devonport Athletics Club
Raelene Smith Mersey Valley Devonport Cycling Club
Council Officers
Stuart Jones Marketing, Tourism & Recreation Manager (MTRM)
Fabio Pizzirani Sport & Recreation Coordinator (SRC)
Kylie Lunson Operations Manager (OM)
Sarah Masters Community Services Administration Officer
APOLOGIES
Nil
1.0 CONFIRMATION OF PREVIOUS MINUTES
The Committee recommends to Council that the previous minutes of the meeting
held 19 June 2012 be received and noted.
F. Pizzirani/K. Lunson CARRIED
2.0 BUSINESS ARISING FROM PREVIOUS MINUTES
2.1 Sponsorship
MTRM advised that the sponsorship template is almost finalised. Clubs will be
consulted so there will be no conflict of sponsors between sports and their
respective leagues.
2.2 Strategic Sport and Recreation Special Committee
Expressions of Interest closed on 20 July 2012. More details should be known by
the end of this week. The EOIs received were of a high caliber. The Terms of
Reference, Purpose of the Committee and Meeting Frequency will be finalised
soon. There will now only be an Alderman from each sporting precinct on the
Committee, not all Aldermen as previously advised. MTRM advised that the
Committee will provide high level advice in regards to the long term financial
plan of Council. The Committee will prioritise projects, make decisions and
recommendations to Council.
3.0 CLUB REPORTS
3.1 Devonport Athletic Club
Have had their AGM. Bob Marshall asked what the functions of the new
scoreboard will be. OM advised that the new scoreboard will have the same
level of service as the previous scoreboard when it was fully functional.
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ATTACHMENT [6]
ITEM 12.2
3.2 Devonport Cricket Club
Currently out of season. The AGM is being held on Friday, 27 July 2012 during
which a new board will be elected. The club is currently looking at recruitment.
3.3 Mersey Valley Devonport Cycling Club
The agreement with the Cradle Coast Club is working well, it has made the club
stronger. Their club rooms have undergone renovations. Indoor sessions have
commenced for winter. “Come and Try Cycle” will commence on 6 October
2012 for 6 weeks. Bikes are available to hire and children are given a free
licence for a year. The parents only need to provide a helmet. The Club is
currently applying for grants to upgrade bikes. On 18 and 19 August 2012 the
Cycling Tasmania Training Camp will commence. This is a statewide road
training camp. Four accredited coaches will be involved. This camp will be
incorporated into State training. It will finish with a BBQ on the Sunday. The
Club is going well and is the strongest club in the State for juniors.
3.4 Devonport Football Club
The Club has now had a couple of wins in the seniors. There is an overall
improvement amongst the group. The club will continue improving and
mentoring the youth coming through the club. Currently concentrating on
juniors. The Magpie Cup is now underway. Nine primary schools are now
involved with between 180 and 200 children taking part. The club has received
positive feedback and it is a very successful program. The Club is due to
meeting with AFL Tas in the next month to discuss the new licences for the 2014
Statewide season.
4.0 GENERAL BUSINESS
4.1 Ground Restoration
OM advised that the current grass on the Oval will be killed off twice and then
new grass will be re-sown. The starting date will be 20 August 2012. All user
groups have been contacted regarding dates.
SRC raised a request by the Devonport Football Club to use the Oval on the
evening of Friday 24 August for the North West High School Grant Finals.
Action:
OM to discuss possibility of using the Oval on the night of 24 August with
Council’s Park and Reserves Co-Ordinator.
OM also advised that the contractor undertaking the work on the Oval is the
same contractor who is currently working on Bellerive.
Mike Kelly raised some concerns regarding the resurfacing of the Oval.
Action:
OM to follow up concerns and report back to the Committee members.
Mark Fagan queried what type of grass would be used at the Oval.
Action:
OM to follow up and advise.
Bob Marshall asked whether any upgrades were being made to the cycling
track. OM advised that no allocation was made in the budget for a track
upgrade.
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ATTACHMENT [6]
ITEM 12.2
David Mullett asked about the possible outside date for the completion of the
ground restoration as Tas Cricket have asked whether the Devonport Cricket
Club are able to host three Tassie Roar (women’s league) matches in the last
week of November. It may involve interstate sides. OM advised that, weather
permitting, the last week of November should be ok. Mike Kelly commented
that he is inclined to express interest and see if the calendar may be able to
moved around to see if a game can be made available in the new year rather
than in late November.
Raelene Smith advised that the cycling club would be able to move to Latrobe
during renovations if necessary.
Action:
OM will advise.
4.2 Scoreboard
SRC commented that the tenders have gone out for the scoreboard. Once
tender prices are back then timeframes will also be available.
5.0 NEXT MEETING
Tuesday, 18 September 2012. Tour of Devonport Oval at 5.00pm followed by
meeting at 5.30pm.
Meeting closed: 6.15pm
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ATTACHMENT [7]
ITEM 12.2
UNCONFIRMED MINUTES OF MEETING – THE JULIE BURGESS TRUST SPECIAL
COMMITTEE -17 JULY 2012
RELEVANT PORTFOLIO Customers & Community
PURPOSE To present minutes of The Julie Burgess Trust Special Committee meeting held on 17 July
2012.
BACKGROUND At its meeting on 20 April 2009 Council resolved (Res No 149/09) that Council establish a
special committee to be known as “The Julie Burgess Trust” in order that the trust may
acquire the vessel and undertake restoration and refurbishment of a vessel that is both
unique in Australia and represents the early maritime history of the Mersey River and the
City of Devonport.
Representation on the Committee includes Aldermen Kent and Goodwin, community
representatives Ian Martin, Tim Gott, David Kent and Peter Higgins, Cradle Coast Authority
representative Ian Waller, the Assistant General Manager, Customers & Community,
Evonne Ewins and Council Officers.
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:
Strategy 4.2.4 Acknowledge, preserve and celebrate local art, culture and
heritage, including indigenous art and culture.
Strategy 4.2.4 Cultural facilities and programs are well planned with increased
accessibility and sustainability, active engagement and strong
participation for the benefit of the current and future generations.
Strategy 5.2.4 Encourage and support continuous, self-renewing efforts by the
community to engage in collective action that results in improving
lives, increasing equity, and produces strengthened organisations,
relationships and community well-being.
COMMENTARY The Minutes of The Julie Burgess Trust Special Committee meeting held on 17 July 2012 are
attached for Aldermen’s information.
FINANCIAL IMPLICATIONS It is anticipated that Council’s involvement in this trust will be limited to acting as custodian
of the vessel and the disbursement of trust funds from time to time. It should be noted that
an in-kind contribution of staff time in the development and administration of the project is
absorbed in the Community Services Divisional budget.
CONCLUSION The Julie Burgess Trust Special Committee will continue to meet and guide the restoration
of the Julie Burgess Ketch.
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ATTACHMENT [7]
ITEM 12.2
MINUTES OF THE JULIE BURGESS TRUST SPECIAL COMMITTEE
HELD AT THE DEVONPORT CITY INTERNAL MEETING ROOM
ON TUESDAY 17 JULY 2012 COMMENCING AT 5PM
PRESENT
Committee Members
Ald Grant Goodwin Devonport City Council
Ald Graham Kent Devonport City Council
Ian Martin Community Member
David Kent Community Member
Tim Gott Community Member
Council Officers
Margaret Griggs Project Officer
Lester Jackson Community Partnerships Manager (CPM)
APOLOGIES
Peter Higgins Chairman
Evonne Ewins Assistant General Manager Customers and Community
(AGMCC)
1.0 CONFIRMATION OF MINUTES
The Committee recommends to Council that the previous minutes of the meeting
held 12 June 2012 be received and noted.
D. Kent/ G. Kent CARRIED
2.0 BUSINESS ARISING FROM PREVIOUS MINUTES
2.1 Booklet – contacts.
T Gott advised that the acknowledgement page had been fine tuned but
there is still final editing to do on the booklet. Richmond Concepts and Print
have completed a revised layout. T. Gott and C. Binks meeting with Richmond
Concepts and Print July 18th.
3.0 GENERAL BUSINESS
3.1 Conservation.
No progress to report.
3.2 Restoration Plan.
a) Fit Out. Internal work well underway. R. Dahms working on the aft cabin.
All fittings are in the container ready to go.
b) Ballast. Stability is fine but the ketch is still sitting too high in the water.
Current ballast will be relocated to allow the floor to be screwed down
and space will be left in the galley for extra ballast. The extra ballast is not
required for survey but is critical for trimming the vessel.
c) Electrics. Still some work around the galley to be done.
d) Maintenance Schedule. No progress to report.
e) Operations Manual. Section on alarms still needs to be done.
f) Survey Requirements. Vessel is currently in survey but fit out needs to be
completed and a second emergency raft in place by November for Class
1C.
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ATTACHMENT [7]
ITEM 12.2
3.3 Marketing Strategy/Business Plan
3.3.1 Jaffa Interpretation/ Groupwork Pty. Ltd.
The CPM advised that staff are working on a combined Bass Strait
Maritime Centre and Julie Burgess Marketing Plan for the opening of the
Centre and formal launch of operations of the Julie Burgess.
Work on the Interpretation in the Centre has been ramped up. Jaffa is
providing the information for sponsorship documents.
3.4 Julie Burgess Project Coordination
3.4.1 Financials.
One outstanding supplier account was discussed. Ald Kent spoke to the
account. Committee members agreed that a letter be sent to the supplier
advising that the account had been considered by the committee and
formally requesting a breakdown of costs to facilitate payment.
Financial report tabled. Committee members advised that capital funds
have almost been expended with less than $3000 remaining after
payment of the electrical account.
Action: Project Officer to talk with finance department re providing a
report of income received.
3.4.2 Crew.
G. Kent reported that a good crew was forming; there was much
enthusiasm in the group. The meetings to date have been training sessions
and have been documented.
3.4.3 Volunteers.
3 inductions scheduled for Tuesday 24 July with potential crew members.
Following discussion it was agreed that a committee member be in
attendance to speak with new volunteers and detail the expectations
and commitment required.
Master of the vessel has drafted a crew policy for members’ perusal.
3.4.4 Employment Strategies.
It was agreed to present the one long term work experience participant
with a t-shirt and cap in recognition for his commitment to the Project.
3.4.5 Pontoon.
Members were reminded that the completion of the adjustment to the
structure as per the conditions of the sign off certificate is required by
September.
Action: I. Martin to contact G. Angilley of Tas Consulting Services.
A replacement cost of pontoon from an independent party is required.
Action: I. Martin to contact G. Angilley of Tas Consulting Services.
3.4.6 Partnership with Maritime Museum.
The CPM reported that the terms of reference for the Sub-Committee
have been reviewed and will go back to the Authority for endorsement.
3.4.7 Incorporation.
No progress to report.
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ATTACHMENT [7]
ITEM 12.2
3.4.8 Publicity.
a) General:
Mercury reporter and photographer scheduled for Friday 20 July.
There will be some press releases around sail training with crew,
Venturer Leaders Visit and volunteers trip. Volunteers trip will be
Sunday 22 July.
b) Documentary:
MGN took photos and film on last trip.
The AGMCC is looking at sources of funding for DVD production.
3.4.9 Website.
Graph showing number of visits to the website for the past twelve months
was tabled.
3.4.10 Support/Thank you Letters.
None required.
3.4.11 History.
Discussed under business arising item 2.1.
3.4.12 Other Funding.
Continue to look for opportunities.
3.4.13 Funding Agreement Milestones.
3.3.13.1 Sailings
Discussed under agenda item 3.4.8 a).
4.0 OTHER BUSINESS
4.1 Australian Sail Training Association (AUSTA).
Project Officer confirmed that Tasmanian Sail Training is specific to Lady Nelson.
Membership of AUSTA has been completed.
4.2 Australian Wooden Boat Festival (AWBF).
Copies of recent meeting report distributed.
4.3 Master of the Vessel.
The Julie Burgess Trust Special Committee recommends to Council that the
Master of the Ketch Julie Burgess is G. Kent.
G. Goodwin/ D. Kent CARRIED
4.4 Drawings Request.
A request has been received for water line drawings to do a scale model.
Members were happy for the drawings to be sent but suggested that
permission be sought first from Alan Muir, Marine Surveyor.
4.5 Alma Doepel.
Project officer is meeting with a representative from Alma Doepel while in
Melbourne. They are interested in any surplus items that may be useful for the
restoration of the Alma Doepel. Bugle screws are the only items available at this
stage.
4.6 Container.
G. Kent advised that the container will be removed in September. Mersey
Yacht Club has given approval for storage space.
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ATTACHMENT [7]
ITEM 12.2
5.0 AGENDA ITEMS FOR NEXT MEETING
Nil
6.0 NEXT MEETING
Tuesday 14 August at 5pm at the Devonport City Council Internal Meeting Room.
Meeting closed at 6.50pm.
PAGE 298
Report to Council Meeting on 20 August 2012
ITEM 12.3
12.3 MEMOR ANDUM OF UND ERSTANDIN G R E SES TASM ANIAN EMER GENC Y SER VIC ES, TH E DEVON PORT CITY C OUNCIL AND LATR OBE C OUNCIL
12.3 MEMORANDUM OF UNDERSTANDING RE SES TASMANIAN
EMERGENCY SERVICES, THE DEVONPORT CITY COUNCIL AND
LATROBE COUNCIL
File: 19410 D275905
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 4.4.1 Support the community in emergency management response and
recovery
Strategy 4.4.6 Facilitate and support a partnership approach to community safety
Strategy 5.6.4 Ensure compliance with all relevant legislative requirements,
standards, Council plans, policies and procedures
Purpose To define the responsibilities of the SES, Devonport City Council and Latrobe Council in
relation to the provision and maintenance of the Volunteer Mersey SES Unit established for
Devonport and Latrobe municipalities. As set out in Division 5 – “Roles of Councils and
Municipal Volunteer SES Units” of the Emergency Management Act 2006.
BACKGROUND The Mersey SES Unit was formed in approximately 1987 to fulfil the obligations of Council in
covering emergency works, both Latrobe and Devonport Councils are represented by this
unit. The Mersey SES Unit is based at the Old Fire Station at Latrobe and have been for a
number of years. Both Councils and SES Tasmania were instrumental in obtaining funds to
purchase the fire station to house the unit.
COMMENTARY This Memorandum of Understanding has been developed to provide a framework for SES
Tasmania, Devonport City Council and the Latrobe Council to manage and operate a
State Emergency Service Unit for the municipal areas.
As pointed out in the Memorandum of Understanding the Mersey SES Unit will respond to
emergencies in accordance with its role detailed within the Mersey Leven Emergency
Management Plan including, but not limited to, storm and flood responses, rescues and
associated emergency support roles.
This Memorandum of Understanding will be administered by the Municipal Emergency
Management Coordinators for the Devonport City Council and Latrobe Council and the
SES Regional Manager (North West).
FINANCIAL IMPLICATIONS The Mersey SES Unit is supported by the Devonport and Latrobe Councils and an annual
allocation of funds is budgeted for in both Council budget, currently approximately
$27,000 each. These funds cover recurrent costs associated with the day to day running
of the Mersey SES Unit.
PAGE 299
Report to Council Meeting on 20 August 2012
ITEM 12.3
RISK IMPLICATIONS Contractual/Legal
By not endorsing the intent of this Memorandum of Understanding, Council is in
contravention of the Emergency Management Act 2006.
CONCLUSION Council have complied with the Emergency Management Act 2006 with the provision
and ongoing maintenance of the Mersey SES Unit. It is recommended that Council
endorse the Memorandum of Understanding.
ATTACHMENTS
1. Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
Recommendati on
RECOMMENDATION
That Council endorse the Memorandum of Understanding between the Tasmanian State
Emergency Service, the Devonport City Council and Latrobe Council defining
responsibilities for the ongoing management and support of the Mersey SES Unit.
PAGE 300
Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
MEMORANDUM OF UNDERSTANDING
(MOU)
BETWEEN THE
TASMANIA
STATE EMERGENCY SERVICE
AND
DEVONPORT CITY COUNCIL
AND
LATROBE COUNCIL
1 September 2012
PAGE 301
Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
A Memorandum of Understanding
THIS MEMORANDUM is made this 1st day of September 2012
BETWEEN:
THE TASMANIA STATE EMERGENCY SERVICE, as maintained under Section 25 of the Emergency Management Act 2006, of 28 Bathurst St, Hobart in Tasmania
AND
THE DEVONPORT CITY COUNCIL established pursuant to the Local Government Act 1993 of 44 - 48 Best Street Devonport Tasmania
AND
THE LATROBE COUNCIL established pursuant to the Local Government Act 1993 of 170 Gilbert Street Latrobe Tasmania.
SIGNED for and on behalf of
TASMANIA STATE EMERGENCY SERVICE
By Mr A Lea,
Director
SES
SIGNED for and on behalf of the
DEVONPORT CITY COUNCIL
By Mr I McCallum,
General Manager
Devonport City Council
SIGNED for and on behalf of
LATROBE COUNCIL
By Mr G Monson,
General Manager
Latrobe Council
PAGE 302
Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
Section A - Administrative Details
1. Definitions
"Council" means the Devonport City Council (DCC) and Latrobe Council (LC) as established under the Local Government Act 1993.
"SES" means the Tasmanian State Emergency Service as maintained under Section 25 of the Emergency Management Act 2006.
"Mersey SES Unit” means that part of the SES with responsibilities within the Council areas of Devonport and Latrobe as defined under the Local Government Act 1993, with its headquarters at 31a Hampden Street Latrobe. This Unit is staffed by volunteers who operate under the supervision and guidance of permanent staff of SES North West Region Headquarters.
“Parties” means the Tasmania State Emergency Service, the Devonport City Council and Latrobe Council.
2. Purpose and Scope of Memorandum of Understanding
The purpose of this Memorandum of Understanding (MOU) is to define the responsibilities of the SES, DCC and LC solely in relation to the provision and maintenance of the volunteer Mersey SES Unit established for Devonport and Latrobe municipalities.
As such, the scope of this MOU does not extend into broader emergency management issues or otherwise remove the legislative or accepted responsibilities of either council in relation to emergency management (eg planning, Municipal Emergency Management Coordinator (MC) responsibilities; emergency coordination centre management; provision of public information; road closures; provision of resources and maintenance of public infrastructure as detailed in either the Emergency Management Act 2006, Mersey/Leven Emergency Management Plan (MLEMP) or any other associated plans.
In addition, the parties agree that this MOU and any future derivations of the same may initiate amendment, as required, to the MLEMP, to ensure consistency of roles stipulated in all related documentation.
3. Term of MOU
Both parties commit to the provision of support detailed in this MOU for an initial period of one (1) year, commencing in September 2012.
The MOU will be reviewed upon the development of the new Devonport Police Station project.
PAGE 303
Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
4. Review of MOU
Both parties commit to the following management review procedure:
Annual review to confirm successful performance of responsibilities and identify any issues for discussion; and
Detailed review upon completion of term of agreement stipulated in Section 3. This review will create an opportunity to consider future arrangements, either through extensions to this MOU or through the development of a new MOU which may be negotiated by relevant parties.
5. Level of Service
Mersey SES will respond to emergencies in accordance with its roles detailed within the Mersey / Leven EM Plan and associated documents eg storm and flood responses, rescues and associated emergency support roles.
In addition and at the request of other lead agencies, Mersey SES may also, where possible (as determined by SES), provide support in response to other emergency situations in support of lead agencies within both council areas eg search and rescue, fires etc.
During emergency operations where Regional SES management provide a coordinating function, the Mersey SES Unit may be required to assist other council areas within the Region or State. This mutual obligation clause means that when the Latrobe and Devonport City Council areas require additional resources or capability, it will be forthcoming from other SES units within the Region or State.
All services provided by Mersey SES Unit volunteers will be conducted by persons trained and assessed by the SES and deemed competent to conduct the services required.
6. Response Time
There is a recognition that, as a predominantly volunteer service, Mersey SES Unit’s response times may be impacted. However, response times should still be reasonable based on an assessment of the situation and any surrounding circumstances.
7. Volunteer Training and Management
All Mersey SES Unit volunteers providing support within the Devonport/Latrobe municipal areas will be recruited, trained and managed under the supervision of permanent staff of SES North West Region Headquarters, located at 88 Wilson Street, Burnie.
8. Insurances
All volunteers of the Mersey SES Units will at all times be appropriately insured by the Department of Police and Emergency Management while conducting SES - related work. Vehicle and equipment insurances are detailed in Section B.
PAGE 304
Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
9. Legal Relationship
Nothing in this MOU will be taken as creating the relationship of principal and agent or that of a partnership.
10. Reporting
Parties to this MOU agree to commit to a framework for two-way reporting (details included at Section B), to enable a thorough understanding of all relevant issues such as Council and other funding available to the Mersey SES Units, the number and nature of any training activities and call outs conducted, membership status and any issues identified for discussion in the maintenance of the MOU.
11. Administration
This MOU will be administered by the Municipal Emergency Management Coordinators for Devonport City and Latrobe Councils and the SES Regional Manager (North West).
12. Communication Protocols
Normal communication protocols as they apply to all emergency management incidents will continue to apply in accordance with relevant plans.
Section B - Commitments
1. SES
SES agrees to the following commitments made under this MOU:
(a) Establish vehicle and equipment standards
SES will investigate and determine standards and classifications for all vehicles and equipment (including personal dress) to be issued to SES Units.
These standards will apply to all SES Units and will include the development and implementation of policies and procedures to manage such standards eg development and management of appropriate vehicle and equipment replacement programs based on priorities agreed to by relevant parties.
The SES Unit has a responsibility to ensure vehicles and equipment are in good working order and shall report defects or arrange repairs, maintenance and servicing to ensure all equipment meets the relevant standards.
(b) Contribution to the purchase of primary rescue vehicle
This vehicle is for the exclusive use of Mersey SES Unit, in the performance of its role.
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Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
State contribution will be provided on a needs basis in negotiation with Council. Suitable replacement vehicle will be as determined by SES in 1(a) above.
This contribution will be part of a state-wide, cyclic vehicle replacement contribution program and will be based on priorities and needs agreed between the parties with a maximum replacement age of 20 years for any primary rescue vehicle purchased.
Special case by case additional funding considerations may be negotiated for additional secondary vehicles where this does not disadvantage other municipal SES Units.
Vehicles provided will arrive complete with signage, lighting and communications as required by standards determined in Section 1(a) above.
The parties acknowledge that the current appropriate fleet comprises one primary and two secondary support vehicles.
(c) Purchase of other major items of rescue equipment
SES agrees to fund other major items of general equipment for the exclusive use of the Mersey SES Unit in accordance with funding availability and priorities agreed to by relevant parties. Such items may include radios, pagers, ladders, power tools, ropes, chain saws, pumps etc.
(d) Review of equipment holdings and scheduled replacement
SES in consultation with the Mersey SES Unit Manager, will, where necessary, review the Mersey SES Unit holdings of all major items of equipment and, subject to funding availability, replace outdated or unrepairable equipment.
Where SES funding is not available, alternative funding options may be explored to replace or upgrade equipment.
The parties agree that the SES will take possession of any replaced equipment funded by the State for redeployment/reassignment or disposal.
(e) Uniform and Personal Protective Equipment (PPE)
SES will provide selected items of uniform and protective equipment to SES volunteers in accordance with standards determined in 1(a) above and as detailed in the SES Dress and Uniform Manual.
This commitment will help ensure a safe personal working environment for all SES volunteers, a standardised uniform code throughout the SES and minimise uniform costs for volunteers.
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Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
(f) Radio Equipment
SES will assist with the provision and maintain radio communication equipment as deemed appropriate for the Unit’s requirements.
(g) Training
SES Regional Staff, in consultation with the Mersey SES Unit Manager, will determine the training needs of the Unit. This will form the basis for training design, development and delivery to national standards.
SES Regional Staff will support the development of Annual Training Programs to meet the needs of the Mersey SES Unit volunteers as determined in prior training needs analysis.
The SES, as a Registered Training Organisation (RTO) agrees to provide nationally recognised training support to the Mersey SES Unit. This includes the maintenance of training records and the issue of any certificates of competence for SES volunteers in accordance with national standards.
SES and Council will consider opportunities for joint training of Council staff and Unit members (eg chainsaw, driving, first aid).
SES, through collaboration between the Mersey Unit Manager and Regional Staff, will ensure the completion of formal documentation for owner/occupier approval of any training on or in non-SES properties or facilities.
(h) Annual Budget
The Unit Manager will be responsible for the preparation of an Annual Budget for approval by the Regional Manager, prior to being submitted to Council by mid- March of each year.
The Budget should also include a 5 Year Strategic Plan forecasting the replacement/upgrade of equipment and vehicles.
(i) Reporting
The Mersey SES Unit Manager, in conjunction with the NW Regional Manager, will prepare a brief annual report for Councils which outlines the membership status, training and operational activity for the Mersey SES Unit.
The Annual Report will be for 01 July – 30 June each year and is to be submitted by mid-August in that year.
2. DEVONPORT CITY AND LATROBE COUNCILS
DCC and LC agrees to the following commitments:
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Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
(a) Facilities and Infrastructure
DCC and LC will provide facilities for the Mersey SES Unit. This includes: office spaces, training areas, operational command centre/s, stores areas, social/catering amenities and ablutions, radio communication areas, secure garage/s suitable for storage of operational rescue vehicles and large items of rescue equipment, secure outdoor training areas suitable for SES skills training such as general rescue, emergency roofing repair etc.
DCC and LC in consultation with SES, and subject to budget, will make provision for and fund all costs associated with rates and taxes, property maintenance, telecommunications and power charges as required and as applicable to facilities utilised by the Mersey SES Unit.
(b) Registration DCC and LC will register all vehicles allocated to and for the use of the Mersey SES Unit.
(c) Insurance DCC and LC will at all times appropriately insure all rescue vehicles and equipment allocated to and for the sole use of the Mersey SES Unit in accordance with existing replacement values.
(d) Maintenance and Running Costs
DCC and LC will fund the maintenance of all vehicles (inclusive of running costs eg fuels) and equipment provided by SES in a safe and fully working condition in accordance with manufacturers instructions and where applicable Australian Standards and Tasmanian Workplace Standards and Regulations.
(e) Training
DCC and LC will support Mersey SES Unit training activities through assisting in the provision of training venues and facilities by arrangement e.g. allowing use of council land, buildings etc, and, where possible, by including SES volunteers in appropriate Council conducted training.
This will help ensure that Unit has access to the most suitable local training resources.
(f) Recurrent Costs - Summary
DCC and LC will make budgetary provision for and fund any recurrent costs associated with the day to day running of the Mersey SES Unit.
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Memorandum of Understanding Between Tasmanian State Emergency
Service, Devonport City Council and Latrobe Council
ATTACHMENT [1]
ITEM 12.3
This budget will be determined in discussions between DCC and LC Emergency Management Coordinators, Mersey SES Unit Manager and the SES Regional Manager (NW).
Any funds allocated by DCC and LC will be accounted for in accordance with existing financial management procedures for councils. DCC and LC will provide at least quarterly reporting of such accounts to the Mersey SES Unit Manager to enable future planning to be conducted.
Recurrent costs would normally include but not be limited to costs associated with the following areas:
any purchase, lease, rates, taxes, insurance and maintenance charges associated with designated Mersey SES Units facilities;
telephone rental, internet access and official telephone calls;
vehicle registration, insurance, running and maintenance costs;
maintenance and or replacement of any equipment where alternative funding options are not available or able to be utilised eg equipment from the approved budget allocation
insurance policies for all SES equipment;
administrative costs related to printing, postage, photocopying and similar office requirements;
providing consumable safety material and products to SES volunteers eg first aid kits, sunscreen; gloves, batteries and safety glasses
the purchase and maintenance of any pagers in addition to the five (5) issued to the Unit by SES.
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Report to Council Meeting on 20 August 2012
ITEM 12.4
12.4 Communi ty Engag ement Policy
12.4 COMMUNITY ENGAGEMENT POLICY
File: 27452 D275906
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.2.1 Review policies and implement initiatives to ensure meaningful,
two‑way, accessible communication and consultation with the
community
PURPOSE The Community Engagement Framework outlines Council’s commitment to actively
engage the Community in the decision making activities of Council and in decisions that
directly impact upon the community; on how they live, recreate, work, study, use services
and do business. It describes how Council will ensure the active engagement of its
community in information gathering and provision, and in community consultation and
participation. The Community Engagement Framework supports and complements the
role of Aldermen in decision-making. The Framework links Council’s commitment to
community consultation and participation with its statutory responsibilities to make
decisions which promote good governance.
Council believes that good governance underpins the Australian democratic system of which local government forms the first level.
Community engagement develops local community based decision making, citizenship
and social responsibility. Community engagement is concerned with the empowerment of
the local community by facilitating citizens’ direct input into decisions which affect their
lives. It provides the means for citizens to participate in public life beyond the election of
representatives.
BACKGROUND Over the past 18 months Council has undertaken various research, training and
consultation with the community to inform the development of the Community
Engagement Policy.
The 2012 Annual Customer Satisfaction Survey indicated that opportunities for the
community to participate in decision making was low at 32%, ranking as one of five areas
which respondents indicate are the lowest performing areas of Council. Consistency of
decision making was also ranked within the five lowest performing areas.
Further consultation was conducted in 2011 via a Community Engagement Survey. The
survey identified how Devonport residents want to be involved in Council decisions, areas
of decision making they would like to be involved in and how they prefer to participate.
The survey provided the opportunity for respondents to indicate how they want to receive
information regarding the outcomes of participation and decisions made by Council. 107
surveys were received.
The majority of respondents indicate a desire to participate in some form of decision
making. 62% of respondents think the general public should contribute to Council
decisions, a further 28 % think they should contribute somewhat. The majority of
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Report to Council Meeting on 20 August 2012
ITEM 12.4
respondents felt that Council decisions affect everyone and it was important to be
involved in some way. Comments received included ‘it was good to give an opinion and
be part of the process’ and’ we live in the area and pay rates, we should have a say’.
Whilst many respondents have a strong desire for participation in decision making the
survey established several barriers for participation including lack of time, an expectation
Council should be left to get on with it and others indicating they are not qualified to
make decisions.
The survey qualified how respondents want to hear about decisions made by Council,
and how they would like to be involved as well as frequency. The majority of respondents
indicate they would like to receive information and provide feedback and input as often
as monthly or every three months through a variety of mechanisms with email being the
most popular. Other methods for preferred participation included telephone survey,
participation on a committee, via online forums or social media platforms.
Half of the respondents indicate they have participated in some form of engagement
conducted by Council over the past 18mths, only half were informed of the outcome of
the consultation. Technology continues to be a popular medium for communication with
over half of the respondents indicating this as the preferred method for being informed
about outcomes. Half of the respondents indicate a mid level satisfaction with
consultation undertaken by Council, and a variety of qualitative statements have
provided valuable information for improvements. The survey gauged the frequency and
usefulness of a variety of mechanisms currently used to inform the community. The
Advocate and the Devonport City Council Community newsletter rate highly as key
information sources for residents.
Both surveys enable Council to better understand where the key interests of the
community are for engagement and how residents would like to participate and keep
informed about decisions of Council. Ranked the highest areas of interest are recreation
facilities and services, parks and reserves and community services. The customer
satisfaction survey further identified the five most important services to the community
being waste management, community health and safety, social and community services,
parking, roads and footpaths. The performance ranking of all services will assist Council to
ensure services and facilities continue to meet expectation and demand.
Council decision making, communication and customer service are areas identified via
consultation and Councils corporate continuous improvement program for significant
improvement in performance.
Full details of the surveys can be found on Council website www.devonport.tas.gov.au or
by request at Council Customer Service Centre, Best Street, Devonport.
COMMENTARY Devonport City Council has traditionally conducted a high level of engagement with the
community.
The Community Engagement Policy formalises its current approach through a practical
framework, clearly outlining Councils role in community engagement. It further sets out
principles, addresses decision making processes, strategies and tools, to support Council
and staff to deliver the outcomes Council strives for.
This policy is created with a firm belief that good public participation results in better
decisions. Effective community engagement also acknowledges the fact that people
want to get involved with decisions that affect their lives and the framework provides the
means for incorporating their input. The decisions themselves can be further improved by
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Report to Council Meeting on 20 August 2012
ITEM 12.4
additional understanding and enrichment achieved by bringing all perspectives to the
table.
The policy is based on the spectrum of engagement activities as advocated by the
International Association for Public Participation (IAP2). The five levels of engagement are
Inform, Consult, Involve, Collaborate and Empower.
The policy does not prevent Council from engaging with the community in addition to any
statutory requirements providing that any legal timeframes are met.
Community Engagement does not necessarily mean achieving consensus. However it
does involve seeking broad informed agreement and the best possible solution for Council
and the Community.
Both ‘consultation’ and ‘community engagement’ are terms used by practitioners and in
literature. However in developing this framework for community engagement,
consultation is one level of engagement (based upon the IAP2 spectrum).
The framework includes;
The Community Engagement Policy (as attached)
The Community Engagement Matrix – an attachment to this policy. The Matrix aims
to provide staff with direction on engagement planning and guidance on when and
how community engagement should occur.
The Community Engagement Toolkit – an internal resource for staff, providing specific
advice on ‘how to’ undertake different types of engagement with the community.
FINANCIAL IMPLICATIONS The cost of community engagement varies depending on the level of engagement
required. Most planned engagement activities for 2012/13 have been budgeted for with
the 2012/13 annual plan and estimates.
RISK IMPLICATIONS Communication/Reputation
The Community Engagement Policy provides a framework to control the risks
associated with communication/reputation.
CONCLUSION The Community Engagement Policy provides a practical framework to assist Council to
deliver on its commitment to actively engage the Community in the decision making
activities of Council and in decisions that directly impact upon the community; on how
they live, recreate, work, study, use services and do business. It describes how Council will
ensure the active engagement of its community in information gathering and provision,
and in community consultation and participation. The Community Engagement
Framework supports and complements the role of Aldermen in decision-making. The
Framework links Council’s commitment to community consultation and participation with
its statutory responsibilities to make decisions which promote good governance.
ATTACHMENTS
1. Draft Community Engagement Policy
2. Community Engagement Matrix
Recommendati on
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Report to Council Meeting on 20 August 2012
ITEM 12.4
RECOMMENDATION
That Council adopt the Community Engagement Policy.
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
CP 015 v1
COMMUNITY ENGAGEMENT POLICY - DRAFT
1. PURPOSE
To set the framework for all community engagement activities conducted by
Devonport City Council, other than notification and consultation in accordance with
statutory requirements.
2. SCOPE This policy applies to all facets of Council’s operations including council’s corporate,
land use and financial planning and our day to day business activities.
It defines the principles underpinning Council’s engagement activities, the role of
Aldermen and staff engaging with the community and the methods which Council
will use to engage the community.
Council’s approach to community engagement is based on the spectrum of
engagement activities as advocated by the International Association of Public
Participation (IAP2). The five levels of engagement of participation are;
Inform
Consult
Involve
Collaborate
Empower
It should be noted that the ‘empower’ level of the spectrum has limited application
on Local Government as the elected Council are the decision making body.
However there may be occasions where non financial empowerment may occur.
E.g. Controlling Authorities of Council manage separate funds to the operations of
Council.
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
3. POLICY
3.1. Devonport City Council recognises that community engagement and
participation processes are a vital part of democracy. Effective engagement is
good business practice and critical to good government. For this reason
Council is committed to engaging with the Devonport community.
The benefits of effective engagement include:
Increased community awareness and Council‘s services, planning and
program delivery;
Increased awareness across Council of community views and the issues
that should be considered as part of decision making;
Increased awareness of the needs, priorities and diversity of the local
community, which in turn ensures that Council’s service provision and
planning functions are aligned appropriately;
Increased level of community ownership and acceptance of decisions
affecting the local government are (LGA)
Council and community working together to address local issues; Potential
for time, resource and cost savings for Council.
3.1.1. Strategies
The Community Engagement framework includes;
This Community Engagement policy providing broad framework
and policy direction for engagement.
The Community Engagement Matrix aims to provide staff with
direction on engagement planning and guidance on when and
how they should engage wit he community for different situations.
The Community Engagement toolkit – an attachment to this policy.
The toolkit provides specific information and advice on ‘how to’
undertake different types of engagements with the community.
All of the above documents should be used in developing a community
engagement plan.
Key protocols supporting Councils community engagement activities are included in
the Matrix document.
The level of community engagement undertaken relates directly to the level of
community involvement required, and should always be appropriate to the nature,
complexity and impact of the issue, plan or strategy. In some cases requirements
may be imposed by the State Government and may override this Policy.
Devonport City Council will endeavour to ensure that its engagement processes are
appropriate, accessible, well planned and adequately resourced. All community
engagement activity is to be undertaken in accordance with the principles of the
Policy.
To ensure that the Aldermen are well informed, staff will endeavour to communicate
community engagement activities, for high impact projects, prior to occurring.
The timing of the community engagement activities should be taken into account
key dates e.g. school holidays, special events etc.
For high impact projects or issues that affect the whole of Devonport (e.g. Strategic
Plan, Community wide strategies – Youth, Stormwater, Housing).
In circumstances where the involvement requires members of the public to make
submissions to Council, all submissions received will be regarded as public and
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
available for general access, including personal details (e.g. name, address,
telephone number, email address unless there are overriding public interest
considerations against the disclosure of the personal details – refer to Public Interest
disclosure Act.)
3.1.2. Policies
To ensure the Devonport community is well informed about issues,
strategies or plans that may directly or indirectly affect them;
To ensure the people of Devonport have the opportunity for genuine
involvement in Council’s decisions-making and policy development;
To seek the views of a wide cross-section of the community, selecting
engagement methods that are flexible, inclusive and appropriate to
those being engaged.
To provide members of the community with the opportunity to hear
each other’s opinions and to recommend appropriate solutions to
community issues.
To ensure Council is meeting legislative requirements regarding
community consultation in all areas of its service delivery.
Recognise that there is diversity in the activities and projects across
Council and the type of engagement undertaken should vary
accordingly.
3.1.3. Principles
The following principles will underpin Devonport City Council’s
approach to community engagement.
Devonport City Council;
(a) Open and inclusive
Recognise community participation as a right of all citizens
and an integral component of informed decision making;
Creates, supports and promotes opportunities for the
community to actively participate;
Encourages involvement from a wide cross sections of the
community using engagement processes that are accessible
and inclusive;
Operates under key the key value of openness and is
committed to ensuring that the community is well informed
and Council’s service delivery and decision making processes;
(b) Mutual trust, respect and accountability
Treats all participants in the engagement process with respect
and dignity;
Approaches engagement from an impartial perspective, free
from bias toward any stakeholder involved in the process;
Is accountable, accessible and ethical in all dealing with the
community;
(c) Engage early and be clear
Seeks early engagement and regularly involves the
community on decision making;
Communicates clearly the objectives of the engagement
process and provide community members with all available
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
and relevant information as part of the engagement process
to ensure informed discussions;
Communicates the parameters of the engagement process
with participants from the outset including legislative
requirements, Councils sphere of influence, conflicting
community views, policy frameworks and context, budget
restraints etc.
Acknowledges that planning is a critical process to deliver
successful outcomes and is committed to developing and
implementing community engagement plans.
(d) Consideration and feedback
Is committed to demonstrating that we have considered all
community contributions and relevant data, prior to making
any decisions that affect the local community;
Is committed to providing participants with feedback at key
stages throughout the projects and upon competition and
how community input influenced the decision.
(e) Skills and Resources
Endeavours to ensure that sufficient timeframes and
adequate resources are allocated to engagement processes;
Co-ordinates its community engagement processes where
possible to optimise resources, ensure efficiency and avoid
duplication;
Recognises the skill required to undertake community
engagement, and will provide staff with opportunities for
further skill development and training;
3.1.4. Procedures and Forms
Procedures and Forms are prepared to assist with the implementation
of Council or Management Policies. The level of prescription detailed
will vary depending on the nature of the matter.
3.2. DEVELOPMENT ON COUNCIL LAND – SPECIAL CONSULTATION REQUIREMENTS
Council acknowledges that a special process should be followed for development
occurring on Council owned land. On this basis, Council undertakes development on
its own land the community engagement process may be undertaken in addition to
the statutory requirements at the following stages and in the following forms:
(a) Plans of Management
Council must take into consideration feedback from the following:
Local engagement, be undertaken to reach a broad
audience.
Stakeholder engagement be undertaken with specific
consideration given to consulting with target groups e.g.
youth, older people, culturally diverse groups, people with
disabilities.
Broad community input - be directed at the general
community and also at specific target groups affected by the
proposal to encourage input and involvement.
Public exhibition to encourage submissions.
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
(b) Design Stage
Council must take into consideration feedback from the following:
Local engagement, be undertaken to reach a broad
audience.
Stakeholder engagement be undertaken with specific
consideration given to consulting with target groups e.g.
youth, older people, culturally diverse groups, people with
disabilities.
Include input from previous engagement activities – the
project owner must specifically consider any previous
engagement undertaken.
(c) Development Application Stage
Council must undertake:
Statutory notification – engagement activities must comply
with statutory notification requirements despite the fact that
notifiable persons may have been involved in previous
consultations.
The Development Application is to have the results of all
previous engagement activities under this policy attached to
enable the development assessment officer to form a view of
the merits of the proposal.
Where a DA is not required, Council staff are still required to
engage with the community to gain input to the
development. The matrix should be used to determine the
most appropriate level of engagement.
3.3. DEFINITIONS
Key Term – Acronym Definition
Community Includes all people who live, work, study, own property,
conduct private or government business, visit or use the
services, facilities and public spaces and places of the
Devonport area. The community can be referred to as
stakeholders or comprise of stakeholders.
Engagement A broader term which includes all levels of participation
for including the community in decision making.
Consultation is one level of engagement.
Consultation Is a process of community engagement that seeks to
inform the community or draw out the views and
preferences of the community. These views are used to
inform decision makers and should provide a guide to
decision making.
Communication Generally refers to the exchange of information from
Council to the community, and can also include the
exchange of information or views from the community
to Council.
IAP2 International Association of Public Participation Web site
– www.iap2.org.au
Submission A submission is a formal response to a public document
made during the public exhibition period.
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Draft Community Engagement Policy ATTACHMENT [1]
ITEM 12.4
Should legislative changes occur that mean a document must be updated to
comply, the document may be reviewed and changed prior to the nominated
review date.
To aid review and ensure the correct documents are in circulation, all
documents must include the version number and a review date.
3.4. Minor Amendments to Policies
3.5. Access to Policies
Council’s Policies will be available for perusal by members of the public via
Councils website and through provision of a hard copy at the City Offices
building.
3.6. Communication
Should policies, procedures or forms be updated, created or altered, this must
be communicated to relevant audiences.
4. LEGISLATION AND RELATED DOCUMENTS
Local Government Act 1993
Communication and Media Policy 2011
Draft Social Media Policy
Code of conduct
5. RESPONSIBILITY
5.1. Responsible Manager
Assistant General Manager Customers & Community
5.2. Document Controller
C & C Executive Assistant
6. AUTHORISATION
6.1. Adoption of Policy
Draft – (Adopted on – Resolution No XXXX)
6.2. Amendments to Policy
e. g. Nil
6.3. Policy Review
December 2013
Trim File Ref: 26692
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
BACKGROUND 3
The Community Engagement Framework 4
Devonport City Council Community Engagement Principles 5
Community Engagement Planning and use of the Matrix 5
COMMUNITY ENGAGEMENT PLANNING STEPS: 7
Step 1 – Community Engagement Planning Request Form 9
Step 2 - Project Objectives - What is the Purpose? 9
Step 3 - Stakeholders 10
Step 4 - Level of Impact 13
Step 5 - Level of Community Participation 15
Step 6 - Methods and Tools for Engagement 17
Table - Types of Engagement 18
Examples - Types of Engagement 19
Inform 20
Consult 21
Involve 22
Collaborate 23
Step 7 - Timeframes and Resources 24
Step 8 - Feedback and Reporting 25
Step 9 - Evaluation 26
Key Protocols 27
Attachment 1 - Community Engagement Plan Checklist 28
Definitions 29
IAP2 Public Participation Spectrum 30
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
BACKGROUND
THE COMMUNITY ENGAGEMENT FRAMEWORK The Community Engagement Framework reflects Devonport City Council's ongoing
commitment to appropriately engaging its community, and to improving the efficiency
and effectiveness of the organisation.
The Community Engagement Framework includes:
• The Community Engagement Policy - provides a broad framework and policy
direction for engagement.
• This Community Engagement Matrix - provides staff with direction on engagement
planning and guidance on when and how they should engage with the
community for different situations.
• The Engagement Toolkit - provides specific information and advice on 'how to'
undertake different types of engagement with the community.
This Matrix is an implementation tool of the Community Engagement Framework.
It should be noted that this Matrix relates to all community engagement undertaken by
Council except the Development Approval Process. Community engagement
guidelines for the Development Approval Process are outlined in The Land Use Planning
and Approvals Act 1993. In some cases requirements may be imposed by the State
Government and may override the policy and matrix.
The diagram below summarises the community engagement process.
Devonport City Council Community Engagement Principles
The following principles will underpin Devonport City Council's approach to community
engagement:
Design & plan
Prepare & organise
Implement
Feedback & follow up
Evaluate
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
1. Open and inclusive
• Recognises community participation as a right of all citizens and an integral
component of informed decision-making.
• Creates, supports and promotes opportunities for the community to actively
participate in decision making.
• Encourages involvement from a wide cross-section of the community using
engagement processes that are accessible and inclusive.
• Operates under the key value of openness and is committed to ensuring that
the community is well informed about Council's service delivery, planning
and decision-making processes.
2. Mutual trust, respect and accountability
• Treats all participants in the engagement process with respect and dignity.
• Approaches engagement from an impartial perspective, free from bias
toward any stakeholder involved in the process.
• Is accountable, accessible and ethical in all dealings with the community.
3. Engage early and be clear
• Seeks early engagement and regularly involves the community in decision
making.
• Communicates clearly the objectives of the engagement process and
provides community members with all available and relevant information as
part of the engagement process to ensure informed discussion.
• Communicates the parameters of the engagement process to participants
from the outset, including legislative requirements, Council's sphere of
influence, conflicting community views, policy frameworks and context,
budget constraints etc.
• Acknowledges that planning is a critical process to deliver successful
outcomes and is committed to developing and implementing community
engagement plans.
4. Consideration and feedback
• Is committed to demonstrating that we have considered all community
contributions and relevant data, prior to making any decisions that affect the
local community.
• Is committed to providing participants with feedback at key stages
throughout the project and upon completion and how community input
influenced the decision.
5. Skills and resources
• Endeavours to ensure that sufficient timeframes and adequate resources are
allocated to engagement processes.
• Co-ordinates its community engagement processes where possible to
optimise resources, ensure efficiency and avoid duplication.
• Recognises the skills required to undertake community engagement, and
provides staff with opportunities for further skill development and training.
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Community Engagement Planning and use of the Matrix The Community Engagement Matrix is relevant to all staff that have or should have any
dealings with the community, except where staff are dealing with Development
Approvals (this is addressed by the Land Use Planning and Approvals Act 1993). It aims
to guide staff in their dealings with the community and ensure the appropriate level of
community participation for a range of projects, services and activities. In some cases
requirements may be imposed by the State Government and may override the Policy
and Matrix.
It is recognised that there is diversity in the activities and projects across Council, and
the type of engagement undertaken should vary accordingly. As such a flexible
approach has been adopted in the design of the Community Engagement Matrix,
enabling staff to determine the potential impact of a situation, and therefore the
appropriate level of community participation.
The Community Engagement Matrix should be used at the commencement of all
projects or reviews of services, and also as part of day to day operations, to ensure that
the appropriate engagement is identified and undertaken and included in the
Community Engagement Plan.
In addition a Community Engagement Plan should be developed for all high impact
projects and is recommended for all projects. This plan should be developed as a
critical element of the project plan and revised throughout the project as required
(refer to the Community Engagement Plan Checklist in Attachment 2).
NOTE: Community Engagement activities occur throughout a project and the
Engagement Plan should reflect these activities at key stages.
The diagram below outlines an example of different engagement levels at different
stages of the project over time:
controversy
risk effort
Stage 1 Stage 2 Stage 3 Stage 4
Involve
Consult
Inform
Collaborate
Time
Inform
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ITEM 12.4
The Community Engagement Plan provides guidance and support to ensure that all key
elements are considered and addressed early in the project planning stages.
The Community Engagement Matrix does not prescribe exactly how the community
should be consulted for every project, issue, service or action in Council. This would be
an onerous task, given the range of projects and activities. Instead, it identifies different
levels of impact that would require certain types of engagement. It is then up to staff to
determine the level within which their project, issue, service or action fits and the most
appropriate engagement approaches.
Overall, the Community Engagement Matrix enables flexibility and recognises that staff
have the capacity to judge the potential impact of a situation and the appropriate
level of community participation.
In addition, staff should ensure that Aldermen are aware of community engagement
activities, for high impact projects, prior to occurrence.
Community engagement planning steps
Step 1 – Community Engagement Planning Request Form
Project Officer completes Community Engagement Request Form via Intranet.
Email to [email protected]
Communications and Engagement Officer liaise with Project Officer to organise
Stakeholder Analysis meeting
Step 2 - Purpose and objectives
• Detail the background to the project or issue including what has happened to
date.
• What is the purpose of the engagement?
• What are the objectives and desired outcomes?
• Identify any key issues.
• Consider any legal or statutory requirements.
Step 3 - Determine who should be involved?
• Identify the stakeholders and community members that should be included.
• What are the potential impacts?
• Are there any special groups/needs? How will you ensure fair and equal
opportunity to provide input?
• Complete stakeholder analysis (template included in Toolkit).
Step 4 - Assess level of impact
• Determine the likely level of impact of the project, issue, service or action, using
the assessment criteria on page 13.
Step 5 - Determine level and method of community participation
• Determine the desired level of community participation/involvement, eg whether
the community needs to be informed or whether they should have the opportunity
to be involved in decision making.
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ITEM 12.4
• This will be influenced by the degree of impact and the desired outcomes. Use the
guidelines on page 15 to make this decision.
• Consider legislation or other Council policy requirements.
Step 6 - Determine methods and tools
• Use the Matrix on page 18 to determine the type of engagement that should
occur in relation to the level of impact and the desired community participation.
• Use the chart outlining the benefits and constraints for each type of engagement
(commencing on page 20), to 'fine tune' the selection of specific engagement
tasks.
Step 7 - Timeframes and resources
• Develop a timeline of the key engagement activities during the project.
• Develop an estimated budget required to complete engagement plan.
• Determine what skills are required and what resources are available.
Step 8 - Feedback and reporting
• Detail how and when each stakeholder group (participants, community, Council
and staff) will receive feedback during the project and the outcomes.
• Define the outcomes that are expected from the approach and how the final
outcomes will be documented and circulated.
Step 9 - Evaluation
• Complete an evaluation summary including - summary of process and key
outcomes, provide to participants and publish on website.
Step 1 – Community Engagement Planning Request Form
Prior to a stakeholder analysis being completed, Project Managers are required to fill out
a Community Engagement Planning Request Form available from the Intranet.
The Communications and Engagement Officer will then liaise with the Project Manager
to set up a meeting to complete a stakeholder analysis with the Project Team.
Step 2 - Project Objectives - What is the purpose?
The first step of any engagement plan is to clearly identify the objectives of the
engagement.
This should also include a summary of the background to the project or issues and what
has happened to date. Questions that need to be answered include:
• What is the purpose of the community engagement?
• What questions would you like the engagement activities to answer?
• What do you want the engagement to achieve?
In addition it is useful to consider at this stage the level of internal commitment. This will
include identifying:
• Who are the decision makers?
• What is their view on community engagement?
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ITEM 12.4
• Clarification of the scope of decision.
• Who are the preliminary stakeholders and what are the issues?
Key issues also need to be identified along with any statutory requirements.
Step 3 - Stakeholders
Step 3 is about learning from the community and stakeholders. This is a critical part of
the process and we need to think 'who haven't we heard from' and 'why'?
The following activities should be considered in this step.
3.1 Public perception
Understand how people perceive the issues surrounding the problem/opportunity to be
addressed and decision to be made.
Once an initial list of stakeholders is identified it is important to gain an initial
understanding of how they may view the decision. This can be conducted by key
contact interviews of a range of stakeholders who represent a range of likely views.
3.2 Develop a comprehensive list of stakeholders
A stakeholder is defined as those with an interest in or who may be affected by the
outcome. There are many ways to identify stakeholders including:
• Draw on in-house knowledge
Ask other people/teams who may have run similar projects.
Brainstorm with cross section of staff.
Discuss at Senior Management Group meeting.
Contact the Communication & Engagement Officer in relation to any known
lists of interested community members.
• Review records
People who have made previous submissions, attended forums etc.
Other lists of people who have expressed interest.
Use the Devonport City Council Community Information Directory.
• Ask the community
Call for expressions of interest - public announcements to promote call for
interest.
Ask key members of the community/groups who they think would be
interested.
• Identify any hard to reach groups.
Groups to be considered (this is a guide)
Government departments Service providers Businesses Utilities
Residents Property owners Visitors Not for profit groups
Disabled Youth Aged Culturally diverse
Committees Community groups Schools and education Experts
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ITEM 12.4
Other things to consider:
• Are there any barriers to involvement or support of the project eg bad
experiences, lack of experience?
• How will these barriers be addressed?
• Are there any cultural considerations?
3.3 Encouraging participation
There are many reasons why people do not get involved in engagement activities. We
need to ensure that suitable approaches are made to ensure inclusive participation.
Some of the reasons for non-participation include:
• Lack of clarity around the problem/issue to
be solved.
• Poor communication and lack of awareness.
• Bad experiences.
• Perception that it will not make a difference.
• Accessibility - venue, time, holidays etc.
The development of engagement plans should
consider the timing and impact of other Council
projects to ensure that the community interest is
not diminished due to conflicting time demands.
A stakeholder communication plan is required to
reach out to these groups and stakeholders. Each
stakeholder group may have different communication needs. A single advert in the
local newspaper is unlikely to attract all the potentially affected people.
Strategies are needed to:
• Reach them.
• Inform them.
• Demonstrate the benefits of being involved.
• Build relationships.
3.4 Matching stakeholders and issues
Using the template overleaf (also included in Toolkit), complete a stakeholder analysis
including:
• Identifying any key issues.
• Conducting an internal assessment of impact.
• Identifying key stakeholder groups.
• Their likely level of concern.
• Their area of interest.
Issues important
to stakehold
ers
Issues that can be
addressed in this
process
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
• Any key contacts.
Having completed the stakeholder analysis it
may be necessary to revisit the project objective and issue to be addressed to ensure
that this statement is consistent with the problem
as identified by the stakeholders.
It may also be necessary to confirm what
is 'in scope' and what 'is not'.
Diagram 1 – extract from IAP2 module 1 training manual 2006
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Stakeholder Analysis
Issue
Internal assessment of level of
impact 0=none, 1=low,
2=moderate, 3=high, ?=unknown
Stakeholders
Stakeholder Group Level of Concern 0=none, 1=low,
2=moderate, 3=high, ?=unknown Area of Interest eg location, area Key Contacts
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Step 4 - Level of Impact
Step 4 focusses on determining the level of impact of the proposed project or issue.
The Community Engagement Matrix is based on four (4) impact levels, where impact
relates to the 'effect of an action or change on the community'. The impact levels are
as follows:
Level of Impact Brief Description Level 1 (High – Devonport) High level of impact on the whole or a large part of Devonport.
Level 2 (High – Local) High level of impact of a local nature, eg a local area, specific community or
user group.
Level 3 (Lower – Devonport) Lower level of impact on the whole or a large part of Devonport.
Level 4 (Lower – Local) Lower level of impact of a local nature, eg a local area, specific community or
user group.
These levels are based on the assumption that any project, issue, service or action will
have some real or perceived impact on the community.
To determine the level of impact, staff will firstly need to determine the community
group/s and stakeholders that are affected by the project, issue, service or action. It
may be appropriate to involve other Council staff in making these decisions and the
approach to involving other staff should be determined early in the process.
The criteria that staff should use to determine the level of impact of a project, issue,
service or action is provided on the following page. Examples of activities across
Council are also provided to assist staff to more accurately make their decision.
At any time during a project, issue or action, it may be necessary to reassess the level of
impact and vary the engagement approach accordingly, due to a change in the
situation or recognition of implications.
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ITEM 12.4
Criteria for Determining Level of Impact
Use the following criteria to determine the likely level of impact of your project, issue,
service or action.
Level of Impact Criteria (one or more of the following) Examples Level 1
High Impact -
Devonport
• High level of real or perceived impact or
risk across Devonport
• Any significant impact on attributes that
are considered to be of high value to the
whole of Devonport, such as the natural
environment or heritage
• Any impact on the health, safety or well
being of the Devonport community
• Potential high degree of controversy or
conflict
• Likely high level of interest across
Devonport
• Potential high impact on State or
regional strategies or direction
• Council's Strategic Plan
• Devonport Planning Scheme 1984 (Devonport
wide)
• A change to land categorisation, ie
community to operational land
• Strategy Plan, eg Youth, Stormwater,
Cemeteries
• Removal of a facility or service catering
across Devonport, eg recreation facility
• Provision of a facility, eg skate park, indoor
sports centre
• Key changes to Devonport wide services, eg
Waste Management
• Changes to or impact on natural bush land or
waterway (where the natural values could be
affected)
Level 2
High Impact -
Local
• High level of real or perceived impact or
risk on a local area, small community or user
group/s of a specific facility or service
• The loss of or significant change to any
facility or service to a local community
• Potential high degree of controversy or
conflict at the local level
• Devonport Planning Scheme 1984 (localised
change)
• Removal or relocation of a local playground
• Change to or loss of valued activity or
program, eg local youth activity
• Re-development of a sports ground
• Proposed removal or development of small
park
• Local street road closure
• Increase or removal of car parking in local
shopping centre
Level 3
Lower Impact -
Devonport
• Lower, although still some real or
perceived impact or risk across Devonport
• Potential for some controversy or
conflict
• Potential for some although not
significant impact on State or regional
strategies or directions
• Improvements to a Devonport wide service,
eg Emergency Services
• Upgrade of a facility, eg Devonport Aquatic
Centre
• Changes to Customer Service processes, eg
payment of rates
• Most changes to fees and charges (unless
contentious)
• Provision of a community wide event
• Review of community needs, eg Annual
Survey, recreation needs assessment
Level 4
Lower Impact -
Local
• Lower level of real or perceived impact
or risk on a local area, small community or user
group/s of a specific facility or service
• Only a small change or improvement to
a facility or service at the local level
• Low or no risk of controversy or conflict
at the local level
• Upgrade of a local playground
• Local street or streetscape upgrade
• Changes to a local activity program, eg
timing or venue/location
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ITEM 12.4
Step 5 - Level of Community Participation
Having decided on the level of impact, the next step is to determine the level of
community participation that is appropriate for the particular project, issue, service or
action. Not all 'high impact' projects or issues will require a high level of community
involvement or collaboration, although some will. Due to the diversity of activities in
Council, staff need to have flexibility in making this decision.
It then becomes the responsibility of staff to fully understand the impact of their project
or issue on the community and to select the appropriate level of community
participation to match the situation.
Five (5) levels of community participation have been developed, based on the level of
involvement of the community. These levels are based on the IAP2 spectrum and
defined below.
Level of
Participation Definition Examples Inform One way communication
providing balance and
objective information to assist
understanding about
something that is going to
happen or has happened
Advising the community of a situation or proposal
Informing on a decision or direction
Providing advice on an issue
No response is required, although people are free to seek
a further level of participation
Consult Two way communication
designed to obtain public
feedback about ideas on
rationale, alternatives and
proposals to inform decision
making
Undertaking market research to identify needs or issues
Seeking comment on a proposal, action or issue
Seeking feedback on a service or facility
Requiring a response, but limited opportunity for dialogue
Option for people to seek a further level of participation
Involve Participatory process
designed to help identify
issues and views to ensure
that concerns and aspirations
are understood and
considered prior to decision
making
Involving the community in discussion and debate
Ensuring informed input through briefings and information
Adopting a more personal and innovative approach
through personal contact and meetings/sessions that
encourage participation Involving at different times in the planning process, ie
keeping informed and enabling further comment
Collaborate Working together to develop
understanding of all issues
and interests to work out
alternatives and identify
preferred solutions
Establishing a structure for involvement in decision
making, eg committee
Enabling ongoing involvement and keeping informed
Allocating responsibility in achieving initiatives
Empower Empowering the community
to develop solutions and
implement them
Joint ventures
Citizen juries
Note: It should be noted that the 'empower' level on the spectrum has limited
application in Local Government as the elected Council are the decision making body.
However there may be occasions where non financial empowerment may occur.
The likely link between 'level of impact' and 'level of participation' is provided on the
following page to assist staff in their assessment. To ensure the appropriate level of
community participation, staff also need to consider specific legislative requirements
and other relevant Council policies.
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ITEM 12.4
Guide for Determining Level of Participation
Use the following chart to assist in determining the appropriate level of community
participation relative to the likely 'level of impact' of a project, issue, service or action.
As highlighted by the chart, more than one level of participation will generally be
required. It should be noted that the order of undertaking the different levels of
participation will vary with each project. For example, it may be appropriate to seek
information before informing the community.
For high impact projects or issues that affect the whole of Devonport e.g. Stormwater
Strategy, Open Space Strategy, etc engagement activities should be considered to
include areas across the LGA.
Level of Impact
Level of Participation
Generally Required The Exceptions Level 1
High Impact - Devonport
Inform
Consult
Involve
Collaborate
In an emergency situation, it may not be feasible to involve
the community or seek information prior to action.
A formal collaboration approach may not always be
appropriate. This will only be essential where an ongoing
involvement and community commitment is sought.
Level 2
High Impact - Local
Inform
Consult
Involve
There will be times when collaboration will be beneficial, eg
community involvement in fund raising for a facility.
Level 3
Lower Impact - Devonport
Inform
Consult
Involve
It will not always be necessary to involve the community. For
example, a review of needs may only require a survey,
particularly if the community has been involved previously.
Level 4
Lower Impact - Local
Inform
Consult
There will be times when staff will want to involve program or
activity participants in planning or deciding on changes (to
achieve a sense of ownership).
At times it may be advisable to involve a local community in
planning or decision making to avoid the risk of a project or
action becoming a greater issue.
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Step 6 - Methods and Tools for Engagement Step 6 ensures that appropriate methods and tools are used to engage the community. Use the Matrix on the following page to decide the specific types of engagement that are appropriate for the chosen Impact Level and for the desired level of community participation. In particular: 1. Select the desired level/s of participation in the left hand column. 2. Move to the appropriate Impact Level column. 3. Be guided by the symbol in that column. The symbols are intended to have the following meaning: Essential (the task must be undertaken). Desirable (the activity will be considered and selected as appropriate in the development of a flexible and tailored engagement plan). May be Appropriate (task may be appropriate depending on the situation). Staff will need to use the chart overleaf to identify the most appropriate methods and tools in developing the engagement plan. It should be noted that the plan will vary depending on the nature, complexity and impact of the issue or project and the selection of appropriate tools will vary accordingly. The Matrix is divided into five (5) sections linked to level of participation, ie: • Inform • Consult • Involve • Collaborate • Empower Appropriate engagement types/tasks are listed under each level of participation. Symbols have then been allocated firstly for the overall level of participation, ie inform, consult etc, and then for each of the engagement types/tasks. It should be noted that the recommended engagement approach for a 'level of participation' will not necessarily match the specific tasks. For example, if a level of participation such as 'informing' is designated as essential, this does not mean that a specific task will also be essential. Instead it means that 'in general' the level of participation must be undertaken and that one or more of the specific tasks must be selected by staff to achieve this.
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Table – Types of Engagement
Type of Engagement
Level 1
High Impact -
Devonport
Level 2
High Impact -
Local
Level 3
Lower Impact -
Devonport
Level 4
Lower Impact -
Local INFORM
Personal telephone contact
In person meeting
Written, correspondence, mail outs
Fact sheet, brochure
Letter box drop
Notice/Advert in local paper
Notice in newsletter
Media release
Site display
Displays (eg shopping centre)
Info sessions/briefings
Social media
Email – Community Email Register
Web site – info/updates
Banners/posters/signs
CONSULT
Suggestion box
Telephone survey
Written survey
Hotline/phone-in
Letter/media promotion inviting
submissions
Public exhibition
Interview
Focus group session
Public meeting
Feedback form
Online discussion forum
INVOLVE
Meetings with key stakeholders
Meeting with target community groups
eg parents, youth, aged, businesses,
disabled, CALD
Workshop session
Site tour/meeting
Public art session
Community forum/debate
Community committees
Deliberative polling
COLLABORATE
Community summit
Strategic reference groups
Working party/panel/task force
Joint Advisory Committees
= Essential= Desirable= May be Appropriate
Where there is no symbol, this means that the type of engagement may not be appropriate for the Impact Level.
This list includes the main tools and techniques that Council uses for community engagement. There are many
other tools and techniques that can also be considered.
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Examples – Types of Engagement
The diagram below demonstrates graphically where different methods and tools may sit
on the spectrum taking into account the level of impact/risk and the complexity of the
topic or issue.
Adapted from Les Robinson 2002
Empower
Collaborate
Involve
Consult
Inform
Citizen Jury
Community
summit
Working party
Visioning
Strategic
Reference
Groups Deliberative polling
Meetings with
stakeholders
Public Art
Community
Committees
Workshops Community
forums
Design
workshop
Charrette
Public hearing Telephone survey
Focus groups
Online forum
Call for
submissions/
exhibition
Social media
Feedback forms
Paper survey
Suggestion box
Info session
Media campaign
Fact sheets
Email/letters Letterbox drop
Website
Simple Complex
Lev
el o
f im
pa
ct/
risk
Topic/information
Low
High
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Inform
The following chart is provided to help staff define their specific approach to
engagement, particularly where the Matrix identifies an engagement task as 'desirable'
or 'may be appropriate'. The chart provides a brief description of each type of
engagement and highlights the benefits and the constraints of the approach.
INFORM
Type of
Engagement Description Benefit Constraint Personal telephone
contact
Informal unstructured
information exchange
Limited capacity to
discuss issues
Opportunity to
exchange basic information
Tend to be customer
initiated
No formal
record/tracking of information
In person meeting Informal/semi formal
discussion either one-to-one
or in a small group
Capacity to discuss
issues and exchange different
points of view
Opportunity to
develop rapport with
community
Tend to be customer
initiated
Limits the number of
people accessing information
Written,
correspondence,
mail outs
Personally addressed letter
informing residents of a
project, issue, service or
action
All affected people
receive the same information Record of
communication
Generally cost
effective
Assumes literacy levels
of residents
Fact sheet,
brochure
A leaflet designed to
provide information on a
particular item
Enables presentation of
the facts (ensuring an
informed community)
Potential to create
greater interest through
appealing presentation
A more costly exercise
Assumes literacy levels
of residents
Letter box drop Mass produced
communication to affected
people
All affected people
receive the same information
Affordable broadcast
of information
Assumes literacy levels
of residents
May be perceived as
'junk mail' and ignored
Notice/Advert in
local paper
Paid advertisement in local
Newspaper
A method of advising
all residents
Assumes
interested/affected people
will read the paper
Notice in newsletter Article in Council or other
community newsletter
A method of advising
some
residents
Depends on circulation
of newsletter
Media release News story in the local paper Creates interest in an
issue
through local media
Depends on media
reporting Risk of
misrepresentation
Site display On-site information board
describing proposed
development/activity
Places information in
local area which is accessible
to affected residents
Impact of information
depends on the quality of the
display
Displays in other
locations (eg
shopping centre)
Visual and/or auditory
information is placed in areas
of high public use
Potential to capture
and inform a wide cross
section of the community
Dependent on quality
of display
May be a high cost if
display is supported by staff to
explain/answer questions
Info sessions/briefings Community meetings to
provide information on key
projects and issues
Can address and
inform large numbers of
community
Needs to be planned
in advance
Promotion required to
gain attendance and interest
Social media Use of technology and social
networks to raise awareness of
projects/issues
Get the message out
faster, to large numbers
Highlight selected
information
Assumes interest
Email – Community
Email Register
Email informing residents of a
project, issue, service or action
Cost effective and
timely method of contacting
residents who have requested
being involved
Assumes lists are
maintained, accurate and
inclusive
Web site – Information on Council Cost effective method Not everyone has
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Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
info/updates website of displaying lots of
information over time
access to internet
Banners/posters/
signs
Signs to raise awareness of
events/projects
Provides broad
awareness of projects/events
Can be costly and
time consuming to hang etc
Consult
CONSULT
Type of
Engagement Description Benefit Constraint Suggestion box Provision of a place for
customers to lodge
ideas/feedback
Easy to implement Will lose impact if
feedback is not provided on
suggestions
Can appear tokenistic
if used as sole source of
engagement
Telephone survey Individual phone contact to
complete a structured
interview
Provides data to
assess needs/trends
Personal approach
tends to increase the level of
response
Capacity to reach a
wide range of groups in the
community
Can be costly and
time-consuming depending
on the sample size
Need to limit question
options for ease of analysis
Excludes people who
do not have a telephone
Major surveys can
result in high 'knock back' (too
busy, invasion of personal
space etc)
Written survey Written structured survey to
gather data/information
Provides basis for
assessing needs/trends or
obtaining feedback on a
service
Enables broad or
targeted input
Attracts the interested
respondents
Can be costly
depending on sample size
Tend to be limited to
closed questions for ease of
analysis
Assumes literacy levels
of residents
Hotline/phone-in Time-limited opportunity for
customers to make contact
and provide feedback in a
semi-structured/informal
context
Capacity to reflect/
expand and clarify points
Relies on skilled
interviewers
Relies on publicity and
public interest
Media promotion
inviting submissions
Broadcast to community
seeking a written presentation
of views on a
proposal/concept/activity
Useful as part of a
wider engagement process
Broadens potential
information source Easy to implement
Enables formal
comments on issues
Demonstrates
commitment to resident input
Limits the opportunity
for dialogue/clarification
Attracts organised and
motivated groups/
individuals (not the silent
majority)
Public exhibition The formal exhibition of a
plan or document at key
locations for a set period of
time
Gives all people in the
community the opportunity to
view and comment on a plan
or strategy
Requires a high level of
promotion
Requires the allocation
of additional time to a
planning process
Requires motivated
people to respond
Focus group session Semi-structured interview in a
small group (with invited
representative participants)
Participants explore
and build on issues
Allows in-depth
discussion
May not be
representative of all groups
Public meeting Gathering of large numbers
of people to inform them of
an issue or enable comment/
input
Broadcast of
information to large group
Open to anyone who
has an interest
Requires good
facilitation and management
to ensure information
exchange is handled well
Risk of control or
disruption by interest groups/
individuals
Feedback form Forms - mail in or online to Provide input from Results not
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ITEM 12.4
gain feedback on options those unlikely to attend
meetings
representative, can be
skewed. Forms need to be
promoted
Online discussion
forum
Online moderated discussion
forum at
speakupdevonport.com.au
Provides community to
debate issues amongst
themselves, anonymously
Results not
representative, can be
skewed. Forums need to be
promoted to gain input
Involve
INVOLVE
Type of
Engagement Description Benefit Constraint Meetings with key
stakeholders
Face to face structured/semi-
structured meeting with a
specific group - can be group
or individual
Capacity to draw out
and clarify issues of concern
Rich source of
customer information
Opportunity to
develop an action that
responds to issues
Requires a competent
and effective facilitator
Time consuming and
costly
May not be
representative of all groups
Meeting with target
community groups
eg parents, school
children, youth,
aged, businesses,
disabled, CALD
Link to an existing meeting or
formed group to discuss
broader community needs or
issues
Involves people who
would normally not have the
interest or time
Provides rich source of
information on needs and
issues within the community
Requires facilitator who
is skilled in relating to different
groups and creating an
interest in the topic
Workshop session Structured approach to
involving meeting participants
in working through an issue
and/or developing solutions.
Can be selected participants
or an open meeting, although
generally need to limit
numbers to be effective, ie 10-
30 people
Can produce a plan or
recommended actions or
obtain specific feedback on
plan or program
Enables the
involvement of all participants
Requires participants to
be open minded and
represent a diversity of
interests
Requires a skilled
facilitator Requires detailed
recording of notes
Site tour/meeting Semi-structured or
unstructured meeting at place
of issue
Opportunity for
affected parties to
view/visualize issues or
proposals
Opportunity to clarify
concerns and exchange views
Require balanced
participation to resolve issues
and make recommendations
Public art session The integration of public art
into the engagement process,
ie using public art as a tool to
encourage people to express
their ideas, views and values
A positive and creative
way to involve people
Contributes to
community development Results in an art
'product' that can be used to
enhance the urban
environment
Resources required for
materials
Requires a skilled
facilitator
Community
forum/debate
Organised speakers and
debating panels, used to
inform and facilitate informed
discussion on a topic
Participants become
informed of all aspects of an
issue
Promotes informed
thinking
Ensures managed
debate and discussion, and
the recognition that there is
more than one side to an
argument
Requires organisation
in advance.
Need to ensure
speakers give balanced view
Community
committees
Established community
committees endorsed by
Council
Structure already in
place Effective liaison with the
community
May not be
representative
Meetings only every 2-3
months
Deliberative polling Measure informed opinion on
an issue or topic
Provides robust data if
random sample of
respondents is used
Need a large number
of participants (250-600) and
hence costly Need to inform
participants to provide
meaningful response
PAGE 340
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Collaborate
COLLABORATE
Type of
Engagement Description Benefit Constraint Community summit Large representative
community meeting - 500
Large representative
forum to gain input to help
shape strategies and plans
Costly and time
consuming
Strategic reference
groups
Formal committees that report
to Council on key strategic
areas
Run by Council and chaired
by Aldermen
Involves community
members in providing
strategic input into key areas
of Council
Need to ensure the
broad involvement of
interested individuals
May not be
representative
Only meets every few
months
Working
party/panel/task
force
Group of people selected to
work with Council to complete
a task or develop a new
service or facility
Opportunity to
maximise skills and resources
within the community
Rich source of skills and
abilities to complement the
roles undertaken by Council
Requires a skilled
chairperson to maximise the
contribution of all members
Joint Advisory
Committees
Formal committees run in
conjunction with other
organisations
Involves community
members in providing
strategic input into key areas
of Council and other
organisations
Need to ensure the
broad involvement of
interested individuals
May not be
representative
Only meets every few
months
Step 7 - Timeframes and Resources
Consider the following questions and stages in determining the time frames and
resources required in Step 7:
• Develop a timeline of the key engagement activities during the project.
Consider key dates of other activities and events that may affect the ability of
everyone to participate e.g. school holidays, special occasions, clashes with other major
events.
Early engagement is recommended for high impact projects.
Are there any legislative timeframes that may affect the time frame proposed?
Has sufficient time been allowed to promote engagement and encourage
participation?
• Develop an estimated budget required to complete engagement plan.
• Determine what skills are required and what resources are available.
Consider skills of staff and if necessary use external consultants to provide or support
the process.
If the project is high impact and likely to be controversial, consider the use of an
independent facilitator/consultant to ensure a balanced and neutral approach.
PAGE 341
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Step 8 - Feedback and Reporting
• Feedback
Detail how and when each stakeholder group (participants, community, council
and staff) will receive feedback during the project and after completion.
Ensure that feedback is accessible to all stakeholders.
Offer to capture the contact details of all stakeholders and community members
that would like to be involved or who participate in the process and maintain this
information.
Ensure that these contacts are kept up to date with progress at key stages and
send details of the Council report and date to all those who participated. This will provide
feedback and encourage attendance at Council meetings if required.
• Considered outcomes and reporting
Define the outcomes that are expected from the approach and how the final
outcomes will be documented and circulated.
What will happen to ensure that the opinions and views of those engaged will be
taken into account when the decisions are made?
Who will make the final recommendations and decisions and how will these be
reported to Council?
Step 9 - Evaluation
Evaluation is an important part of continuing to develop and improve community
engagement processes.
controversy
risk effort
Stage 1 Stage 2 Stage 3 Stage 4
Involve
Consult
Inform
Collaborate
Time
Inform
PAGE 342
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Feedback and monitoring should be encouraged throughout the entirety of the
engagement process. The evaluation should focus on both the outcomes and process of
community engagement.
An evaluation summary should be completed for all major, high impact projects
including - summary of project, the process and key outcomes. This summary should be
provided to participants and on website.
Key Protocols
There are a number of Council protocols that need to be taken into consideration when
undertaking engagement activities. The protocols for different types of engagement are
as follows and are also outlined in the 'how to' sections of the Toolkit:
Written Correspondence
Written correspondence that refers to Council policy or makes a decision or
commitment on behalf of Council must be endorsed by your Manager and Assistant
General Manager.
All correspondence received by Council from the community or other stakeholders
should be responded to within seven (7) working days.
Refer to Council Customer Services Policy.
Brochures and Leaflets
Final copies of all brochures and leaflets should be sent to Communications for
reference and recorded in TRIM.
All brochures and leaflets must be endorsed by your Manager and in some cases
Assistant General Manager.
Refer to Devonport City Council style guide for usage of Council logo.
Templates for brochures and leaflets are found on the intranet.
Letter Box Drop
• Aldermen should be made aware of any material that is being distributed within the
community.
• Any material distributed to the community should be clearly defined, including the
logo and design consistent with the Council's image.
Media Release
• Refer to Council’s Communication and Media Policy.
Information Displays and Public Exhibitions
• Any displays or material should be clearly defined as belonging to Devonport City
Council, including the logo and design consistent with Council's image.
Community Surveys
PAGE 343
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
• Community surveys that relate to the whole of Devonport or a priority issue should
be endorsed by the Assistant General Manager and in some cases the Executive
Management Team.
• Aldermen should be provided with a copy of community surveys prior to distribution.
Hotline/Phone-in
• All hotline/phone-ins must be endorsed by the General Manager.
Community Meetings (public meetings, workshops, targeted meetings)
• Aldermen should be made aware of all meetings and workshops that involve the
broad community or relate to a project of Council significance. Information is to be
distributed in the Friday Aldermen’s Communique.
• The Mayor and Aldermen’s diaries should be checked when arranging a relevant
meeting/workshop. Meetings and workshops should not clash with Council meetings or
key Council events.
• A summary of meeting notes should be sent to participants and Aldermen within 10
working days, to maintain the interest and to show a professional approach.
Community Committees
• Proposals for Community Committees must be reported to Council for
endorsement.
• Community Committees will have specific Terms of Reference and will be for a
specific term.
Joint Ventures
Any proposal for a joint venture (financial or otherwise) must be reported to Council
for endorsement before proceeding.
Bulk emails or SMS
Bulk emails or SMS messages to community groups must be approved by your
Manager prior to sending.
Bulk emails from the Community Email Register should be centrally coordinated
to avoid conflicting and multiple messages from Council.
Online Discussion Forum
Online discussion forums using speakupdevonport.com.au must be approved
by your Manager.
Social Media
• Refer to Council Social Media Policy.
• Material and questions to inform online engagement are to be sent to
Customers and Community Executive Assistant.
PAGE 344
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Attachment 1 - Community Engagement Plan Checklist
Attach this checklist to your project plan.
Pro
jec
t Te
am
Project Engagement Co-ordinator
(Name, Title, Department)
Project Title (Issue, Service or
Action)
(Title and/or Brief Description)
Project Management
How will the project be managed?
Is there a project team?
Will other staff be involved, and if
so, who and how?
1. P
urp
ose
an
d O
bje
ctive
s
Purpose and Objectives for the
community engagement
Background
Brief summary of the project
background.
Key Issues
Identify any key issues?
2. S
tak
eh
old
ers
Stakeholders
List the main community and
stakeholder.
Complete stakeholder analysis.
3. Im
pa
ct
Level of Impact
Using the Matrix - what is the ‘level
of impact’ of the project, issue,
service or action? Tick one.
Level 1 (High - Devonport)
Level 2 (High - Local)
Level 3 (Lower - Devonport)
Level 4 (Lower - Local)
4. P
art
icip
atio
n
Levels of Community Participation
What are the appropriate? - refer
to IAP2 spectrum
Tick as many as required
throughout project.
Informing
Consulting
Involving
Collaborating
Partnerships
PAGE 345
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
5. M
eth
od
s a
nd
To
ols
Engagement Methods, Tools
Select the most effective
techniques to engage target
groups at each stage of the project
and for each level of participation.
See template.
Access Plan
Ensure needs of groups with special
requirements are met - accessibility,
language, cultural, hearing, sight
requirements etc.
6. T
ime
tab
le a
nd
Re
sou
rce
s
Timeframe
Create a timeline of each
engagement activity throughout
the project.
Costs and Resources
What are the estimated costs?
What resources do we have?
Who will conduct the activities?
7. F
ee
db
ac
k &
Re
po
rtin
g
Feedback
How and when will the community,
participants, council and staff
receive feedback during the
project and the outcomes?
Reporting
How will the final outcomes be
documented and circulated?
What are the expected outcomes
of the approach?
8. E
va
lua
tio
n
Evaluation
Who was involved, methods used,
timeframes, information provided,
costs.
How will you assess the success of
the engagement?
Other
PAGE 346
Community Engagement Matrix ATTACHMENT [2]
ITEM 12.4
Definitions
Definitions for key terms that are used in this Community Engagement Matrix and not
previously defined in the document are outlined below:
Key Term Acronym Definition Community Includes all the people who live, work, study, own property, conduct private or government
business, visit or use the services, facilities and public spaces and places of the Devonport
area. The community can be referred to as stakeholders or comprise of stakeholders.
Engagement A broader term which includes all levels of including the community in decision making.
Consultation is one level of engagement.
Consultation Is a process of community engagement that seeks to inform the community or draw out the
views and preferences of the community. These views are used to inform decision makers and
should provide a guide to decision making.
Communication Generally refers to the exchange of information from Council to the community, and can also
include the exchange of information or views from the community to Council.
Level of Impact The degree to which a community is affected or serviced by a decision.
Community Participation The degree to which a community is involved in planning or decision making.
Devonport (Impact Level) Where a project, issue, service or action:
Relates to all people living or working in Devonport, or
Relates to a significant proportion of people, or
Has the potential to impact on other facilities or activities within Devonport
Local (Impact Level) Where a project, issue, service or action primarily relates to a local community or a group of
users of a specific facility or service.
IAP2 International Association of Public Participation www.iap2.org.au
Submission A submission is a formal response to a public document made during the public exhibition
period.
IAP2 Public Participation Spectrum
Inform Consult Involve Collaborate Empower
Community
engagement
objective
To provide the
community with
balanced and
objective information
to assist them in
understanding the
problem,
opportunities and
solutions
To obtain public
feedback on analysis
and/or decisions
To work directly with
the community
throughout the
process to ensure
that concerns and
aspirations are
understood and
considered
To partner with the
community in each
aspect of the
decision including
the development of
alternatives and
identification of the
preferred solution
To place the final
decision making in
the hands of the
community
Promise to the
community
We will keep you
informed
We will keep you
informed, listen to
and acknowledge
concerns and
aspirations, and
provide feedback on
We will work with you
to ensure that your
concerns are
aspirations are
directly reflected in
the alternatives
developed and
provide feedback on
how community
input influenced the
decision
We will look to you
for advice and
innovation in
formulating solutions
and incorporate your
advice and
recommendations
into the decisions to
the maximum extent
possible
We will implement
what you decide
Example
techniques
Fact sheets
Web sites
Info sessions
Public comment
Focus groups
Surveys
Public meetings
Workshops
Deliberative polling
Citizen advisory
committees
Consensus building
Citizen juries
Joint Ventures
Ballots
Delegated decisions
Adapted from Community Engagement Matrix Warringah Council 2010
PAGE 347
Report to Council Meeting on 20 August 2012
ITEM 12.5
12.5 Memorandum of Unders tanding - Tasmani an Communi ty R esources
12.5 MEMORANDUM OF UNDERSTANDING - TASMANIAN COMMUNITY
RESOURCES
File: 23456 D275990
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.1.4 Develop and maintain partnerships and advocate for improved
service provision, funding and infrastructure
Strategy 1.2.1 Support the conservation and maintenance of biodiversity corridors
including coastal landscapes and preserve areas of remnant
vegetation
PURPOSE To consider entering into a Memorandum of Understanding with Tasmanian Community
Resources Inc (TCR), formerly Mersey Natural Resource Management Inc.
BACKGROUND Since 2000 Council has partnered with TCR to improve natural resource management
outcomes across Devonport. Council increased its annual contribution to the organisation
from $14,000 to $25,000 in September 2008 (vide Res No 285/08). The proposed
Memorandum of Understanding outlines the collaborative arrangements between
Council and TCR for 2012-13 in recognition of Council’s annual contribution.
COMMENTARY Under the Memorandum of Understanding TCR will provide on-ground works support,
expert advice, and training to community members in conservation and land
management. TCR shall also promote Council’s support on their web site, in their Annual
Report, letterhead and promotional flyers, as well as in displays at community events.
Council’s responsibilities include providing a range of community and Council on-ground
projects, promoting TCR’s aims and services to the community and advising of any
relevant protocols prior to completing any works. Council also provides an officer on the
TCR Board.
Specific on-ground projects to be delivered by TCR for Devonport City Council are
outlined in Schedule A of the Memorandum of Understanding. Priority works include:
Works Depot bush land feral tree removal and weed control;
Don River willow removal (private property – requires permission);
Don Reserve feral trees and weed control;
23 Durkins Road weed control;
Kelcey Tier Greenbelt weed control; and
Spreyton Racecourse weed control (liaison required with lessee).
The Memorandum of Understanding covers the period of 1 July 2012 to 30 June 2013. Prior
to 31 March 2013 the MOU will be reviewed by both parties, as to how it has met its
objectives and if both parties are satisfied be extended for a mutually agreed period.
PAGE 348
Report to Council Meeting on 20 August 2012
ITEM 12.5
FINANCIAL IMPLICATIONS Council’s annual contribution to TCR of $25,000 has been allocated in the 2012/13
budget.
RISK IMPLICATIONS Assets, Property and Infrastructure
Inappropriate use of plant and equipment by TCR staff and volunteers or illegal
access to private property/leased property to undertake specified works is deemed
to be a low risk. TCR to ensure all staff and volunteers undertaking on-ground works
receive appropriate training and certification where required. Council to ensure
permission obtained on private property and leased properties prior to undertaking
works.
Professional Indemnity/Public Liability
Injury to TCR staff and volunteers while undertaking on-ground works on Council land
is deemed to be moderate. TCR to follow their organisation’s risk management
policies and ensure public liability insurance is current.
CONCLUSION The signing of a Memorandum of Understanding with Tasmanian Community Resources
Inc will improve accountability and collaboration between Council and TCR on natural
resource management outcomes.
ATTACHMENTS
1. Memorandum of Understanding - Tasmanian Community Resources
Recommendati on
RECOMMENDATION
That Council enter into a Memorandum of Understanding with Tasmanian Community
Resources Inc.
PAGE 349
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
MEMORANDUM OF
UNDERSTANDING
Tasmania Community Resources Inc.
(TCR)
and
Devonport City Council
(DCC)
July 2012- June 2013
PAGE 350
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
MEMORANDUM OF UNDERSTANDING
Tasmania Community Resources Inc. (TCR) and Devonport City Council (DCC)
1. The Intent of the Memorandum of Understanding (MOU)
The intent of this MOU is to cover the collaborative arrangements between TCR and the DCC
engaging Work Experience (WE)/Early School Leaver (ESL)/Unemployed (UE) participants
and TCR employees to undertake a series of Council and Community Projects identified by
both parties from July 2012 until June 2013 in recognition of the annual contribution of
$25000 exclusive of GST made by DCC in July 2011.
2. Objectives and scope
This collaboration is to work together to enable council and community projects that may not
have otherwise been undertaken or may have incurred stakeholder’s additional expense in
order to:-
Build community capacity and a ‘We Can!’ approach in undertaking identified
community projects using WE/ESL/UE participants,
Develop skills, self-esteem, capacity and capabilities of participants that may not
necessarily have been achieved without ‘hands-on’ experience,
Aid in the continuance of TCR’s social enterprise where community’s are prepared and
capable of helping themselves through appropriate guidance, training and resource
support to improve resourcefulness, sense of purpose and pride in approach, attitude and
application on any community project undertaken,
Ensure the effective delivery of ‘Taxpayer’ funded employment initiatives for participants
on community supported projects,
Allow participants to fulfil practical and theory requirements of the Cert II Conservation
and Land Management Course, recognising that some participants gain more knowledge
from ‘action’ learning than ‘theory based.’
Utilise TCR’s capacity and capability as an on-ground natural resource management
provider to undertake works identified by council.
This partnership is an innovative sub-regional initiative, which is unique in Tasmania and
allows TCR to undertake a variety of beneficial council and community projects and activities
under a social enterprise model.
Social enterprises are organisations that:
1. Are led by an economic, social, cultural, or environmental mission consistent with a
public or community benefit;
2. Trade to fulfil their mission;
PAGE 351
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
3. Derive a substantial portion of their income from trade; and
4. Re-invest the majority of their profit/surplus in the fulfilment of their mission
Also unique are the outcomes achieved by this partnership in terms of:
1. Level of leverage on funds invested by the councils into the partnership,
2. Resources and capability available to the councils/community such as:
Plant and equipment pool,
Labour pool,
Knowledge, experience, networks and systems
3. What type of on-ground works can TCR undertake?
Weed spraying, cut and paint, weed removal/brush cutting
Feral tree removal incorporating portable sawmilling to recover timber and reduce carbon
emissions as an alternative to burning
Fencing – wire and paling types
Installing paths, boardwalks, lead-ins, walkways etc
Constructing potato bins, pallets, outdoor tables & seats
Drainage maintenance/erosion controls, Flood mitigation, willow removal, general clean
ups, tree planting, seed collection, chainsaw training/operation, slashing
In addition to the above the TCR provides advice, planning and supervision to landowners
and community groups on NRM approaches to water, soil, tree, estuary, weed and plant
management.
Endeavour’s wherever possible to place work experience/training participants into full or
part-time employment through our business networks.
4. Nature of Collaboration
The arrangements agreed upon are outlined below.
Tasmania Community Resources Inc. will undertake the following:-
4.1 Resource Acquirer
TCR has some legal status attributes that allow it to attract resources either in the form of
funds or other resources including labour to the sub-region that would not be available to
Councils in their own right such as:-
i. Not for profit community based organisation.
ii. Deductible gift recipient status
iii. Incorporated association
iv. Social enterprise status
4.2 Resource Pool
TCR owns, maintains and seeks to continually expand a resource pool of:
Plant and equipment
Insurances, both public/product indemnity, contract works and workers compensation.
Specialist skills, experience and associated licenses
PAGE 352
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
Business equipment and associated infrastructure
Labour pool through both paid staff and participants allocated through Federal
Government work experience type programs
Contracting staff with appropriate licences
Training accreditation
This stand alone pool of resources in terms of systems, personnel, experience and equipment
could not be economically justified if owned and maintained by councils in their own right.
Yet TCR can respond to a council’s needs typically in less than a day if required.
4.3 Facilitator/specialist advice provision.
Another key service that TCR provides community groups and the general public is assisting
in writing grant applications, accessing specialist advice, or acting as the sponsor organisation
for groups who do not have the legal status or financial control systems to manage such
grants.
TCR also provides advice on specific issues such as chemical application or taps into its
established networks for such advice.
Over the past decade TCR has developed substantial experience in a range of areas and an
overview of these activities and where they fit into delivering community social and
environmental outcomes.
4.4 Knowledge and Network Broker
TCR’s long term involvement in a diversity of activities across national and state programs
including labour market, environmental, community development and training has enabled
the organisation to develop an extensive network and continually receives information,
reports, publications and other forms of updates on a wide variety of topics other than natural
resource management.
The information TCR receives and provides varies from weed control advice, grant and
program availability, vegetation advice, appropriate project management techniques, river
works, employment generation opportunities, business systems, contact information or access
to library resources held by TCR.
4.5 Implementer
TCR is a ‘one-stop-shop’ for undertaking on-ground works ranging from chainsaw operation
and tree falling/removal, weed removal, weed spraying, construction of paths, walkways,
beach access points, fencing, tree planting, timber production, earthworks, construction of
outdoor furniture etc.
These works are undertaken on either a:-
Commercial ‘fee for service’ basis
Training exercise using unemployed/ other work experience type labour, or a
Mixture of the two
This is the role/task for which TCR is most recognised and the area that has “top of the mind”
awareness for those who know of the organisation.
PAGE 353
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
This role, depending on the circumstances, is either undertaken on a commercial basis, or by
supplying the service as a community resource at minimal or no charge or a mixture of the
two.
The one-stop-shop approach for undertaking on-ground works is made possible by a
combination of the resources pool, both equipment and labour, and the knowledge and
experience and systems developed in the organisation over the past decade.
4.6 Social enterprise
The commercial operations assist TCR meets its fixed costs, maintain resources as a
community asset, provide employment and add value to the community through improved
environmental benefits that result from our involvement.
4.7 Training
TCR has provided training and accreditation on an ongoing basis since 2001 both in its own
right and in conjunction with a variety of other organisations such ORS Group Training and
Greening Australia.
Training has typically been in the practical skill areas such as plant and equipment/chainsaw
operation etc. Training is offered both internally within the organisation as part of the Cert II
Conservation and Land Management Course and also to outside participants.
Outside participants have typically been trained on a commercial fee basis.
The exception has been community group members that often receive pro bono training by
fitting them into an existing course.
4.8 Promotion and Publicity
Devonport City Council’s collaborative arrangement will be recognised on TCR’s web site,
Annual Report and promotional flyers.
Include Council logo on TCR letterhead and acknowledge support at workshops,
facilitation/information sessions, displays conducted with community groups and council
stakeholders.
Devonport City Council will:-
Provide community/council projects for inclusion in TCR’s works program and listed in
Schedule A of the MOU as an integral collaboration in achieving social, environmental
and natural resource management outcomes in accordance with council’s strategic plan.
Promote TCR’s aims, objectives and services to Council stakeholders and community
groups.
Advise TCR of any council protocols, procedures, policies, inductions etc required prior
to undertaking a project.
5. Specific administrative/financial/feedback/reporting arrangements
The following specific arrangements are committed to:
PAGE 354
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
Reporting – Ensure parties to the MOU have explicit knowledge and understanding of
their respective reporting responsibilities.
Insurances – Ensure existing policies recognise intentions of the MOU including public
liability, professional indemnity, Industrial special risk etc as required by OH&S,
WorkSafe Tasmania, Local Government Act 1993 and other regulations.
TCR will provide a written report of on-ground and other activities undertaken in the
Devonport municipality, including those project items listed in Schedule A, at the end of
the term.
6. Timeframe
This MOU will cover the period of 1 July 2012 to 30 June 2013. Prior to 31 March 2013 the
MOU will be reviewed by both parties, as to how it has met its objectives and if both parties
are satisfied be extended for a mutually agreed period.
7. Risks
The following risks and strategies to manage them have been identified:
Tenancy/Access/Plant and Equipment arrangements – Ensure parties to the MOU have
explicit knowledge and understanding of their respective roles, rights and responsibilities.
8. Terms and conditions
TCR must ensure that its employees do not represent themselves as being employees,
partners or agents of DCC and vice versa.
This MOU is not intended to create a formal partnership or joint venture between the
parties. DCC is not, by virtue of this MOU, to be deemed to be an employee, partner or
agent of TCR, and vice versa.
Other terms and conditions may be added where the nature, scope, risks and scale of
the collaboration indicate that this is appropriate and with mutual consent.
Signed on behalf of the parties by;
A W Ford I McCallum
CEO General Manager
Tasmania Community Resources Inc. Devonport City Council
Date: Date:
PAGE 355
Memorandum of Understanding - Tasmanian Community
Resources
ATTACHMENT [1]
ITEM 12.5
SCHEDULE A – Devonport City Council Projects 2012/13
Priority Projects:
Works Depot bush land feral tree removal and weed control
Don River willow removal (private property – requires permission)
Don Reserve feral trees and weed control
23 Durkins Road weed control
Kelcey Tier Greenbelt weed control
Spreyton Racecourse weed control (liaison required with lessee)
The following projects require permission from Crown Land Services and should any
other priority projects arise during the year on Council owned land, these are to take
precedence.
East Devonport Foreshore weed control – mostly sea spurge
Figure of Eight Creek estuary weed control
Waverley Road feral tree removal and weed control
Bishton’s Creek weed and willow control (current area and beyond)
Block of land between Spreyton Primary school and the Transfer Station weed
control
The former school site at Aberdeen possible tree removal and weed control (part
Crown part Council owned)
PAGE 356
Report to Council Meeting on 20 August 2012
ITEM 12.6
12.6 Economic D evelopment and Events Sponsorship - Tour of Tasmani a
12.6 ECONOMIC DEVELOPMENT AND EVENTS SPONSORSHIP - TOUR OF
TASMANIA
File: 27366 D276126
RELEVANT PORTFOLIO Customers and Community
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 4.7.3 Attract and promote equitable distribution and sharing of financial
and other resources throughout the community
Purpose To consider Caribou Publication’s application for Economic Development and Events
Sponsorship for the 2012 Tour of Tasmania cycling event.
BACKGROUND Caribou Publications have submitted an application under the 2013 Economic
Development and Events Sponsorship grants. Applications are usually assessed by the
Financial Assistance to Community Organisation Working Group and considered by
Council at the September meeting. Given the 2012 event is to be held 2-7 October, early
consideration of the request is required.
COMMENTARY The Tour of Tasmania is a six-day state-wide cycling event. Teams of riders cover 550.8km
over nine stages, with Devonport hosting the final stage of the race, providing the
opportunity for the local community to experience an elite sporting event.
The race brings 140 competitors including international riders to Devonport, and up to
1000 spectators, plus over 110 people as race officials and support crews. It is expected
that all riders and crews will stay at least three nights in Devonport. Based on a rate spent
of $190/night for overnight stays (calculated on Tasmanian State benchmarking formula
for the tourism sector), it is estimated that these visitors inject $142,500 into the local
economy.
The Devonport stage will feature on the program Cycling Central, which airs on SBS on
Sunday evenings and has a highlights package on each tour showcasing Devonport’s
attractions. Along with standard media promotions, the Tour will be promoted on the
world's largest cycling website, the London-based cyclingnews.com, which attracts
300,000 hits per day.
Caterpillar Underground Mining is the event’s major sponsor. Events Tasmania supports the
tour, while local sponsors include the Goodstone Group and Derrico Cycles.
FINANCIAL IMPLICATIONS Caribou Publications have requested sponsorship of $13,000 for the 2012 event, increasing
annually by $1,000 over the following two years. Council has sponsored the race since
2008 with the following cash amounts.
2011/12 $12,000
2010/11 $10,000
2009/10 $ 7,500
PAGE 357
Report to Council Meeting on 20 August 2012
ITEM 12.6
2008/09 $ 7,500
In addition, in kind support in the form of road closures, signage and staff liaison has
decreased annually since 2008/09 from approximately $1800 to $913 in 2011/12.
Given that event management will transfer from Caribou Publications to Cycling Australia
as of 1 January 2013 due to semi-retirement of Caribou’s director, the Financial Assistance
to Community Organisations Working Group recommends that one year of assistance be
granted. The Group further recommends that the level of support not increase from
previous years.
The balance of the Community Small Grants and Economic Development and Events
Sponsorship 2012/13 budget is $54,500. Granting $12,000 towards the Tour of Tasmania will
leave a balance of $42,500.
RISK IMPLICATIONS Environmental/Public Health
Low Risk. The event organiser must obtain and comply with all relevant Council
permit regulations and apply for appropriate approvals, including Temporary
Occupancy Certificate, Place of Assembly licence, road closures, outdoor
advertising and/or other health and safety requirements.
Professional Indemnity/Public Liability
Low risk. The event organiser must indemnify Council for the event and provide a
copy of S10,000,000 public liability insurance.
CONCLUSION The Financial Assistance to Community Organisations Working Group seeks to improve
consistency and equity in the distribution of funds to community organisations across the
municipality. The group recommends to Council that only one year of sponsorship be
granted with no increase. Should Council support the event Caribou Publications are
required to sign an agreement which specifies the terms and conditions of funding.
ATTACHMENTS
Nil Recommendati on
RECOMMENDATION
That Council provide Economic Development and Events Sponsorship of $12,000 in
2012/13 to Caribou Publications to deliver the Tour of Tasmania.
PAGE 358
Report to Council Meeting on 20 August 2012
ITEM 13.1
Technical and Fi nance R eports
13.0 TECHNICAL AND FINANCE REPORTS 13.1 Finance Repor t for Jul y 2012
13.1 FINANCE REPORT FOR JULY 2012
File: 26544 D275396
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.5.1 Provide financial services to support Council's operations and meet
reporting and accountability requirements
Purpose To report the details of Council’s financial position.
BACKGROUND Monthly financial reports are provided to Council for information.
COMMENTARY The attached report provides an overview of Council’s financial position as of 31 July 2012.
Additional information has been provided for the new financial year regarding Councils
capital expenditure to further enhance the reporting from what was provided in the
previous year.
Included in the report are the following:
Financial Summary – The summary report provides an overview of Council’s
Operational and Capital Income and Expenditure, along with details on cash
position and Debtors information for the reporting period.
Summarised Operating Report – The report provides a summary of operational
income and expenditure for the period to date compared to both the YTD Budget
and Annual Budget.
Financial Charts – These provide a visual representation of year to date Income and
Expenditure compared to budget and prior year, plus a Capital Expenditure chart
which demonstrates the progress of the current year capital plan against budget
and prior year capital plan information for reference.
Balance Sheet Report – Provides a snapshot of Council’s financial position at the end
of the reporting period.
Capital Expenditure Report – Lists all approved capital expenditure projects with the
allocated budget, YTD expenditure and forecast expenditure including commentary
in relation to budget variances, as well as whole of project budget and cost for those
projects which span more than one financial year.
FINANCIAL IMPLICATIONS There are no financial implications arising from the presentation of this report. The report is
provided for the information of Aldermen.
PAGE 359
Report to Council Meeting on 20 August 2012
ITEM 13.1
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The following report provides an overview of council’s operating result and financial
position at the end of the reporting period.
ATTACHMENTS
1. Capital Expenditure Report as at 31 July 2012
Recommendati on
RECOMMENDATION
That the Finance Report for July 2012 be noted.
PAGE 360
Report to Council Meeting on 20 August 2012
ITEM 13.1
FINANCIAL SUMMARY YTD to July 2012
Operating Summary Annual Current
Budget Actual Budget Forecast
Revenue 25,307,000 25,295,828 33,913,596 34,023,407
Expenditure 2,912,916 2,679,987 34,773,596 34,773,596
Operating Position 22,394,084 22,615,842 (860,000) (750,189)
Capital Expenditure Summary Annual Current
Budget Actual Forecast
Capital Expenditure 21,738,573 133,570 21,738,573
Cash Information
July 2012 June 2012
Operating Account (Reconciled balance) 1,038,413 (208,778)
Interest-Earning Deposits 11,503,383 11,607,593
12,541,796 11,398,815
Debtor Information
July 2012 June 2012 Rates Debtors Ageing July 2012
22,034,892 89.6%
Rates Debtors 22,608,319 486,205 429,155
Infringement Debtors 118,543 112,566 47,537
Sundry Debtors 181,931 674,901 16,314
Planning & Health Debtors 27,705 3,602 80,421
22,936,498 1,277,274 22,608,319
Cash Investment Information
Rate July 2012
ANZ Cash Deposits 4.85% 8,998,656
CBA Cash Deposits 3.75% 2,504,726
All cash investments are invested in compliance with Council's Investment Policy. 11,503,382
Commentary
YTD
This report provides a high level summary of operational income and expenditure, capital expenditure and the cash and receivables
posit ion as at the date of the report.
The current forecast is updated on a monthly basis to reflect ant icipated changes to revenue, expenditure and net operating
posit ion. As at 31 July 2012, the forecast for both income and expenditure is expected to exceed budget, result ing in an operating
deficit of $750K. This is an improvement of $110K from the original budget result .
% of Annual
Rates
The interest-earning deposits balance includes $2.5M of grant funds received in advance for the aquatic centre redevelopment plus
$1.07M FAG grants in advance for the 2013 financial year.
2012/2013 - Current
2011/2012 - 1 Year
2010/2011 - 2 Years
2009/2010 - 3 Years
2008/2009 - Older
PAGE 361
Report to Council Meeting on 20 August 2012
ITEM 13.1
SUMMARISED OPERATING REPORT YTD to July 2012
Full Budget
Budget Actual $ % 2012
INCOME Note
Rates and Service Charges 24,593,144 24,590,214 (2,930) 0.0% 24,708,288
Fees and User Charges 514,202 501,359 (12,842) -2.5% 5,749,232
Grants - Operating 4,000 4,000 - 0.0% 1,262,000 1
Contributions - Operating 5,000 100 (4,900) -98.0% 60,000 O 1
Investment Revenue 25,139 35,063 9,924 39.5% 1,524,518 O 2
Other Revenue 49,538 165,092 115,554 233.3% 609,558 O 3
TOTAL INCOME 25,191,023 25,295,828 104,806 0.4% 33,913,596
EXPENSES
Employee Benefits 978,842 975,552 3,290 0.3% 11,824,808
Materials and Services 1,193,480 837,197 356,284 29.9% 11,281,712 O 4
Depreciation 718,150 733,284 (15,134) -2.1% 8,617,800
Financial Costs 7,917 106,247 (98,330) -1242.1% 651,000 O 5
Levies & Taxes - 12,416 (12,416) #DIV/0! 2,755,464 O 6
Other Expenses 100,481 107,029 (6,547) -6.5% 701,276
Internal Charges and Recoveries (88,205) (91,738) 3,533 -4.0% (1,058,464)
TOTAL EXPENSES 2,910,666 2,679,987 230,679 7.9% 34,773,596
NET OPERATING SURPLUS / (DEFICIT) 22,280,357 22,615,842 335,485 1.5% (860,000)
Own Source Revenue: 100.0% 100.0% 96.1%
Indicator:
Variance less than 10% within acceptable limits
Variance greater than 10% - needs explanation O
Note Commentary1
2
3
4
5
6
$109K income received from the State Government to reimburse costs associated with 2011 flood damage. Adjustment made in
forecast to reflect this.
Timing of actual v budget. Traditionally materials expenditure is lower at the beginning of the year and catches up towards the end.
Variance is in Council's favour, and will be monitored closely as the year continues.
Timing of actual v budget. Loan repayment scheduled for August was processed in July, including related interest cost. Variance
will correct by the end of August.
Timing of actual v budget. Rates for Maritime Museum booked in July, but budget was for August. Variance will correct by end of
August
YTD YTD Variance
Variance Ytd is minor in total dollars. No investigations deemed necessary.
Higher balance of funds on interest bearing deposit than anticipated has resulted in greater than expected interest returns.
PAGE 362
Report to Council Meeting on 20 August 2012
ITEM 13.1
PAGE 363
Report to Council Meeting on 20 August 2012
ITEM 13.1
BALANCE SHEET REPORT As at July 2012
31 Jul 2012 30 Jun 2012
Current AssetsCash at Bank and On Hand 1,038,413 (208,778)
Trust Deposits 320,779 320,779
Cash Investments 11,503,383 11,607,593
Receivables - Rates and Utility Charges 22,608,319 486,205
Receivables - Infringements 118,543 112,566
Receivables - Sundry 181,931 674,901
Receivables - Planning & Health 27,705 3,602
Loans Receivable - Current 260,028 260,028
Accrued Revenue - 147,645
Prepayments 10,238 105,094
Net GST Receivable 221,201 174,900
36,290,539 13,684,534
Non Current AssetsLoans Receivable - Non-Current - -
Dulverton Regional Waste Management Authority 2,056,369 2,056,369
Cradle Mountain Water 76,754,644 76,754,644
Property, Plant & Equipment 526,679,264 526,992,060
Accumulated Depreciation - PP&E (206,749,622) (206,513,406)
Capital Work in Progress 11,978,832 12,425,409
410,719,486 411,715,075
Total Assets 447,010,026 425,399,609
Current LiabilitiesTrade Creditors 1,645,957 377,622
Accruals 230,001 2,066,879
Trust Liability 327,825 376,097
Loans - Current 948,370 948,370
Annual Leave 1,227,875 1,158,595
Long Service Leave - Current 965,160 921,453
5,345,189 5,849,014
Non Current LiabilitiesLoans - Non-Current 7,515,543 7,584,904
Long Service Leave - Non-Current 525,187 525,187
8,040,730 8,110,091
Total Liabilities 13,385,919 13,959,105
Net Assets 433,624,107 411,440,504
EquityAsset Revaluation Reserve 231,726,880 231,726,880
Asset Revaluation Reserve - Associates 1,133,672 1,133,672
Other Reserves 357,739 357,739
Accumulated Surplus 178,221,941 174,022,985
Operating Surplus / (Deficit) 22,615,842 918,730
Capital Surplus / (Deficit) (431,967) 3,280,498
Total Equity 433,624,107 411,440,504
PAGE 364
Capital Expenditure Report as at 31 July 2012 ATTACHMENT [1]
ITEM 13.1
Capital Expenditure Report
As at 31 July 2012
Prior Budget
excl CF Prior Actual
2013 Budget
incl CF 2013 Actual 2013 Forecast
$ $ $ $ $ Commentary
Open Space & Recreation
CP0009 Open Space Management Plans 45,000 11,197 35,000 - 35,000
CP0021 Aquatic Centre - Indoor Facility Stage 2 775,000 886,606 10,275,000 14,989 10,275,000
CB0019 Signage Strategy Implementation - Year 2 20,000 13,660 50,000 - 50,000
CP0020 Kempling St Land - - 200,000 - 200,000
CP0029 Mersey River Foreshore works 11,100 18,247 97,900 3,564 97,900
CP0037 Cycling Network Strategy Action Plan Year 2 - Miandetta Link at
Formby Rd 75,000 178 75,000
CP0038 Devonport Oval - Scoreboard replacement 140,000 780 140,000
CP0039 Mersey Bluff Car Park Extension 120,000 229 120,000
CP0040 Lovett St Soccer ground No 1 irrigation 49,000 476 49,000
CP0041 Mersey Vale Master Plan works 12/13 200,000 10,349 200,000
CP0042 Clayton Drive CNBC Repatriation Project 82,000 11,115 82,000
CP0043 Madden Street Park Surface Restoration 42,000 101 42,000
CP0045 Reg Hope Park Fence & Seating (Julie Burgess) 11,000 20 11,000
CP0046 EDRC - Entry doors 14,400 28 14,400
CP0047 Meercroft Park toilets/chang room 10,000 - 10,000
CP0048 Barbecue replacement 18,000 34 18,000
CP0049 Walking Track Remediation - renewal program 60,000 200 60,000
CP0050 Victoria Parade Replace Sprinkler Heads Program 14,700 5,732 14,700
CP0051 Vietnam veterans Wall Reconstruction 26,000 155 26,000
CP0052 Park Furniture Replacement Program 10,000 - 10,000
CP0053 Aiken Head Point Walkway Replace Lighting 9,000 - 9,000
CP0054 Litter Bin Program 12/13 31,500 60 31,500
CP0055 Byard Park Toilet/Changeroom 10,000 - 10,000
CP0056 Aquatic Centre - Concrete walkway replacement 250,900 480 250,900
CP0057 Devonport Oval - Cricket Club Amenities Renewal 81,800 156 81,800
CP0058 Devonport Oval - Visitors change room showers 8,500 - 8,500
CP0059 Maidstone Park - Upgrade timber seating replacement western side
11,000 139 11,000
CP0060 Spreyton Netball Courts - resurface, S/W 204,800 412 204,800
CP0061 Devonport Rec Centre - Security 120,000 229 120,000
CP0062 SLST Report Signage 5,000 20 5,000
CP0063 Maidstone Park - Power supply upgrade 10,840 - 10,840
Total Open Space & Recreation 851,100 929,710 12,273,340 49,448 12,273,340
PAGE 365
Capital Expenditure Report as at 31 July 2012 ATTACHMENT [1]
ITEM 13.1
Capital Expenditure Report
As at 31 July 2012
Prior Budget
excl CF Prior Actual
2013 Budget
incl CF 2013 Actual 2013 Forecast
$ $ $ $ $
Buildings
CB0016 Maritime Museum Enhancement Project 1,018,056 1,371,550 976,500 779 976,500
CB0024 Julie Burgess project 1,812,618 1,840,606 - 5,077 -
CB0025 Bluff Restaurant Fit out 44,742 44,742 255,258 - 255,258
CB0028 Acquisition of Crown Land 20,000 - 20,000
CB0029 Art Gallery - kitchen upgrade 10,000 - 10,000
CB0030 Art Storage Facility (Racking) 148,000 299 148,000
CB0031 Maritime Museum - Display Boxes 50,000 - 50,000
CB0032 Melrose Hall - Exterior wall clad 22,000 42 22,000
CB0033 Spreyton Hall - Exterior wall clad 15,200 29 15,200
CB0034 Mersey Bluff caravan park 150,000 1,067 150,000
CB0035 DECC - Laneway 5,100 35 5,100
CB0036 Tiagarra - toilet access ramps 10,000 - 10,000
CB0037 Automatic gate and security upgrade for Operations Centre 64,300 123 64,300
CB0038 Wenvoe Street Carpark - Building demolition 95,000 217 95,000
CB0039 WTS Access Road gravel preparation, 2 coat seal & Drainage 22,000 42 22,000
CB0040 WTS Cover over oil store 11,600 - 11,600
Total Buildings 2,875,416 3,256,897 1,854,958 7,710 1,854,958
Stormwater
CS0006 Tugrah Road K&D - - -
CS0007 Manhole Lid Replacement 12/13 25,000 48 25,000
CS0008 Torquay Road - Table Drain & Pavement upgrade 130,000 304 130,000
CS0009 Tasman St Easement Drainage 100,000 226 100,000
CS0010 Pit Replacement 12/13 50,000 96 50,000
CS0011 Minor Stormwater Works 12/13 30,000 640 30,000
CS0012 SW Outfall Risk Improvement & Renewal 12/13 20,000 38 20,000
CS0013 Turton Street SW pipe installation 80,000 153 80,000
CS0014 Waverley Rd SW drainage 33,000 63 33,000
CS0015 William St SW Catchment Upgrade - Stage 2 137,000 588 137,000
Total Stormwater - - 605,000 2,156 605,000
PAGE 366
Capital Expenditure Report as at 31 July 2012 ATTACHMENT [1]
ITEM 13.1
Capital Expenditure Report
As at 31 July 2012
Prior Budget
excl CF Prior Actual
2013 Budget
incl CF 2013 Actual 2013 Forecast
$ $ $ $ $
Transport
CT0004 James & North Fenton K&C 70,000 21,976 200,000 108,768 200,000
CT0032 Sheffiled Road K&C stage 7 & 8 41,747 50,405 475,000 2,889 475,000
CT0037 Road Network Minor Works 12/13 25,000 48 25,000
CT0038 Re-seal programme 12/13 600,000 4,786 600,000
CT0039 Street Light Provision 12/13 20,000 38 20,000
CT0040 Footpath Minor Renewal in Road Reserve 12/13 25,000 48 25,000
CT0041 Stewart Street - near school crossing pavement rehabilitation 10,000 - 10,000
CT0042 Saleyards Road Pavement Reconstruction 126,000 241 126,000
CT0043 Stephen Street Renewal - Wright to Tarleton 90,000 555 90,000
CT0044 Edward Street Renewal (including Stewart Junction) 215,000 467 215,000
CT0045 Rooke Street - Oldaker to Best pavement & kerb essential renewal -
Additonal SW Upgrade req'd 195,000 373 195,000
CT0046 William - Valley intersection reconstruction 285,000 682 285,000
CT0047 Harold - Hiller Intersection reconstruction 20,000 81 20,000
CT0048 David Street K&C replacement - # 45 to 47, # 63 to 65 45,000 86 45,000
CT0049 John Street Pavement Rehabilitation Wright St to Tarleton St 175,000 683 175,000
CT0050 Madden Place Reconstruction 110,000 266 110,000
CT0051 Nicholls St/Ronald to William 431,000 884 431,000
CT0052 William Street pavement reconstruction - James to Nicholls 250,000 478 250,000
CT0053 Pedestrian Network Strategy (2012) Action Plan Implementation 15,000 414 15,000
CT0054 Road Traffic Devices Minor Works 12/13 25,000 3,645 25,000
CT0055 12/13 Devonport Road Network Strategy (2009) Action Plan
Implementation 100,000 191 100,000
CT0056 Forthside Rd Guardrails - upgrade to current standard 15,000 29 15,000
CT0057 Bellamy Road Safety Improvements 63,000 120 63,000
CT0058 Lillico Road reconstruction & widening (south of Railway Line) 80,000 851 80,000
CT0059 Kelcey Tier Road safety improvements Stage 1 111,000 626 111,000
CT0060 Forth Road Rehabilitation south of Waverley Road 50,000 180 50,000
CT0061 Best & Sorell intersection New Roundabout 220,000 476 220,000
CT0062 David-John RAB 220,000 476 220,000
CT0063 Nicholls & Gunn intersection New Roundabout 250,000 478 250,000
CT0064 Thomas & Wright intersection New Roundabout 280,000 535 280,000
CT0065 Stony Rise Rd-Tugrah Rd-Bass Hwy off ramp New Roundabout 454,000 1,660 454,000
CT0066 Fenton Street & Stewart Street Intersection Safety Improvements 100,000 215 100,000
CT0067 Bluff Road Pedestrian Crossing Improvements 76,000 145 76,000
CT0068 Forbes Street Footpath Hazard Elimination 7,000 1,258 7,000
CT0069 Watkinson Street footpath safety improvements Stage 1 10,000 - 10,000
CT0070 Mersey Road footpath 'missing link' - #107 to #111 16,000 476 16,000
CT0071 Nicholls Street 'missing link' - beside #85 Ronald St 11,000 - 11,000
CT0072 David Street new footpath - Murray St to #106 58,000 172 58,000
CT0073 Oldaker Street Footpath - Rooke to North Fenton 20,000 38 20,000
CT0074 Drew Street to Tarleton Street Footpath Renewal 25,000 48 25,000
Total Transport 111,747 72,381 5,503,000 133,405 5,503,000
PAGE 367
Capital Expenditure Report as at 31 July 2012 ATTACHMENT [1]
ITEM 13.1
Capital Expenditure Report
As at 31 July 2012
Prior Budget
excl CF Prior Actual
2013 Budget
incl CF 2013 Actual 2013 Forecast
$ $ $ $ $
Plant & Fleet
CF0004 Hire Plant Replacement Plan 12/13 626,000 - 626,000
CF0005 Minor Plant Replacement Plan 12/13 93,800 - 93,800
CF0006 Fleet Replacement Plan 12/13 152,000 - 152,000
Proceeds on disposal / trade-in of assets (36,364)
Total Plant & Fleet - - 871,800 (36,364) 871,800
Other Equipment
CC0002 Information Technology 12/13 264,251 - 264,251
CC0003 Maritime Museum Ship Simulator 600,000 - 600,000
CE0002 Furniture & Fittings 12/13 30,475 - 30,475
Total Other Equipment - - 894,726 - 894,726
TOTAL CAPITAL EXPENDITURE 3,838,263 4,258,988 22,002,824 156,355 22,002,824
PAGE 368
Report to Council Meeting on 20 August 2012
ITEM 13.2
13.2 Devonport Oval Scor eboar d - Tender R eport
13.2 DEVONPORT OVAL SCOREBOARD - TENDER REPORT
File: 27456 D275202
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.3.3 Provide and maintain Council buildings, facilities and amenities
Purpose To award a contract for the design and construction of a replacement scoreboard
located at the Devonport Oval.
BACKGROUND The current scoreboard, supporting structure and operations office were built in 1985. The
scoreboard is approximately 4.0m high by 10.0m wide. Directly below the scoreboard is
the operations office which contains the scoreboard operator computer. The display
catered for a number of sports including cricket, AFL football, cycling, athletics and
general sponsor and advertising information. The scoreboard was decommissioned in
early 2012 due to continuous electronic failure.
In December 2011 three (3) companies were invited to participate in an Expression of
Interest (EOI) process to help determine what options were available to Council for
replacement scoreboards. The EOI process provided a number of scoreboard options
with varying functionality and cost.
In February 2012 a Council workshop was conducted with representatives from the
Devonport Cricket Club, Football Club and Athletic Club to provide Aldermen with an
overview of the current issues facing the users of the Devonport Oval and to seek
additional funding in the 2012-2013 financial year and beyond to ensure the Devonport
Oval regains the mantle of “best sporting facility in North West Tasmania”.
In July 2012 a Design and Construct Tender was advertised which included the following
items and activities;
Design, delivery and installation of electronic scoreboard
Installation to existing scoreboard structure unless alternative position is identified
Demolition and disposal of existing scoreboard and associated equipment
Connection to existing electrical supply including RCD protection
Nominate pixel pitch
Cater for display of sporting groups including cricket, AFL football, cycling & athletics
Provide advertising capability
Include environment factors
Maintenance schedule
Provide options for ongoing local technical support
COMMENTARY Given the rapid development in screen technology it became clear that a full LED screen
replacement was the best option for Council. Previously considered to cost in excess of
$200,000 indications from suppliers were that this technology has reduced significantly in
cost and is not greatly different in price than the mid range text based screen format.
PAGE 369
Report to Council Meeting on 20 August 2012
ITEM 13.2
Given the LED screen has far greater capability, operating similar to a TV screen this was
considered the most suitable option.
The Tender period commenced on Saturday 21 July 2012 and closed Thursday 9 August
2012.
At tender closing time three (3) tenders were received:
CONTRACTOR TENDER SUM
A&D Engineering International $175,500
LED Signs Pty Ltd $151,000
Tecno Vision Australia Pty Ltd $126,400
All costs shown are exclusive of GST
Since the close of Tender, all Tenders including Tender rates and Tender options have
been evaluated and reviewed by the Tender review panel in accordance with Council’s
Code for Tenders and Contracts and the Tender selection criteria. Clarification has been
sought from individual Contractors to ensure inclusions and exclusions are clear.
The tender review panel determined Tecno Vision Australia Pty Ltd to have met all specific
criteria within the Tender and provide best value for money.
Tecno Vision Australia Pty Ltd is currently installing a screen similar to that proposed for
Devonport for the Mercury Newspaper in Hobart and they also installed the screens at
Aurora Stadium and Bellerive Oval.
During the Tender clarification phase it was identified that some structural modifications to
the existing scoreboard frame maybe necessary with the proposed screen weighting
approximately 1000kg more than the existing screen. Engineering calculations will need to
be undertaken to assess if this is necessary to meet the building code requirements. Power
supply to the screen will also need upgrading to 3 phase to service the new screen.
It is estimated that these additional items may cost in the order of $35,000 if they are both
required.
FINANCIAL IMPLICATIONS Council’s 2012/2013 approved capital budget allocation in for this project is $140,000.
Depending on the outcome of the structural assessment the total project cost may
exceed budget in the order of $31,000.
A summary of expenditure based on acceptance of the Tender is as follows:
Tendered construction sum $126,400
Provisional sum – Structural & Electrical upgrade $ 35,000
Project contingency $ 10,000
Total capital expenditure (if structural modifications required) $171,400
Given the original budget was based on providing a mid range text based screen the
proposed solution of a full LED screen appears a good financial outcome for Council.
The above costs are based on the project being fully funded by Council. Negotiations are
continuing to source a sponsor for the scoreboard and any contribution would reduce
Council’s costs.
RISK IMPLICATIONS Financial
PAGE 370
Report to Council Meeting on 20 August 2012
ITEM 13.2
Payment terms;
25% deposit with signing contracts
25% on delivery of goods to site (before installation commences)
35% on completion of installation (before commissioning)
Balance within 10days of project signoff.
Information Technology
Tecno Vision guarantee local technical support. They also have indicated they have
spare parts located in Devonport. They have a factory trained engineer based in
Hobart and are regularly in Launceston.
CONCLUSION Following evaluation of the Tenders received for the Devonport Oval scoreboard
construction it is determined that Tecno Vision Pty Ltd offer best value for Council and has
satisfied all areas of the selection criteria to provide a full LED colour screen.
ATTACHMENTS
Nil Recommendati on
RECOMMENDATION
That Council accept the Tender from Tecno Vision Australia Pty Ltd for the replacement of
the Devonport Oval scoreboard, for the Tendered sum of $126,400.00 exclusive of GST.
PAGE 371
Report to Council Meeting on 20 August 2012
ITEM 13.3
13.3 Capital Wor ks Report
13.3 CAPITAL WORKS REPORT
File: 27452 D275777
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.3.5 Develop and maintain a long term Capital Improvement Program
PURPOSE To inform Council of the progress on the capital works program.
BACKGROUND The attachment to this report is a summary view of the current status of Council’s Capital
Works projects. The program has been simplified from the previous year and now only
focuses on the progress of the onsite construction works, rather than including all the
aspects which occur before work starts on site ( i.e. design, consultation, tendering etc.)
This will allow a clear picture on when physical site construction is planned to start for a
particular project and also provide an indication of actual progress against what was
planned.
COMMENTARY Council has proved a $22,052,824 capital expenditure budget for 2012/13. A detailed
program has been developed to plan when each project will occur. The attachment
indicates the anticipated construction timeframes for each project. The current focus is
on planning and design of projects however several projects are currently under
construction or about to commence.
The Central Northern Burrowing Crayfish translocation has been completed allowing the
Sheffield road project to progress. Further site development associated with the
translocation permit is scheduled for later in the year.
The Aquatic Centre geotechnical investigations have provided detail to enable
construction to continue in accordance with EPA requirements.
The Maritime Museum and other carry forward projects are on program along with fleet,
plant and equipment replacement programs.
Crown land approval has delayed the start of the remaining Mersey River foreshore works
however that is now resolved and works will commence shortly.
A number of projects are out for tender or in tender assessment stage at present including
the Valley Road Soccer Ground Irrigation, Demolition of 20-22 Wenvoe Street, Devonport
Oval Scoreboard and Devonport Cricket Club Amenities renewal.
FINANCIAL IMPLICATIONS The capital program expenditure to date is within forecast. The majority of projects require
preliminary tasks associated with design to progress through to conclusion before
construction commences, resulting in a lag in expenditure during the first quarter of the
financial year.
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Report to Council Meeting on 20 August 2012
ITEM 13.3
RISK IMPLICATIONS Occupational Health and Safety
Projects within the capital program include activities designated as High Risk under
the Model Work Health and Safety Regulations Part 6.1, R291. Hazard identification,
risk assessment and development of safe systems of work are required to be carried
out on all projects.
Assets, Property and Infrastructure
The program delivery is essential to mitigation of the identified risks associated with
asset renewal strategies.
Contractual/Legal
Contract management of consultants and contractors is carried out in accordance
with developed policy, procedures and the Code for Tenders and Contracts.
Financial
Capital works program expenditure is reviewed monthly with projections of
expenditure provided for minimisation of financial risk.
Professional Indemnity/Public Liability
Contracts for consulting and contracting include clauses to mitigate risks.
CONCLUSION The 2012/13 Capital Works program is underway with design associated tasks progressing
on a range of projects. Construction is progressing generally in accord with the program.
ATTACHMENTS
1. Council Report capital Program 2012/2013
Recommendati on
RECOMMENDATION
That the progress report on the 2012/2013 Capital Works Program be noted.
PAGE 373
Council Report capital Program 2012/2013 ATTACHMENT [1]
ITEM 13.3
PAGE 374
Council Report capital Program 2012/2013 ATTACHMENT [1]
ITEM 13.3
PAGE 375
Report to Council Meeting on 20 August 2012
ITEM 13.4
13.4 RESID ENTIAL STR ATEGY
13.4 RESIDENTIAL STRATEGY
File: 27329 D275945
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.1.1 Ensure the City's Planning Scheme supports local community character
and appropriate land use
PURPOSE To consider the three submissions received on the draft residential strategy and the
amended draft residential strategy.
BACKGROUND As part of the interim planning scheme process Council prepared a draft residential
strategy which it made available for public comment over three weeks. A forum was also
conducted for those people involved in real estate and development industries. Three
submissions were received and these are attached in the appendix along with brief
comments.
COMMENTARY This residential strategy is intended to provide a strategic direction and identify future
options for residential development in the City in accordance with the requirements of the
Cradle Coast Regional Land Use Strategy 2010-2030 and State legislative requirements.
Council invited comment from the public on the draft residential strategy.
Three submissions were received from Mike Leary, Malcolm Lester and Michael Hendrey
on behalf of Fonterra. Copies are attached. The content of the Leary and Lester
submissions are similar and the issues raised are treated under the following headings.
Population statistics
Mention is made of a discrepancy of 86 people between two tables with the further
statement that it would seriously impact on the projections because of a compounding
factor. There appears to be an assumption in the submissions that population projections
are based on a simple application of applying a percentage and then extrapolation
based on the last known population figure. In fact population projections are based on
three cohorts (age, deaths, and migration) and are not a simple extrapolation. The
resultant plus or minus percentages between years are a result of these cohorts.
The draft strategy mentions an ABS estimated population of 25,639 persons for Devonport
in 2011. Since writing the draft strategy the 2011 Census figures have been released
showing that on census night there were 24,615 persons in Devonport. The ABS applies a
factor of up to 4 percent to allow for people away on that night.
The ABS released (31 July 2012) the estimated population figures for Devonport on census
night as being 25,657.
Using this estimated figure against the estimated 2006 figure of 24,796 gives a inter censual
growth rate of 0.39 percent not 0.6 percent as claimed.
PAGE 376
Report to Council Meeting on 20 August 2012
ITEM 13.4
Strategy
The submissions rely heavily on a Council resolution that Devonport strive for a population
of 35000 by 2030. The strategy is not contrary to this.
The draft strategy recognizes that the land supply needs to be continually examined to
ensure there is always an adequate land supply of between 10 to 15 years. The strategy
recommends that this be continually reviewed and that prior to the land supply dropping
below 10 years, alternative locations are investigated for residential suitability. This aspect
of the strategy has been overlooked or disregarded by the representors.
Effect of household formation rate
The submissions are based on an unrealistic assumption that the population will grow by
0.8%. There is no demographic evidence to suggest this will occur, especially given the
increase in outward migration of people from Tasmania.
Reserved Residential Zone
The planning scheme states the intent of the reserved residential zone is to retain suitable
land for future urban development to be released when needed and serviced. In other
words it set a strategic direction for urban growth within the City. Strategic directions have
long time frames in order to allow the economic provision of new services and utilization of
existing services. Council has recognized this and has recently supported amendments to
rezone land zoned reserved residential to closed residential.
One submission states the minimum lot size is 20 ha and no further smaller Lots can be
created. The submission is simply wrong on this point.
As stated the scheme permits a lot size of 20 ha. However the scheme also gives the
Council discretion to approve lots much smaller; in fact Council can approve a normal
residential subdivision. (Clause 8.5.3 (iv) Amendment Q2 July 1992).
As discussed in the draft strategy the only difference is that houses in the Closed
residential zone are approved in accordance with Planning Directive 4
requirements (no permit required) whilst houses in the Reserved Residential zone
require a permit (P use.)
Conflict of Interest
The Council determines the strategy not an individual officer.
The draft strategy has had input from all of Councils planning staff, is consistent and the
most appropriate strategy for Devonport’s residential land uses is presented for Council’s
consideration.
Discussion of sites
A critique of some of the development sites was presented with the basis of many sites not
being developed due to economic factors. The development industry in Devonport over
the last 50 years has been very cyclical with sudden bursts of activity followed by lulls
which is generally a reflection of the economy. In the past some developed sites were
very slowly developed or lay vacant unsold for some time.
It is agreed many potential sites around Devonport have some development issues (e.g.
steep, buildings on site) but this is no different to what has occurred in Devonport over the
past 40 years. It is noted owners of some identified sites have shown interest in developing
when demand improves. In some instances the comments made in the submission are
simply wrong such as the airport being impacted by development in Brooke Street. The
most recent Noise Exposure Forecast and noise tests show otherwise.
It is noted no alternate serviced sites were suggested in the submissions.
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Report to Council Meeting on 20 August 2012
ITEM 13.4
Fonterra Submission
The Fonterra submission raises an objection to the implied rezoning of 20 Fraser from Rural
to Closed Residential. The Tasmanian Planning Commission refused this rezoning on the 8
August 2012. Consequently this parcel is to remain rural.
Discussion
The strategy has been amended from that placed on public display for the following
reasons:
a) the Australian Bureau of Statistics has released new population estimates;
b) further analysis is required and consultation with land owners and service providers in
relation to Sheffield Road or alternative location prior to determining whether they
are suitable for intensive residential development in the future;
c) meeting with Cradle Mountain Water regarding services.
Given that there is an ample supply of residential land to meet current demand, it is
acknowledged that the further analysis of Sheffield Road and other alternative locations
can occur over the next 2 years without resulting in an inadequate land supply.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION That the residential strategy be adopted by Council to assist with the determination of
residential zones for the current and future Devonport Planning Scheme.
ATTACHMENTS
1. Representation from Michael Leary
2. Representation from Michael Hendry obo Fonterra Australia
3. Representation from Malcolm Lester of Lester Franks
4. Devonport Residential Land Strategy 2011-2030
Recommendati on
RECOMMENDATION
That Council approve the Residential Strategy as per Attachment 4.
PAGE 378
Representation from Michael Leary ATTACHMENT [1]
ITEM 13.4
PAGE 379
Representation from Michael Leary ATTACHMENT [1]
ITEM 13.4
PAGE 380
Representation from Michael Leary ATTACHMENT [1]
ITEM 13.4
PAGE 381
Representation from Michael Hendry obo Fonterra Australia ATTACHMENT [2]
ITEM 13.4
Michael A Hendrey just submitted the form 'Draft Residential Land Strategy submissions' with the responses below. A full report of all form submissions is available within the activity report. Michael Hendrey [email protected] 64212146 155 Mersey Rd Spreyton Tas 7310 Fonterra wish to raise an objection to the Draft Residential Strategy. On page 12 and again on page 30 it is implied that 20 Fraser St is being rezoned from Rural to Closed Residential. This is not correct. Fonterra has objected to the rezoning of the land twice on the basis that that urban encroachment to the Fonterra dairy manufacturing site is an incompatible land use that is likely to lead to community complaints. This manufacturing site is very significant to the future growth of the dairy industry in Tasmania. The matter is before the Planning Appeals Commission and it would be premature and wrong to include the land in the Residential Strategy.
PAGE 382
Representation from Malcolm Lester of Lester Franks ATTACHMENT [3]
ITEM 13.4
PAGE 383
Representation from Malcolm Lester of Lester Franks ATTACHMENT [3]
ITEM 13.4
PAGE 384
Representation from Malcolm Lester of Lester Franks ATTACHMENT [3]
ITEM 13.4
PAGE 385
Representation from Malcolm Lester of Lester Franks ATTACHMENT [3]
ITEM 13.4
PAGE 386
Representation from Malcolm Lester of Lester Franks ATTACHMENT [3]
ITEM 13.4
PAGE 387
Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
DEVONPORT RESIDENTIAL LAND
STRATEGY 2011-2030
DEVONPORT CITY COUNCIL
August 2012
Summary As part of the State Governments planning reform package Councils are required to develop new
interim planning schemes on a regional basis. The Devonport interim planning scheme must be in
accordance with the Cradle Coast Land Use Strategy, the Land Use Planning and Approvals Act 1993,
State policies and planning directives 1 and 4. As part of the exercise Council needs to develop a land
use strategy to identify future residential areas.
Over the last 10 years a mean average of approximately 105 dwellings has been constructed in
Devonport.
Devonport’s estimated population annual growth rate over the last 10 years has varied between -0.5
% and 1.4%. Currently the annual growth rate is estimated to be 0.4% compared with Tasmania
0.64% and National 1.43%. Between the years 2007 and 2011 the population grew by about 843
people representing an inter census growth of 0.33 percent.
The 2011 Census showed 24,615 people were in Devonport on census night. The ABS recently
released the estimated population figure for Devonport 2011 as 25,657.
Population projections based on mortality rates, births and migration rates indicate that Devonport’s
population by 2031 could be as high as 30,007 persons. However using the medium population
projection recommended by the Demographic Change Advisory Council, the figure is likely to be
much lower.
Devonport’s population is reflecting the national trend of an aging population. This will impact on
the style and size of dwellings and lots and growth.
The number of people per dwelling is dropping with occupancy rates expected to be 2.1 persons per
dwelling by 2030.
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
A reduction in the number of people per dwelling combined with the expected population growth
means an extra 1800 to 2140 dwellings will be required over the next 20 years. Dwellings will
comprise an unknown mixture of units and single dwellings.
Currently there are approximately 760 residential vacant lots within the City. In gross terms this
represents approximately 7to 8 years of required supply. However many are not for sale or suitable
for the market.
The areas within the municipal boundary where residential expansion can occur are limited
because of the surrounding prime land, the small city area, topography and the lack of infrastructure
services in some areas.
Future expansion of Rural Residential land is restricted to existing areas.
Some areas zoned Closed Residential will require specific area/structure plans before
redevelopment occurs.
It’s recommended the strategy be implemented over 3 stages but the key aspect is that it is
constantly reviewed to ensure a minimum 10/15 years’ supply of zoned residential land is available.
INTENT OF STRATEGY This residential strategy is intended to provide a strategic direction and identify future options for
residential development in the City in accordance with the requirements of the Cradle Coast
Regional Land Use Strategy 2010-2030 and State legislative requirements.
Background As part of the State Governments planning reform package Councils are required to develop new
interim planning schemes on a regional basis. The Devonport interim planning scheme must be in
accordance with the Cradle Coast Regional Land Use Strategy 2010-2030 (CCRLUS), the Land Use
Planning and Approvals Act 1993, State policies and planning directives 1 and 2. In developing the
interim planning scheme the Council needs to develop a land use strategy identifying future
residential areas.
STATUTORY PLANNING FRAMEWORK In allocating land for future residential development, consideration must be given to a number of
legal requirements set out in the Land Use Planning and Approvals Act 1993, State Policies and the
Cradle Coast Regional Land Use Strategy 2010-2030.
Land Use Planning and Approvals Act 1993 The Land Use Planning and Approvals Act 1993 (the Act) requires that a planning scheme and
subsequent amendments be prepared in accordance with the Objectives of the Act and State
Policies made under the State Policies and Projects Act 1993.
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
Objectives of the Act
The core objective of the Tasmanian planning system is sustainable development which is defined to
mean managing the use, development and protection of natural and physical resources in a way, or
rate, which enables people and communities to provide for their social, economic and cultural well
being and for their health and safety while-
(a) Sustaining the potential of natural and physical resources to meet the reasonably
foreseeable needs of future generations; and
(b) Safeguarding the life-supporting capacity of air, water, soil and ecosystems; and
(c) Avoiding, remedying or mitigating any adverse effects of activities on the environment.
The objectives can be summarized as follows;
a) Ensure that the community’s basic needs for fresh air, clean water and land are met.
b) Facilitate the fair orderly, aesthetic and sustainable supply, use and development of land for
housing, industry and community services.
c) Protect and conserve natural and man- made resources, buildings and facilities.
d) Provide access and protect public infrastructure.
e) Ensure the community can enjoy a pleasant, efficient and safe working, living and
recreational environment.
State Policies The State planning legislation requires that planning schemes further the objectives of State Policies.
The State Policies are;
Protection of Agricultural Land 2009;
This policy aims to protect agricultural land, particularly prime land from being unproductive by
allowing inappropriate uses to locate on or nearby. However the policy recognizes that all
agricultural land is important. This Policy is particularly important as much of the land surrounding
the Devonport urban area is prime land, which precludes further residential development. Thus
urban growth is concentrated around the existing urban area and whilst environmental and rural
living development is recognized as a legitimate lifestyle it is limited to the existing strategic
locations (e.g. Kelcey Tier) in order to avoid impacts on agricultural land.
Coastal Policy 1996
This policy applies to land within 1km of the high water mark. The policy sets out numerous
principles and outcomes with the most important in this situation being to protect the coast from
being developed with ribbon residential development.
The Water Quality Management 1997
This policy regulates water quality management of all surface waters, including coastal waters and
groundwater. The policy requires that both stormwater and wastewater does not pollute. Thus it is
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
important that new residential development can connect to existing or economically expanded
reticulated systems.
National Environmental Protection Measures
Of the National Environmental Protection Measures only the Assessment of Site Contamination
(1999) is relevant. Residential development on land identified contaminated is best avoided but if it
is developed for residential development it needs to be remediated to the required standard.
Cradle Coast Regional Land Use Strategy 2010-2030 The new planning scheme is required to be in accordance with Cradle Coast Land Regional Land Use
Strategy (the Strategy) that has been approved by the Minister for Planning.
The salient points the Strategy makes are,
“Planning must facilitate housing options that are well located within serviced, attractive, functional
and safe environments. The principle function of planning is to allocate land for housing use at a rate
sufficient to match supply and demand and which allows for choice and diversity in housing type and
location.”
The Strategy further highlights that the Cradle Coast Region will to some extent follow the national
trends that are seeing a reduction in single detached dwellings in favour of semi-detached , flats,
units and apartments. However even with a trend towards more unit developments, it is predicted
that single detached houses will remain the majority form of housing.
The Strategy endorses the approach where the majority portion of development in the short to
medium term will continue to occur by subdivision and building on vacant sites as centres fill in gaps
and absorb undeveloped land. The concept of urban containment, which historically Devonport has
endorsed, is important to ensure optimum use of existing infrastructure.
The Strategy does not promote immediate or significant change in the density, form or pattern of
urban development. it does not mandate residential densities that compel transition to multiple
development but recommends densities of up to 30 dwellings per hectare. This will allow a
continued predominance of single detached houses intermixed with small scale multiple units on
lots from 400m2 to 8oom2 which reflects what is now occurring across the region.
The Strategy proposes each municipal area prepares a local settlement plan to identify planned and
future options for growth and development. This in turn can inform the community where housing
will occur and provide a guide for infrastructure providers to ensure land and services will be
available well in advance of when the land is to be development ready. In this regard the Framework
proposes that planning maintains a minimum forward rolling program of 10 years land supply
through infill and the development of Greenfield sites.
The Strategy provides much background detail and the section dealing with Settlement and
Community is attached as Appendice 3.
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
Council Strategic Plan 2009-2030 The Councils Strategic Plan 2009-2030 sets out a number of goals and outcomes, the most relevant
for the residential strategy, being;
“Goal -Building a unique city
Devonport is built on a human scale and has the potential to develop as a unique city that is compact
and convenient for residents and visitors. The river and coastal setting of the City provides it with an
enviable outlook and ready made aesthetics to guide future development and urban design. Land
use planning can build on current strengths creating precincts that link to the river and coast,
offering a range of cultural, recreational and entertainment experiences.
Outcome –Our local planning scheme encourages clustering of common property uses and facilitates
appropriate development.
Ensure the City’s planning scheme supports local community character and appropriate land
use.
Work in partnership with neighbouring councils, the State Government and other key stake
holders on regional and local planning and development issues.
Develop comprehensive and integrated “Place Making Plans” to support the further
development of the Unique City concept.
Outcome – the infrastructure priorities to support the development of our unique city are planned
and appropriately funded.”
MARKET CONSIDERATIONS AND HOUSING AFFORDABILITY In any residential strategy the relationship between planning, housing affordability and market
choice needs to be considered.
There is no State policy or strategy that incorporates an explicit planning dimension applicable to
housing affordability and this strategy. However, planning the amount of land released coupled with
the cost of infrastructure can have an impact on the affordability of new housing. Nevertheless
issues surrounding housing affordability will not be solved alone by the Devonport Council
residential strategy as the problem requires a multi-tiered government approach. The residential
strategy needs to ensure there is sufficient land supply available that can be efficiently and
economically serviced and land is located in various locations that provide market choice.
HOUSING DEMAND The main factors for housing demand are population growth, household formation rates (i.e. the
number of people per dwelling) and demolition of existing stock.
Population Growth
The factors influencing population growth are fertility, mortality and interstate and overseas
migration.
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
The Tasmanian Treasury prepared population projections for the State and local government areas
for the Demographic Change Advisory Council in December 2008. The projection period for the State
level was 50 years and 25 years for the local government areas (LGAs). It is noted the Australian
Bureau of Statistics only publishes projections at the State level.
When considering population projections it is extremely important to understand that they are not
forecasts, but rather, indications of what population size and composition will be if (and only if ) the
underlying assumptions about births, deaths and migration prevail.
As future levels of fertility, mortality and migration are unpredictable, three series of population
projections-the low, medium and high series were produced. The assumptions regarding fertility,
mortality and migration used to generate the projections were based on an analysis of historical
demographic trends and LGA specific factors. The medium series however is considered as being the
most reliable by the Demographic Change Advisory Council and has been used in the Cradle Coast
Regional Land Use Framework. The assumptions are attached in appendix 1.
Devonport LGA Population Projections
2016 Projection 2031 Projection Projected Average Annual growth 2006-2031
Low Medium High Low Medium High Low Medium High
23543 25109 26965 22204 25334 30007 -0.5% 0.1% 0.8%
Source: Demographic Change Advisory Council, Preliminary Population Projections May 2008
Table 1
However the Census count is not the official population of an area. To provide a more accurate
population figure which is updated more frequently than every 5 years, the Australian Bureau of
Statistics also produces "Estimated Resident Population" (ERP) numbers. Based on population
estimates as at 30 June, ERPs take into account people who missed the count on Census night,
including people who were temporarily overseas, plus an undercount adjustment for those who did
not complete a Census form, and an overcount adjustment for anyone who was double counted.
Estimated Resident Population figures are updated annually taking into account births, deaths,
internal and overseas migration. In addition, after every Census, ERP figures for the 5 previous years
are "backcast", using information from the current Census, to ensure the most accurate figures are
available.
ERP figures displayed below include finalised figures for 2001 to 2006, revised estimates for 2007,
2008, 2009 and 2010, in addition to newly issued data for 2011. Population estimates shown in Table
2 for the 2011 year were preliminary and have been upgraded as a result of the Census.
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
Estimated resident population, Devonport City (Preliminary updated estimates based on 2006 Census data)
Annual change
Year (ending June 30) number number Percent (%)
2011 25,639 106 0.4
2010 25,533 15 0.1
2009 25,518 290 1.1
2008 25,228 359 1.4
2007 24,869 73 0.3
2006 24,796 -187 -0.7
2005 24,983 197 0.8
2004 24,786 297 1.2
2003 24,489 363 1.5
2002 24,126 -131 -0.5
2001 24,257 -- --
Source: Australian Bureau of Statistics, Cat. No. 3218.0 - Regional Population Growth, Australia, 2009
Table 2
The results of the 2011 census indicated 24,615 people were in Devonport on census night. To allow
for people being away from their normal location, the ABS applies a regional factor to the actual
count to determine an estimated resident population.
The ABS have released (31 July 2012) the Devonport estimated resident population figure for census
night as being 25,657 people, which virtually verifies the 2011 estimate in figure 2.
Based on the above estimates the annual growth rate is currently tracking at less than 0.4 percent.
The inter-census growth rate was 0.38 percent which is well below the rate used for the high
growth rate population projection.
Age Profile
The following two diagrams sourced from the Australian Bureau of Statistics, illustrate the changing
age profile of Devonport’s population. In June 2001 the median age was 38.3 and by June 2006 it
was 39.3. The aging of Devonport’s population is similar to most Australian communities. What it
means in terms of housing is that there will be an increased demand for medium density housing
and aged person’s accommodation. The size and design can range from 2 units on a lot to larger
purpose built integrated developments that support the needs of the elderly.
Often the community will object or are concerned about medium density developments. This
concern is often simply about not wanting medium density housing nearby. However, opposing
medium density housing for philosophical reasons will fail, especially if it is well designed and
located and meets the planning scheme requirements. The growth in medium density housing is
simply responding to community demand. The preferred location requirements for elderly
accommodation are relatively flat land and be near shopping and services centres such as between
the Fourways and the Bluff areas.
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ITEM 13.4
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Devonport Residential Land Strategy 2011-2030 ATTACHMENT [4]
ITEM 13.4
Household formation rates. The household formation rate is the rate which new households are formed. This factor along with
population growth is important in determining the future residential land requirements. New
households are created as a result of a number of factors including;
Adult children leaving home
Migration
Couples setting up house
Divorces and separations
Older people remaining independent in their homes.
Changes to the labour market
In Australia and Tasmania there has been a steady decline in the size of the average household from
an average of 4.5 people/household in 1911, to 3.55 people in 1961 to a projected 2.1 persons per
dwelling for the Cradle Coast region in 2030 (CCRLUS).
Demolitions The number of dwelling demolitions in Devonport is so low that it will not have an impact on the
number of future dwellings required.
Housing Requirements Based on the above population and household formation projections a crude analysis suggests a
supply of between 1800 and 2140 new dwellings consisting of single dwellings and units will be
required over the next 20 years. This is supported by the following historical data that shows
dwelling approvals over a 10 to 15 year period. The average number of single dwellings approved
over the last 8 years is 100, whilst the number of units approved varies widely from year to year.
Annual Dwelling Approvals
Number of new dwellings approved, Devonport City Annual change*
Year (ending June 30) Separate dwellings
Other dwellings
Total dwellings
Separate dwellings
Other dwellings
Total dwellings
2010-11 94 2 96 -6 -40 -46
2009-10 100 42 142 25 9 34
2008-09 75 33 108 -25 -12 -37
2007-08 100 45 145 -8 32 24
2006-07 108 13 121 9 7 16
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ITEM 13.4
2005-06 99 6 105 2 4 6
2004-05 97 2 99 -25 -62 -87
2003-04 122 64 186 56 57 113
2002-03 66 7 73 9 7 16
2001-02 57 0 57 26 -2 24
2000-01 31 2 33 -6 -7 -13
1999-00 37 9 46 1 4 5
1998-99 36 5 41 8 -23 -15
1997-98 28 28 56 -14 17 3
1996-97 42 11 53 -23 -50 -73
1995-96 65 61 126 -- -- --
Source: Australian Bureau of Statistics, Building Approvals, Australia, (catalogue number: 8731.0)
Table 3
* Annual change represents the difference in number from the preceeding year. Negative numbers denote a drop in the number of approvals from the previous year, and positive numbers an increase.
Table 4
Regional Context
Devonport is the major residential, commercial, industrial and transport centre for the subregion.
However the level and type of residential development in Devonport that satisfies the sub regions
requirements depends on the unknown factor of how much demand will be satisfied by housing
development in the Latrobe, Kentish and Central Coast municipal areas. An indication of the current
situation is the number of people who travel to Devonport for work. For example the 2006 Census
showed that 469 people from Central Coast, 601 from Kentish and 1,532 from Latrobe travelled to
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ITEM 13.4
Devonport for work. Obviously areas located within the neighbouring municipal areas are acting as
dormitory suburbs of Devonport but to what extent in the future is unknown.
Subdivision Approvals
The following table illustrates the areas and variation in the number of applications received each
year which generally is a reflection of prevailing economic conditions and the number of vacant lots
for sale. In other words the number of new lots approved and developed each year is very cyclical
depending on the prevailing economic conditions. With this boom and bust scenario it makes it
difficult to realize a steady supply of land each year.
Year Approved Subdivisions
*No. Lots Net Gain Major Subdivisions
2000 5 43 40 57 Penambul Drive (37)
2001 18 56 44 Coles Beach Rd. (7) Leila Ave, Woodrising Ave, Fleetwood Drive (29)
2002 12 49 44 # Camery St Panorama (35) 109A Ronald St (6)
2003 28 468 441 Jiloa Way (45) 141-143 Stony Rise(162) 51 Middle road (76) 34 constructed
2004 25 121 110 # 77a River Rd (53) 169 Steele St (15) # 45 Sunbeam Crescent (13)
2005 10 46 40 # Highfield Rd. (18)
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ITEM 13.4
19 Skyline Drive (16)
2006 11 26 18 Leary Ave (5)
2007 11 45 36 19 Georgiana St (24)
2008 11 56 46 18 Dana Drive (42)
2009 13 93 85 Tatiana Close (21) 24 North Caroline St.(59)
2010 11 18 9 No subdivisions over 2 lots approved
2011 16 144 127 Berrigan Rd (37) George St.(12) Woodrising Ave (62)
Source: Council records
Table 5
*Titles not issued for some approved lots.
# Subdivisions not proceeded with. Several areas contain susceptible landslide issues.
Growth Limitations The physical characteristics of the City combined with State planning policies have been significant
determinants of the extent of the urban footprint of the City. (See map 1 in Appendice 4)
For example the residential expansion of the City is constrained by the following factors
The urban area to the west and east is surrounded by prime land which is precluded from
development because of the State Protection of Agricultural land Policy.
The areas to the south west are difficult to develop for higher residential density because of
lack of services, the steep topography and existing rural residential development. Rural
residential subdivision fragments land that makes lot and servicing design more difficult and
with the high cost of added improvements in the form of dwellings the land becomes more
expensive to purchase for a greenfield subdivision.
The municipal boundary limits/constricts potential growth areas.
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ITEM 13.4
Some areas which are not classified as prime agricultural land are being used for intensive
horticulture.
Residential development that further extends the city outwards into rural areas is less
environmentally sustainable as it contributes to a loss of agricultural capacity increased
traffic and often a loss of vegetation and a compromise in scenic amenity.
The State Coastal policy reinforces the status of the coastal areas as “no go” areas for green
field urban development.
Land Zoned Closed Residential and Reserved Residential
The following table shows the existing zoned Closed Residential and Reserved Residential areas
and potential lot yields. The Reserved Residential zoned areas have been included because the
land has been strategically identified for residential use and the planning scheme provisions
allows Council to approve a standard residential subdivision. The only difference is that houses
in the Closed residential zone are approved in accordance with Planning Directive 4
requirements (no permit required) whilst houses in the Reserved Residential zone require a
permit (P use.)
The lot yield of 15 per hectare is based on the Cradle Coast Regional Land Use Planning Strategy.
Location Area/HA Potential lots/15ha
Existing Vacant/constructed
Lots
Comment
Ambleside 22 119 Subdivision design Potential Landslip
issues Brooke Street Tea Tree Lane
12.3 180 3 titles with separate owners- 50 lots proposed
Cameray Street 3.7 35 Marine Street 4.5 68
North Woodrising Ave
8 30 62 62 Lots approved shape of land will
restrict yield Gatenby Drive 12 12 Approved George Street 13 13 Approved
Hillcrest 3.3 49 House and extensive gardens
St Andrews Drive 2 30 House and extensive gardens
Fraser Street 4.5 65 4ha currently being rezoned
Miandetta 8.6 90 39 39 lots approved
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Stony Rise Road 15.7 235 Multiple ownerships some servicing issues.
Sheffield Road 38 38 lots approved Existing Vacant
urban lots 616 Only small
percentage for sale.
Brooke Street 20 300 Existing factories will make
redevelopment very expensive and
possible conflict issues with existing
industry. Potential &Total
Vacant 1176 780
Land Zoned Reserved Residential South Miandetta 19 285 Council has
supported a rezoning.
Discussion has taken place with Cradle Mountain
Water and services can be extended.
Adjacent to residential area.
Don Road 11.2 168 Vegetated, topography
possible access issues, existing
houses South Stony Rise
Road 12 22
180 320
Heavily vegetated. Part unavailable as has been used for offset purposes & other areas may
contain threatened species
Total 953
Source Council Records Table 6
Vacant Land Zoned Closed Residential and Reserved Residential (See appendix for aerial photos)
As illustrated in the above table there are approximately 616 vacant lots Closed Residential lots
within in the City with a further 164 recently approved or under construction. Of the 616 vacant lots
369 have an area of less than 1000m2, 42 lots have an area more than 1 hectare and there are 147
vacant Rural Residential lots and 7 reserved Residential lots. At first glance and based on historic
housing approval rates, 776 vacant lots represents enough land for approximately 7 years residential
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ITEM 13.4
growth. However the reasons the owners retain undeveloped land vary and range from investment
purposes, double lots, “spec builders,” future home owners/builders. Other factors such as
undesirable location, poor solar access, slope and poor local facilities make some areas difficult to
economically develop.
Many of the larger areas listed in the above table will not be developed in the short to medium term
due to redevelopment and infrastructure costs in this uncertain economic climate. Some of the
smaller properties such as the Hillcrest properties are examples of large sites containing a house and
extensive gardens which may never be developed in the short to medium term.
SUSTAINABLE DEVELOPMENT PRINCIPLES AND SELECTION CRITERIA
Principles
Based on the statutory requirements set out in the Act, State Policies and the Cradle Coast Land Use
Strategy the following set of sustainable planning principles have been developed to guide
residential growth in the City. The principles form the basis for the development of location criteria
detailed later in this report.
Manage Growth-It is important the type, rate and location of future growth is appropriately
managed to achieve an efficient urban form and development pattern for the City
Enhance Environmental Benefit – The long term future of the City requires managing the
environmental consequences of new development in terms of land use and resource allocation.
Balance Service Provision- As the provision of infrastructure and services is a long term expense it is
important to achieve maximum possible use and efficiency from existing and new services to achieve
a sustainable long term outcome. Establishing an urban growth boundary will assist in achieving this.
Integrate Social Change- There is a need to balance the requirements of population growth and an
aging population.
Location Criteria
Location criteria which support the above principles in no order of importance are;
Locate new residential development on sites that are easily accessible to the CBD or
commercial centres.
Increase housing density in existing residential areas where opportunities exist for
redevelopment with unit developments. However this is not appropriate for the identified
heritage areas such as the Victoria Parade and Hiller Street areas.
Encourage the development of vacant infill locations zoned for residential development.
Locate new development on appropriate land that is adjacent to existing residential areas
which are serviced or where services can be economically extended.
Avoid those areas which have a risk/hazard factor and those which include conservation
values.
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Ensure residents have a choice of new locations. This will maintain a competitive
development industry and provide for the diversity of housing types and locations desired by
the community.
Ensure there is a minimum 10-15 years supply of residential zoned land that meets market
segmentation requirements and assists in achieving improved affordability.
ANALYSIS Between 10 to 15 years supply of zoned residential land is generally accepted as the required
amount of land allocated in a planning scheme. It is noted that previously there was an option to
strategically identify long term future residential land and zone it Reserved Residential. However,
this option has been removed with Planning Direction 1.
On average 100 houses per annum have been constructed In Devonport and based on this trend,
between 1000 to 1500 lots will be required to meet the housing demand over the next 15 years.
This trend is supported by projected population growth and likely household formation rates. The
unknown factor is the percentage mix between units and single dwellings, although according to the
CCRLUS, single dwellings will remain the predominant form of housing.
As stated earlier there are approximately 616 vacant residential lots with another 160 lots recently
approved and being developed. A large proportion of the 616 lots are not for sale (field survey) for a
variety of reasons. It is expected the 160 lots being developed now will be on the market as soon as
they are issued with titles.
In order to satisfy the longer term residential needs of the City more land needs to be identified and
zoned for residential purposes.
As mentioned earlier Map 1 illustrates that the options for residential expansion are limited for
various reasons The only option is to develop land to the south of the Bass Highway. To this effect
areas have been identified in the existing planning scheme and zoned Reserved Residential. Using
the above criteria these areas (see table below) are still considered appropriate for residential
development with the proviso they meet the more stringent criteria for the risk hazard and
conservation values. The zoning plan in Appendice 3 illustrates the close spatial relationship
between the Closed Residential and Reserved Residential zones
Considering the amount of land identified in the following table and the existing available zoned land
there is sufficient supply of land for Devonport over the next 10 to 15 years.
Location Current zoning Area/Ha Potential lot yield-15/ha
Comments
South Miandetta Reserved residential #
19 285 Zoning- Council has supported a rezoning Discussion has taken place with Cradle Mountain Water and
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ITEM 13.4
services can be extended. Adjacent to area zoned residential area. (See map 1 appendix 2 )Part area may be zoned Community Purposes
Don Road 11.2 Vegetated, topography, possible access
South Stony Rise Reserved Residential
12ha 22ha
180 320
Heavily vegetated. Part unavailable as has been used for offset purposes other areas may contain threatened species.
Brooke Street* Closed Residential 20 300 Existing factories /expensive redevelopment costs
Table 7
Potential Residential Growth Areas
In order to allow for economic development and utilization of services an urban boundary is usually
set to restrict residential development until there is sufficient demand. Using the same selection
criteria the Sheffield Road area is identified as a potential growth area in for longer term, especially
as the aim is to contain development adjacent to existing residential areas and services. Discussion
with Cradle Mountain Water indicated further residential development in the area could not be
serviced without major upgrades. Cradle Mountain Water is adhering to a policy of ensuring its
existing infrastructure is at an appropriate level before providing new services.
Location Current zoning Area/Ha Potential lot yield-15/ha
Comments
Sheffield Main Road *
Rural 97.4 1461 Services need to be extended. PAL policy (orchards) Urban containment
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ITEM 13.4
policy.
Table 8
Long Term Residential Growth Areas
*Structure Plans The area between Brooke and North Caroline Streets contains light industries, vacant land and the
ex Tascot carpet factory. It is zoned Closed Residential and in the long term will eventually become
residential. However in the interim in order to encourage redevelopment, mitigation of
contaminated sites and avoidance of potential conflict with existing residential uses the changing
land use needs managing. For example, the carpet factory complex consists of several large buildings
that along with the site are most likely contaminated. To remediate the site will be costly and
consideration of alternate uses which will allow the buildings to be used with uses which will bring
the site into closer conformity to the residential zone needs to be considered as a staged process.
Also the possible development of the vacant land for residential development will need to be
carefully conditioned because of the existing adjacent industrial uses. The subdivision design for the
overall area needs to ensure appropriate public linkages for recreation, pedestrians, cyclists and
roads.
To assist in managing the future development of these areas it is recommended structure plans be
prepared.
A structure plan could help manage these complex development issues. Essentially as it is a strategic
planning document for a specific area, prepared with input from the local community that presents a
vision and future planning framework for the integrated development of the area. Structure plans
guide the major changes to land use, built form, pedestrian and traffic connections, open spaces that
together can achieve identified economic, social and environmental objectives for an area. The plan
needs to outline responsibilities and requirements for each development to ensure there is a
reasonably smooth transition to the ultimate residential use. It also provides greater certainty for
investors and developments that are consistent with the structure plan.
The Sheffield Road area includes a mixture of horticulture operations, light industry and residential.
Depending on the growth in the neighbouring areas, especially Latrobe and Port Sorell, the Sheffield
Road area in the longer term will come under pressure for residential development. However with
the existing uses and potential for conflict with residential development, the implications of PAL and
threatened species in the area a local area/structure plan to manage these issues needs to be
developed. A recent rezoning application in Sheffield Road was refused by the TPC because it
determined it was not in accordance with the State Policy on the Protection of Agricultural Land
2009,it was not consistent with regional strategies and the fair and orderly development of
Devonport. Furthermore it concluded a rezoning is premature in the absence of a land use strategy
for Spreyton and an outline development plan that offers a resolution of potential land use conflict
between residential and adjacent agricultural activities. Cradle Mountain Water has also indicated in
the short term it cannot upgrade the required infrastructure to serve higher density residential
development.
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Until such time as further investigation and consultation on whether Sheffield Road is suitable for
residential development, a moratorium on further residential zoning is recommended.
Rural Residential Development The existing rural residential areas are concentrated in the Kelcy tiers and Tugrah road areas. These
areas are generally steep, contain poor soils, are vegetated to various degrees and provide elevated
views. Some vacant lots exist but the potential for expansion is limited due to the surrounding
agricultural areas. The area to the south in the neighbouring Kentish municipality has provided for
most of the growth for this type of development over recent years. It is envisaged with an aging
population the demand for this type of development will decrease. No large areas for expansion are
recommended.
RECOMMENDATIONS Because of the long term nature of the strategy and some of the issues raised the recommendations
are split into 3 stages.
Stage 1
1. Retain existing Closed (General) Residential areas.
2. Only permit minor extensions to existing Rural Residential areas.
3. Encourage higher density residential development in areas that have no identified heritage
values and are located near community and commercial facilities.
4. Amend existing zoned Reserved Residential areas to the General Residential zone.
5. Place moratorium on rezoning land outside the urban boundary (i.e. the rural areas to the
west, east and south-(west of Don River, East Devonport and Sheffield Main road).
6. Continually monitor land supply to ensure there is a 10-15 year supply of Residential zoned
land available in various locations.
Stage 2
Develop a local area/structure plan for the area bordered by Brooke and Caroline Streets.
Stage 3
As part of the continuing review of ensuring there is a 10-15 year supply of residential zoned land
and when the identified residential areas have largely been developed,
a) investigate the suitability of residential development in the Sheffield Road and other areas
and
b) If a new location for residential development is found to be suitable, instigate the
development of a local area/structure plan for infrastructure and staging requirements to
ensure that any future area is developed in a co-ordinated manner.
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ITEM 13.4
Appendix 1
SUMMARY OF STATE ASSUMPTIONS
Series Fertility Rate Mortality Interstate Migration
Overseas Migration *
High Constant rate of 2.1 babies per woman
To reach 92.4 years for males and 94.8 years for females by 2056
Net gain of 1000 persons per year
Net gain of 2,000 persons per year
Medium 2.1 babies per woman in 2006 decreasing to 1.95 by 2016 and remaining constant thereafter
To reach 86.0 years for males and 89.5 years for females by 2056
Zero net interstate migration
Net gain of 1000 persons per year
Low 2.1 babies per woman in 2006 decreasing to 1.8 by 2016 and remaining constant thereafter woman
To reach 82.9 years for males and 86.9 years for females by 2056
Net loss of 1000 persons per year
Zero net overseas migration
NOTE It is recognised that there will be differences between fertility and migration patterns between
LGAs, while mortality is assumed to be constant across the State.
* Some demographers (e.g. N. Jackson) point out that the net migration gains on average may be
too high.
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APPENDICE 2
AERIAL PHOTOS OF UNDEVELOPED ZONED RESIDENTIAL AREAS
PHOTO 1
AMBLESIDE
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ITEM 13.4
PHOTO 2
BROOKE STREET AND TEA TREE LANE
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PHOTO 3
MARINE STREET
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PHOTO 4
STONY RISE ROAD
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PHOTO 5
MIANDETTA
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PHOTO 6
HILLCREST
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PHOTO 7
ST.ANDREWS DRIVE
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PHOTO 8
SOUTH STONY RISE ROAD ( Zoned Reserved Residential)
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ITEM 13.4
PHOTO 9
BROOKE AND NORTH CAROLINE STREETS
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PHOTO 10
WOODRISING AVENUE
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PHOTO 11
FRASER STREET SPREYTON
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ITEM 13.4
Photo 12
DON AREA (Zoned Reserved Residential)
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ITEM 13.4
APPENDICE 3
Current zoning showing relationship between the Reserved Residential and Closed Residential zones
Reserved Res
Reserved
Res
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ITEM 13.4
APPENDICE 4
Map 1 Development Issues
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Report to Council Meeting on 20 August 2012
ITEM 13.5
13.5 APPLIC ATION FOR STREET N AMES – CON FIRMATION OF ASSIGN ED NAM ES, AGR EEM ENT TO OTHER S & ALTERN ATIVE OPT ION S
13.5 APPLICATION FOR STREET NAMES – CONFIRMATION OF ASSIGNED
NAMES, AGREEMENT TO OTHERS & ALTERNATIVE OPTIONS
File: 23115 D275965
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.1.2 Provide high quality, consistent and responsive development
assessment and compliance processes
Purpose The primary purpose of this report is to confirm the street names agreed to with a
subdivider of a new building estate off Woodrising Avenue, Spreyton and 37 George
Street, Devonport. Secondly it provides some background and seeks ratification of a
street name adopted by the subdivider that was not part of the original consent. Lastly
the report considers reviewing the timeliness and effect of the currently adopted list to
provide alternative options to developers in the naming of new subdivisional streets.
BACKGROUND In December 2006 it was resolved by Council to adopt a list of names supplied by Mrs
Faye Gardam from the Devonport Maritime and Historical Society. The names supplied by
Mrs Gardam were generally historically based list of names of shipping vessels and early
pioneers including those dealing in maritime, building and commerce. Names of previous
councillors and administrators were also included.
The current list adopted by Council is attached as Attachment 1.
The Nomenclature Board’s guidelines state that unless there is good reason to the contrary
primary consideration should be given to names mentioned in authentic works such as
reference books, historic records, maps and charts or names well established by local
usage.
An extract from the Guidelines also indicates that when no previous names exist, primary
consideration will be given to a name in keeping with the character and tradition of the
area, with historical or local significance, being suggestive of any peculiarity of a
topographical feature or being of aboriginal derivation, and having an appropriate
meaning.
COMMENTARY A 62 lot subdivision at Woodrising in July 2011 included three new streets requiring names
to be assigned. The matter of street names was discussed at the time with the subdivider
to include and be confirmed in the recommendations of the planners report.
Street name 1 – The July 2011 report considered that a name that had merit as an
exception to the rule was Tedmon Street. ‘Tedmon’ was the name of a successful
racehorse owned by the previous land owners, R & G Williams, in the late 1970’s which
won many races until retiring to the property. This was deemed to fit within the local
history guideline of the Nomenclature Board and further the Tasmanian Street Index has
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Report to Council Meeting on 20 August 2012
ITEM 13.5
no similar name that could be confused by people including emergency services
personnel.
Street name 2 – The name adopted from the 2006 list was Mulligan. Percy Mulligan was
one of the first historians of Devonport. Mulligan Drive was also relevant as a known
golfing term due to its proximity to the golf course. In support of this name the Tasmanian
Street Index also has no similar sounding or spelt name.
Street name 3 – The other name submitted for verification now is Ronan Court. This name
has been given to the stage one cul-de-sac by the subdivider. The 2011 planners report
recommended that the developer submit a name from the adopted list from 2006
however the note on the subsequent planning permit was not acknowledged as it should
have been. Unfortunately in the interim period marketing of the lots and subsequent
development applications have referred to ‘Ronan’ Court with the resulting acceptance.
However in support of this no similar sounding or spelt name is evident in the Devonport or
adjoining municipalities or the Tasmanian Street Index that would confuse or confound
locals or emergency services.
An indicative subdivision plan with the overlying street names is attached as
Attachment 2.
A 12 lot subdivision at 37 George Street is currently nearing completion. This was submitted
in August 2011. In very general terms it is between the Showground and Byard Park and
was originally developed as the Railway Institute Hall. The Tas Rail line runs parallel to the
long south western boundary.
It is anticipated the Final Plan of Survey will be submitted for sealing shortly to enable titles
to be registered.
The developer has requested the name ‘Charlotte Gardens’ be assigned to the new
development. This formal request has been made to acknowledge the Christian name of
a young local girl currently suffering from a life threatening illness.
Charlotte is a female derivative of Charles. In support of this the immediate area consists
of James, George, Nicholls, William, Gunn and Fenton. The utilisation of a first name is not
extraordinary in this locality.
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Report to Council Meeting on 20 August 2012
ITEM 13.5
The term Gardens is used to imply a parkland appearance and is synonymous with Court,
Close or Place. It applies to a short typically urban cul-de-sac.
A subdivision plan is attached as Attachment 3.
List review
Council requires a list to assist property developers when a subdivision proposal is
anticipated. This achieves the objective of a street name being submitted for
consideration early in the process that can ultimately be conveyed to a Final Plan of
Survey for the creation of the land Title. It also provides Council with some forward
planning to prepare the required alterations to the property information rating data and
allocate street numbers for the future property.
The current thematic list predominantly comprises names of local pioneers from the
nineteenth century. Although this list shouldn’t be discounted it would be more opportune
if the intended developments had the option available to be more identifiable with
something more contemporary in the first instance and not necessary with a theme.
The Nomenclature Board places the responsibility to Councils for assigning Street Names to
within the boundaries of proclaimed towns or cities. When a new street name is assigned
within the Council is then bound to notify the Nomenclature Board of the assignment
within forty days.
The Board’s guidelines indicate that Street names should be concise, euphonious and in
good taste. Forms which are to be avoided are:
names of two or more words, except where such can be combined.
unnatural combinations of words.
the use of hyphens, or other similar diacritical marks.
the use of both given name and surname or a combination of the two.
long and difficult aboriginal, botanic or scientific names.
corrupted, contrived or modified names.
alternative names. (eg Forsyth Island not "Forsyth or Penguin Island" as shown on one
early plan)
names that could be construed as advertising a particular commercial or industrial
enterprise.
names likely to give offence.http://www.dpiw.tas.gov.au/inter.nsf/WebPages/JGAY-
53N59M?open - top
In further support of a review of the adopted list there are some recent examples of
perhaps unsuitable street names being assigned to various localities.
For example Gibson Court was assigned to a new residential building estate situated off
Clayton Drive at South Spreyton. Historically John Gibson was a pioneer at Don who
became prominent in the farming community. In hindsight an option to endorse a name
synonymous with the history of apple orchards or coal mining in the locality may have
been more identifiable. There is a reasonable possibility that the inhabitants of Gibson
Court would not realise the history behind the name.
Similarly the naming of Friend Street to the new link road through the Homemakers site at
Stony Rise was derived from Charles Friend who came and lived in Torquay as a Customs
Officer and acting Police Magistrate.
An overview of the current list of Devonport Street names provides an eclectic mix of
assigned names, some with a specific theme but mostly a name with no particular unique
reference to the locality or history.
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Report to Council Meeting on 20 August 2012
ITEM 13.5
FINANCIAL IMPLICATIONS No financial implications are envisaged in either acceptance or rejection of this report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION It is submitted that satisfactory merit exists in supplementing the existing street name list
adopted by Council. The purpose of this report is not to be dismissive of the historical
names being used but simply to complement and supplemented in some instances with
alternative names that may have more local significance while still fitting within the
guidelines of the Nomenclature Board.
It is quite possible that the residents of Gibson Court for example are not aware of the
historical significance of their street name. Unfortunately the Nomenclature Board
guidelines do not allow the use of given name and surname together.
ATTACHMENTS
1. Application of Street Names - Attachment 1
2. Application of Street names - Attachment 2
3. Application of Street Names - Attachment 3
Recommendati on
RECOMMENDATION
That Council endorse the following:
1. That Tedmon Street, Mulligan Drive and Ronan Court be accepted as the assigned
names for the Woodrising subdivision and the names forwarded to the
Nomenclature Board for ratification.
2. That ‘Charlotte Gardens’ be assigned to the building estate nearing completion off
George Street, Devonport and the name forwarded to the Nomenclature Board for
ratification.
3. That the first option for future street names be given to the 2006 list of submitted
names if an identifiable link can be established.
4. That alternative street names endorsing the Nomenclature Boards guidelines based
on more recent events also be considered.
5. That delegation is granted to the General Manager to consider alternative street
name options.
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Application of Street Names - Attachment 1 ATTACHMENT [1]
ITEM 13.5
Adopted List
BEAUMONT. Family of father and two sons arrived in district from Yorkshire in mid 1850’s to
work in Tarleton Coalmines. Mine was unsuccessful and the Beaumonts moved onto
Appledore Estate (now Miandetta) where they tenant farmed for Bartholomew Thomas for
some years before moving to settle at the River Don. Many descendants hereabouts.
LODGE. Thomas Lodge came from Yorshire eventually farmed part of the Appledore Estate.
Later was landowner and farmer along Don Road. Assisted in laying out early streets in Don
Road area.
NAYLOR, James. Arrived with the above two from Yorkshire. Tenant farmed on Wenvoe
Estate. Was a local road builder. A founding member of early Mersey Lodge.
BUCK, George. Came to Wenvoe Estate in 1855. Built home on the Esplanade. Became a
large landowner. Had brick kilns in several areas. His family built first business premises in
Stewart Street.
CHAPMAN, William. Mater Mariner who traded along the coast in the 1850’s. Settled here
and ran the Mersey ferry until 1886. Spent time as Harbour Master and Pilot, the latter until
1890.
FRIEND, Charles. Came to Torquay in 1859 as Customs Officer and as Acting Police
magistrate. Bought land on to of hill above East Devonport Primary School and built a house
there called Mt Beulah.
HIGGS, Edward. Prominent ship builder. Built a vessel (Manuka) on western end of Pardoe
Beach in 1876. Later established a shipbuilding yard on site of present Ferry terminal.
MUGGERIDGE, George. Torquay’s first blacksmith. A prominent citizen, community minded.
BRODIE, Capt. John. Master of one of the earliest vessels trading in and out of the Mersey in
the 1850’s. Made Mersey River his headquarters. Commodore first Port Frederick Regatta
Committee in 1857.
WIGMORE, Capt. Henry. An early Harbour Master at the Mersey. Regatta committee
member.
McARTHUR James. Member first Torquay Marine Board 1858. Early Police Magistrate at
Torquay. Was an artist and made several early sketches of the area.
CARTLEDGE, James. Early landowners around district. Prominent Methodist and foundation
member of committee which built first Methodist Church at Torquay. Had an early private
school in Torquay.
GRAY, William. Was a ferryman and shipwright at the Mersey in laye 1850’s. Became
Formby’s first postmaster in 1873. He dies the following year and his wife took over post office
until the early 1890’s.
CUMMINGS, Edwin and Anderson. Began sawmilling at the River Don in 1853 with Joseph
Raymond. Came from Canada. Built up Coasts first commercial enterprise, building ships,
shipping timber, building tramways, provided school and church for the Don community. Ill
health forced both families to move to Victoria and business taken over by Mr John Henry in
1873 who formed the famed River Don Trading Company.
GIBSON, John. Pioneer settler at Don in 1860. Became prominent in the farming community,
farmers organisations, Marine Board etc.
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Application of Street Names - Attachment 1 ATTACHMENT [1]
ITEM 13.5
DRISCOLL, Richard. Chief Constable at Torquay in 1870s. Prominent in local affairs. Made
Torquay his home.
STEER, John. First solicitor in the Mersey. Came to Torquay in 1864.
TAYLOR Brothers. Four brothers all master mariners, traded in and out of the Mersey in early
days. Ships built especially for them by Edward Higgs. One brother, Edward, built Sea View
Hotel, now demolished, on south-eastern corner of Stewart/Rooke intersection.
PRIEST, Stephen. Senior and Junior. Architect and builder respectively. Responsible for many
of the well designed buildings built here including present Gallery and Methodist Church.
MASTERMAN, Robert. Master builder of many fine brick houses in Devonport, some of which
are still standing.
JACQUES, John and William (pronounced Jarks). First Mersey Bluff lighthouse keepers. One
of them buried at Bluff Cemetery. One saved life at Mersey Bluff and received a
presentation from the town.
SLOCUM, Capt. Joshua. The first man to sail solo around the world. Stayed for some time in
Devonport on his voyage in 1897.
CHRISTENSEN, Capt. Andrew. Prominent early mariner and resident. His property was
Allanbrae , now the site of the street that name.
ANTHON, Jens. One of the three sea captains who sailed in and out of the Mersey. Jens built
his home on the corner of Wenvoe and Turton Streets which is still standing – just. The
Anthons, a trading vessel was built for the brothers in the Mersey River.
NOAKE, Capt. William. His home port was Devonport. He had his home built in Wenvoe
Street, Maryville, in 1883 which is still there.
LUCK FAMILY. Here since 1880’s. Two generations helped develop the City. There is a large
file available of their achievements. (late last century Bluff Road was actually called Lucks
Parade)
MUNNEW, Arthur. Built Meercroft in 1889. Prominent benefactor. Bequeathed the property
to Devonport Council for use as a nursing home.
BARTON Villa. Was the family home of the Holyman family in Wright Street, East Devonport.
WASHINGTON, George. Early ship builder on eastern side of the Mersey River.
YAXLEY family. Early farming family since 1850’s, particularly in the Don area.
MARCONI. On 12 July, 1906 the Marconi Telegraph Company conducted the first
communication across water in the southern hemisphere from East Devonport to
Queenscliffe, Victoria.
DARGAVILLE, Capt. Lived here and captained vessels in and out of the river.
KIMPTON, Mr. T. Early architect who had an office in Stewart.
BERWICK, Kerry. Devonport’s first Mayor of the City. Now deceased.
ALLISON, Norman. Devonport Council Clerk for many years. Now deceased.
PAGE 428
Application of Street Names - Attachment 1 ATTACHMENT [1]
ITEM 13.5
GADSBY, William. Architect and builder. 1870’s designed and built St Pauls Anglican Church,
Torquay.
INNES, William. Mersey Ferry lessor for many years 1886 – 1903.
MULLIGAN, Percy. One of the first to recognise the value of history of the area and began
researching and gathering information. Some of his original handwritten notes still survive
having come into possession of the Maritime Museum. Long time manager of River Don
Trading Company store in Rooke Street.
ROMNEY Sawmills. Name of the large sawmill located up Spreyton flats, commenced 1853.
Owned by David Cocker and William Dean and was responsible for much early employment
as it ran 24 hours a day.
Early ships which visited regularly:
KILLERMONT (from 1853)
MOUNTAINEER (from 1860s)
TITANIA (from 1854)
HERCULES (owned by Capt. Hedstrom)
GAZELLE (late 1850s)
Once there was five shipbuilding yards on the River. The following are some of the vessels
built and launched here:
ERSKINE (1880s)
EVELINE (1875)
BEREAN (1876)
IOLANTHE (1886)
SWIFT (1883)
THISTLE (mascot in River for many years, conveyed people and goods between Latrobe,
Formby and Torquay)
VALKYRIE & BRYNHILD (two yachts built on Woods Point for the Henry Family in 1906, one still
survives in Hobart)
PEERLESS (1876)
PRICILLA (1885)
DORSET (1896)
RUBY (1877)
DART (1875)
VOILET (1882)
Other shipping names – passenger ferries from Victoria to Devonport:
NAIRANA
MANGANA
LOONGANA
PATEENA
OONAH
PAGE 429
Application of Street names - Attachment 2 ATTACHMENT [2]
ITEM 13.5
PAGE 430
Application of Street Names - Attachment 3 ATTACHMENT [3]
ITEM 13.5
PAGE 431
Report to Council Meeting on 20 August 2012
ITEM 13.6
13.6 REQUEST FOR MIN OR AMENDM ENT TO PERMIT SA2009.0006 - 110 SHEFF IELD R OAD , SPR EYTON
13.6 REQUEST FOR MINOR AMENDMENT TO PERMIT SA2009.0006 - 110
SHEFFIELD ROAD, SPREYTON
File: 24454 D276177
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 2.1.2 Provide high quality, consistent and responsive development
assessment and compliance processes
Purpose The owner of the land is seeking approval for a minor amendment to the planning permit
issued for the above subdivision. The owner is submitting that the 25m rear boundary
setback required in the Part 5 Agreement attached to the Titles has reduced the building
envelope to a level which is restricting the sale of the lots for certain development.
The applicant’s letters are attached as Attachment 1
BACKGROUND In April 2009 a Section 43A application was made for the subdivision of land into 4 lots and
an amendment to the planning scheme to rezone the subject land from Rural to Closed
Residential. This was initiated by Council in June 2009 and ultimately approved by the
Tasmanian Planning Commission (TPC) in February 2010.
The original assessment and recommendation anticipated the potential conflicts between
the future residential development of the lots and the adjoining rural land. An excerpt
from the original report best describes the issue. (Please note that the original submission
was 5 lots)
“As the proposed subdivision is located adjacent to a rural lot, it is considered
appropriate that a buffer be provided as best as possible between the uses. In this
case, the land directly adjacent to the rear of the lot is used for a combination of
orchards and grazing. Whilst the owner of this lot has written a letter stating that he
has no opposition to the subdivision, it is necessary for Council to consider future
permitted uses on the adjacent land which may be of a greater impact.
Consequently, it is recommended that lot 3 be deleted in order to provide a buffer
between the residential use and adjacent rural uses. This would allow up to 25m
buffer, which whilst still can be used for purposes ancillary to residential (such as a
backyard or garage etc) may be less affected by noise and dust associated with
rural activities. Additionally it is recommended that the applicants be required to
double glaze windows of habitable rooms to minimise possible future conflict.”
This detail was translated through to the permit conditions and final approval from the TPC
as follows:
6. Before the development starts or the final plan of survey for the subdivision is sealed,
the applicant and the Council must enter into an Agreement pursuant to Part 5 of
the Land Use Planning and Approvals Act 1993 in respect of the land. The
Agreement is to provide that the applicant covenants and agrees with the
Devonport City Council that –
PAGE 432
Report to Council Meeting on 20 August 2012
ITEM 13.6
a) No habitable room is to be located closer than 25m to the western boundary;
and
b) That all west facing windows of habitable rooms are to be double glazed; and
c) That on lot 4 all southern windows are to be double glazed; and
d) To advise any successors in title of the existence of the agreement and its terms
and conditions
A copy of the Certificate of Title for the lots is reproduced below with the superimposed
25m boundary
Lot 3 contains an existing house which is sited approximately 25 m from the western
boundary. An aerial overview reproduced below depicts the strip of land that burdens
the four titles.
Mr Snell raised his concern regarding condition 6a via representation in 2009, after Council
had certified the draft amendment and permit. Consequently, this matter was
considered by the Tasmanian Planning Commission (TPC) and Mr Snell spoke about his
concern at their public hearing into the matter.
Section 43K of the Land Use Planning & Approvals Act (LUPAA) states that:
(1) The owner of land, or a person with the consent of the owner, may request the
planning authority in writing to amend a permit referred to in section 43H which
applies to that land.
(2) The planning authority may amend the permit if it is satisfied that the amendment –
a. Does not change the effect of any decision of the Commission under section
43H.
b. …………………….
The Commission made a decision to uphold the draft condition imposed by Council when
approving the permit.
PAGE 433
Report to Council Meeting on 20 August 2012
ITEM 13.6
COMMENTARY The situation agreed to between the Council and the developer per the decision of the
Tasmanian Planning Commission is to minimise conflicts by providing a control that ensures
adequate separation occurs between habitable rooms on the subject lots to the
adjoining rural land to the west.
An objective look at the three vacant lots quite clearly indicates that there is a satisfactory
building envelope for a single dwelling. That is, the 35m of the lots remaining once the
25m separation zone is deducted from the length of the 60m long lots results in a balance
of at least 700m2 per lot. This is greater than the minimum 666m2 per lot in the Closed
Residential zone.
From a design perspective non habitable portions of a building whether attached or
detached such as a garage, the bathroom, toilet and laundry portions of a dwelling are
still able to encroach or be situated within this 25m.
The lots also contain within the 25m buffer strip a drainage easement which constrains
development. There was consideration given to altering the 25m to align with the eastern
boundary of the drainage easement however when analysed the slight increase in area
wasn’t justifiable.
In general terms if Council chooses to approve the application the protocols under
section 43K of the Land Use Planning Approvals Act 1993 (the Act) need to be followed.
This section requires Council to notify interested parties and in this regard the final decision
was made by the Tasmanian Planning Commission. Section 43H (3) of the Act indicates
that –
“If the planning authority amends a permit in respect of which the Commission has
modified, deleted or added conditions or restrictions under section 43H(1)(b)(ii), the
planning authority must, by notice in writing served on the Commission, notify it of the amendments made to the permit.”
PAGE 434
Report to Council Meeting on 20 August 2012
ITEM 13.6
As a consequence the Act provides opportunity for any of the interested parties to
appeal against the decision. Conversely if Council chooses to refuse the application the
applicant has the same appeal rights.
However Section 43K of the Act provides some guidance to assist Council in their
determination. This States that the planning authority may only amend the permit if it is
satisfied that the amendment does not change the effect of any decision of the
Commission.
FINANCIAL IMPLICATIONS There are no financial implications in the consideration of this application unless an
appeal is made to the Resource Management and Planning Appeal Tribunal.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Mr Snell raised his concern regarding condition 6a via representation in 2009, after Council
had certified the draft amendment and permit. Consequently, this matter was
considered by the Tasmanian Planning Commission (TPC) and Mr Snell spoke about his
concern at their public hearing into the matter. The Commission made a decision to
uphold the draft condition imposed by Council when approving the permit.
Consequently, Council cannot approve the request for the minor amendment. The
purpose of the condition is to minimise conflict between residential uses and neighbouring
rural uses.
ATTACHMENTS
1. Letters - RM Snell - Request for a Minor Amendment SA2009.0006
Recommendati on
RECOMMENDATION
That application has been investigated and it is recommended that the application to
amend the planning permit for SA2009.0006 not be approved for the following reason:
1. The proposed amendment changes the effect of the Tasmanian Planning
Commission decision made under Section 43H of the Act.
2. Nothing has been provided that demonstrates any change in potential land use
conflicts between the subject lots and the adjacent Rural Zone to the west.
3. The restriction still provides a reasonable area of land suitable for development
containing habitable rooms.
4. The existing drainage easements constrain large development including outbuildings
on this portion of the lots anyway regardless of the added imposition of a 25m
separation buffer.
PAGE 435
Letters - RM Snell - Request for a Minor Amendment SA2009.0006 ATTACHMENT [1]
ITEM 13.6
PAGE 436
Letters - RM Snell - Request for a Minor Amendment SA2009.0006 ATTACHMENT [1]
ITEM 13.6
PAGE 437
Letters - RM Snell - Request for a Minor Amendment SA2009.0006 ATTACHMENT [1]
ITEM 13.6
PAGE 438
Letters - RM Snell - Request for a Minor Amendment SA2009.0006 ATTACHMENT [1]
ITEM 13.6
PAGE 439
Letters - RM Snell - Request for a Minor Amendment SA2009.0006 ATTACHMENT [1]
ITEM 13.6
PAGE 440
Report to Council Meeting on 20 August 2012
ITEM 13.7
13.7 Suppl y and Deli ver y of Side Ar m Garbage Compactor Unit and Tr uck
13.7 SUPPLY AND DELIVERY OF SIDE ARM GARBAGE COMPACTOR UNIT
AND TRUCK
File: 25496 D276114
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES
Council’s Strategic Plan 2009-2030:
Strategy 5.5.2 Ensure comprehensive financial planning to meet sustainability
requirements
Purpose To seek Council approval for the purchase of a Side Arm Garbage Compactor Unit and
Truck as part of the 2012/2013 Capex Budget.
BACKGROUND The existing Side Arm Garbage Truck is at the end of its life and due to be replaced. The
existing truck is one of two trucks that service the residential areas of the municipality
including the rural areas.
COMMENTARY The new Side Arm Garbage Truck is to be used as part of the Domestic Garbage
Collection Service. In reviewing the requirements for this replacement it was resolved to
replace the existing truck with a similar truck without any significant changes.
Quotations were invited through the ‘Local Buy’ purchasing initiative. This is a
collaborative purchasing arrangement that provides competitive tendering on a large
scale. This arrangement is undertaken in accordance with the strict procurement
principles which are required by the Local Government Act 1993.
When reviewing the quotations the Side Arm Compaction Units were compared
separately to the trucks as either compaction unit can be fitted to each of the trucks. A
summary of the quotation schedules for both the compaction units and the trucks is
provided in Attachment 1.
The MacDonald Johnston Side Arm Compaction Unit is considered the most suitable
option for Council’s operations based on the following reasons:
It has an Engine Advance Switch which allows the engine revs to be reduced whilst
the side arm is being used. This means that the noise associated with emptying
wheelie bins is greatly reduced, along with less fuel consumption.
It has a remote bin litter which allows the operator to lift the bin from outside the cab.
This means that the driver doesn’t have to get back into the cab to empty bins. This
would be most useful for litter bins at events or within public reserves etc.
It has a semi automatic bin lifter which allows the operator to empty bins more easily
and requires less skill from the operator.
In reviewing the quotations received concerns were raised that the Hino Truck quoted by
FRM Hino is not the most suitable to be converted into a garbage truck. Council already
have a number of Isuzu Trucks in the fleet and to date haven’t had any major issues.
PAGE 441
Report to Council Meeting on 20 August 2012
ITEM 13.7
There is also some efficiencies for Council by limiting the number of vehicle makes to
reduce the amount of critical spares required etc.
All quotations received were assessed in accordance with the assessment criteria detailed
in the IPWEA Plant Management Manual. The assessment criteria were:
- Quoted Price – assessed the quoted price.
- Operational Requirements – assessed the OH&S aspects from the operator’s
perspective and the operational effectiveness and manoeuvrability.
- Mechanical Assessment – assessed the power and performance and serviceability.
- Delivery, back-up and Testimonials – assessed the warranty details, parts supply,
service and call out support.
- Environmental – assessed the capacity to meet environmental standards (inc. Euro
5).
The Isuzu Truck scored highest against four of the five assessment criteria and the
MacDonald Johnston Compaction Unit scored highest against five of the five assessment
criteria. A summary of the quotation evaluation for both the compaction units and the
trucks is provided in Attachment 2.
FINANCIAL IMPLICATIONS The replacement for the existing Side arm Garbage Truck is included in the 2012/2013
Capex Budget Adopted by Council on 18 June, 2012. The quoted price of $317,052.00 for
the MacDonald Johnston SL5-18 Side Arm Compaction Unit and FVD1000 Isuzu Truck
offered by Webster Trucks - Isuzu falls within the budget amount of $340,000.
RISK IMPLICATIONS Assets, Property and Infrastructure
Using plant and machinery past the end of its effective life causing increased
maintenance costs.
CONCLUSION The recommended truck to purchase is a FVD1000 Isuzu Truck fitted complete with a
MacDonald Johnston SL5-18 Side Arm Compaction Unit quoted from Webster Trucks -
Isuzu.
ATTACHMENTS
1. Quotation Specification Summary
2. Quotation Evaluation Summary
Recommendati on
RECOMMENDATION
That the quotation from Webster Trucks - Isuzu for the supply of a FVD1000 Isuzu Truck fitted
complete with a MacDonald Johnstone SL5-18 Side Arm Compaction Unit at a quoted
price of $317,052.00 (GST exclusive) be accepted.
PAGE 442
Quotation Specification Summary ATTACHMENT [1]
ITEM 13.7
Quotation Specification Summary – Side Arm Compaction Unit
MacDonald
Johnston
Superior Pak
Description/ Model: SL5-18 SL 18cm Pendulum
Packer
Closest Dealership: Victoria Victoria
Quoted Price (ex GST): $193,652.00
Includes:
Engine advance
Remote bin lifter
Semi auto bin
lifter
$197,985.00
Delivery Time: 8 weeks from
chassis delivery
8 weeks from
chassis delivery
Warranty: 12 months 12 months
Quotation Specification Summary - Truck
Isuzu Hino Iveco
Description/ Model: FVD 1000 GH 1728 2350G
Closest Dealership: Launceston Launceston Launceston
Quoted Price (ex GST):
$123,400.00 $112,259.00 $156,342.00
Details of Equipment:
Transmission 5 Auto 5 Auto 5 Auto
Suspension Air Air Air
GVM/GCM 16,500 17,000 16,500
Power (kW) 295 285 280
Delivery Time: 12 weeks 14 weeks 12 weeks
Warranty: 3 years, 200,000 kms 3 years, 200,000 kms 24 months
PAGE 443
Quotation Evaluation Summary ATTACHMENT [2]
ITEM 13.7
Quotation Evaluation Summary – Side Arm Compaction Unit
Weighting MacDonald Johnston Superior Pak
(w) (s) (w x s) (s) (w x s)
Quoted Price 30 5 150 4 120
Operational
requirements
30 5 150 4 120
Mechanical
Requirements
20 5 100 4 80
Delivery, Back up
& Testimonials
10 5 50 3 30
Environmental 10 5 50 4 40
Total Score 500 390
Quotation Evaluation Summary - Truck
Weighting Isuzu Hino Iveco
(w) (s) (w x s) (s) (w x s) (s) (w x s)
Quoted Price 30 4 120 5 150 3 90
Operational
requirements
30 5 150 4 120 3 90
Mechanical
Requirements
20 5 100 5 100 4 80
Delivery, Back up
& Testimonials
10 5 50 4 40 4 40
Environmental 10 5 50 5 50 5 50
Total Score 470 460 350