developing ourselves: productivity for librarians
DESCRIPTION
From ILI 2011 programme: Alcock wonders if it’s bad to be a twit and explores how you can use microblogging and social software to Get Things Done. This philosophy, articulated by David Allen in 2001, works on the principle that to progress toward our goals we must effectively manage incoming information. Alcock, a self-confessed productivity tool geek, shares her experiences with a variety of different tools and demonstrates how to integrate the best of these tools into the research librarian workflow.TRANSCRIPT
Internet Librarian International 2011
Developing ourselves:Are you a twit? Using microblogging and
social software to Get Things DoneJo Alcock
Evidence Base at Birmingham City University, UK
[email protected] @joeyanne
23 Things
• Used these tools and techniques to organise 23 Things for Professional Development (CPD23)
• Tips were shared as part of ‘things’ in CPD23
Look familiar?
Online?
Productivity for librarians
• Information management a fundamental element of librarianship
• Crucial in today’s information age
• Productivity web tools often an integral part of 23 Things courses
• Even a book on topic!
Getting Things Done (GTD)
• Record all ‘stuff’ so it’s out of your head
• Prioritise actions (and do them!)
• Create a trusted storage space for reference materials
• Schedule future tasks• Review regularly
http://dots-loops.tumblr.com/post/8144103070/this-weeks-cpd23-thing-is-about-tools-for
Filtering tools/techniques
http://www.flickr.com/photos/verbeeldingskr8/3638834128
Filtering email
• Set up labels (or folders)
• Keep inbox purely for incoming messages, not storage
• Establish rules for different types of email (do all need to go into inbox?)
Filtering RSS
• Organise feeds into folders (topics or priority based)
• Weed feeds on a regular basis
• Don’t be scared of ‘mark all as read’ button!
Filtering tweets
• Lists to focus on certain topics/areas– Work colleagues– Peers– Organisations
• Saved searches to follow topics of interest– #chartership– #mlibs
Useful web tools for GTD
http://www.flickr.com/photos/galactic/2963937719/
Nirvana (web)
• Rapid entry• Send to inbox
from email• GTD
functionality• Drag and drop• Focus list• Projects• Tags
Evernote (web/desktop/mobile)
• Collect from email, web, and other tools
• Store text, images & audio
• Notebooks/tags• Sync across
multiple devices
TripIt (web/mobile)
• Store travel details (private or public)
• Generated automatically from emails (it can even collect itself!)
• Export to calendar• Local weather/info
MeetingPad (iPad)
• Store meeting notes
• Record audio• Include images• Sketch
features• Attendees• Actions• Email minutes
PlainText (iPad/iPhone)
• Use offline to make plain text notes
• Sync with Dropbox when online
• Great for distraction free writing
Nozbe (web/desktop/mobile)
• Collect via email, Twitter (and SMS)
• Record and schedule actions
• GTD functionality• Projects, labels,
contexts• Evernote notes• Dropbox docs
IFTTT (web)
• If THIS, then THAT
• Set up automatic rules for info management e.g. if I mark e-mail with Archive tag, then send copy to Evernote
I hope these tools and tips help you to get things done!
Jo Alcockwww.joeyanne.co.uk