developing effective partnerships with...
TRANSCRIPT
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Developing Effective Partnerships With Y4Y
November 16, 2017 21st CCLC Fall Conference 2017 Western Oregon University
STRENGTHENING PARTNERSHIPS
DISCLAIMER
This presentation was produced under U.S. Department of Education Contract No. ED-ESE-14-D-0008 with Synergy Enterprises, Inc. The views expressed herein do not necessarily represent the positions or policies of the U.S. Department of Education. No official endorsement by the U.S. Department of Education of any product, commodity, service, methodology, technique, or enterprise mentioned in this publication is intended or should be inferred.
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STRENGTHENING PARTNERSHIPS
Your Facilitators
Scott Sheldon
Education Specialist
What grade levels do you serve? o K-5 o 6-8 o 8-12 How many years have you worked in out-of-school time? o0-3 o4-6 o7+
POLL
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• Identify Y4Y resources that assist with forming strong partnerships
• Review the components of successful partnerships
• Develop strategies to further strengthen partnerships in your program
SESSION OBJECTIVES
HTTP://Y4Y.ED.GOV
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STRENGTHENING PARTNERSHIPS
DRIVING QUESTION
How can we use Y4Y to develop and maintain effective partnerships for program sustainability?
STRENGTHENING PARTNERSHIPS
Adapted from Tools/ Train/ Successful School-CBO Partnerships Training
• Schools/Districts
• Government programs/agencies
• Community and faith-based organizations
• Corporations
TYPES OF
ORGANIZATIONAL PARTNERSHIPS
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STRENGTHENING PARTNERSHIPS
1. Who are some of your best partners?
1. What value do they bring to your program?
SHARE: 12 O’CLOCK
STRENGTHENING PARTNERSHIPS
• Add depth and breadth to programming
• Help students academically and socially
• Support families
• Don’t have to be “everything to everybody” alone
VALUE OF PARTNERSHIPS
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STRENGTHENING PARTNERSHIPS
Advisors - meet periodically to review program successes and challenges Stakeholders – those who are affected by and benefit from the program Partners – leverage resources and services to and from the program
Volunteers – individuals who donate time to the program
DEFINING
STRATEGIC PARTNERSHIPS
STRENGTHENING PARTNERSHIPS
• Build a coalition
• Mobilize community resources
• Streamline support for youth
• Increase support for students and teachers
PARTNERING WITH SCHOOLS
Adapted from Tools/ Train/ Successful School-CBO Partnerships Training
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Learn/ Strengthening Partnerships/ Introduction p.25
EQUITABLE SERVICES
KEY ELEMENTS: QUALITY PARTNERSHIPS
Learn/ Strengthening Partnerships/ Introduction, page 3
Take Stock of
Current Resources
Identify
Needs
Form
Partnerships
Establish a
Common Vision
Create an
Advisory Board
Share
Information 1
2
3 4
5
6
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STRENGTHENING PARTNERSHIPS
Ask:
• Who are the students and families in our program?
• What do we already provide?
• Where are the resource gaps?
Tips:
• Review your 21CCLC application
• Consider a Needs Assessment
TAKE STOCK, IDENTIFY NEEDS
STRENGTHENING PARTNERSHIPS
• Space
• Funding
• Materials
• Transportation
• Time
• Expertise
IDENTIFY RESOURCES NEEDED
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DO’S AND DON’TS OF COMMUNITY SURVEYS
Tools / Strengthening Partnerships/ Train
ASSESS NEEDS TRAINING STARTER
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• Think about some of the most important things you do or have done for program youth.
• How could you engage a potential partner with these stories?
POTENTIAL PARTNERS: 3 O’CLOCK
STRENGTHENING PARTNERSHIPS
• Develop an “elevator pitch”
• Use the Y4Y tool to map out
– Who
– What
– Why
– Goals
Tools/ Strengthening Partnerships/ Plan and Implement
CREATE AN ELEVATOR PITCH
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STRENGTHENING PARTNERSHIPS
• What can the partner contribute?
• How much or often can they
participate?
• What are their concerns?
CUSTOMIZING YOUR ASK
STRENGTHENING PARTNERSHIPS
KEY ELEMENTS: QUALITY PARTNERSHIPS
Learn/ Strengthening Partnerships/ Introduction, page 3
Take Stock of
Current Resources
Identify
Needs
Form
Partnerships
Establish a
Common Vision
Create an
Advisory Board
Share
Information 1
2
3 4
5
6
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STRENGTHENING PARTNERSHIPS
• Use mapping, web searches, or other methods to find partners in your area
• Think about specific ways you can work together
• Approach strategically
Tools/ Assess and Reflect/ Identifying Partners
IDENTIFYING PARTNERS
STRENGTHENING PARTNERSHIPS
COMMUNITY LEADERS
Business
Religious
Political
Long-term residents
Philanthropists
PLACES
Parks
Zoos
Museums
Popular meeting places
Restaurants
College and universities
Concert venues
GROUPS
Political
Arts-related
Service-oriented
Service-oriented
Community-centered
INDUSTRY
Small businesses
Large corporations
Family-owned businesses
Trade groups and unions
COMMUNITY SERVICES
Government-related
Non-profit organizations
Charities
Education- and training-related
SOURCES OF INFORMATION
Newsletters
Websites
News organizations
Listservs
Chamber of Commerce
IDENTIFYING PARTNERS
Which category or categories of partners do you want to investigate more?
Tools/ Assess and Reflect/ Identifying Partners
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STRENGTHENING PARTNERSHIPS
SELECTING PARTNERS
After identifying potential partners, ask whether the organization: •Provides high-quality services and understands the needs of your community?
•Offers expertise that your staff does not have?
•Will need any support or resources from your program?
•Requires any training or background clearances?
STRENGTHENING PARTNERSHIPS
GETTING TO KNOW YOU: 6 O’CLOCK
• What is a question you might ask a potential partner?
• What response would indicate to you that they might be a good fit with your program?
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Tools / Strengthening Partnerships/ Train
RECRUIT PARTNERS TRAINING TO GO
Let’s take a short 3 minute break.
BREAK
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KEY ELEMENTS: QUALITY PARTNERSHIPS
Learn/ Strengthening Partnerships/ Introduction, page 3
Take Stock of
Current Resources
Identify
Needs
Form
Partnerships
Establish a
Common Vision
Create an
Advisory Board
Share
Information 1
2
3 4
5
6
STRENGTHENING PARTNERSHIPS
WORKING WITH PARTNERS:
CHALLENGES
• Insurance and liability
• Conflicting expectations
• Reliability and dependability
• Finding time to plan and coordinate
• Meeting needs of both partners
• Finding funding to cover any costs
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STRENGTHENING PARTNERSHIPS
ESTABLISH A COMMON VISION
• Develop shared goals
• Create a schedule for regular check-ins
• Define specific roles and responsibilities
• Establish a Memorandum of Understanding (MOU)
MEMORANDUM OF UNDERSTANDING (MOU)
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KEY ELEMENTS: QUALITY PARTNERSHIPS
Learn/ Strengthening Partnerships/ Introduction, page 3
Take Stock of
Current Resources
Identify
Needs
Form
Partnerships
Establish a
Common Vision
Create an
Advisory Board
Share
Information 1
2
3 4
5
6
STRENGTHENING PARTNERSHIPS
1. Provide feedback on achieving program goals
2. Invite:
– Representatives from partner organizations
– School leadership
– Teachers
– 21CCLC staff
– Parents
CREATE AN ADVISORY BOARD
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STRENGTHENING PARTNERSHIPS
Learn > Courses > Strengthening Partnerships > Introduction > Page 19
Y4Y Video of an Advisory Board in Action
• What strategies did you see?
• Additional ideas for finding partners?
ADVISORY BOARD IN ACTION
NETWORK: WEBINARS
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STRENGTHENING PARTNERSHIPS
BUILDING SUCCESSFUL
PARTNERSHIPS
• Regular meetings
• Data collection and sharing
• Clear process for resolution
• Marketing and celebrations
STRENGTHENING PARTNERSHIPS
• Collect data to support your needs and your partners’ needs
– Discuss questions with partners and advisory board
• Make sense of data – Get help, if needed
• Distribute and discuss
Note: With regard to data sharing, become familiar with the Family Educational Rights and Privacy Act (FERPA)
COLLECT AND SHARE DATA
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STRENGTHENING PARTNERSHIPS
Tools / Strengthening Partnerships/ Train
What is one way to honor your partners?
HONOR PARTNERS: 9 O’CLOCK
STRENGTHENING PARTNERSHIPS
• Partnership grants
• In kind donations
• Champions of support
• Special events
• Giving campaign
SUSTAINING PARTNERSHIPS
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STRENGTHENING PARTNERSHIPS
What is one area to focus on for staff development?
STAFF CHECKLIST
STRENGTHENING PARTNERSHIPS
LEARN MORE LIBRARY RESOURCES
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REFLECTION
• How will you use Y4Y to develop and maintain effective partnerships for program sustainability?
• What do you want to learn more about?
STRENGTHENING PARTNERSHIPS STRENGTHENING PARTNERSHIPS
Scott Sheldon
Education Specialist
Visit: www.y4y.ed.gov
CONTACT US