Developing a Common Vision for the Youth Board A training for Extension volunteer administrators

Objectives

• Ensure members of the Youth Board sees the function of the group

• Help build a common vision for building a Successful Youth Board

• Allow members to get to know each other by one-on-one discussion

Writing a Vision Statement

• Says what you want out of organization.

• It defines the organization.

• Details principles and beliefs.

• Gives the organization the power to create and design itself around personal values.

Steps

• Step 1 – Framing the question• Step 2 – Self thought• Step 3 – One-on-one sharing• Step 4 – Repeating the process• Step 5 – Developing themes• Step 6 – Breakout groups write

vision statements• Step 7 – Selecting the vision

statement

1 – Framing the Question

• Imagine it is 2 years from now.

What are our accomplishments?

2 – Self Thought

• After each person has thought through the question, ask them to write down as many responses as they can on a sheet of paper.

• After allowing five minutes or so, ask them to rank their most important to least important on the same sheet of paper.

3 – One-on-One Sharing

• Ask each person to find a partner and share their ideas with this partner.

• Then, allow the other person to share what they wrote down.

4 – Repeating the Process

• Ask each person to meet with another partner and repeat process, but this time only allow 4 minutes for both to discuss ideas

• Repeat the same process again, but this time only allow 2 minutes.

5 – Developing Themes

• Gather the group back together and discuss the ideas heard.

• Ask the group for feedback.

• Ask them what they learned from their rotations.

• Write down responses

6 – Breakout Groups Write Vision Statement

• Then, break group in three to four smaller groups to use the key words captured on the flip chart from step 5 and write a one-to-two sentence youth board vision statement.

• Have them start with……. “to be the premiere ___________________”

7 – Selecting the Vision

• Post the vision statements on the wall (one for each group).

• Have a member of each group read their vision statement.

• Then, take a break and allow each person to vote for their vision statement.

• Once the break is over, reveal the votes and name one as the official vision statement for the Youth Board.

Conclusion

• Start each meeting with the vision statement.

• Provides direction for all decisions.

• Move on to a strategic planning process and determine the necessary steps to meet the vision.