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Deploying CollectionSpace for the UC Botanical Garden Innovations for Museums & Research Collections Chris Hoffman UC Berkeley Research IT UCCSC 2013

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Overview Just what is a collection management system? CollectionSpace An open source collection management system for Art to Zoology The UC Botanical Garden A living research collection Customizing CollectionSpace for the Botanical Garden (UI, data, workflows)

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Research collections at UC Berkeley Phoebe A. Hearst Museum of Anthropology University & Jepson Herbaria UC Botanical Garden BAM/PFA (PFA Library CineFiles) Essig Museum of Entomology UC Museum of Paleontology Museum of Vertebrate Zoology Human Evolution Research Center History of Art Visual Resource Collection College of Environmental Design Visual Resource Center Plus Bancroft Special Collections and many others

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UC Botanical Garden 2013 by The Regents of the University of California

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Museums manage a complex data universe

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So whats the problem? Too many legacy systems Too many technology platforms Not enough funding Too much risk!

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The core of a scholarly information ecosystem Controlled Vocabularies Data Sharing Digital Assets & Digitization Repositories and Preservation Education Outreach Mapping and Visualization Exhibitions Field Data Collection Archives and Libraries a platform for research, education, and public service

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CollectionSpace is an open-source, web-based software application for the description, management, and dissemination of museum collections information from artifacts to images, from Art History to Zoology Initial development funded by the Andrew W. Mellon Foundation

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Technology and architecture Open source web-oriented technology stack HTML, CSS, and JavaScript Open source: Java, PostgreSQL, Tomcat, jQuery Web services (REST) and plug-in architecture: Enable data sharing and interoperability Accessible: Works great with keyboard and assistive technologies ECM as a platform CollectionSpace-as-a-Service: Hosting models

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Innovation and sustainability Technology and architecture Multi-tenancy Schema extensions and customization Enterprise content management Hosting options Organization Open source Community-based An organizational home (to be announced soon)

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Schema model for a customized service deployment Schema extension model

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The UC Botanical Garden

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Customizing CollectionSpace for the Botanical Garden Basic customizations User interface and names New procedures Deeper level programming (contributed to back to open source project) Reporting Data migration Project methodology and collaboration

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Talend Open Studio for data migration

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JasperSoft for reports

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Garden labels UC Botanical Garden 2013 by The Regents of the University of California

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Pot tags

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Web apps

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UC Berkeley deployments Launched University and Jepson Herbaria (June 2012) Phoebe A. Hearst Museum of Anthropology (July 2012) UC Botanical Garden (April 2013) In progress CineFiles - Berkeley Art Museum/Pacific Film Archive (estimated February 2014)

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Next steps at Berkeley Berkeley Art Museum/Pacific Film Archive CineFiles www.mip.berkeley.edu/cinefiles/

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Next steps for CollectionSpace More museums adopting the platform Community contributing code to the open source project Project finding its organizational home Hosting options will include CollectionSpace- in-the-Cloud

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How to learn more CollectionSpace wiki http://wiki.collectionspace.org CollectionSpace Deployments wiki http://wiki.collectionspace.org/display/deploy/UC+Botanical+Garden CollectionSpace code https://github.com/collectionspace Deployment code https://github.com/cspace-deployment My contact information: chris.hoffman@berkeley.edu

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