department of sport, arts and culture
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Department of Sport, Arts and Culture. Community Library Services Grant Presentation to Select Committee on Appropriations 25 May 2011. Northern Cape. Outline of Presentation. Purpose and Objectives of the Conditional Grant 2010/11 Project list Service Delivery Performance - PowerPoint PPT PresentationTRANSCRIPT
Community Library Services GrantPresentation to
Select Committee on Appropriations
25 May 2011
Northern CapeNorthern Cape
dsacDepartment:Sport, Arts and Culture
Purpose and Objectives of the Conditional Grant
2010/11 Project list Service Delivery Performance 2010/11 Quarter 3 Expenditure Challenges and Remedial Steps 2010/11 Business Plan
2““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
dsacDepartment:Sport, Arts and Culture 3““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
PurposeTo have a transformed urban and rural community library infrastructure, facilities and services (primarily targeting previously disadvantaged communities) through a recapitalised programme at national, provincial and local level.
ObjectivesTo enable South African society to gain access to knowledge and information that will improve their social, economic and political situation.
dsacDepartment:Sport, Arts and Culture 4““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
Project Alignment to Objectives Budget (R’000)
Increase staff capacity
Improved staff capacity at urban and rural libraries to appropriately respond to community knowledge and information needs
8,908
Infrastructure development
Improved library infrastructure and services that reflects the specific needs 17,200
Training and development
Improved staff capacity at urban and rural libraries 1,977
Outreach and promotion
Inculcate a culture of reading 5,430
ICT Improved library infrastructure 7,998Library materials Inculcate a culture of reading and library usage 13,776Transfers Transformed and equitable library and information
services 7,044
dsacDepartment:Sport, Arts and Culture 5““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
Project Performance Indicator
Measurement Unit
Annual Target
Quarter 3 Target
Quarter 3 Actual Variance
2009/10 Q3
Actual
Infrastructure Number of new libraries built Number 1 1 0 (1) -
Increase in staff capacity
Number of staff appointed on contract
Number 190 190 125 (65) -
Training and development
Number of training programmes Number 8 2 7 5 -
Outreach and promotion
Number of promotional projects Number 12 5 5 - 5
Transfers to municipalities
Number of municipalities supported
Number 28 0 22 (5) 27
ICT roll out Number of libraries automated Number 114 114 0 (114) -
Library materials
Number of new material provided Number 250,00
0 100,000 6,200 93,800 16,106
dsacDepartment:Sport, Arts and Culture 6““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
Project Explanation of Variance from Target
Infrastructure The construction of the Nababeep library have been delayed.
Increase staff capacity Staff turnaround as well as delays in the recruitment and selection processes .
Transfers to municipalities
Not all transfers to municipalities could be executed due to non compliance to requirements.
ICTRoll out of the ICT infrastructure and systems delayed as challenges were experienced with SITA around the procurement processes .
Library material Delays were experienced in the delivery of library material from suppliers
dsacDepartment:Sport, Arts and Culture 7““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
2007/08 2008/09 2009/10 2010/11
Final Appropriation 24,030 45,806 69,435 77,314
Expenditure 21,491 34,888 57,576 61,364
% spent of budget 89.4% 76.2% 82.9% 79.4%
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
R'00
0
dsacDepartment:Sport, Arts and Culture 8““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
Adjusted Budget 2010/11
Q3 2010/11 Budget Target
Expenditure as at
31-12 -2010
Q3 2010/11 Expenditure
as % of budget
Q3 2010/11 Expenditure
as % of budget target
Q3 2009/10 Expenditure
as % of budget
R'000 R'000 R'000 % % %Compensation of employees 8,908 6,431 4,716 52.9% 73.3% 45.9%Goods and services 25,619 24,461 11,134 43.5% 45.5% 69.9%Transfers and subsidies 12,424 7,346 7,045 56.7% 95.9% 98.9%Payments for capital assets 30,363 13,409 12,402 40.8% 92.5% 62.4%TOTAL 77,314 51,647 35,297 45.7% 95.9% 65.6%
Economic Classification
dsacDepartment:Sport, Arts and Culture
Current Payments (R15,042,000)Due to capacity and oversight constraints in departmental support functions (HR and Finance) delays in recruitment and selection and payment processes were experienced.
Transfers & Subsidies (R301,000)Non-compliance by municipalities to regulatory and reporting requirements .
Payments for Capital Assets (R1,007,000)Delays were experienced in terms of the infrastructure projects and the ICT rollout.
““A Child in Sport is a Child out A Child in Sport is a Child out of Court”of Court” 9
dsacDepartment:Sport, Arts and Culture
Monitoring of transfers
Monthly progress reports are submitted by municipalities. The Department through its district offices conduct regular
visits to municipalities to ensure adherence to the business plans.
Where municipalities do not comply, interventions are made to ensure compliance through correspondence and meetings with the municipal officials concerned.
“A Child in Sport is a Child out A Child in Sport is a Child out of Court”of Court” 10
dsacDepartment:Sport, Arts and Culture 11““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
* As per Government Gazette No. 34192 of 4 April 2011, the 2010/11 allocation to the Northern Cape was reduced by R12,048,000.
Final Appropriation
Expenditure VarianceExpenditure as % of final
appropriationR'000 R'000 R'000 %
Current Payments 32,001 32,673 (672) 102.1%Transfers & Subsidies 14,950 12,575 2,375 84.1%Payments for Capital Assets* 30,363 16,116 14,247 53.1%TOTAL 77,314 61,364 15,950 79.4%
Economic Classification
dsacDepartment:Sport, Arts and Culture 12““A Child in Sport is a Child out of Court”A Child in Sport is a Child out of Court”
ProjectQ3
budget R’000
Q3 Expenditure
R’000
Variance
R’000
Explanation2009/10 Q3 Expenditure
R’000
Capital Projects (infrastructure & ICT rollout)
13,409 12,402 1,007
Delays in construction of planned library and in the procurement of ICT hardware
24,435
Staff Capacity 6,431 4,716 1,715Delays in the recruitment and selection processes
3,893
Transfers and subsidies 7,346 7,045 301
Delays experience due to non-compliance to regulatory requirements to effect transfers to five municipalities.
6,872
dsacDepartment:Sport, Arts and Culture
Infrastructure projects are normally done through a third party, and in this instance delays were experienced. This infrastructure includes the construction projects as well as the ICT projects where the third parties concerned are Department of Roads and Public Works and SITA.
Capacity constraints are also experienced at municipal level that causes a delay in the submission of correct and compliant business plans.
“A Child in Sport is a Child out A Child in Sport is a Child out of Court”of Court” 13
dsacDepartment:Sport, Arts and Culture
“A Child in Sport is a Child out A Child in Sport is a Child out of Court”of Court” 14
Provision made for: Service delivery in rural areas Implementation of a digital library service system at 114
sites Library usage and reading promotion programmes:
Run-to-Read campaignNorthern Cape Writer’s Festival
Construction of one new libraries Training of staff – 3rd annual Library Services Symposium Transfers to municipalities Targeted services like toy libraries IT infrastructure maintenance to 86 points
dsacDepartment:Sport, Arts and Culture
Deviations from Business Plan
No deviations on the 2010/11 business plan. Business plan was amended to utilise projected
underspending in compensation of employees on the following projects:◦ The liberation struggle heritage legacy book project◦Management Information System◦ Solar panels for containers
“A Child in Sport is a Child out A Child in Sport is a Child out of Court”of Court” 15
dsacDepartment:Sport, Arts and Culture
The EndThe End
Thank you; Kea leboga; Dankie; Thank you; Kea leboga; Dankie; NdiyabulelaNdiyabulela
““A Child in Sport is a Child out A Child in Sport is a Child out of Courtof Court” 16