DEPARTMENT OF CROP AND SOIL SCIENCES

Spring Faculty RetreatMarch 8 & 9, 2004

The Retreat at Lake Blackshear

Thanks and WelcomeThanks and Welcome

• To encourage state-wide mission Awards Committee Graduate Education

Assistantships Admission Course Delivery Housing

Information Technology Departmental Committees

• Third Year Reviews, Promotion and Tenure• Program Priorities• Departmental Budget and Management

Commitment to ExcellenceCommitment to Excellence

AgendaMonday, March 8Format: 10 minute presentation by candidate followed by 30 minute discussion led by candidate’s committee chair)

Opening remarks, Donn Shilling 8:45aThird Year Reviews Dr. John Andrae (Nick Hill, Chair) 9:00a Dr. Philip Jost (Steve Brown, Chair) 9:40a Dr. Clint Waltz (Tim Murphy, Chair) 10:20aBreak 11:00aPromotion & Tenure Dr. Stanley Culpepper (Bill Vencill, Chair) 11:10a Dr. Eric Prostko (John Beasley, Chair) 11:50aLunch (Blue Gill Room) 12:30pPromotion and Tenure Consideration (cont.)Full Professors reconvene Dr. Peter Hartel (David Radcliffe, Chair) 2:00pPost Tenure Review Dr. Domy Adriano 2:40p Dr. Larry West 2:55pAwards Committee 3:10pPresentation to Soils & Commodity Specialists group by David Kissel 3:30pComputer Committee Meeting

4:00pDinner (Blue Gill Room) 7:00p

Tuesday, March 9Information technology (Donn Shilling/Wayne Parrott) 8:00aCSS major, undergraduate and graduate (Donn Shilling/Bill Vencill/Miguel Cabrera) 8:30aForage situation (John Andrae) 9:30aReorganization - Dr. Jerry Arkin 9:45a

Dr. David Bridges 10:00a

Break

College/Department budget management (Donn Shilling) 10:30a

Lunch (on your own) Noon

Extension meeting 1:30pProgram groups (see next page) 2:00p - develop three program area priorities - develop suite of courses for new major

ADJOURN

IT Plan for CRSSDepartment-wide Revamped web page (time frame: 1year)

• “Our window to the world”• Faculty, staff and graduate students• Seminars, announcements, newsletter• Information for our clientele

(Producers, government, funding agencies, etc.)• Help with recruitment of undergraduates• Help with recruitment of graduate students• Maintenance• Provide the necessary training to faculty and staff to

help maintain and update the various parts

IT Plan for CRSSDepartment-wide (cont.) Department-only section of the web site (time frame:

immediate)• Streamline communication within the state-wide

department• Depository for dossiers, SOPs, forms, etc.• Access will be controlled via the UGA MyID• Differing levels of access depending on rank,

tenure and graduate status• Access to be managed by Pam Wilson• Being developed under contract to CITP

(Campus Information Technology Partnership)

IT Plan for CRSSLocation-specific Server

• Host departmental and teaching web pages• Data backup and storage• Labor needed for server maintenance and management

Software and Hardware• Research & Teaching• Need to upgrade and maintain• Need to trouble-shoot• Needs previously met by ½ -time person

who was victim of budget cuts• Will contract with CITP for 10-15 h/week

until June 30

Changes in CRSS Curricula• BSA

Turfgrass Management Agriscience & Environmental Systems Biological Sciences

Plant Sciences Area of Emphasis*

• BSES Environmental Chemistry Water and Soil Resources*

• BSAB Applied Biotechnology

Plant Science Area of Emphasis*under development

Departmental Committees• Executive State-wide• Awards State-wide• Audio Equipment & Computer Athens – proposal to move

Hardware & Software for Teaching into teaching committee

• Cold Rooms and Growth Chambers Athens – proposal to move

into facility committee

• Computer Operations State-wide• Greenhouse, Head house, Seed Bldg. Athens• Miller Building-Safety Athens• Facility Athens• Plant Sciences Farm Athens• Social Athens• Graduate State-wide• Undergraduate State-wide

Departmental ResourcesBudget Situation

’04 Budget Allocation $7,141,724

’04 Budget Cut 237,210

’04 Budget Assessment 631,871 (R&E) (9%)

’05 Budget Allocation $5,860,864

’05 Budget Cut 358,127

’05 Budget Assessment 117,217 (2%)

SummaryBase Budget Reduction $1,280,860 (18% reduction)

Instruction 4.5%Research 2.5%Extension 4.5%

Instruction 5.0%Research 5.5%Extension 9.0%

Departmental Resources (cont.)

Methods used to meet budget cut:

1. Retirements (rehires)

2. Resignations

3. Decrease in NPS (non-personnel services)

allocations

4. Cost-sharing

5. Deferred purchases, maintenance,

services, etc.

Departmental Resources (cont.)

FY 2000

Base Budget $7,690,860

NPS 854,558 (12%)

$6,836,302 (88%)

FY 2005 (Proposed)

Base Budget $5,860,864

NPS 464,054 (8%)

$5,396,810 (92%)

ReductionsIn Base $1,829,996 (24%)

NPS 390,504 (46%)

Departmental Resources (cont.)

Based on 2000 allocation, department would need 12% of $5,860,864 →

NPS based on 2000 $703,304 needed

- 464,054 allocated

$239,250 short-fall

Departmental Resources (cont.)How do WE make up the $240,000 deficit?

Possibilities:

$240,000- 50,000 SWVT 190,000 - 30,000 Athens Farm 160,000 - 5,000 Athens Greenhouse 155,000 - 50,000 Graduate Assistantships 105,000 - 40,000 (20% cost share on Technicians above 1) 65,000 - 5,000 Athens Admin. (vehicles, UPS, etc.) 60,000 ????

1. Funds are location independent

2. You are still retaining 80% of the resources

3. Funds go directly to research faculty

Department Resource Management

Difference continues to grow

Adjusted support State, County

And Federal Support

Cost of doingbusiness

1990 2005

Department Resource ManagementUnofficial response• Increased dependence on IDC• Under funding of Teaching, Research and Extension, but research can subsidize using grants• New faculty are under resourced

Need a more sustainable resource management/allocation strategy• Open cost-sharing process• Increase discretionary funds to strategically support faculty • Decrease % of budget in salary (less NPS)• Only asking for a very small cost-share (4.1%)

239,250 ÷ 5,860,864 = 4.1%• Increase split appointment – extension NPS budget is approaching zero → need some research appointment for allocation• Increase student numbers to increase instructional funding