delgosea partnership for democratic local …...barangay consultations, profiling of population and...

This project is

co-funded by

the European Union.

A Project implemented by the consortium: Konrad-Adenauer-Stiftung e.V., Thailand Environment Institute (TEI), Local Government

Development Foundation Inc. (LOGODEF), United Cities and Local Governments for Asia and Pacific (UCLG-ASPAC), Association of

Indonesian Regency Governments (APKASI), Association of Cities of Vietnam (ACVN), and National League of Communes/Sangkats of the Kingdom of Cambodia (NLC/S).

Contact: Konrad-Adenauer-Stiftung – 5/F Cambridge Bldg., 108 Tordesillas crn. Gallardo sts. - Makati City, Manila - Philippines

DELGOSEA Partnership for Democratic Local Governance in Southeast-Asia - www.delgosea.eu

Final Monitoring Report

Country Philippines

Pilot City Alaminos

Thematic Area Environment: Constructed Wetland

No. & Title of

Activity

Activity 17 – Monitoring and consulting the

implementation of transfer concept

Reported by Patricio S. De Quiros

Reported when 21 July 2012

This final BP Replication Assessment Report covers the entire replication period

of the constructed wetland in Alaminos City of the BP model in Udonthani City, Thailand under the auspices of the Democratic Local Governance in South East Asia (DELGOSEA).

The report summarizes the various activities undertaken from the start of the

project replication up its current implementation status as well as highlights certain milestones indicative of its success and sustainability.

Essentially, this report was culled from all the project documents: logframe, transfer concept, and monthly monitoring reports and passed upon by the

project coaches and by the local Project Management Team. Eight guide questions provided by the Delgosea National Coordinating Office:

1. How do you evaluate the overall progress, starting from the

beginning of the action/project until end of May 2012? Provide a picture comparing pre-situation with the situation in May 2012.

Before the project: Prior to the replication of the project, the local government of Alaminos City and the people of the city in general were unaware of the

possible ill effects of indiscriminately discharging wastewater emanating from households and commercial establishments into its canals which naturally gets

absorbed in the areas it passes en route to the Alaminos River. These untreated waste water that reaches the Alaminos river eventually empties into the Lucap beachfront, the gateway to the Hundred Islands National Park.

Not densely populated and relatively less urbanized, the city as well as its

people of Alaminos were not aware of the possible ill-effects of untreated waste

This project is

co-funded by

the European Union.






water being into their canals. Neither were they aware that without building

capital-intensive wastewater treatment facilities, wastewater from households and commercial establishments can be treated naturally by coursing them through a series of ponds where the combined action of plants, bacteria and the

sun would cleanse the wastewater of its toxins, metallic content and other hazardous components.

Hence, the LGU decided to replicate the constructed wetland project from among the menu of projects it was presented by DELGOSEA.

After the project: In the final dialogue with the community stakeholders, there

was unanimity among the participants on the following:

� The important contribution of the CW in protecting the city’s environment particularly in not polluting its river as well as its ground water;

� The importance of endemic plants found everywhere as natural cost effective purifier of polluted water;

� The CW’s contribution in preventing diseases arising from indiscriminate dumping of wastewater in the city’s canals and waterways;

� The CWs’ contribution in not polluting their agricultural lands, and in protecting the sea surrounding the Hundred Islands National Park – a city

and a national treasure; and � The participation of all stakeholders, particularly the private sector, will

ensure the success of any project of the city government.

2. What have been the main achievements or project replication? Refer to the objectives and results.

There are two project objectives: 1) Improvement of environmental governance by way of reducing water pollution to the creeks and rivers that ultimately drain

in the waters surrounding the Hundred Islands National Park, and 2) Upliftment of the living conditions of the community particularly marginal farmers as a

result of the improvement of water quality for agricultural use. Following is the achievement status of said objectives:

Objective Target Actual

Obj. 1 Improve environmental governance in the city of

Alaminos by way of reducing water pollution to the creeks and rivers that ultimately drain

the waters surrounding the Hundred Islands National Park

(the city’s main tourist

Being so broad, the scope of environmental governance in

the project is delimited to reduction of wastewater pollutants in the creeks and

rivers of Alaminos. To effectively address this

concern, the entire city has

This project is

co-funded by

the European Union.






attraction) been surveyed to determine the

geographic areas where these wastewaters come from.

The current CW replication project being undertaken is only

a pilot project for what would be a total of 4 CW projects in the city to comprehensively cover

the sources of wastewater.

The pilot project in Barangay Poblacion in Palali was chosen for two reasons: a) it will

capture the wastewater from two (2) big markets as well as

other commercial establishments in the downtown

area.

To complement the

effectiveness of this project, the city government has tightened

the enforcement of its local ordinances on sanitation, i.e., use of wastewater treatment

facility at household and commercial establishments and

solid waste management.

Expected Result 1

Reduction in the level of water pollution coming from households and business

establishments by at least 90%

Actual reduction in the level of water pollution cannot yet be ascertained as the CW is not

yet operational. However, the city government is optimistic

that pollution will be reduced by 90% once the CW is operational by the end of the year.

Actual water quality sampling

and soil analysis were done at the beginning of the project were only for the purpose of

establishing benchmarks.

To achieve Result 1 though,

completion and right execution

This project is

co-funded by

the European Union.






of the following activities are

significant to consider:

a. Environmental scanning 100% completion of all the six

activities outlined in the logical framework of the project: barangay consultations, profiling

of population and households, inventory of business

establishments, GIS mapping and topographic survey of the project site, baseline water

quality monitoring and soil analysis

b. Project Site Identification Right Choice of Pilot Project Site – For the LGU and the

community stakeholders the remaining components of the CW project, the pilot project

should succeed. This means that the pilot CW has to have an

impact on reducing polluted waste water. Barangay Poblacion is the best choice as

the pilot area for the CW since it will capture the wastewater

from two big city markets and the other commercial

establishments located in the downtown area.

This phase of the project has been the major source of delay

of the project owing to the difficulty in looking for landowners willing to lease their

land for the purpose. The Land deal for the pilot project site has

only been inked in March 2012.

c. Design & Construction of Pilot CW

Design of the CW has been

approved for implementation after undergoing review and revisions by the Project

Management Team.

In addition, the architectural and engineering designs have

This project is

co-funded by

the European Union.






been submitted to the

Environmental Management Bureau of the Department of Environment & Natural

Resources for the issuance of the necessary permit which is

mandatory in the Philippines. Preparatory civil works to the

project site have already proceeded

Photos in varying stages of the Pilot CW Project (from MOA Signing to

Preparatory Civil works)

MOA Signing between the City of Alaminos and Atty. De Castro, May 18, 2012

This project is

co-funded by

the European Union.






Proposed layout of the Pilot CW

Pilot CW Project Site prior to preparatory civil works

This project is

co-funded by

the European Union.






Pilot CW Project Site after initial civil works

This project is

co-funded by

the European Union.






Groundbreaking Ceremonies – May 2012

OBJECTIVE

2: Expected

Result

Increase in agricultural

productivity

Pending the completion of

construction and start of operation of the pilot CW,

the expected results cannot yet be quantified.

Result 1 10% increase in agricultural productivity

To be measured after CW is put into operation

Result 2 Establishment of aquatic pond and demo farm for high value crops

Success to be assessed on the basis of actual harvest and production from demo

farms

OBJECTIVE

3: Replicability

and Sustainability of Project

• Successful completion of Pilot project and replication of the pilot CW in the other areas of

the city • Continued and efficient operation of the project

• The Project Management Team is doing its best to finish the construction

phase strictly following the approved designs

• Sustainability measures involving the participation of community stakeholders

This project is

co-funded by

the European Union.






have already been put in

place to ensure the continued and efficient operation of the project.

3. What have been the main benefits for the people so far (e.g., socio-economic/and or environmental impact of replication0? And

how did this impact the living condition of the people? Please refer to the overall objective.

Economic Benefits: The economic benefits, as a result of the CW project, are expected to come

from two areas: increased agricultural productivity and increased tourism activities.

Increased Agricultural Productivity - The assumption here is that much improved quality of water for agricultural use will improve harvest of agricultural

produce. Whether the 10% increase in production yield will be achieved is still to be validated when the CW becomes fully operational.

Increased Tourism Activities - The Hundred Islands National Park is a unique national heritage to the city of Alaminos. As such, preserving it in terms of

keeping its waters pristine and pollution-free is expected to increase tourist arrivals in the city, along with its ancillary benefits. In the May 2012 tourism

briefing given us by the office of the City Mayor, tourist arrivals have markedly increase by more than 20% versus previous year figures. This is not however

directly attributable to the impact of the CW project. Increased Economic Activities in the CW. The CW is envisioned to be a park

where people converge to relax, exercise or as educational destination for students. There will be ambulant vendors, souvenir shops, and small

restaurants to cater to the needs of these people. Social Benefit:

A very notable effect of the CW project is that it has renewed the active

participation of the local stakeholders in the community. Non-government organizations, including religious-based organizations from different sects, have rallied behind the project. Private business have also thrown their support

behind the project volunteering their business establishments as venues for Information and Campaign activities.

The CW is envisioned to be a natural park where people can relax, exercise and enjoy nature at its best. It can serve as a place for educational tours.

This project is

co-funded by

the European Union.






Environmental Benefits:

True to its being an environmental project, the CW project has already resulted in concrete measures:

1. 100% installation of water treatments facilities in households and

commercial establishments; and 2. Strict implementation of the local ordinance on solid waste management

which implementation greatly complements the CW project;

4. What impacts (e.g. in terms of capacity) could you observe on behalf of the pilot city taking part in this project on transnational best practice exchange?

At this stage of the project, much of the impact of the project has primarily

been from the direction of the BP model to the replicating city of Alaminos. The actual exchange visit made by the local officials of the replicating city to the city

of Udonthani City in Thailand has inspired and increased the resolve of the LGU to push through with the replication to its successful completion as well as sustainable operation.

With the assistance however of the League of Cities of the Philippines and the

League of Municipalities of the Philippines, we are expecting a number of cities and municipalities in the Philippines to take on this project to address their respective waste water pollution concerns.

5. Did the city cooperate with third bodies (e.g. LGAs, business, or academe) which supported the replication process?

The city of Alaminos has always approached the replication process in a multi-stakeholder manner. At the national level, where relevant policy concerns are

resolved, the project has consulted with the appropriate national government agencies.

To help Alaminos market the project to other LGUs in the Philippines, it has enlisted the support of three local government associations (ULAP, LCP, LMP).

At the LGU level, all community stakeholders are being regularly consulted and engaged. So far, the responses of the local stakeholders have been remarkable.

Multi-stakeholder dialogue cum workshop:

This project is

co-funded by

the European Union.






6. How has the knowledge been shared with other cities or even replicated to other cities?

The project is still to be completed so knowledge sharing to would-be replicant LGUs cannot yet be undertaken. The city government, however, committed to

finish the construction phase of the CW on or before the end of 2012. Once the CW becomes operational, the city government can:

� share its experience with other members of One Pangasinan Alliance (OPAL) as promised by the city officials at the start of the project; and

� endorse to the League of Cities (LCP) for possible replication in other member cities.

7. How will the city continue replicating the best practice? What are the planned activities until end of 2012?

The city government should revise its timetable regarding the construction phase of the CW and strictly follow it so that it can be completed on or before

the end of the current year (2012). In the meantime, the city agriculture office can start collecting the various types of plants e.g. filtering wetland

grass/plants, mosquito repellant plants, all-weather flower plants, etc. which are endemic in the city to serve purifiers of polluted water. The city should also engage more frequently the participation of stakeholders who have already

This project is

co-funded by

the European Union.






committed to actively participate in the construction of the CW and the

operation of the CW park. The city will continue replicating the best practice by providing resources for the

construction of the other 3 CWs. The city will also share its experience with other members of One Pangasinan Alliance (OPAL) as promised by the city

officials at the start of the project. Lastly, the city government can endorse to the League of Cities (LCP) the

DELGOSEA Constructed Wetland Project for possible replication in other member cities.

Logical Framework Approach for BP Replication Project: Constructed Wetland in Alaminos City

2011 2012 Responsible party/person Indicators

Means/Source of Verification

Planned Budget

Objective,

Result, Activity

Content of Objective and

Result

Activity with time

q.1 q.2 q.3 q.4 q.1 q.2 q.3 Funding Source

Specific Objectiv

es

1. To improve environmental governance in the city of Alaminos by way of reducing water pollution to the creeks and rivers that ultimately drain in the waters surrounding the Hundred Islands National Park.

2. To uplift the living conditions of the community particularly marginal farmers as a result of

the improvement of water qualiy for agricultural use.

Reduction in the level of water pollution coming from households and business establishments by at least 90% Ten percent (10%) increase in agricultural productivity

Quarterly Report on water sampling test conducted by the City Agriculture Office. Agricultural production report of the City Agriculturist

W/D Nat. Coord.+ Assist.

Result 0 Needs of Pilot and adaptability of BP established

Nat. Coordinator in cooperation with city government/administration

DELGOSEA

Activity #.01

Identification of pollution control measures to rivers and creeks in Alaminos city that ultimately empty in the seas surrounding

Finalized, March 2011

The City Government of Alaminos thru Project’s Technical Working Group with the DELGO

• Identification of a sewerage and canal system for wastewater from households and commercial establishments

• Identification of a wastewater treatment facility from households and commercial

Existing Maps: City Drainage Map, Topography Map,and GIS / Orthophoto Map Septic Tanks



Planned Budget

Objective,

Result, Activity


Result

Activity with time


the Hundred islands National Park

SEA Project Team

establishments

Activity #.02

Development of the Transfer Concept for BP replication

Finalized June, 2011

The TWG with the assistance of a Technical Consultant and the Coach and approval of the LGU

Implementation of detailed activity plan started as planned

List of Activities to be Undertaken

2,500 Euros DELGOSEA

Step 1 Preparatory

Meeting for

the Transfer

Concept

Development

in Alaminos

City

Done, March 2011

TWG, Coaches, and Coordination Office

Objectives and expected results of the Project set

Step 2 Conduct of

Transfer

Concept

Development

Workshop

Done, April 2011

TWG, Coaches, and Coordination Office

Participants understand the BP Model and its Adaptability to the Pilot City


Step 3 Preparation and transfer concept plan

Done, May, 2011

TWG and Coaches

Transfer concept plan developed


Step 4 Meeting with

Mayor Hernani

Braganza to

update him on

Done, June 2011

TWG, Coaches, and Coordination

Transfer concept plan adopted by the city



Planned Budget

Objective,

Result, Activity


Result

Activity with time


the

development

of Transfer

Concept

Office

Step 5 Revision of

Initial

Presentation

of the

Transfer

Concept

Started in July to

August 2011

TWG and Coaches

Modified transfer concept plan

Revised Master Development Plan

Activity Result #.03

Establishing a Monitoring System leading to development of a localized model for further replication

August to

September 2011

The TWG with the assistance of a Technical Consultant and the Coach and approval of the LGU

Establishment of a functional monitoring system that tracks down progress of implementation and lessons learned

Monthly/Quarterly Monitoring Reports

Result 1 Improved environmental condition through the reduction of polluted wastewater in rivers and streams prior to reuse or release to the ocean

Reduction in the level of water pollution coming from households and business establishments by at least 90%

Actual Water Quality sampling results

Act. 1.1 Environmental Scanning

Step 1

Barangay

meeting and

coordination

Done, March 2011

TWG and

Coaches

Meeting conducted Minutes of the

Meeting/Resolutio

ns passed

3,000 pesos or 50

euros

Source: City

funds

Step 2

Profiling of

Completed July

TWG and

Profile of population and household in

Community Based

Information

10,000 pesos or

167 euros



Planned Budget

Objective,

Result, Activity


Result

Activity with time


population

and household

in Poblacion

2011 Coaches CBD System Source: City

funds

Step 3 Inventory of business establishments

Completed July 2011

TWG and

Coaches

List of Business Establishments

Annual Report on

Business

Establishments

(BPLO)

1,000 pesos or 17

euros

Source: City

funds

Step 4 GIS Mapping and Topographic Survey of the Project site

Done,July 2011

TWG and

Coaches

Topographic and GIS Map

Orthophoto maps

3,000 pesos or 50 euros Source: City funds

Step 5 Baseline Water Quality Monitoring

Benchmarking, Dec. 2011

City Health Office

Baseline Water Quality Established (bacterial and chemical)

Results of water quality tests

20,000 pesos or 333 euros Source: City funds

Step 6 Soil analysis

Benchmarking, Dec. 2011

City Agriculture office

Baseline data on soil nutrient and content

Report on soil analysis No additional

funds requirements

Act. 1.2 Identification of Project Site

TWG and Project Coordinator

Project site identified

Signed Lease Agreement

Amt. to be determined after size of lot requirement is finalized; city funds

Step 1 Negotiation with the property owner

Negotiation started November 2011

Preparation

City Mayor with LGU Project Manager

Agreements on inclusions in the Lease Contract reached

Draft Lease Contract Lease Contract Ready for Signing Lease Contract Signed

No funding required No funding required



Planned Budget

Objective,

Result, Activity


Result

Activity with time


Step 2 Preparation of legal documents for the long-term lease of the land Step 3: SP Resolution authorizing City Mayor to enter into Lease Contract with the land owner

of Lease Contract done by end Jan. 2012 SP Resolution Passed Feb. 2012

City Mayor with Legal Committee City Council of Alaminos

Terms of Lease Contract Finalized SP Resolution Passed

Copy of SP Resolution

No funding required No additional funding required

Act. 1.3 Design and construction of the Constructed Wetland Constructed Wetland

Step 1 Establish a

Sewerage and

Canal System

Start, Jan. 2012; End, March, 2012

Alaminos City Engineering Department

100% completion of

a sewerage and

canal system in

project site area

Total length of

canal and

sewerage system

rehabilitated

100,000 pesos or

1,667 euros City

Funds



Planned Budget

Objective,

Result, Activity


Result

Activity with time


Step 2 Capacity Train on Free Water Surface Wetlands

Done, Jan. 2012

National Coordinating Office/TWG/Resource Person

Conduct Capacity Training Writeshop

Attendance Sheet/Write shop document

Step 3 Prepare

Engineering

and

Architectural

Design of

Constructed

Wetland

Start, Jan. 2012; End, Feb. 2012

Alaminos City Engineering Department and Architect

Engineering and Architectural Design of Constructed Wetland

Blueprint of constructed wetland (CW)

100,000 pesos or 1,667 euros City Funds

Step 4 Secure Environmental Compliance Certificate (ECC)

Start Feb.

2012`; End April 2012

TWG/Project Coordinator

Environmental Compliance Certificate (ECC)

Environmental Compliance Certificate (ECC)

No additional cost

Step 5 Construction

of

Constructed

Wetland (CW)

Start May 2012

On-going

Alaminos City Engineering Department

Partial completion of the constructed wetland (CW)

Completed and functional constructed wetlands

Budgeted 2.5 million pesos or 41,667 euros –City Funds

Result 2 Upliftment of the living conditions of the community particularly marginal farmers as a result of the improvement of water qualiy for agricultural use.

Ten percent (10%) increase in agricultural productivity

Agricultural production report of the City Agriculturist

Act. 2.1 Re-use of treated wastewater to demo agricultural land

Step 1 Design of

Start, Jan.

TWG A GANNT Chart to

monitor the

Updated GANNT

Chart No additional cost



Planned Budget

Objective,

Result, Activity


Result

Activity with time


demo farm for aquatic and high value crops

2012; End, Feb. 2012

implementation of

the Project has been

designed

Step 2 Construction of hatchery and demo farm for high value crops

Start July 2012

On-going

TWG and

Engineering

Department

On-target or delayed pace in the implementation of the project are identified

Project Contractor Status Report 100,000 pesos for

hatchery and demo farm; city government funds

Step 3 Start of production in the demo farm

Immediately

after completion

TWG and City Agriculturist

Completed and functional aquatic –value pond and demo farm for selected high value crops

Production Statistics Report from City Agriculture Office

Result 3 Replication project evidenced to fulfill its specific Objectives and contributes to reaching the Overall Objective of the DELGOSEA project

• Amount of activities and evidence of effects of the different LGAs in support of the transfer processes in the municipalities;

• Factual evidence of involvement of local authorities on political framework improvement for democratic local governance in the province/country;

• Number and quality of requests or suggestions for legal or political changes in the framework for democratic local



Planned Budget

Objective,

Result, Activity


Result

Activity with time


governance drafted by the respective LGAs on initiative of the local government;

• Factual evidence of promotion of a concrete best practice transfer process by the LGA to other regions/cities in the country.

Act.

3.1.

Monitoring of transfer process National Coord., Coaches, Pilot City

Quantitative and evidence indicators from monitoring reports

Monitoring Reports

Delgosea Team

Mission Reports

Step 1 Monthly

monitoring

visits

Done Monthly

To be done monthly

To be done

monthly

To be done month

ly

National Coord., Coaches, Pilot City

Report data from monitoring visit

Actual Mission

Expenses c/0

Delgosea

National Coordinator Status Report

Step 2 Delivering

progress

reports from

transfer

process

Done Done Done National Coord., Coaches, Pilot City

Degree of implementation of transfer at a given deadline for report

Project Replication Documentation Report

Step 3 Documenting

achievements

of BP

introduction

Start July 2012

National Coord., Coaches, Pilot City

Documentation of the achievements of the Pilot Cities

Act.

3.2.

Dissemination of results LGA, City



Planned Budget

Objective,

Result, Activity


Result

Activity with time


Amount Step 1 LGA ( ULAP through the League of Cities of the Philippines) supports improvements in legal and political regulations, which facilitate improvement of living conditions of disadvantaged groups through increased participation of people in local planning and decision-making

Simultaneous with documentation above

National Coord., Coaches, Pilot City, and LGAs

Number and quality of requests or suggestions for legal or political changes in the framework for democratic local governance drafted by the respective LGAs on initiative of the local government

Press Statements

on Impact of the

Replication

Project Source

Amount Step 2 Pilot city CW is made a BP for national replication

Started

prior to

close of

Delgosea

Project

National Coord., Coaches, Pilot City, and LGAs

Factual evidence of promotion of a concrete best practice transfer process by the LGA to other regions/cities in the country (i.e. national coordination initiatives, PR work)

Acceptance of another LGU to replicate project Source

Step 3 LGA supports replication of newly documented BP in

Simultaneous with Step 2 above

LGAs • Number of promotive contacts

• Evidence of new joint projects….

Amount



Planned Budget

Objective,

Result, Activity


Result

Activity with time


Alaminos City

delgosea partnership for democratic local …...barangay consultations, profiling of population and...

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