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Defense Commissary Agency (DeCA)
American Logistics Association (ALA)
Power HQ Vendor Portal
April 27-28, 2017
Collaborate
• Web-based collaboration tool for communication between vendors and DeCA.
• Facilitates item and cost management for every day and promotions.
Enable
• Enables Vendors to enter or import data electronically.
• Vendor Deals
• Future Cost Changes
Simplify
• Cost Book View
• Vendors are able to see current and future costs and adjustments.
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Vendor, Items, Costs & Allowances Key Challenges
3
VENDOR PORTAL
PHASE 1 1
Vendor Portal – Phase 1
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Neg
otia
ted P
rom
otio
ns
• Managers Specials – Ability to load Scan Downs (Requires Event)
• DeCA / Vendor - negotiations occur outside of system
Adju
stm
ents
• Ability to load the following adjustment types off-invoice
• Non-Negotiated Promotions
• Power Buy – off invoice
• National Promotions – off invoice
• One Time Buy – off invoice
Base C
ost • Ability to Load
Base Cost
Cost B
ook V
iew
• View to enable the vendors to see current and future costs and adjustments
• The ability to download the Cost Book (use the same downloaded file to upload future costs changes)
Data Flow – Phase 1
Vendor Portal
Vendor
Maintenance
Vendor Deals
Vendor Cost
Cost Book View
Electronic Imports
Staged Data
Reviewed by DeCA
Accept, Reject
HQ
Operational Tables
Vendor
Portal
Staged
Data
Reject
Or
Accept
HQ
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Access to Vendor Portal The portal is accessed by the vendor and DeCA users via a browser. Authorized users are logged in to an appropriate
profile which determines their roles, permissions and menu options as assigned in Power HQ security settings.
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Vendor Maintenance
8
Depending on permissions granted, the vendor is able to manage contact information.
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Vendor Cost Entry
9
Allows entering item cost information or to review information that was delivered via a
previously-executed electronic import of data.
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Vendor Item Deals
10
Displays future deal information: Off Invoice, Manager’s Specials, etc.
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Cost Book View Screen
11
Export cost book template
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Electronic Imports
12
Select new to start the process.
Replaces DeCA F 40-16 for Promotions!
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Electronic Imports
13
Select type of import or use the search to select the type from a list.
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Electronic Imports
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The list of import types is presented for selection.
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Electronic Imports
15
Select file, load and save.
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Electronic Imports
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Import results will display.
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Electronic Imports
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Results of the Upload of data.
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Vendor Portal Schedule – Phase 1
Personalization/Development – April-May
DT & E 1 – May-June
DT & E 2 – June-July
OT & E - August-September
Apr-17 Nov-17May Jun Jul Aug Sep Oct Nov
Apr - May
Personalization/DevelopDeployMay - Jun
DT&E 1
Jun - Jul
DT&E2
15
Test Readiness Review 21
AuthorizationTo Operate
26
Risk Management
/ CS Scans
6
Vendor Testing
Start
8
Vendor Review
Date
9
Vendor Training
Feedback
Aug - Sep
OT&E
1
Vendor Pilot
Go Live
25
Production Readiness
Review
VENDOR PORTAL
PHASE 2 2
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Vendor Portal New Functionality – Phase 2
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Vendor Onboarding Agreements Item Maintenance
New Items Bill Back Manager
Contracting
• RODS MOU/MOA
• BPA
• IQC
• Purchase Orders
• EDI ROA
• NON-EDI ROA
• RTC
Data Flow New Functionality – Phase 2
Vendor Portal
Contracts
ROA
Purchase Orders
IQC / RTC
BPA
RODS MOU/MOA
Staged Data
Reviewed by DeCA
Forms
Accept, Reject
HQ
Accepted, Applied
Operational Tables
Vendor
Portal
Staged
Data
HQ
Accepted
Contract
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Logon Screen
22
Authorized users are logged in to an appropriate profile which determines their roles,
permissions and menu options as assigned in Power HQ security settings.
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Logon Screen
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New users enter Vendor Portal registration to be approved by DeCA. Vendors will receive
an e-mail with further instructions for login and usage.
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Vendor Maintenance
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Depending on permissions granted, the vendor is able to manage contact information.
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Zones and Stores
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Vendor Portal has been extended to permit approved vendors to define their Cost Zones.
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Item Maintenance
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Allows vendor user to enter new items by keying in data designated as required by DeCA or to
review item information that was delivered via a previously-executed electronic import of data.
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Vendor Cost Entry
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Allows entering item cost information or to review information that was delivered via a
previously-executed electronic import of data.
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Vendor Item Deals
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Displays future deal information off invoice, Manager’s Specials, Scan down etc.
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Electronic Imports
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Select type of import, select file, load and save. Import results will display.
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Agreements
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Provides the capabilities for a vendor, broker, or manufacturer working in Vendor Portal
to create and process an agreement for bill back and lump sum deals.
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Submitting an Agreement
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When all the terms, conditions and detail have been captured, the vendor can
submit the deal for review and approval.
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Contracts
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Contract Items and Comment tab
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Contract Stores and Modification tab
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Cost Book View Screen
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Export cost book template
Vendor Training / Onboarding / Support
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Phased Launch of Vendor Portal – Phase 1
DeCA will offer Vendor Portal Training at DeCA HQ.
Web Based Training (WBT) and Webinars will be made available.
All Vendors are required to complete training prior to onboarding.
An NTT will be released soon to provide Training, Scheduling and
Onboarding options instructions.
Vendor Training / Onboarding / Support
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Phase I Training will Include:
Submitting Negotiated and Non-Negotiated Offers
Submitting Adjustments
Submit Base Cost (Replaces Web Pricing)
Creating and Viewing Cost Book
Vendor Training / Onboarding / Support
Vendor Training / Onboarding / Support
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Toll-Free Help Desk - (7x24x365)
All support Calls will go the NCR DeCA EBS Help Desk to guide users
in the correct usage of the application.
Login assistance and password reset support.
Answering and/or escalating user questions to the appropriate DeCA
personnel regarding application workflows.
Vendor Support
NCR will provide Vendor Portal Support:
QUESTIONS?