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Insert Your name here, Page 2

Version Aug 17, 2014 Guidelines: 2014 ROA and 2015 POW for County Extension Faculty

Please utilize your most recent, PS & Promotion Packet, 3 yr packet, or ROA to begin this process or start with a new document (new faculty).

- All main text and text from previous year(s) must be in black (accumulation of this will help faculty to complete their next promotion packet easier). For more details on promotion packet preparation, see, http://hr.ifas.ufl.edu/tenure.shtml

- Do not change any numbering or format of tables, as they match the current PS &P packet format. However, these may change if the UF Board of Trustees and Provost approve a change (usually in the Spring).

- Delete all instructions before submitting ROA/POW to your DED.- All information added/modified to your “current ROA” (for calendar year 2014) must be in

blue. If any new information is added/modified to your POW for 2015 it must be in red.- Changes from 2013 guidelines are highlighted in this document

2. BRIEF DESCRIPTION OF JOB DUTIES

This should be a brief description of the assigned duties and responsibilities of the nominee (max. 150 words). Specific duties by percentage of FTE, highest % list first (use exact titles of Extension Programs and % FTE found in Section 23.)

Specific Duties by percentage of FTEI. Program title X %II. Program title X%III. Program title X%IV. 4-H (if non-4-H faculty) and Other Extension Activities X%

Total 100%

3. AREAS OF SPECIALIZATION

Briefly describe your area(s) of specialization. Self-explanatory 2 or 3 bullets.

4. ASSIGNMENT SINCE LAST PROMOTION (NOT TO EXCEED TEN YEARS), OR SINCE UF EMPLOYMENT, whichever is more recent.

Please list the assigned activity while employed at the University of Florida beginning with 2014 and working backwards. For purposes of PS and promotion, an academic year is from August to August. Most county Extension faculty should be 100% Extension.

Year 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10Teaching 0% 0% 0% 0% 0% 0%Research 0% 0% 0% 0% 0% 0%Service 0% 0% 0% 0% 0% 0%Extension 100% 100% 100% 100% 100% 100%Clinical 0% 0% 0% 0% 0% 0% Total 100% 100% 100% 100% 100% 100%

http://hr.ifas.ufl.edu/tenure.shtml

(replace the data in this table with your information if different and insert or delete columns if needed to show your employment since last promotion or since hire date)

5. EDUCATIONAL BACKGROUND

List all degrees awarded, beginning with the highest degree. All entries must include the university/college attended, field of study, degree and date awarded. (replace the data in this table with your information)

6. EMPLOYMENT

Employment should be listed in reverse chronological order with the University of Florida employment appearing first. Please show whether or not the position was permanent status or permanent status accruing. (replace the data in this table with your information)

7.YEAR

TENURE/PERMANENT STATUS WAS AWARDED BY UNIVERSITY OF FLORIDA – NA or year

8. TENURE AND PROMOTION CRITERIA – not needed in ROA and this will be added automatically to promotion packets submitted online

9. TEACHING, ADVISING, AND INSTRUCTIONAL ACCOMPLISHMENTS – None or appropriate information

10. TEACHING EVALUATIONS – None or appropriate information

11. EDUCATIONAL PORTFOLIO – NA

Institution Field of Study Degree YearUniversity of Florida Ag Education and

CommunicationMS 2005

University of Florida Plant Science BS 2000

Institution Position DatesUF/IFAS/ Brevard County Extension

Extension Agent IIPermanent Status (PS)

2009 – present

UF/IFAS/Brevard County Extension

Extension Agent IPS Accruing

2004-2009

Leon High School Science EducatorNon-PS accruing

2000-2002

Insert your name here, Page 3

12. GRADUATE COMMITTEE ACTIVITIES – None or appropriate information

Candidate’s Role Student Major Complete Date

13. CONTRIBUTION TO DISCIPLINE/RESEARCH NARRATIVE – None or appropriate information

14. CREATIVE WORKS OR ACTIVITIES List educational products in reverse chronological order. Add current works in blue for ROA and add planned works in red for POW when POW is required, previous year(s) must be in black and use the same logic for the rest of the document. Do not include flyers or brochures in this section. Explain those efforts in Marketing Section 33. Do not include Poster presentations at the professional meeting in this section, but do include them in Section 17.

o Exhibits and Displays (the focus should be on the product when created, do not need to list where presented)

o Instructional Multi-Media Presentations (This is the subheading to use for your PowerPoint slide shows. List individually for the ROA. For past years summarize for each year in black. Sample

2014 (Total 7) Instructional Multi-Media presentations on topics such as XXX, YYY and ZZZ, range of slides was 21 to 46.

o Educational Plays, Games

o Radio, TV Scripts

o Web-based Communication and Teaching Tools-List URL created-Do not include merely posting of documents to the web or social media sites. There must be a creative/interactive component, e.g., links, tests, selections, responses, etc.-Can include Articulate, YouTube file, podcast, or other Web-based teaching modules created

o Other

15. PATENTS AND COPYRIGHTS – None or appropriate information

16. PUBLICATIONS

Should be listed in reverse chronological order, beginning with the most recent publication and going backwards. The format of the citation is the nominee’s choice, but should be


consistent in the packet and contain the information requested below.

Please include the names of all authors. Please use the following “key” to indicate author relationships:Senior/principal Author(s) = Underline; Self = bold; Fellow = f; Graduate Student = g;Other = &; Post-Doctoral Assoc/Fellow = p; Resident = rProgram Assistants, Volunteer, Interns, etc. listed as authors should be identified with an * and an accompanying footnote.

Non-English titles should be immediately followed by the English translation in parentheses. Include all category headings a through k. If you have no entries for the category, put “none” after each. On-line publications require a letter from the publisher (place in section 33) unless the publication can be accessed via URL.

Indicate Totals for each category. Indicate at the beginning of the section if the nominee published under a different name. Add current publications in blue for ROA and add planned publications in red for POW)

a. Books, Sole Author (Title, Publisher, Place of Publication, Date, Inclusive Pages)b. Books, Co-authored (Co-author(s), Title, Publisher, Place of Publication, Date,

Inclusive Pages)c. Books, Edited (Editor, Co-editor(s), Title, Publisher, Place of Publication, Date,

Inclusive Pages)d. Books, Contributor of Chapter(s) (Author, Co-author(s), Title of Book and Chapter,

Publisher, Place of Publication, Date, Inclusive Pages)e. Monographs (Author, Co-author(s), Title, Series of Volume, is applicable, Publisher,

Place of Publication, Date, Inclusive Pages)f. Refereed Publications (Author, Co-author(s), Title, Name of Journal, Publication, etc.,

Volume, Date, Inclusive Pages). Refereed publications are screened by reviewers to determine if the article meets the standards of the professional journal.

g. Non-refereed Publications (Author, Co-author(s), Title, Name of Journal, Bulletin, Circular, etc., Volume, Date, Inclusive Pages)(Most Extension publications go here. List URL if they are online. You can create sub-categories such as)

o County Fact Sheetso Electronic Data Information Source (EDIS) (peer-reviewed)

include URL o Newsletter Editedo Newsletter Articleso Newspaper Articleso Trade Journal Articleso Others

h. Bibliographies/Catalogs (Author, Co-author(s), Title, Publisher, if applicable, Place of Publication, Date, Inclusive Pages)


i. Abstracts (Author, Co-author(s), Title, Name of Journal, Publications, etc., Volume, Date, Inclusive Pages)

j. Reviews (Author, Co-author(s), Title and Author of Work Reviewed, Where Review was Published, Date, Inclusive Pages)

k. Miscellaneous (Author, Co-author(s), Title, Source of Publication, Date, Inclusive Pages)(This is the appropriate category for published media releases with educational content, do not include calendar items, agendas and program announcements as publication)

17. LECTURES, SPEECHES OR POSTERS PRESENTED AT PROFESSIONAL CONFERENCES

Include since last promotion (not to exceed ten years) or from UF employment for PS nominees, whichever is more recent.This listing is to be in reverse chronological order. Entries must also tell if the contribution was an oral presentation or poster and placed in the proper sub category: invited, selected (a committee or person selects from those submitted for consideration), or contributed (all submittals are allowed, e.g., some poster sessions do not limit the number accepted). Only include presentations made by you. Each entry should indicate participation as a presenter, co-presenter, panelist, organizer, president or moderator in parentheses after your name.

Lectures, speeches, or posters presented by others under the supervision of the faculty should be identified as such and be discussed in Section 23 under educational activities of the related program. Explain your role training and mentoring them for the presentation. Put “none” (a - f) in every category for which you have no entries.

a. International o Invitedo Selectedo Contributed

b. National o Invitedo Selectedo Contributed

c. Regional (i.e., Southeastern US)o Invitedo Selectedo Contributed

d. State (EPAF presentations are selected, not invited)o Invitedo Selectedo Contributed


e. Local o Invitedo Selectedo Contributed

f. Other

18. CONTRACTS AND GRANTS - since last promotion (not to exceed ten years) or from UF employment for PS nominees, whichever is more recent

Entries should be made in reverse chronological order. Enter appropriate information in table. Summary table of Grant Funding for both external and internal grants should represent the total of the faculty’s share not the total amount of the grant. Role- PI, Co-PI (include percentage responsibility), Senior Personnel, Investigator or Sponsor of Junior Faculty (no other roles should be included in this table). Dates- effective dates (i.e., 2010-2012, or 2011 for one year grant). Candidate Allocation – The amount available to you (not the total grant amount)

a. Funded Externally

List of External Funding Year to Year

Role Agency Grant Title & Dates TotalAward

Candidate Allocation(Amount)

Summary of External Grant Funding, Year – Year (amount from candidate allocation column)

ROLE TOTAL Direct Costs Indirect CostsPrincipal InvestigatorCo-Principal InvestigatorInvestigatorSenior PersonnelSponsor of Junior Faculty

Totals


A short narrative explanation of external grant funding may be included here.

b. Funded Internally .

Role Agency Title & Dates Total Award

Summary of Internal Grant Funding, Year - PresentRole Total

Principal Investigator

Co-Principal InvestigatorSenior PersonnelInvestigatorSponsor of Junior Faculty

Totals

A short narrative explanation of internal funding may be included here.

c. Submitted, Pending Decision. Including if a resubmission

Role Agency Grant Title & Submission Date Amount

d. Submitted But Not Funded . Indicate any resubmissions

Role Agency Grant Title & Submission Date Amount

e. In-kind Contributions

Year Type Donor Amount201520142013

Total

Use this statement for volunteer hours: “*Calculation of economic value of trained volunteers’ contribution to extension


programs: According to 2013 Florida data from the Independent Sector (http://independentsector.org/volunteer_time.html) the estimated dollar value of a volunteer hour is $21.24. In Extension, trained volunteers are contributing to Extension program by dedicating their time, skills, talents and expertise under supervision or guidance by faculty. The estimated dollar value of a volunteer hour was $18.85 in 2011-13, $18.66 in 2010, $17.78 in 2009, $17.56 in 2008 and $16.07 in 2007.”

f. Monetary Contributions (includes contributions to our foundations, advisory accounts etc.)

Year Donor Amount

Total

(Additional subheadings, such as g. etc. can be added if needed to report other categories)

19. UNIVERSITY GOVERNANCE AND SERVICE - list in reverse chronological order.

Put “none” under all subheadings where you have nothing to report

a. University

Years (e.g., 2014)Name of Activity,

Committee, etc.Your Role,

e.g., member, chair, etc.

b. College , IFAS

Years (e.g., 2014)Name of Activity,

Committee, etc.Your Role,

e.g., member, chair, etc.

c. Department/Center/District/County Gov Years (e.g., 2014) Name of Activity, Committee, etc. Your Role, e.g., member,

chair, etc.

Go beyond your own programs to the greater benefit of the whole, such as Faculty Assembly, Goal/Focus Teams, task force assignments, Search & Screening committees, serving on Annual Award Selection Teams, EDIS reviews, etc.

In this section, also include participation in county government committees (extension related) as governance and service to the University of Florida


20. CONSULTATIONS OUTSIDE THE UNIVERSITY

Date Location Work Performed Organization/Employer

21. EDITOR OF A SCHOLARLY JOURNAL, SERVICE ON AN EDITORIAL ADVISORY BOARD OR REVIEWER FOR A SCHOLARLY JOURNALS

Please list whether the nominee was an editor, served on an editorial advisory board, or was a reviewer, the name of the journal or publication, the date(s) of service and number of manuscripts reviewed etc. (EDIS reviews go under section 19)

Put “none” under all subheadings where you have nothing to report

a. Editor

b. Editorial Advisory Boards

c. Reviewer for Scholarly Journals

d. Book Manuscripts Reviewed

22. INTERNATIONAL ACTIVITIES – In a short paragraph, please describe international teaching, research, and extension activities and their significance for your scholarly career.

23. EXTENSION PROGRAMS (for IFAS only)

Delineate the major extension programs carried out based on logic model.(see http://ded.ifas.ufl.edu/files/Extension%20Program%20Section.pdf for suggestions how to complete this section.)

Role and Activities of Advisory Committee:Explain how your advisory committee helps in the identification of your educational programs and how you have addressed clientele or societal needs, problems, concerns or issues (i.e., needs assessment) and that you have complied with IFAS guidelines on advisory committees. Include the dates (at least two per year) of advisory committee meetings, and geographic, socioeconomic and racial representation of members.

Titles of Programs (same as Section 2; delete or add rows as necessary)

Program title %FTEI. II.


http://ded.ifas.ufl.edu/files/Extension%20Program%20Section.pdf

III.IV. 4-H (if non-4-H faculty) and Other Extension Activities

I. Title for Program I

A. Situation

Identify issues based on need assessment and explain the need and importance for your program, including what you propose to do to address these issues with your program. This provides justification for your program (1/2 page length or less). http://personnel.ifas.ufl.edu/pdf/TPSP_Extension_Documentation_Details%20document_0%207-01-08.pdf

Target audience(s): List your target audiences of this program (be brief and specific if possible)

B. Program Objectives

- 2 to 4 objectives for each program (could be more); should be client-centered and SMMART. (See EDIS pub, “Writing SMMART Objectives” at http://edis.ifas.ufl.edu/FY824).

- If applicable one objective should attempt to show intended outcomes of your one on one teaching if applicable, i.e., field consultation, MG hotline etc. (do not forget to do follow up survey to obtain related outcomes)

- Also explain how each objective will be measured (i.e., pre-post assessment for knowledge gain, TurningPoint audience response system, traditional or online follow up survey for practice or behavior change, etc.)

1. Objective 1Which evaluation method will be used?



C. Educational Methods and Activities

Start with a brief summary of inputs (what we invest) (volunteers, staff, grants, partners, etc.).

Include a narrative to summarize your educational methods and activities (i.e., group learning participants and clientele reached tables). The next few paragraphs and tables (Outputs = what we do, who we reach) should describe your program delivery methods, e.g., workshops, field days, day camps, residential camps, Polycom workshops, webinars or other online tools, etc.; state where they were held, topics and the participating audiences. Each paragraph should describe a separate program delivery method. (i.e., experiential,


http://edis.ifas.ufl.edu/FY824

http://personnel.ifas.ufl.edu/pdf/TPSP_Extension_Documentation_Details%20document_0%207-01-08.pdf

http://personnel.ifas.ufl.edu/pdf/TPSP_Extension_Documentation_Details%20document_0%207-01-08.pdf

reinforcement and integrative, see http://edis.ifas.ufl.edu/FY399).

One-on-one teaching (e.g., field consultation or MG hot line): include methodologies, examples of topics discussed and recommendations provided in the narrative.

If you have a significant program with other County Faculty or Specialists explain it in your narrative.

Teaching events where you collaborated with other teachers: concentrate on YOUR teaching and other roles that you may have played. State the benefits of this collaborative effort to your program

Creative Works and Publications Developed to Support Program I:o List the support materials that you developed for this program (e.g.,

fact sheets 10, newsletters monthly, etc.)

o Number of professional presentations

“The Florida Cooperative Extension Service defines an Extension contact as having an

intention to convey educational information and classifies the following as legitimate,

reportable contacts: Individual consultations in the field or the office; Face-to-face

interactions in group meetings, workshops, field days, classrooms, and clinics; Individual

correspondence by letter, email or telephone, Interactive video conference” from

http://edis.ifas.ufl.edu/wc058

And include the following summary table for group learning participants:

Summary of Group Learning Participants (previously group teaching) for Program I. (blue ROA, red POW)

Instructor Type of Events(workshops, filed days, camps, etc)

Topics Number of Events

Number of Participants (who we reach)

Self

Prog. Assist.VolunteerTotal

*do not include your role as a facilitator in this table, but mention in the narrative




http://edis.ifas.ufl.edu/FY399

Summary of Clientele Reached for Program I.

Number of Educational Materials DevelopedNumber of Clientele Contacts:

- Field consultations- Office consultations

- Telephone consultations- Group Learning Participants

- E-mail consultations- Web site visits

For more details and definitions please see, Craig et al. http://edis.ifas.ufl.edu/wc058

D. Outcomes

State program outcomes/impacts or progress to date in meeting each of the stated objectives listed above.

Outcomes: number of people (percentage) of the audience (i.e., customer satisfaction, knowledge gained, attitude and skills acquire, practice or behavior changes) Knowledge gained: list average pre and post-test scores for the audience. If the average post-test scores are not as high as you would like, explain what steps you plan to use to improve learning of this audience.Practice changes: do not report only the % of the audience that adopted one practice change, but list all of the practices taught and show number and % of audience that adopted each one. Example (from Helpful Hints of the 2011 IFAS T&P Committee):

• EXAMPLE:

• A total of 2,148 persons participated in horticultural group learning activities (402 in 2008, 424 in 2009, 610 in 2010, and 712 in 2011).

• A follow up survey of 645 program participants was conducted and 387 responded (60%). Among the respondents, 50 (12.9%) reported that they installed a rain shut-off device or soil moisture sensors to save water as a result of their participation. Similarly, 88 (22.7%) are now matching the setting on their fertilizer spreader to the instructions on the fertilizer bag, thereby applying the correct rate. Overall, a total of 112 (28.9%) respondents reported adopting at least one recommended practice.

• Pre and post tests with twenty multiple choice questions were administered during 4 workshops. The average knowledge score of 213 participants changed from 54.9% on the pre-test to 80.2% on the post-test. A gain of 25 points.

Impacts: economic, environmental and social conditions caused by these changes. You can use data from the literature or from a specialist to tell about the impact of your program. Impacts should answer the question – “so what?” This should tie back to the importance of the



issues stated in your Situation Statement.Suggested format for this section:

Repeat Objective 1:

Outcomes for Objective 1:Impact for Objective 1:

Repeat this format for all objectives in Program I.

E: Impacts: (of the program)

F: Success Stories:

(faculty should include at least one Clientele centered “Program Success Story” for one of their program areas)

For more details on outcomes, impacts and success stories please see, http://ded.ifas.ufl.edu/Impacts/Impacts_Success_Stories_files/frame.htm

Race and Ethnicity Data (do not include this to 3 yr or PS/P packets)

* If no, provide a brief explanation of all reasonable efforts that have and/or will be used.(Only Current Year’s; include PA and volunteers; do not accumulate for multiple years in

Race and Ethnicity

Projected Target

Audience(for 2013)

Audience Reachedin 2013

*Parity (± 4%)

Reached

Projected Target Audience(for 2014 POW)

No. % No. % Yes or No No. %Hispanic

Multi-racialPacific

IslanderAmerican

IndianAsian BlackWhite

UnknownTotal 100 100 100

GenderMale % % %

Female % % %Unknown % % %

Total 100 100 100


http://ded.ifas.ufl.edu/Impacts/Impacts_Success_Stories_files/frame.htm

this table; hard copy for each year should be placed in the office Affirmative Action file drawer.)

Repeat the entire process (A, B, C, D) and race table for each program that you have……

II. Title for Program II

A. Situation

B. Program Objective


D. Outcomes

E. Impacts

F. Success Stories:

III. Title for Program III

A. Situation

B. Program Objective


D. Outcomes

E. Impacts

F. Success Stories

24. CLINICAL SERVICE OR CLINICAL ACTIVITIES - NA

25. SERVICE TO SCHOOLS – In 1984, the Legislature determined that service to the public schools (K-12) would be considered for permanent status and/or promotion purposes. Such service should be listed in this area. Briefly explain your activities here including # of participants, bullets are suggested.

* Do not include 4-H Program activities here they should be in your program.

26. MEMBERSHIP AND ACTIVITIES IN THE PROFESSION

A. MEMBERSHIPa. International


b. Nationalc. Regionald. Statee. Localf. Other

Under each membership subheading use this tableAssociation Dates of Service

B. ACTIVITIES IN THE PROFESSION (i.e., giving testimony to congressional committee or serving as a reviewer for grants, Chair or Co-Chair or member of specific Professional Assoc. Committeea. International b. National c. Regional d. State e. Local f. Other

Under each activities subheading use this table

AssociationRole (e.g., committee chair, elected office, etc.) Years (e.g., 2014)

27. HONORSList in reverse chronological order and identify team awards.a. International b. National c. Regional d. State e. Local f. Other

Under each subheading use this tableYear (e.g.,

2014)Organization Award

31. BIOSKETCHES OF INDIVIDUALS WRITING SOLICITED LETTERS OF EVALUATION

Think about this item for your PS/P packet


Insert Name and affiliation of potential letters of evaluation, include both internal and external)

External to IFAS : - five- 2 Evaluators from DED list- 3 Evaluators from nominee’s list

Internal IFAS : (CED must be included) – five

- 2 Evaluators from DED list- 3 Evaluators from nominee’s list

32. COPIES OF THE LAST FIVE (or since last promoted) ANNUAL LETTERS OF EVALUATION Do not include

33. THE FURTHER INFORMATION SECTIONInclude such things as letters of acceptance from publishers, list of submitted publications, information on forthcoming books, as well as any additional information the nominee wishes to submit.

Indicate status of master’s degree if applicable.

Marketing Efforts: marketing strategies/ techniques/ efforts; audiences targeted; and outcomes

Community Service: Include a brief paragraph, describing community service activities of agent and PAs and involvement with community and civic organizations. Community service activities of clientele, e.g., 4-H youth, are a result of life skills training and would be reported as Outcomes in the Life Skills Program section.

34. ISTs AND OTHER PROFESSIONAL DEVELOPMENT (ROA and POW)

Title/dates No. of Days


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