ded review matrix

7/26/2019 DED Review Matrix

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KENYA PIPELINE COMPANY LTD

REVIEW OF THE DETAILED ENGINEERING DESIGN BY SHENGLI ENGINEERING & CONSULTING COMPANY

LIMITED/KURRENT TECHNOLOGIES LTD RECEIVED ON 02 DECEMBER 2013 BY KPC

S/No Document No. Page

No.

Item No Short Description KPC Remarks Position

1) All Documents General General All documents to have

KPC Logo together with

SLECC logo on the page

header.

Agreed

2) All Documents General General The documents do not

include PS14 in the

design scope of works.

a) Refer 2c in the

negotiation

minutes.

b) Refer item 6.4:Initial

understanding of

Line-1 page 143

c) Objective under

the Terms of

Reference (page

22of 37 of the

signed contract).

Consultant to clarify

omission of PS14.

a. SLECC: Maintains that

the scope of works does

not include PS14.

b. KPC: The objective

would not be achieved if

PS14 is not in the scope

of works therefore the

DED as presented will

not be approved in that

form.

c. It was agreed that SLECC

shall submit a written

explanation to KPC to

justify why PS14 is not

in the scope of works.

3) General Project risk matrix Scope of services item

(c) of the signed

contract. The project

risk matrix should be

submitted before

approval of the

detailed engineering

design.

SLECC to comply with the

contract.

PR PROCESS


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No.


4) General Terminal facilities Tank inlet nozzles and

Protection facilities


whether the tank inlet

valves, tank vent

valves, etc. are capable

of operating at the

increased flow rates for

the new pipeline.

Consultant to verify if

the surge relief

facilities (tanks) are

adequate to cater for

the increased flow

rates under the new

project.

a. SLECC: Are adequate for

Phase I. Will undertake

review for phase II and

Phase III.

b.

KPC: SLECC to undertake

the review so that KPC

can determine if the

facilities shall be

upgraded in phase I, II

or III.

c. It was agreed that SLECC

would provide the

details.

5) General General Draft Tender Documents Consultant to indicatewhat documents willcomprise the tender

documents.

Agreed: SLECC to provide

the list of documents tocomprise the tender

documents.

6) Schedule of Prices and

Rates

3 1.1Notes on Pricing

Item VI

Bidder shall allow for all

applicable Statutory Taxes

and duties that include but

not limited to the following:

a) VAT @16% or as applicable

b) Withholding Tax @ 3% or

as applicable

Revise to read Bidder

shall allow for all

applicable Statutory

Taxes, duties and levies

applicable in Kenya and

in the country of origin.

7) DD-EM-TS-PR-001-A 2 Opening statement This system defines SLECCdocument numbering

Remove SLECC andrevise the sentence to

reflect the assignment.

Agreed

8)

9) DD-LINE1R-BD-PR-001-

A

2 2.1 ABBREVIATIONS Both F&G and FGS are given

as Fire & Gas System

Differentiate SLECC to correct the

document


A

3 2.1 ABBREVIATIONS MSR - Motor Spirit Regulator Delete the item since

this grade is no longer

available in the Kenyan

Market.

SLECC to delete.


3/52


No.



A

14 3.1 PRODUCTS

DEMAND FORECAST:

Bullet 4

A 20 inch line has major

implications on pumping

capacity and options shall be

listed and explained by theconsultants engineering

team

Give reference for the

document where this

concern is addressed.

SLECC to delete the

statement


A

3.1 PRODUCTS

DEMAND FORECAST:

Bullet 5

a) The Isiolo refinery threat

can only become real

b) This confirmation can be

expected in the course of

2013.

a) Replace threat

with impact

b) Year 2013 is over.

Review and update

the status.

SLECC to review


A

17 3.3 PRODUCT

SOURCING

PS1 is the initial station of

Line 1 and located in

Mombasa.

Refer item 6.4: Initial

understanding of Line-1

page 143 in the signed

contract document

which reads thus The

pipeline originates at

the foreshore terminal

at Mombasa from the

onshore tank farm and

transport the entire

volume at Nairobi

Terminal. Review the

statement.

Related to PS14 issue that is

pending clarification from

SLECC


A

18 4.1 STEADY STATE

ANALYSIS: In Phase III

(2037~2044)

Use all of the existing pumps

in PS2, PS4, PS6 and PS8.

SLECC to demonstrate

how the existing

pumps, dis-used for

over 20 years (2016 to

2037) will be de-

commissioned and re-

commissioned and

perform as expected

on return to service.

SLECC to respond later.


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No.



A

19 4.2 TRANSIENT SURGE

ANALYSIS

..are not exceeded for

pipeline upset conditions

Clarify upset

conditions

Abnormal conditions


A

21 5: OVERVIEW OF

EXISTING PIPELINE

SYSTEM (LINE 1)

5.1 PIPELINE The overview is silent

on PS14.

Consultant to include

PS14 scope of works.

Item in abeyance


A

23 5.2: PS1 .discharge pressure

limits are not exceeded by

upset pipeline conditions.

Clarify upset

conditions

Abnormal conditions


A

29 6: SCOPE OF SERVICES-

6.1 PREAMBLE

Only one oil water treatment

system will be installed in PS9

for concentrate treatment.

New oil water separator

(OWS) will be installed in PS3,

PS5 and PS7.

Consultant to include

design for OWS at PS1,

PS10 and PS14 which

are considered to be in

phase I. Designs for

phase II and III to

ensure that the OWS in

the respective stations

are included.

KPC: To decommission

existing and design for the

entire station at PS10.

Currently no OWS at PS1

SLECC to include.


A

30 6.2 PHASED

IMPLEMENTATION:

Phase I

Upgrade of firefighting

systems in PS9, PS10 and

PS12.

All upgrade of

firefighting facilities to

be done in Phase I in all

stations

SLECC to review in line with

the fire risk assessment

report.


A

30 6.2 PHASED

IMPLEMENTATION:

Phase III

Complete intermediate pump

stations of PS1, PS3, PS5 and

PS7 with additional two new

mainline pumps.

Refer comments on

item 4.1: Steady state

analysis .

SLECC to review


A

36 6.3.6 PS9 PS9 is a depot for Nairobi

Airport, which downloads DPK

from line 1.

a) PS9 Depot supplies

JET-A1 to Jomo

Kenyatta

International

Airport.

b) PS9 receives JET-A1

from Line-1 and

not DPK. Change in

SLECC to correct


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No.


all the other

documents.


A

39 7.5 PRESSURE RELIEF

SYSTEM

In addition to this, pilot

operated safety valves shall

be provided on the pipeline at

each station inlet.

Clarify pilot

operated.

SLECC to change to spring


A

39 7.7 FLOW METERS Description of location of flow

meters in the design

No mention of flow

meters for firefighting

water system.

Consultant to clarify.

SLECC: Included in other

documents.

It was agreed SLECC would

include the description.


A

40 7.10 FIRE WATER NET

WORK, FIRE DETECTION

AND ALARM SYSTEM

a. General Reference to

NFPA code

b. Statement - Fire water

shall consist of foam

preparation and injection

system.

c. Fire detection and alarm

system for buildings

a. Clearly specify

applicable codes in

every item used in

the design.

b. Clarify if this

includes foam

handlines and

monitors in the

design.

c. Include fire

suppression system

for switch rooms.

a. SLECC to cross reference

the appropriate

document for the codes.

b. SLECC to include.

c. SLECC to include.


A

41 7.10 FIRE WATER NET

WORK, FIRE DETECTION

AND ALARM SYSTEM

A fire detection alarm system

covering all buildings, tank

farm and pump shelter, shall

be provided.

Revise to read all new

facilities.

Connect to the existing

fire alarm system

SLECC: Agreed

KPC: To provide the location

of the existing fire alarm

system26) DD-LINE1R-BD-PR-001-

A

41 7.12 OIL WATER

SEPARATOR AND

TREATMENT SYSTEM

The new OWS are comprised

an oil OWS capacity based on

rainwater collection on

process area

This basis isnt

sufficient. Design as per

EPA standards defining

drainage catchment

area for the OWS and

dimensions, volume of

largest containment in

the area, highest

precipitation for

SLECC to revise in

accordance with EPA


6/52


No.


region, hence flow rate

in and out of OWS, etc.


A

42 7.12 OIL WATER

SEPARATOR AND

TREATMENT SYSTEM

The pre-separated water shall

be loaded to road tanker

through water lift pumps to

PS9 for disposal.

Provide holding ponds

at every station for the

pre-separated water.

Included in the design

28) DD-PS10-DW-WT-001-

A Model (1)

Drawing Oil water separator not

provided. Consultant is

connecting to existing system.

Relocate existing OWS

to a suitable location as

determined in your fire

risk assessment. Design

to include new and

existing facilities

including the proposed

new tanks.

Agreed


A

48 8.3 DISTANCE FROM

BUILDING TO EDGE OFFIRE IN EACH PUMP

STATION

Fire risk assessment Refer to KPC comments

on the fire riskassessment report.

SLECC: Fire risk assessment

is being updated.


A

49 8.4 ASD AT THREE

TERMINALS

Fire risk assessment Refer to KPC comments

on the fire risk

assessment report.

SLECC: Fire risk assessment

is being updated.


A

49 8.3/8.4: ASD for

structures

ASD for structures Relate findings to

materials of building

and determine safety

requirements

SLECC to review.


A

49 8.5: ASD for Humans ASD for humans a. Relate findings in

item 8.1 in

determining safe

locations for

manual controls of

firefighting system

in the field.

b. Apply to all

stations.

KPC: The automated system

must have a manual system

that is in consideration of

the ASDs for humans.

SLECC to review.

33) DD-LINE1R-RP-PR-002 6 5 MODELED SCENARIOS Tripping one running pump Clarify the basis of the SLECC to Clarify


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No.


FOR 20 PIPELINE IN

PHASE I

and shutting down pumps at

other stations in 30, 60, 90

seconds intervals.

choice for intervals of

30 seconds upto 90

seconds.

34) DD-LINE1R-RP-PR-002 Whole document Transient surge analysis The pressures and flow

indications at upstream

and downstream

stations does not agree

with the reality.


KPC: Pressure in the

upstream stations decrease

whereas the pumps are

pumping against a closed

system.

SLECC: To review.

35) DD-LINE1R-RP-PR-002 11 5.1.2 Inlet valve at PS1 closes Perform surge analysis

for PS1-PS14 section.

Section under abeyance.

36) DD-LINE1R-RP-PR-003 23 4.2.5 Review on

capacity of existing slop

tank

So it is recommended that the

additional tank capacity be

increased with 800m3with

two new slop tanks each with

400m3to be erected.

Provide design basis for

slop storage tanks

capacity and the re-

injection pumps

ratings.

Item 2.4.3 gives 600m3

slop tank capacity

SLECC to review and advice.

37) DD-PLN-SPC-PL-001. 1 1 GENERAL According to process scheme,

three new pipelines will be

constructed from PHASE I to

PHASE IV.

There is no Phase IV.

Revise appropriately.

Agreed

38) DD-PLN-SPC-PL-001. 4 3.2 From KP 442.7-444.3km, LINE

1 is under the lawn of

factories and there is no spacefor new pipeline to be

installed by open-cut method.

HDD method is

recommended.

This area has the ROW

clearly marked and left

out even though withinfactories. Excavation

can be done.

SLECC to verify on site and

revise accordingly.

39) DD-PLN-SPC-PL-001. 5 3.2 From KP 447.4-449.0km, the

ROW ranges from 13 to 23m,

and LINE1, LINE 2 and LINE4

are existing. Within the 13m

wide ROW, the new pipeline

4No. pipelines in a

space of 13m dont

justify two lines to be

in one ditch. Line

1Replacement to be in

Agreed. SLECC to revise


8/52


No.


needs to be laid in one ditch

with LINE 1 for about 500m.

its own ditch. Revise

appropriately.

40) DD-PLN-SPC-PL-001. 46 17.5 RESPONSIBILITY Leaks, or breaks in the

pipeline during the test which

are a result of defective

materials furnished by the

Engineer shall be located and

repaired by the Contractor,

but cost thereof shall be paid

by the Engineer as extra cost.

There are no Free

issue items in the

contract hence

Engineer will not

supply any materials.

Delete and revise the

section Appropriately.

Agreed. SLECC to delete.

41) DD-LINE1R-DW-PR-

008-A

Drawing PS1 supply pipelines Provision for supply

from KPRL to be 20

and not 14

Agreed. SLECC to revise.


008-A

Drawing PS1 supply line from PS14 There should be no

non-return valve on the

line from PS14 to PS1


43) DD-LINE1R-SPC-PR-

001-A

4 2.2 The safety

requirement of pipeline

system

The safety requirement of

pipeline system

a. No mention of

pumps start

sequence

protection;

b. Include for

firefighting system

operation

c. Include for OWS

system

a. Agreed. SLECC to

include pump start

sequence protection.

b. Agreed. SLECC to revise.

c. Agreed. SLECC to revise.

44) DD-LINE1R-SPC-PR-001-A

4 2.2.2 Discharge of mainpump

When the main pump unitsare in parallel operation, if

discharge high pressure

switch gives an alarm, all the

parallel main pumps are

interlocked and stopped

a. The pumps shouldbe configured to

give 1st

alarm and

stop on 2ndalarm.

b. Usage of the term

Interlock is not

clear as used here

and item 2.3.2B(c).

Page 9. Clarify

KPC: Pump should not bestopped at once.

a. Agreed. SLECC to revise.

b. SLECC to clarify

interlock.

45) DD-LINE1R-SPC-PR- 9 2.3.2 Main process a. When the temperature a. Clarify the interlock a. SLECC to clarify


9/52


No.


001-A system operation

Item 2.3.2B(c)

reaches to the high alarm

value, the main pump is

interlocked and stopped

immediately.

b. When the oil temperature

of main pump motor

bearings reaches to the

high alarm value, the

main pump is interlocked

and stopped immediately.

c. When the shell

temperature reaches to

the high alarm value, the

main pump is interlocked

and stopped immediately.

in the three bullets.

b. No start sequence

protection and

interlock system.

interlock.

b. Agreed. SLECC to

include pump start

sequence protection.

46) DD-LINE1R-SPC-PR-001-A

15 4.2.2 OperatorWorkstation

Two station control operatorworkstations shall be located

at the following Stations:

PS9, 10 and 14 notincluded. Include or

clarify the omission.

SLECC to provideworkstations.

47) DD-PS1-DW-PR-006-A Drawing Corrosion Inhibitor (CI)

Package

a. Dosing pump rating

b. CI storage tank is common

for both 14 and 20

pipelines

c. Vendor/Contractor

a. The ratings of

pumps 1A-P-

901/902 are not

indicated. The

pump rating should

be upto the highest

design Flow rate

for 20pipe.b. Design separate CI

dosing systems for

the 20 and 14

pipelines.

c. Remove vendor

and replace with

complete unit.

This applies to all

drawings/packages.

a. Dosing pumps

SLECC: Document

included in the

mechanical

equipment

documents.

KPC: 16.2l/hr is

based on 9ppm, at440m3/hr for the

existing system

which is not

adequate. SLECC to

review the design to

use parameters for

20 and 14

respectively.

Confirmation of


10/52


No.


compliance to be

included in QA/QC

plan for the CI

dosing.

b. Agreed. SLECC to revise.

c. Agreed.

48) DD-PS1-DW-PR-007-A Plot Plan Plot Plan for PS1 The location for the

new station doesnt

consider economical

utilization of land.

Locate the station

according to the fire

risk assessment.

SLECC to review.

49) DD-PS10-DW-PR-002-A Plot Plan Piping for PS10 The piping at PS10

should make provisionsfor connection to Lines

2 & 4 through by-pass

lines.

Agreed

50) DD-MLV-DW-PR-002 Drawing Typical 20 Block Valve

Installation

a. Chamber cover

gauge to be

minimum 8mm.

b. Valve and Pipe

should be the same

diameter.

c. Purpose oftransition Piece

to be explained.

d. Sealing between

pipe and chamber

wall to be water

tight.

a. Agreed.

b. Agreed.

c. SLECC to clarify.

d. Mandatory.

51) DD-MLV-DW-PR-003-A Drawing Mainline valve chambers a. There is no clear

indication on the

type of bottom

a. Mandatory.

b. SLECC to review. SLECC

to review size of valves


11/52


No.


floor finish. Should

be concrete screed

finish and

waterproof walls.

b. The size of the

valve chamber is

too big for a 20

valve. Provide 1m

clearance all-round

the valve.

from the vendor and

design the valve

chamber accordingly or

3000mmx 2500mm

whichever is smaller.

52) DD-PS1-DW-WT-001-A Drawing Connect to existing Oil Water

Drain Piping at PS1

a. There is no

indication where

this pipe leads to.

b. Connection to KPRL

OWS not

permitted.

Agreed.

There is no OWS at PS1

53) DD-PS3-DL-FW-001

&

DD-PS3-SCH-FW-001

PS3 Firefighting system Firefighting system - No foam

protection system for station

especially pump shed area

Provide automated

foam protection

systems complete with

monitors and handlines

for pump shed area,

etc.

This shall apply to all

stations

To provide fixed automated

monitor system.

Agreed

54) All documents General Process Risk Assessment - No

risk assessment for stationand correlation with location

and safety of control building,

pump shed, etc.

Complete the risk

assessment and use itto review suitability of

buildings locations and

safety in all the

stations.

SLECC to refer NFPA 551

with respect to the buildingsand revert

55) DD-LINE1R-CL-FW-001 CALCULATION SHEETS

FOR FIRE PROTECTION

SYSTEM

a) Calculations for

firefighting water.

b) Cooling water calculation

c) Non-dyked spill areas

protection; application

a) Firefighting water

calculations should

not include the

proposed new

tanks. A decision

a) Agreed.

b) Refer NFPA 11. (KPC to

clarify further).

c) Agreed to review.

d) SLECC: Has based


12/52


No.


rate for Floroprotein (FP)

6.5L/min .m2& others

foams 4.1L/min .m2

d) Surface application rate

with fixed foam discharge

outletsused 6.5L/min

.m2

has been made not

to put up the

additional tanks at

PS9

b) Cooling water

protection system

application rate

of 4.1L/min .m2

used for floating

roof tanks instead

of 12.2L/min .m2.

Consultant to

clarify.

c) Review calculations

for non-dyked

areas.d) Should be 4.1L/min

.m2. 6.5L/min .m2

rate should be for

handline and

monitor systems

calculations on KS1967.

KPC recommends use of

NFPA 11. To be

56) DD-PS09-DW-FW-001-

A

Drawing New Fire water tanks 9-TK-

803

Review firefighting

facilities at PS9 owing

to the decision not to

construct the new

tanks.

Agreed

57) DD-PS09-DW-FW-008-

A DD-PS10-DW-FW-

012-A

Drawing 9A-M-853A/B Hydraulic

turbine

10A-M-853A/B Hydraulic

turbine

Clarify the use and

necessity for the

hydraulic turbine.

SLECC to confirm the rating

of the standby generator

and whether it can run the

foam pump.

58) DD-PS09-DW-FW-010-

A

PS9 Plot layout Tank farm dyked areas - there

is no foam system protection

a. Provide automated

foam system

protection c/w

monitors and

handlines.

KPC to review and revert for

dyked and non-dyked areas.


13/52


No.


b. To apply to all

stations.

59) PD-PS09-SCH-FW-001 Equipment list Equipment list To be revised to

include/exclude items

after review of the

comments on

firefighting system

Agreed

60) DD-PS1-DW-FW-013-A Drawing Changamwe Terminal & Pump

Station PS1: Toilet water

supply and drainage piping

installation.

a. Changamwe is not

a terminal but a

pump station.

Revise.

b. The domestic

water and drainage

system are

provided under fire

fighting system forthe station.

Relocate

appropriately.

a. Agreed.

b. Agreed.

61) DD-PS10-DW-FW-017-

A

Drawing Fire protection system piping

layout

(Same applies to PS12)

a) No foam protection

system for dyked

areas, product

reception area etc.

To be included.

b) Review foam tank

capacity to includeabove

requirements.

c) Review equipment

listDD-PS10-SCH-

FW-001

accordingly.

KPC to review and revert for

dyked and non-dyked areas.

62) DD-LINE1R-SPC-FW-

001

GENERAL

SPECIFICATION FOR

FIREFIGHTING

a) Cooling water pumps

1. PS92 No each rated

at 200l/s (720m3/hr)

a) The rating of the

pumps is

exceptionally high.

a) SLECC to review PS9

firefighting

requirements to exclude


14/52


No.


on 1+1 mode

2. PS106 No. each

rated at 170l/s

(612m3/hr) on 3+3

mode.

3. PS122 No. each

rated at 130l/s

(468m3/hr) on 1+1

mode

b) Foam water pumps

1. PS92 No. each

rated at 160l/s

(576m3/hr) on 1+1

mode.

2. PS10- 2 No each rated

at 220l/s (792m3/s) on1+1 mode and to use

existing fire pumps.

3. PS122 No. pumps

each rated at 30l/s

(108m3/hr) on 1+1

mode and to use

existing fire pumps.

The consultant has

not revised as per

comments sent

with regard to the

fire risk

assessment.

a) Consultant must

review the

calculation for

water

requirements and

the equipment

ratings to be

revised

accordingly.

b) Clarify use ofexisting pumps for

foam water.

Refer comments Nos

26 & 27 of the matrix

sent vide letter ref

EN/PR/29/4/58 dated

25th

November 2013.

the proposed new

tanks.

b) KPC/SLECC to jointly

review.

c) SLECC to confirm the

condition, performance

and suitability of the

existing fire water

pumps for foam water

system. PS12 will not re-

use existing fire water

pumps. SLECC to review

the

condition/performance

of the existing pumps

and revert.

63) DD-PS1-DW-BR-003-A

DD-PS1-DW-BR-004-A

Civil Works Drawings Roads a. Road layout plan

shows 4m. Thedesign should cater

for the largest

vehicle, crane or

truck.

b. Turning radius is

only 9m. Confirm

that the can carry

the 50ton truck

crane. KPC

recommends use of

KPC: Allow dead weight and

sizing of a Zoomlion truckcrane capacity 50ton.

SLECC to review


15/52


No.


Cabro Blocks

pavement

64) DD-PS1-DW-BR-006-A Civil works drawings Drainage works The design for the

waste water pipe is not

necessary. Consultant

should consider open

channel design to allow

clearance of silt during

maintenance

Maintain open channel and

wastewater piping

separately.

65) DD-PSXX1-DW-WT- Series of documents Water Treatment - OWS

design

a. Approval by NEMA,

b. Allow for water

recycling from

downstream

chambers into

upstream

chambers forbetter flexibility

and worst case

scenarios, e.g. DD-

PS9-DW-WT-002 &

003-As

SLECC/Kurrent to seek

NEMA approval.

KPC expressed concern on

the absence of the local

partner to handle local

regulatory matters.

Schedule of Prices

66) LINE1R-TD-001 6 1.1 Introduction Item

1.1.1:

a) The Client named in the

Appendix to GI will

invite pre-qualified

bidders to submit tenders,b) The method of selection

shall be as indicated by

the procuring entity in the

Appendix.

a) CMT/CS to clarify

on prequalified

biddersin view of

Legal Notice 114b) The method shall

be least cost and

not quality and

cost based.

Two stage evaluation.

Agreed

67) LINE1R-TD-001 6 1.1 Introduction Item

1.1.7:

The price to be charged for

the tender document shall be

Kshs.50,000.00.

Cost of tender

documents to be in

accordance the

SLECC to review as per

Procurement Act and Legal

notice 106, 109 and 114.

1XX For PS3 to PS10


16/52


No.


procurement laws and

recent legislation.

68) LINE1R-TD-001-A 6 1.1 Introduction Item

1.1.11

Bidders who choose not to

enter into a joint venture

must also provide a Power of

Attorney signed by the legally

authorized signatories of the

company.

Clarify the purpose of

this clause

Retained. SLECC clarified

that this was for sole

bidders.

69) LINE1R-TD-001-A 6 1.1 Introduction Add new clause and add the

following mandatory

requirements.

a) Compliance with

Kenya Subsidiary

Legislation - Legal

Notice No 114 on

the Public

Procurement and

Disposal

(Preference andReservations)

(Amendment)

Regulations 2013

with regard to

participation by

local entities.

b) National

Construction

Authority

certificate for localfirmsClass NCA-

1.

c) Tender Security to

be in accordance

with the law i.e.

should not exceed

2% of the

estimated contract

value.

a) SLECC agreed to review.

b) SLECC agreed to review

c) SLECC agreed to review.


17/52


No.


70) LINE1R-TD-001-A 7 1.2 Eligibility and

Qualification Criteria

Eligibility Criteria To be reviewed for a

construction tender

and to include all legal

requirements.

SLECC agreed to review.

71) LINE1R-TD-001-A 8 1.3.2 Local

participation

Local participation Ensure compliance

with Kenya Subsidiary

Legislation - Legal

Notice No 114 on the

Public Procurement

and Disposal

(Preference and

Reservations)

(Amendment)

Regulations 2013 with

regard to participation

by local entities.


72) LINE1R-TD-001-A 52 34.6 Compensation for

injury

The Contractor shall, in

accordance with the

Workman's Compensation Act

Chapter 236 of the laws of

Kenya

Replace workmen

compensation Act Cap

236 with Workmen

Injury Benefits Act

(WIBA) 2007


73) LINE1R-TD-001-A 76 Clause 1Project

Quality Assurance

System Requirements

Item: 1.2 Quality Plan a. Include as

requirement for

evaluation of

technical proposal.

b. To be reviewed atcontract signing


74) LINE1R-TD-001-A 83 Clause 12Safety

Precautions

Safety Precautions Include requirement

for Safety Plan for

project activity

SLECC to request for a

project execution plan.

75) LINE1R-TD-001-A 87 Clause 12 First Aid Outfits Provide first aid

stations as per OSHA

[2007] and subsidiary

legislation


76) LINE1R-TD-001-A 87 Clause 29 Fire Precautions Provide as per safety SLECC agreed to review.


18/52


No.


plan for the project

77) LINE1R-TD-001-A 93 Clause 36Transport

for the Engineer and

the Engineers

Representative

4 No. Isuzu Troopers, Model

UBS 69, or latest equivalent

diesel driven (3059 cc), 5

speed manual, four door

featuring.

Comply with

Procurement rules in

Kenya


78) LINE1R-TD-001-A 94 Clause 39 & 40 Dust Nuisance and pollution /

waste management

Provide as per project

EMPRef. ESIA report

SLECC to consult with

Kurrent

79) LINE1R-TD-002-A 5 PG/M6 Purchase, deliver, maintain

and fuel 4 NO. double cabins

4WD type vehicles and 1 NO.

standard 4WD station wagon

in employer's name under a

"blue plate" as specified for

the exclusive use of the

Engineer for the duration ofthe Contract

Dele under a "blue

plate"

a. Review the specification

for the vehicles.

b. Allow 8 vehicles

exclusively for the use

by the Engineer.

80) LINE1R-TD-002-A 5 PG/M7 Allow for unpacking,

inspecting, loading and

transporting to site all Free

Issue equipment from the

Employers stores at Nairobi

Terminal

Delete item. There shall

be no free- issue

items under this

contract.

Agreed.

81) LINE1R-TD-002-A 6 C/P/MP 2 Transport the field bends and

shop bends to the work site

Transportation of all

pipe fittings, valves,

etc. to be included inthe transportation of

the mainline pipeline

for ease of payments.

No separate bill item for

transportation to site as it is

included in the supply ofmaterials. SLECC to revise.

82) LINE1R-TD-002-A 7 to

8

C/P/MP 11.1 to 11.9 m/times Detail each crossing

individually giving its

length and any other

necessary details such

as chainage/location.

SLECC: Agreed to review.

83) LINE1R-TD-002-A 8 C/P/MP11.10 to 11.2 Swamp crossing (open cut), Delete items. Introduce SLECC agreed to review


19/52


No.


High voltage line crossing,

Water pipeline crossing,

Existing product pipeline(LINE

1/2/4) crossing

a new bill item under

Preliminary and

General item as

follows: - Allow for

location and protection

of existing services

such as water pipes,

swamps, existing

product line etc at pipe

crossings.

84) LINE1R-TD-002-A 8 C/P/MR 12 Allow a provisional sum for

liaising with local authorities

and other relevant

government departments for

road or rail crossings including

the necessary permits forexecution of the works.

Move item to

Preliminary and

General items


85) LINE1R-TD-002-A 10 C/P CR 26 Hydraulic protection in the

form of retaining wall and

cutoff wall to prevent the

water from scouring the

pipeline trench, all in

accordance with specifications

and detailed drawings. The

materials usually adopt the

mortar rubble masonry andconcrete.

Hydraulic Protection

for major river

crossings are known

and require to have

properly designed

protections with their

individual bills of

quantities, for ease of

measurement forpayment purposes, as

follows;

1. Voi river

2. Athi river

3. Any other

major rive, etc.


86) LINE1R-TD-002-A 11 1.3.2.1 Civil & Road

Works

Excavations a. The schedule of

rates and prices

needs to be clear

SLECC to review the civil

works bills and revise to suit

CESSM-3


20/52


No.


for excavations of

Trenches width e.g.

>0.3m and depth


21/52


No.


Average thickness0.25m excavations, consultant

to specify that the

borrow material shall

be from the nearest

approved borrow site.

This applies to both the

pipeline and the

stations.

91) LINE1R-TD-002-A all C/PS1/MP 32

C/PS1/E 24

C/PS1/IC 46

2 years operational and

maintenance spares and

special tools for all mechanical

equipment.

Consultant to make it

very clear in the tender

document that the

contractor must give a

comprehensive list of

a. Commissioning

spares for

everyequipment

b. 2-year

operating

spares for

every

equipment

SLECC to review

92) LINE1R-TD-003-A 5 2.1.2 Construction

Method Statements

and Procedures

The Contractor shall prepare

and submit to the Employer

for approval

Change Employer to

Engineer. Revise all

documents to reflect

the same.

Agreed

93) LINE1R-TD-003-A 6 2.1.6 Site Safety At all times during site

construction, the Contractor

shall comply with the

Employers site safety

procedures.

Contractor to comply

HSE legal and

administrative

framework in Kenya

SLECC to revise the tender

document.

94) LINE1R-TD-003-A 7 2.2.6 Cleaning and

Decommissioning of

the existing Line-1

The contractor shall take a

suitable method to clean up

of the existing Line-1 for

decommissioning.

Decommissioning

procedure should be

as per EMP in ESIA

report for the project.

SLECC to provide the

procedure in the tender

documents in accordance

with the EMP and ESIA


22/52


No.


reports approved by NEMA.

95) LINE1R-TD-003-A 8 2.3.2 Firefighting

system

Build firefighting system,

including one fire water tank

and two fire pumps

(1+1).

a. Incorporate

comments under

related documents.

b. Include

comprehensive

outline of tasks.

KPC to clarify

96) LINE1R-TD-003-A 98

and

102

6.3 Form of Advance

Payment Guarantee

Advance payment No advance payment.

Delete all reference to

advance payment.

SLECC: Agreed to revise.

SLOP MANAGEMENT

97) DD-LINE1R-RP-PR-003

A

13 4.1 Introduction The Section A is composed of

75% product A and 25%

product

B

Composition of slop to

be based on 30% &

70% for products A & B

as basis for calculations

Agreed. Review re-injection

rates and slop tank

capacities.

98) DD-LINE1R-RP-PR-003A

14 4.2.1 Calculation onAllowable MSP

concentration in AGO

1) Calculation formula

When the product MSP isblended into AGO, the flash

point of AGO is affected by

10% of the boiling

temperature of MSP. Based

on 10% boiling temperature

of MSP and the flash point of

AGO,

MSP has the finalboiling point elevated

by 5oC from 205

oC to

210oC and not 10%, for

AGO import at 66 and

release to the

marketers at 60 hence

60C


99) DD-LINE1R-BD-PR-001 38 7.4 CORROSION

INHIBITOR INJECTIONPACKAGE

The injection concentration

for AGO is 9ppm and for MSPis 6ppm.

a. Use 15ppm for

AGO and 9ppm forMSP.

b. Density of

corrosion inhibitor

is 0.944

SLECC: To review.

Hydraulic Protection

100) DD-PLN-DW-WE-020-A Drawing KP784, KP785 Clarify the chainage. Clarify to remove confusion

between KP reference

points and KP chainage

points


23/52


No.


101) DD-PLN-SPC-WE-001-A 7 8.1 MASONRY INDEX: Compression intensity of the

masonry (MPa)

a. The type of mortar

is not clear and it

needs to be cross

referenced to a

local standard for

ease of

construction

control. It is not

understood what

M7, 5 mortar is.

b. Also U30, or U40

are not understood

in your design

procedures, Please

cross refer to local

or internationalstandards.

c. Clarify table.

SLECC: Agreed to clarify.

102) DD-PLN-SPC-PL-001 50 23.2 CONTRACTORS

RESPONSIBILITIES

Item 23.2.2: Procure and

supply (if not provided by the

Engineer) fill and dispose-off

methanol and nitrogen, (if

required)

Delete (if not provided

by the Engineer), (if

required)

SLECC: Agreed to revise

103) DD-LINE1R-DW-CI-001-

A

Civil works general

notes

General notes a. Specifications

notes for materials

are not standard.For example Class

35 for structural

concrete and Class

25 for Blinding

concrete may not

be economical.

b. Control room

buildings and

equipment specs

are not yet agreed

a. SLECC: Agreed to adjust

according to design.

b. SLECC: Agreed toreview.

c. KPC: SLECC has

submitted standard

notes. SLECC to submit

the specifications.

d. KPC to review the

adequacy of the

specifications and revert


24/52


No.


upon since the

consultant has not

concluded the Fire

risk assessment.

More detailed

designs are

required for

control rooms as a

safety and disaster

recovery facility

with bigger safety

margin.

c. Specifications for

civil works to be

submitted.

104) DD-LINE1R-MTO-CC-001A

Material takeoff Protective materials take-off Justify the largepainting areas for

underground piping in

the stations.

SLECC: To review thepainting areas

105) LINE1R-TD-001 8 1.2.2 Mandatory

requirements:

Item F

Undertaking to arrange for

credible loan facility from a

reputable financial institution

up to a minimum of 70% of

the project cost without

anticipating a sovereign

guarantee.

KPC to advice further

on this facility

KPC to amend to suit the

financing arrangements.

106) LINE1R-TD-001 8 1.3.2 Local

participation

The desirable minimum

shareholding for the local firm

in the joint

venture is 30%

Revise to reflect Legal

Notice 114.

SLECC: Agreed to review

107) LINE1R-TD-001 10 1.5 Tender Security-

must be valid for 150

days

Item 1.5.1:

The Tenderer shall furnish, as

part of his Tender, a Tender

security in amount of

Kshs.2,000,000.00 or

equivalent in USD.

Revise to reflect Legal

Notice 114.

SLECC: Agreed to review to

500,000/= USD or

equivalent in Kenya shillings


25/52


No.


108)

109) LINE1R-TD-001 10 1.5 Tender Security-

must be valid for 150

days

Item 1.5.1:

Tender security shall be

denominated in Kenya

Shillings or in USD, and shall

be in the form of a bank

guarantee or a bank draft

issued by a reputable bank

located in Kenya or

abroad.

Delete abroad The

entity issuing the

guarantee must be

registered and

operating within Kenya.

Agreed

110) LINE1R-TD-001 11 1.6 Preparation of

Technical Proposal

Item 1.6.3

While preparing the Technical

Proposal..

Amend the whole

clause to suit a

construction contract

and not a service

contract.

SLECC to revise the entire

clause


Technical ProposalItem 1.6.4

The Technical Proposal shall

provide the following

Amend the whole

clause to suit aconstruction contract

and not a service

contract.


clause


Financial Proposal Item

1.7.1

In preparing the Financial

Proposal..,

Amend to reflect the

BoQ prepared by the

Consultants since this is

not a service contract.


clause

113) LINE1R-TD-001 14 Item 1.10 Evaluation of Technical

Proposal

Amend the whole

clause to suit a

construction contractand not a service

contract.


clause

114) LINE1R-TD-001 16 Item 1.11.3 The evaluation committee will

determine.

Amend to reflect the

BoQ prepared by the

Consultants since this is

not a service contract.


clause

115) LINE1R-TD-001 16 Item 1.11.4 While comparing proposal

prices between local and

foreign firms participating in a

Delete or amend to

reflect Legal Notice 114

and other regulatory


clause


26/52


No.


selection process framework

116) LINE1R-TD-001 17 Item 1.11.5 The formulae for determining

the Financial Score..

Amend to reflect least

cost based.


clause

117) LINE1R-TD-001 18 1.13 Negotiations and

Contract Signing

1.13.2 Negotiations will

include a discussion of the

Technical Proposal,

Amend the whole

clause to suit a


and not a service

contract.


clause


Contract Signing

1.13.4 Having selected the

firm on the basis of, among

other things..

Amend the whole

clause to suit a


and not a service

contract.


clause


Contract Signing

1.13.5 The negotiations will

conclude

Amend to reflect least

cost based.

SLECC to revise

120) LINE1R-TD-001 18 1.13 Negotiations andContract Signing

1.13.7 The selected firm isexpected to commence the

Works on the date and at the

location specified in Appendix

A.

Indicate whereAppendix A is provided.

SLECC to revise to readwhen the Engineer issues

notice to commence in

accordance with the

conditions of contract.

121) LINE1R-TD-001 General Site Visit Provide a clause on

mandatory site visit.

Agreed to include a

mandatory site visit

122) LINE1R-TD-001 20 APPENDIX TO GENERAL

INFORMATION (GI)

a) General

b) Item B

c) Item M

d) Item O

a) Items to be cross

referenced to the

General

Information.b) Revise method of

selection to be

least cost.

c) Revise scoring

criteria to reflect a

construction

contract and not a

service contract.

d) Delete formulae for

a) Agreed to revise

b) Agreed to revise

c) Agreed to revise

d) Agreed to revise


27/52


No.


financial score.

123) Cost Estimate 2 4.5: Customs duties

and tax

With Holding Tax is 20%.It's

not applied to the cost of

equipment and materials)

Contractor to include in

his rates the applicable

taxes and duties.

124) Fibre Optic Cable (FOC) a. FOC number of fibres

cores

b. Burying the FOC next

to the pipe.

a. Number of fibre

cores to be

changed from 8

cores to 96 cores

b. Burying of FOC to

be below pipe and

200 mm away from

edge of pipe.

Agreed SLECC to review as

per KPC comment.

125) Electrical - General Fault Levels Information supplied by M/S

Kenya power

a. Fault Levels

supplied by M/S

Kenya power not

incorporated inelectrical design

basis.

b. Calculations have

not been provided.

SLECC to clarify the issue of

the fault levels.

126) Electrical - General Civil Works in Kenya

Power Sub Station

Consider provision of

Civil works in Kenya

Power side of

substation like

foundation for support

structures andequipment/metering

buildings in sub-

stations.

KPC to communicate a

provisional sum for the KPLC

sub-station civil to be

included by SLECC in the

BoQ.

PR PROCESS

127) Document Numbering

DD-EM-TS-PR-001

and DD-BD-PR-001

1. PS1Changamwe

Terminal and Pump

Station;

2. PS 5Mtito Andei Pigging

&Pump Station;

The Consultant to use

the correct naming of

the stations.

Agreed. SLECC to revise to

the correct names.


28/52


No.


3. PS9Nairobi

International Airport

Bifurcation Station

Embakasi Terminal, JKIA

Storage Terminal and

4. PS12Moi InternationalAirport Birfurcation

Station

128) DD-BD-PR-001 4 Section 2.1BASIC

data

1. PS9 KPC Terminal Station

No. 9Embakasi

2. PS10 KPC Terminal Station

No. 10Nairobi

The naming of PS 9 and

PS 10 is different from

item 2 above. Use

proper naming

throughout all the

documents.

Agreed. SLECC to revise to

the correct names.

129) DD-BD-PR-001 17 3.3 PRODUCT

SOURCING

Product Sourcing Revise paragraph 1 on

product sourcing.

Revise to indicate that most

of the product is sourcedfrom (PS14) KOSF.

130) DD-BD-PR-001 21 5.1 PIPELINE At present, KPC is installing

the third pump to PS2, PS3,

PS4, PS5, PS6, PS7 and PS8 to

meet the increasing demand

of product market, so all 8

pump stations are running 2

pumps frequently without

standby pump now.

Clarify the statement

that all 8 stations are

operating 2 pumps

without standby.

Note that PS1 has three

pumps

Revise the statement

without standby

131) DD-BD-PR-001 22and

23

5.2 PS1 and 5.3 PS2,PS4, PS6, PS8 The pump station controlvalve is designed with three

Proportional integral

derivative (PID) Controllers,

which are measuring mainline

pump suction pressure,

station discharge pressure

and pump discharge pressure.

The statement isrepeated in page 22

and page 23.

Agreed to delete repeatedstatement.

132) DD-BD-PR-001 27 5.8 PS12 PS12 is a depot for Mombasa

airport, which downloads DPK

a. Revise the

paragraph as PS 1



29/52


No.


from PS1, stores the oil in the

tanks and transfers the oil to

the airport after

sedimentation.

is not a storage

facility but a pump

station.

b. Revise DPK to JET-

A1

133) DD-BD-PR-001 Surge Analysis ReportCavitations at High points

What is the effect ofcavitations on the high

point

Agreed. SLECC to indicate


005A-007A

Pumps from flow serve Pumps are not

necessarily to be

supplied by Flowserve.

Agreed to replace

costomer with contractor.

Replace flowserve with

vendor.

135) DD-LINE1R-RP-PR-001-

A

8 Roughness of pipeline

inner wall

Consulting with pipeline

manufacturer

Clarify the issue on

consulting with

pipeline manufacturer

on roughness ofpipeline

Agreed to revise the

statement


002-A

4 DPK-Jet Oil (Aviation

oil) and Kerosene

Clear description of

DPK- Dual Purpose

Kerosene

Agreed to revise

137) DD-LINE1R-SPC-PR-001 2 2.1 The requirement of

pipeline control

3 levels of control are

described but manual control

taken as highest priority.

Clarify whether the

design prefers manual

control in some

facilities as opposed to

other controls that are

described.

Agreed to revise so that

manual control taken as

highest priority is deleted

138) DD-LINE1R-DL-PL-001 Inlet/outlet drawings Drawing for PS 10 is

missing

Included in other drawing


002-A

14 Utility connection to

pumps

Provide utility connection to

pumps to allow for flushing

with service water

This is not necessary Agreed to delete

140) DOCUMENT NUMBER:

DD-PS1-DAT-EL-011

and DOCUMENT

NUMBER: DD-LINEIR-

1 of

2

Data Sheet For

Mainline Pump Motor

15 Cont. Output Rating:

3200kW (To suit driven plant)

The sizing of Prime

Mover (Motor) at 3200

kW is not explained

SLECC: Agreed to submit

motor sizing calculations.


30/52


No.


SPC-EL-009

PIPELINE


DD-PLN-SPC-PL-001

4 3.2 THE EXISTING

RIGHT-OF-WAY

From KP 434.6-442.7km, KPC

has a 30m wide ROW except

for some sections which are

occupied by industries. Inthese narrow areas there are

some structures including

fences, walls and gates which

shall be restored after the

construction of the pipeline.

During removal of

existing structures such

as fences, walls and

gates the consultantshould ensure that

photographs of the

existing walls, fences,

lawns and gates are

taken to avoid claims

from owners that the

restoration has not

been done properly.

Information to Consultants

during implementation.

Agreed


DD-PLN-SPC-PL-001

6 3.3.2 National Park

8.2 DEPTH

From KP: 139.98-229.67km,

pipeline needs to cross theTsavo National Park (both east

and west park), and from KP:

426.61-434.12km needs to

cross the Nairobi National

Park. The approval from

relevant authorities shall be

obtained before construction.

Depth of pipeline trench

within National Park shall be

deeper for safety reasons asper chapter 8.2 and relevant

drawings. And it is the

responsibility of Contractors

to follow the requirements of

the relevant authorities.

a. Clarify why the

trenches within theNational Parks

should be deeper

than others.

b. BoQ to be revised

accordingly

a. Agreed to maintain

standard depth.b. Agreed to review


BoQ items accordingly.


DD-PLN-SPC-PL-001

21 7.4 CUTTING DOWN OF

TREES

All cut-down trees shall

remain the sole property of

the Engineer. Trimmed trunks

shall either be stacked along

Clarify. The Contractor

should ensure that they

obtain permit to cut

trees from KFS and that


statement.


31/52


No.


the ROW or removed to a

place specified by the

Engineer.

there should be

consultation with the

plot owners on the

ownership of cut down

trees.

144) DOCUMENT NUMBER:DD-PLN-SPC-PL-001

41 15 BACK-FILLING OFTHE TRENCH

The trench shall not be back-filled until Engineer has

approved the fit and cover of

the pipe in place in the trench

and has approved starting the

back-filling operation.

A tentative period inwhich the engineer

should approve

backfilling of trench

should be given to

avoid and/or minimize

accident.

Agreed to revise indicatingthe maximum duration that

the trench shall remain

open, measures to be taken

to facilitate crossing of open

trenches etc.

DOCUMENT NUMBER:

DD-PLN-SPC-PL-001

12 4.4.3 Detailed

distribution of steel

pipe

Detailed distribution of steel

pipe in The National Park

The thickness of steel

pipe along the National

Parks is provided as

508 x 9.5.This thicknessis the same as those of

river crossings, schools

and tarmac roads.

Please clarify.

a. Clarify the

enhanced

thickness.

b. BoQ to be revised

accordingly

a. Agreed to review

according to design

pressure profiles.

b. Agreed to revise theBoQ items accordingly

Line 1RCorrosionControl

145) DD-LINE1R-SPC-CC-001 23 6.13.3 Painting Colour

Schedule

Fire Water Main

Foam lines

Colour: Red

Colour: Cream

Agreed

146) DD-LINE1R-SPC-CC-002 2

4

a) Item 3 Definitions

b) Item 5 General

Requirements of

Equipment Supplier

c) 6.1, 6.2, 6.3, & 6.4:

% Solids

a) Client

b) Electrical Resistance and

Corrosion coupons

c) LITTLE

a) Clarify

b) Include training for

KPC Engineers in

the scope of supply

a. Agreed to remove

ambiguity since in some

instances the client is

the contractor when

procuring from a

vendor.


32/52


No.


d) 6.2 Tags

e) 9.1 CorrosionCoupons (CC)

f) 9.2 ElectricalResistance

Probe(ER)

d) Tag numbers for ER and

CC

e) TechnicalRequirement

f) TechnicalRequirement

c) Give a % numerical

value

d) Each ER and CC

e) To be supplied

complete withinserting and

retrieval tools

f) To be supplied

complete with

inserting and

retrieval tools, data

downloading

equipment and

manipulation

software

b. Agreed

c. SLECC to provide a

numerical figure.

d. Agreed to provide

separate tags.

e. Agreed to make it clearthat the contractor shall

provide the inserting

and retrieval tools as a

complete package.

147) DD-LINE1-SPCH-CC-001 Item 5 Special Tools for Operation

and Maintenance

One set for each type

(CC & ER)

Agreed

PLN

148) DD-PLN-SPC-CC-001 2 Item 5: Survey Chainage Give GPS coordinates

corresponding to the

chainage

Agreed. Data to be revised

to combine the GPS co-

ordinates and chainage

149) 5 & 7 Item 5.2, 5.3, 5.4 & 5.5

and 6.4

Survey Within the consultants

scope and findings

should be tabulated

and reported to theEngineer in the DED

Agreed.

150) 9 Item 9.2 & 9.3: CP

Equipment and Ground

bed

TR and ICCP Anodes a. CP Station: Provide

detailed design for

ground bed

locating, sizing and

TR capacity for

Engineers

approval.

b. Thereafter, locate

Agreed.


33/52


No.


ground beds and

advice on possible

land acquisition.

c. Key CP material

and quantities in

BOQ should bebased on the

detailed design.

151) Item 9.5.1 SLECC recommendation Use XLPE/PVC cables Agreed

152) 10 Item 9.6.3, 9.6.4 &

9.6.5

Cable to Pipe Connections Select one method Agreed. Use the cost

effective method.

153) 11 Item 9.7.4 Cased Crossings Include test facility for

the casings

Agreed

154) 13 Item 9.10.4 & 10.5 solid-state de-coupler As in item 9.8.3 Agreed

17 Appendix B: Current density for 3LPE of

10A/m2

a. Justify the

assumption.Current density for

composite installed

pipeline at end of

design life: as per

BS7361 Clauses

4.3.1.2 pages 34

and 35 or any other

standard used in

the CP.

b. Provide design lifeof the pipeline

based on quality of

steel, pipeline

thickness, coating,

internal corrosion

inhibitor, water

displacement, CP,

residual corrosion

allowance etc.

a. Use BS 7361

b. Agreed SLECC to provideeconomic design life of

the pipeline and

operating period to

guarantee the same.


34/52


No.


These are missing

in all the

documents.

155) DD-PLN-SPC-CC-002 1 Item 1.1.2, 1.1.4, 6.0 &

6.3: normal and

reinforced 3LPE

Type of 3LPE coating for soft

and rocky areas

As agreed earlier in

PED: normal & soft

padding

Agreed SLECC to review.

156) 16 Item 7.5.1 Cross-head or annular

extrusion technique

As agreed in PED:

extrusion technique

Use one type of 3LPE.

157) DD-PLN-SPC-CC-003 Item 1.1.5 & 1.9.1 3LPE heat shrinkable Specify DFT for

copolymer adhesiveor

be explicit on DD-PLN-

SPC-CC-002

Agreed

158) DD-PLN-SPC-CC-004 Document Title PATING Correct to painting Agreed

159) 17 Appendix A: Item 1 Coating Schedule Explain the alternative Wrong statement. To be

deleted.

160) DD-PLN-SPC-CC-004 Scope CP commissioning Procedure Document notconsidered adequate in

addressing pre-

commissioning data.

No reference to:

a. Effectiveness of

temporary CP

before ICCP

connection;

isolation of SA

b. Effectiveness ofelectrical isolation

c. Holiday test

records

d. Soil resistivity

records

e. 3rd party

crossings/parallelis

m effects as

measured

Agreed: SLECC to improvethe document.


35/52


No.


f. Natural/native

potential

measurements

g. Etc.

161) Drawings: DD-PLN-DL-

CC-001 to 007

Negative Junction Box,

numbers for each station,Anode Negative Junction Box,

jumper cable (also in DD-PLN-

SPC-CC-001 Item 9.6), etc.

Purpose and

installation detailsambiguous/not clear

for the application.

Distinguish Junction

boxes and test stations

for each purpose.

Generate detailed drgs

for current drain points

to the pipeline, etc as

per the detailed design.

Agreed: SLECC to improve

the installation details.

162) DD-PLN-MTO-CC-001.A CP material take off Should be based ondetailed design for CP

station capacity and

ground bed sizing

Agreed: To revise thequantities after concluding

the detailed design.

163) DD-PLN-MTO-CC-003.A Heat shrinkable No mention of epoxy

and copolymer

quantities

Agreed: SLECC to review the

quantities of epoxy

164) DD-PLN-MTO-CC-004.A Painting area 900m2 Segregate for each

paint scheme colour

Agreed

165) DD-PLN-SPC-PL-001 1 &4 Item 1 &3.2 9.5mm thick pipe & Deeptrench for special crossings

and urban districts

Clarify underlyingreason(s) for either and

both

Agreed SLECC to reviewaccordingly.

166) Whole doc HDD and Auger bore:

recommended

Simply specify Agreed SLECC to specify and

not recommend.

167) 35 Item 10.4 When pipeline and FOC cross

road or river by HDD, the

optimized construction

method shall be

specify Agreed SLECC to specify.


36/52


No.


168) 5 Item 3.2-1 DD-PLN-SPC-PL-001 Show in the drg stated Agreed SLECC to correct the

drawing No.

169) Item 4.4.2 Corrosion Allowance (CA):

The calculated thickness for

mainline is 7.8mm, and the

design wall thickness isrounded up to

8.7mm. It means there is

0.9mm of margin.

Quotes from ASME B31.4,

PEABODY's CONTROL OF

PIPELINE CORROSION,

NORSOK STANDARD DESIGN

PRINCIPLES

(M-DP-001, MATERIALS

SELECTION)

Contradiction and

dismissal:

no mention of design

life of the pipeline,no clear CI design

dosing scheme and

costs based on water

content data in

product,

no regular pigging

design and interval for

the water

displacement,

No CA calculation andadditional steel cost,

no clear final holiday

level estimated for the

installed pipeline and

the CP design

correlation at end of

life of the pipeline.

The total pipeline

corrosion control

scheme not holistic for

common goal.

No reason for the

rounding off of the wall

thickness from

calculated hoop stress,

T. The design basis, DD-

LINE1R-BD-PR-001-A,

item 7.3 not consistent

with the quotes.


Agreed SLECC to review to

reflect KPC comments.


37/52


No.


the design life

(economic design life

for the installed 20

pipeline) as relates to

the proposed CC

methods and ownopinion for no CA for

the known operating

parameters and

environment of the 20

pipeline.

170) 44 Item 16 Item 9.6 DD-PLN-SPC-CC-001:

Test stations, drain points etc

Cable terminations to

the line pipe not clearly

stated and at what

stage in the

construction; anyconstruction

procedure?

Agreed SLECC to cross

reference documents on

corrosion control and

pipeline construction.

171) Isolating Joint as in (DD-

LINE1R-SPC-MA-013, DD-

LINE1R-DAT-MA-013)

Testing & Installation

during pipeline

construction not

stated.

Agreed.

172) Installation of heat shrinkable Installation & testing

not stated

Agreed

173) Open cut & Auger bore: casing

electrical isolation and end

sealing from carrier pipe

Installation and testing

not stated.

Agreed

174) Valve chambers: electrical

isolation and sealing

Installation and testing

not stated

Agreed

175) DD-PLN-DW-PL-006 Current interaction from ICCP

Systems

No mention of possible

current interaction and

proposed mitigation

measures

Agreed SLECC to review

176) DD-PLN-DW-PL-008 Backfilling material Revise proposals to suit

normal 3LPE

Agreed type 2


38/52


No.


thickness and special

cases

177) DD-PLN-CL-CC-001.A 1 Item 4 Design data: 30a, 3LPE, soil

resistivity 30-m

Design life for CP or for

the installed pipeline?

Clarify

Agreed SLECC to give

analysis of different options

on economic life of pipeline

and hence design life for CP.178) DD-LINE1R-SPC-MA-

003

13 Item 9 All pipe bends shall be coated

as shown in the project

documents

What documents?

Please show.

Agreed SLECC to clarify.

179) DD-LINE1R-BD-EL-001 14 Item 9.1 Larger motor 1. Clarify if meant

Main Pump

Motor.

2. No description of

VFD and an

outline of how it

works in thedocument.

3. How the control

philosophy

interlinks with I &

C.

4. No specification

and data sheet

docs for the

proposed VFD

1. Agreed main pump

motor

2. Agreed to review on

VFD

180) DD-LINE1R-BD-IN-001A 9 Overview of control concept Page 9 of 20. SLECC has

proposed the following

control modes, i.e.

Remote (SCADA), Local

remote (HMI), Local

remote (touch screen),

Local equipment

control. The following

mode should be added:

Local control from PCS

Agreed


39/52


No.


Panel by use of Push

buttons (e.g. Pump

start, pump load, etc).

181) DD-LINE1R-BD-IN-001A 11 Overview of control concept Page 11 of 20. Add

item 5.1.4. Local Panel

control. This level ofcontrol provides direct

control of pumps,

valves, etc from the

PCS panel by use of

push buttons.

a. KPC: Mainly mainline

pump valves plus

strainer valves. PumpSTART/STOP sequence

b. SLECC: Agreed to review

182) DD-LINE1R-BD-IN-001A 13 Overview of control concept Page 13 of 20. Item

6.20. An ESD shall be

initiated by. Add

Flame detection in

pump shed.

Agreed

183) DD-LINE1R-SPC-IN-002 Specification for PCS and ESD

System

Add to the

specifications the

statement The Pump

monitoring system

shall have internal

safety barriers.

Agreed to add in the PMS

documents

184) DD-LINE1R-SPC-IN-002 Item 8.2 Specification for PCS and ESD

System

On item 8.2, add the

statement An ESD

shall be initiated by

flame detection in the

mainline pump shed.

Agreed.

185) DD-LINE1R-SPC-IN-002 Specification for PCS and ESD

System

Add the specification:

The Preferred PLC

Control system- 1.

Schneider 2. Allen

Bradley.

Agreed

186) DD-LINE1R-SPC-IN-002 25 Specification for PCS and ESD

System

On documentation,

page 25 of 27, there is

a statement An

Agreed to correct


40/52


No.


operation and

maintenance manual

giving all information

required to operate

and maintain the

interface detector shallbe submitted by the

supplier. Interface

detector should be

changed to Process

control system.

187) DD-LINE1R-SPC-IN-003 Specification for Motor

operated Valves

Add : Preferred makes-

1. Rotork.

Agreed

188) DD-LINE1R-SPC-IN-004 Specification for ESD valve

actuator

Add preferred makes:-

1. Rotork.

Agreed

189) DD-LINE1R-SPC-IN-006 Specification for Fieldinstrumentation

All references toexplosion proof class

Exd should be EExd.

Agreed

190) DD-LINE1R-SPC-IN-006 Specification for Field

instrumentation

Preferred makes:

a. Rosemount

b. Siemens

c. ABB

d. Honeywell

Agreed

191) DD-LINE1R-SPC-IN-007 Specification for Fire alarm

system

Fire alarm panel: To

comply with standards

EN-54, and NFPA 72.

Agreed

192) DD-LINE1R-SPC-IN-009 Specification for

Instrumentation installation

a. Item 6.2 lists free

issue items. Delete

as there shall not

be free issue items

b. - Item 6.3: Please

delete the word

Morendat from

The scope of work

for the

a. Agreed

b. Agreed


41/52


No.


instrumentation

installation of

Morendat Pump

station.

193) DD-LINE1R-SPC-IN-

0011

Specification for Liquid

ultrasonic flow meter

This item should

undergo a factoryacceptance test

witnessed by owners

Engineers.

Agreed

194) DD-LINE1R-SPC-IN-

0012

Specification for Flow

computer

This item should

undergo a factory

acceptance test

witnessed by owners

Engineers

Agreed

195) DD-MLV-DW-PR-004A Pig signaller Remove: TO

MORENDAT P.S fromdrawing labeled: PLAN

ON INSPECTION

CHAMBER.

Agreed

196) DD-MLV-DW-PR-015-A,

013A, 012A

MLV-108A, 107A, MLV

106A ETC

BLOCK VALVE Put chainage: KM in

drawing.

Agreed

197) DD-MLV-DW-PR-015-A,

013A, 012A

Block Valve KM 153.5 Delete this chamber

since isolation will be

from KM 172 (PS4) and

137.37.

Block valve KM153 will

not be accessible at

night.

SLECC to review the location

and explain the necessity of

the block valve at this

location.

SLECC to adjust accordingly

198) DD-PS1-MTO-PR-002-A Item 34 Clarify comment:

including backstop

Clarify and correct

accordingly

199) DD-PS1-SCH-PR-001-A Item 14 Re-Injection Pump Demonstrate how the

capacity and head of

re-injection pump has

been arrived at

Agreed. Pump is adequate


42/52


No.


(Q=10M^3/HR,

h=600m).

LINE1R-TD-001 TENDER DOCUMENTS

FORPROCUREMENT,

CONSTRUCTION,

TESTINGANDCOMMISSIONING

200) 30 Form of tender Performance guarantee Delete sourcing from

an insurance company

Agreed

201) 30 The tender, together with

your written acceptance

thereof, shall constitute a

binding contract between us.

This is in contravention

to the procurement

law as no contract

should be in place until

agreement is signed.


accordingly.

202) 31 Appendix to form of

tender

Security is 10% of the lump

sum price.

Replace with contract

price as this is not alump sum contract.

Agreed.

203) 31 Time for completion is 18

months.

Propose that the

bidders indicate the

construction period.

Agreed SLECC to leave the

period blank for bidders to

fill.

204) Conditions of contract

Part II

205) Item 1.1a(v) Engineers representative is

SLECC

Replace SLECC with

SLECC/Kurrent JV

Agreed

206) 1.1b(i), (iv) BOQ replaced with schedule

of prices

Retain Bill of Quantities

instead of schedule ofprices in the entire

document.

Agreed SLECC to use BOQ

throughout the tenderdocument.

207) 4.1 Total subcontract ceiling at

30%

Replace 30% with 40%

to comply with the

procurement law.

Agreed SLECC to replace

30% with 40% to comply

with procurement law.

208) 5.2 Priority of contract document Order to be similar to

the one in the

agreement.

Nevertheless the


Priority order in clause 5.2

should be in the same order

as in the agreement.


43/52

contractors general

obligations to be after

conditions of contract.

209) 6.2 provided to or deleted Reinstate the deletion Agreed

210) 6.3 Delete the words "drawings

or" in lines 3 and 4

Reinstate the deletion 1. KPC position is for SLECC

to retain words

"drawings or" in lines 3

and 4 of clause 6.3. Thisis because the contract

is not an EPC contract as

SLECC are the designers.

2. SLECC position is to

delete the words

"drawings or"

3. Agreed SLECC to retain

the words.

211) 6.4 Delete the words "drawing or"

in line 2

Reinstate the deletion Agreed SLECC to retain the

words.

212) 6.5 Delete the words "drawings

or" in line 1


words.

213) 7.1 Delete the words "drawing

and" in line 2


words.

214) 7.2a All the permanent and

temporary

works shall be designed and

constructed by the Contractor

Delete the addition as

the design and

construction drawings

are prepared by the

consultants.

Agreed SLECC to review as

they are the designer.

215) 8.1 Permits and authorization Add in the list all

levies imposed by

national and county

laws

Agreed SLECC to add in the

list all levies imposed by

national and county laws

216) 11.1 Replacement that accuracy of

data provided by the Client is

not guaranteed

Retain the original

clause in FIDIC

Agreed

217) 12.1 Replace the words "Bills of Retain Bill of Quantities Agreed


44/52

Quantities" with the words

"Schedule of Prices"

instead of schedule of

prices

218) 15.2 Engineer registered by the

Engineer's Registration Board

(ERB) of Kenya

Replace with Engineers

Board of Kenya (EBK)

Agreed SLECC to replace

219) 19.1(xv) part time HSE officer Replace with full time Agreed

220) 19.1(v) Rock blasting near settlement

areas shall be properlycoordinated with the relevant

officers

Rock blasting not

permitted due to safetyconsiderations

Agreed

221) 55.1 BOQ replaced with schedule

of prices

Retain BOQ instead of

schedule of prices

Agreed


of prices


schedule of prices

Agreed


of prices


schedule of prices

Agreed

224) 60.8 .he shall be deemed to have

agreed that he accepts thetotal Contract Price as set

out.

Replace agreed that

he accepts the totalcontract price as set

out in with accepted

Agreed

225) 60.11(a) This being a firm fixed price

contract, the Contractor is

deemed to have.....

Delete the sentence as

this is a re-measurable

contract.

Agreed

226) 60.11(b) Schedule of Prices Replace with bill of

quantities

Agreed

227) 70.1 fixed lump sum Replace with fixed

rates contract

Agreed

228) 80(1) Contractor to provide mealsfor meetings Delete Agreed

229) 80(2) Contractor to provide office

for engineers representative

Delete as this is

repeated in

contractors general

obligations

Agreed

230) 80(3) Contractor to provide 2 SUV

vehicles at each site for the

consultants

Delete as this

contradicts the

consultancy contract.

Agreed

231) 80(4) Contractor to provide Delete as this Agreed


45/52

accommodation and meals for

consultants

contradicts the


232) 80(5) Contractor shall allow a sum

of Kshs 30,000.00 every

month for the Engineer's

Representative miscellaneous

account

Delete as this

contradicts the


Agreed

233) 80(6) For all the documents to besubmitted by the Contractor

to the Employer or the

Engineer, the same shall be

submitted to the Engineers

Representative for review and

check first so as to facilitate

the review and approval of the

Engineer.

Delete Agreed to retain thestatement.

234) 81 credible loan facility from a

reputable financial institutionup to a minimum of 70% of

the project

Delete Agreed SLECC to delete as it

will be dealt with at thecover letter.

Contractors general

obligations

235) Clause 2 Programme to be submitted

within 14days

Harmonize with Clause

14.1 of the conditions

of contract with

28days.

Agreed

236) 6.1 and 6.2 Involvement of Engineer in

vetting the procurement

process of the contractor

This is a contractors

internal task and the

engineer should

minimize input.

Agreed

237) 7 O&M manuals to be

submitted where required.

This should not be

optional and further

indicate the period

when these should be

submitted.

Agreed all O&M to be

submitted before take over.

238) 15 accommodation and three

meals for the personnel of

Delete Agreed


46/52

Engineers

Representative

239) 18 Contractor shall provide one

quickset level, tripod, a multi-

meter and torch, 5 meter

staff, one 30 meter steel tape,

one 30 meter linen tape, 6

ranging rods for the exclusiveuse of the Engineer.

Confirm that these are

adequate for the

survey work. These to

revert to contractor at

completion of the

project.

Agreed

240) 23 The Contractor shall provide

at each site two four-wheel

driven SUVs with dedicated

drivers for the transportation

of the personnel of the

Engineers Representative

Delete as it contradicts

the contract.

Agreed

241) 31 The levels of benchmarks shall

be based on local harbor

datum.

Clarify meaning Agreed this means sea level.

242) 33 Signboard to be display, at the

junction of the access road

leading to the Site of the

Works

Specify the number

and the locations

Agreed SLECC to review and

include in the entrance to

existing pump stations and

depots/terminals.

243) 34 Office for Engineer and

Engineers Representative

1. Specify

location for the

offices

including the

main site

management

office.

2. Specify rating

for the 4

desktops.

Laptop to be i5

processor and

not intel

Pentium.

1. Agreed


47/52

3. Conference

rooms to

accommodate

20 people

Delete para on

consultants

accommodation.244) 35 Meals for meetings and Kshs

30,000 petty cash for

consultants

Delete all. Agreed

245) 36 4 isuzu troopers for engineer

and vehicles for consultants

Provide 6 vehicles for

the engineer of

superior specifications

and delete transport

for consultants.

Agreed

246) Form of Agreement

247) Priority of contract documents Recommend1. Contract

agreement

2. For of tender

3. Appendix to

form of tender

4. Conditions of

contract part II

5. Conditions of

contract Part I

6. Negotiation

minutes

7. Specifications

8. Drawings

9. BOQ

10.Schedule of

rates and

dayworks

11.Schedules and

annexes

Agreed SLEC to review asper KPC comment.


48/52

248) Signing by parties Allow for a provision

for contractor to sign.

Agreed

249) Tender Security Forfeiting the Tender security Wording to be

consistent with Clause

1.5.7 of the General

information and avoid

reference to clauses for

it to stand alone.

Agreed

250) Reference to uniform rules for

demand guarantees

Delete Agreed

251) Performance

guarantee

Employer to give reasons for

breach

Delete as Clause 10.3

has been expunged

Agreed

252) Performance certificate Replace with defects

liability certificate

Agreed

253) Reference to uniform rules for

demand guarantees

Delete Agreed

254) Advance Guarantee Guarantee form Delete as this is not

applicable. Insert aclause in the General

Information section to

emphasize on the same

Agreed

LINE1R-TD-002 Schedule of prices and rates

255) Notes Item (v) Accordance with the

Directions for Measurement

and Pricing included in the

Standard and Special

Specifications.

Refer to clause 57.1 of

the conditions of

contract on method of

measurement

Agreed

256) PG/M2 Allow for the management of

specialist

subcontractors

Delete as they are all

domestic

Agreed

257) PG/M5 Establish, furnish and maintain

office accommodation for the

exclusive use of the Engineer

for the duration of the

Contract

Specify that there will

be 1 main office and 2

satellite offices

SLECC to review

258) PG/M6 4 double cabs and 1 station

wagon vehicles

Increase to 8 for the

exclusive use by the

Agreed SLECC to review the

Number and dont specify


49/52

Engineer double cabs.

259) PG/M7 Allow for unpacking,

inspecting, loading and

transporting to site all Free

Issue equipment from the

Employers stores

Delete as there will be

no free issue items

Agreed

260) Add PG/M7 Demobilization Add an item for

demobilization

Agreed

261) Add PG/M8 Locating and protection of

existing services

Add item for locating

and protection of

existing services

Agreed

262) Pipeline mechanical

bills1.3

263) C/P/MP7 Shop bends in pcs/m Use pcs as unit of

measurement

Agreed but include degree

ranges in the number.

264) C/P/MP8 Shop bends in pcs/m Use pcs as unit of

measurement

Agreed but include degree

ranges in the number.

265) C/P/MP9 Ball gear Replace with gearoperated ball valve

Agreed

266) C/P/MP11.1 to 11.4 Cro