DECEMBER 2010 ELECTIONS DIRECTORS CONFERENCE

Changes to Voter Registration Mailings

Effective April 2011

Changes have been made to the Voter Card and Address Confirmation Card.

New size (5.5” X 4.25”) Added a line for “additional contact

information” Intelligent Mail Barcode

Revised Voter Card

Revised Address Confirmation Card

Return Mail Pieces

Address Confirmation Card

National Change of Address Card

Voter Card Confirmation Card

or NCOA cards for some counties.

Business Reply Mail Courtesy Reply Mail

County Boards already have the artwork for the Business Reply Mail card.

Return Mail Piece Artwork

You may begin working with your printer for the Address Confirmation Cards. You may use the same mail piece return artwork that was provided to you by USPS for the NCOA cards.

USPS is working on the artwork for the voter cards.

Old Cards

As of April 2011, you will no longer be able to use your existing stock of voter cards and address confirmation cards.

SEIMS will no longer be configured to print voter cards based on the old format.

Remember: The new cards are a different size.

Remember: USPS will require you to use the new Intelligent Mail Barcode (IMb) for BRM and CRM effective May 2011.

How will these changes affect the List Maintenance Mailings

List Maintenance will need to be completed by April 15, 2011.

Prior to April 2011, county boards will have already sent their January NCOA mailings and their no-contact mailings.

January

• NCOA

Jan - Feb

• NO-CONTACT MAILINGS

March – April 15

• 2ND MAILINGS

PLAN AHEAD

Effective date of revised voter registration mailings.

Effective date of using Intelligent Mail Barcode on return mailings (BRM or CRM).

April 2011 May 2011