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DATE: September 10, 2017 (Sunday)

TO: HLL Board of Directors

FROM: Matt Wildasin

CC: HLL Board of Directors

SUBJECT: HLL Board of Directors September 2017 Annual Meeting Minutes

Location: Hershey Medical Center, H-1059

Time: 6:30 p.m. – 7:30 p.m.

Present: Matt Wildasin, Dom Argento, Pat Meister, Matthew Coulter, Sean Brannen, Dave

Cooney, Chris DeFlitch, Aaron Fackler, Jason Garver, Doug Hummer, Larry Nelson, Brian

Puza, Jessica Umbrell-Sevenack

Absent: Mike Miller, Dan Schauble

Guests: Scott Smith

Call to Order: Meeting called to order by Matt Wildasin at 6:30 p.m.

Secretary’s Report (Matt C.):

The August 2017 meeting was canceled so there were no meeting minutes for approval

HLL 2017 Board of Directors Elections results (highlighted names are newly-elected):

Name Date of Election Date Term Expires

Chris DeFlitch Sept 2015 Sept 2018

Pat Meister Sept 2015 Sept 2018

Dom Argento Sept 2015 Sept 2018

Jessica Umbrell-Sevenack Sept 2015 Sept 2018

Chris Barrett Sept 2015 Sept 2018

Chris Clayton Sept 2015 Sept 2018

Sean Brannen** Sept 2015 Sept 2018

Brian Puza*** Sept 2015 Sept 2018

Matthew Coulter Sept 2016 Sept 2019

Aaron Fackler Sept 2016 Sept 2019

Doug Hummer Sept 2016 Sept 2019

Jason Garver Sept 2016 Sept 2019

Larry Nelson Sept 2016 Sept 2019

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Dave Cooney Sept 2017 Sept 2020

Dan Schauble Sept 2017 Sept 2020

Mike Miller Sept 2017 Sept 2020

Brad Morgan Sept 2017 Sept 2020

Matt Wildasin Sept 2017 Sept 2020

Scott Smith Sept 2017 Sept 2020

**Replaced Chris Barrett (7/14/17)

***Replaced Chris Clayton (7/14/17)

President’s Year In Review Report (Matt W.):

Below is a recap of the Annual Report for 2017 (presentation attached for reference):

2017 Highlights – Organizational Stability and Improvement

Continuation and improvement of website and constituent communication

Continuation of the Positive Coaching Alliance (moved to a web-based learning system)

Volunteer Service Award

Homerun Derby Day – HLL raised over $3,000 for the CocoaPacks organization

Hershey Girls Softball Association (HGSA) Agreement for two years

Equipment donation to Harrisburg Police Athletic League (PAL)

Continued success and increased margins in concession stand

Best facilities in the area with continued improvements

Full Board of Directors (17 members) heading into 2018 season

2017 Highlights – Play Ball

Spring Registration: 438 players (up from 397 players in 2016)

Legion improvements – Made playoffs

Suburban champions – Great coaching model with Steve Roberts and Bruce Hancock

Milton Hershey School Teams added this year o Great interactions at Colts, Minors, and Majors levels o Inclusion in All-Stars teams o Gave HLL access to additional fields

Opening Weekend success

Modified playoffs for Minors and Majors divisions

Summer Slam o Expanded to 23 teams over three age levels o Outsourced logistical elements

All-Star/12-15 level successes

2017 Financial Highlights

Break-even o No changes to fees o Improvement in concession income o Investment in player development

Unspent field improvement money represents opportunities for the future

Utilization of the Hardship Waiver Program

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Bank Balances and Profit Statement:

A thorough review of FY2017 finances, including adequacy and appropriateness of the cash

reserves, was conducted to ensure continued compliance from a 501c3/not-for-profit perspective 2018 Opportunities

Recruitment and retention of Tee Ball and Colts players

Additional coach development at all levels

Development of 13U through Legion levels

Commitment to Legion team

Changes to Summer Slam

Continuation of Home Run Derby

Implementation of Development Path for 12U players

2018 Executive Board Nominations and Approvals:

President: Dom Argento nominated by Matt Wildasin; seconded; accepted by Argento o Approved unanimously by board members present

Vice-President: Aaron Fackler nominated by Dom Argento; seconded; accepted by Fackler o Approved unanimously by board members present

Secretary: Matthew Coulter nominated by Dom Argento; seconded; accepted by Coulter o Approved unanimously by board members present

Treasurer: Pat Meister nominated by Matt Wildasin; seconded; accepted by Meister o Approved unanimously by board members present

Safety Officer: Chris DeFlitch nominated by Dom Argento; seconded; accepted by DeFlitch o Approved unanimously by board members present

Think about roles for next year; to be discussed and assigned at next meeting

Old Business: None

New Business: None

Adjournment: Appropriate motions made to adjourn; adjournment voted without objection.

Meeting adjourned at 7:04 p.m.

Next Meeting: Sunday, September 24, 2017, at 6:30 p.m.

Minutes recorded and respectfully submitted by Matthew Coulter (HLL Secretary)

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Minutes approved by majority email vote of the Board of Directors on September 25, 2017.

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HERSHEY LITTLE LEAGUE ANNUAL MEETING

2018 BOARD OF DIRECTORS

2017 HIGHLIGHTS – ORGANIZATIONAL STABILITY & IMPROVEMENT

• Continuation & Improvement of:

• Website & Constituent communication

• Positive coaching alliance – moved to web-based learning &

increased utilization

• Volunteer Service Award

• Homerun Derby Day – HLL Raised > $3k for CocoaPacks

• HGSA Agreement for 2 years

• Equipment donation to Harrisburg Police Athletic League

• Continued success & increased margins in concessions

• Best facilities in area – continued improvements

• “Stacked” Board of Directors going into 2018

2017 HIGHLIGHTS - PLAY BALL

• Legion improvements -made playoffs

• Suburban Champs!! – Great coaching model w Steve Roberts & Bruce Hancock

• Milton Hershey Teams • Great interactions

• Inclusion in all-stars

• Access to additional fields

• Opening weekend success

• Modified Playoff for Minors and Majors divisions

• Summer Slam• Expanded to 23 teams over 3 age levels

• Outsourced logistical elements

• All-star/12-15 level success

2017 OPPORTUNITIES

• Recruitment & Retention of T-ball and Colts Players

• Coach development

• 13u through Legion Development

• Legion Team - Commitment

• Summer Slam changes

• Continuation of HR Derby Day

• Implementation of Development Path for 12u

players

REGISTRATION #S - SPRING

• 2009-574

• 2010-540

• 2011-560

• 2012-487

• 2013-430

• 2014-443

• 2015-415

• 2016-397

• 2017-438

FINANCIAL HIGHLIGHTS

• Break-Even

• No Change in Fees

• Improvement in concession income

• Investment in player development

• Unspent field improvement $$=opportunity

• Utilization of Hardship Waiver Program

BANK BALANCES & PROFIT STATEMENT

Bank Account Balances YTD 2017 Actual 12/31/16 Actual

M&T Checking Balance 9,512$ 13,633$

M&T Money Market Balance 34,908$ 34,886$

M&T Concessions 24,074$ 10,572$

Petty Cash Till 100$ 100$

Total Bank Balance 68,594$ 59,191$

2017 YTD Actual FY 17 Budget FY 16 Actual

Revenue 91,976$ 104,941$ 93,824$

Expense 82,569$ 87,600$ 96,683$

Net Profit 9,407$ 17,341$ (2,859)$

Net Profit, excluding field improvement activities (3,594)$ (5,964)$