data warehouse ddc meeting - neric.orgneric.org/documents/dw_documents/presentations/2017 fall...
TRANSCRIPT
Data Warehouse DDC Meeting Fall 2017
Mary McGeoch Data Warehouse Program Manager
Agenda 2017-2018 Whatrsquos New
TAA amp ePMF Changes
Dataflow
Level 0 Updates
Other Changes
Reporting Reminders
What Data Should be Reported Now
Timeline amp Deadlines
Resources
Data Warehouse
FALL 2017
DDC Meeting
Contact us (518) 862-5409
DWHelpnericorg
2017-2018 WHATrsquoS NEW
DemographicsStudent Lite Guidance counselor
FRPL Eligibility Codes
CIA Course Delivery Method
ELL Program Intensity
College Board approved APIB Assessments
BOCES Student Attendance
New Course Codes
CIA ENL Indicator
Staff RaceEthnicity
Day Calendar
GUIDANCE COUNSELORS
SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports
Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Agenda 2017-2018 Whatrsquos New
TAA amp ePMF Changes
Dataflow
Level 0 Updates
Other Changes
Reporting Reminders
What Data Should be Reported Now
Timeline amp Deadlines
Resources
Data Warehouse
FALL 2017
DDC Meeting
Contact us (518) 862-5409
DWHelpnericorg
2017-2018 WHATrsquoS NEW
DemographicsStudent Lite Guidance counselor
FRPL Eligibility Codes
CIA Course Delivery Method
ELL Program Intensity
College Board approved APIB Assessments
BOCES Student Attendance
New Course Codes
CIA ENL Indicator
Staff RaceEthnicity
Day Calendar
GUIDANCE COUNSELORS
SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports
Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
2017-2018 WHATrsquoS NEW
DemographicsStudent Lite Guidance counselor
FRPL Eligibility Codes
CIA Course Delivery Method
ELL Program Intensity
College Board approved APIB Assessments
BOCES Student Attendance
New Course Codes
CIA ENL Indicator
Staff RaceEthnicity
Day Calendar
GUIDANCE COUNSELORS
SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports
Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
DemographicsStudent Lite Guidance counselor
FRPL Eligibility Codes
CIA Course Delivery Method
ELL Program Intensity
College Board approved APIB Assessments
BOCES Student Attendance
New Course Codes
CIA ENL Indicator
Staff RaceEthnicity
Day Calendar
GUIDANCE COUNSELORS
SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports
Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
GUIDANCE COUNSELORS
SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports
Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual
Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-
bilingual-education-programs
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor
assessments
Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data
Assessment Code Course Name Revision Subject Area
00A19 AP Spanish Language
AP Spanish Language and Culture
Foreign Languages
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)
Report each program type as a unique BOCES program location (BOVL)
Report a record for each day of the year (365366)
BOCES Student Attendance
Day codes are either Instructional or Non-Instructional
When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
NEW Course Codes
The 99000 course code is the only code that a
Student Class Entry Exit record is not expected for librarians
Course has moved from L0 Express to Level 0
for enhanced
functionality
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Staff Race and Ethnicity
Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot
During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System
LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data
In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Day Calendar and New Day Type Codes
Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
TAA amp ePMF CHANGES
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
TAA amp ePMF Changes
bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens
bull ePMF is the same as prior years
bull Staff Snapshot populates the ePMF portion
bull All staff reported in Staff Snapshot must have a valid TEACH ID
bull New this year Non-Teachers (NT) can review their Staff data on TAA
bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals
bull TAA Accounts
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify
their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race
codes are required
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
DATAFLOW
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Dataflow is an automated
nightly process that writes data from your LEArsquos
designated source system
into Level 0
Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors
can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors
and that data is not written to Level 0
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Dataflow is
WILL BEGIN WRITING SOON CURRENTLY WRITING
Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course
Staff- Student-Course Special Ed Snapshot Location Marking Period
EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance
applicable for nVision districts and possibly other HR Systems
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
LEVEL 0 UPDATES
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net
program service including subjects for a student reported with a Grade 9 Entry Date in
Demographics after 9111 httpwwwp12nysedgovspecialedpublication
slocaldiplomaoptions-may2011htm
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
Location Marking Period Student Attendance Codes and Staff Attendance Codes can be
exported from Level 0 Express
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
COURSE IN L0
RCT SAFETY NET
LMP AND ATTENDANCE
CODES EXPORTS
LEVEL 0 MENUS
The Level 0 menu order and colors have been changed
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
OTHER CHANGES
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template
Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template
Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology
Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)
2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Global History and Geography Transition
A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition
httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year
SIRS-201 Total Cohort Report
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
REPORTING REMINDERS
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders
Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day
When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation
M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily
Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve
identified issues Send New Location Requests to DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders
Remember to CHECK ALL
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders Report Summer School students with a program service code that identifies
their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance
August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate
Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders PS and PreK
Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)
Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services
Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx
Report Primary Service Provider for PS students only
Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students
video How to report PS and PreK Students
PowerPoint How to report PS and PreK Students
FAQ
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders STAFF SNAPSHOT
Report all
bull Teachers
bull Itinerant teachers
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
Report all
bull Principals
bull Non-teaching Professionals
bull Non-teaching Itinerant Professionals
STAFF ASSIGNMENT
Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders
First Name
Last Name
Birth Date
Active Inactive
Primary Location
Code
Itinerant Staff Y
Yes
ITINERANT
Can be a Teacher OR Non-Teaching Professional
TEACH ID
E-Mail Address
Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service
I t i n e r a n t S t a f f
R e q u i r e j u s t 8
f i e l d s i n S t a f f
S n a p s h o t
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Reporting Reminders Dashboard Report Reports gt Dashboard Rpt
Check for errors Review and
compare the Last Update Date to the Last Upload Date
8 pm Thursday through 8 pm Sunday counts as one day
Do all of your LEArsquos Programs have the same timestamp
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
WHAT DATA SHOULD BE REPORTED NOW
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)
Enrollment (include Graduation Exit Code)
Program Fact (report Summer School Program code as well as all applicable program service codes)
Assessments (report August Regents assessment scores and August RCT assessment scores)
Accommodations (report RCT accommodations)
SE BEDS Day Snapshot
Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)
Staff Snapshot (all teachers principals non-teaching professionals and itinerants)
Staff Assignment (all non-teaching professionals and NT Itinerants)
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
TIMELINE amp DEADLINES
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System
October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System
October 30 2017 ndash January 26 2018
TAA System opens for the ePMF form data collection
November 8 2017 NERICrsquos recommended deadline for reporting August Graduates
November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal
November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report
November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)
Timeline and Deadlines
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code
November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered
December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November
December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)
January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract
January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified
January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals
January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)
January 26 2018 DEADLINE for teachers to submit ePMF forms
February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System
February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
CONTACTS
1242017 49
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Update Contacts
bull District Data Coordinator and Alternate DDC
bull Level 0ASAP Users
bull Serv-U Users
bull SEDDAS Users (administered by your LEA)
bull Make sure SEDDAS listing on SEDREF Portal is up-to-date
bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
RESOURCES
1242017 51
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Resources
NERIC Data Warehouse
DataWarehouse webpage
Links to Level 0ASAPs
NYS Links
Cheat Sheets Videos PPTs
Cognos Reports (Level 1 amp 2)
NERIC Data Warehouse Calendar
DW Data Systems Cheat Sheet
NYSED Links
Portalnysedgov
NYSED Data Documentation (SIRS etc)
Level 0 Historical
SEDREF Contacts
Information and Reporting Services (IRS)
IRS Calendar
Level 2 Report Guides
Report Cards and Accountability Data
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg
Additional Resources
NYSED Links
Accountability
Determining AYP in 2016-17
SEDCAR Home Page
Approved Article 81 Private Schools
Data Categories
SEDDAS
SEDREF Contacts
NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)
NYSED TeacherStaff Links
Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources
Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog
QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg