DAD YEMEN

Ali A. M. Sha’alanIT Officer /AHA unit

Ministry of Planning & International Cooperation – Yemen

DAD Community of Practice 1st Global Conference, October 5-9, 2005 – Yerevan - Armenia

Introduction

In 2005, Yemen (located in the Middle East) signed Paris Declaration and committed to its principles.

Since then, Aid Harmonization & Alignment Unit (AHA) based in the Ministry of Planning & International Cooperation (MoPIC) was established in which it is responsible for Aid Effectiveness Agenda & Paris Declaration Principles.

In Nov. 2006, the Government of Yemen invited all key donors to participate in the Consultative Group Meeting (CG Meeting) which was held in London that scaled up the external aid funds. www.yemencg.org

AHA Unit is recently responsible for the management system of DAD Yemen, in cooperation with the developing partners in order to make it operational.

Status of using IT in Aid management

In 2005, IT department in MoPIC established national system called External Assistance System (EAS)

EAS was not used due to: It was not user-friendly Difficult to be accessible via internet Donors did not support it by information Did not cover the necessary reports

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Status of IT in Aid Management (continued)

AHA unit made 2 proposals for Aid management systems:

1. Establishing large system which contained the following outputs: All information about the projects implemented in Yemen

whether financed internally or externally to avoid duplication.

help to identify the projects needed by Yemen.

2. Buying the DAD System

Purpose of DAD

In March 2009, Yemen signed the contract with Synergy to establish the DAD system to achieve the following outcomes: Improve the efficiency, effectiveness,

transparency and accountability Improve policy and decision making Improve framework for sustainable financing of

development management Promote increased transparency Demonstrate ODA funded projects and all its

financial matters.

DAD Yemen Challenges

Difficulties facing AHA Unit to find accurate & complete data from donors

Shortage of Electricity & weak infrastructure within MoPICthe repeated cutting off of electricity effects on using the system by the users and administration and the weak infrastructure within the ministry delays the progress of implementation

Limited internet bandwidthDAD uses an internet-based technology to upload and disseminate data. Unstable internet connections and insufficient bandwidth are key challenges facing DAD Yemen users.

Stakeholder’s internal reports dose not accord with DAD’s reportthe need to verify data before publication with all stakeholders and the need to ensure that all focal points fully understand the process of finalizing data.

DAD YEMEN COMPONENTS & IMPLEMENTATION PROCESS

Arwa HumaidProg. Assis.

AHA Unit – MoPIC - Yemen

DAD Yemen System Components 1- On-line Core DAD 2- Off-line DAD

3- Executive Dashboard 4- Development Partner Profile and Sector

Profile 5- Monitoring and Evaluation (M & E) 6- Aid Effectiveness Portal 7- Public Investment Programme (PIP)

Development Assistance Database(DAD)

DADDAD

Phase I:On-line DAD Core/

off-line DAD/Executive Dashboard/DPs Profile & Sector

M&E/Aid Effective/Portal

Phase I:On-line DAD Core/

off-line DAD/Executive Dashboard/DPs Profile & Sector

/M&E/Aid Effective Portal

Phase II:

Public InvestmentProgram

(PIP)

Phase II:

Public Investment Program

(PIP)

DAD Yemen Implementation Process

Contract with Synergy

Contract with Synergy

Needs AssessmentNeeds Assessment

Operationalization Process: Evaluation, On-job Training on DAD & Data Entry

(Gov/DPs)

Operationalization Process: Evaluation, On-job Training on DAD & Data Entry

(Gov/DPs)

Delivery of the DAD Core System : Procurement &

installation of DAD System

Delivery of the DAD Core System : Procurement &

installation of DAD System

2nd Quarter

4th Quarter

3rd Quarter

2nd Quarter

DAD Yemen Implementation Process

Management and Implementation of DAD within Government and

Donors

Management and Implementation of DAD within Government and

Donors

Annual National ODA PublicationAnnual National ODA Publication

Support to MoPICSupport to MoPIC

4th Quarter

4th Quarter

4th Quarter

Maintaining Sustainability & Future Steps

Allocated fund and designated a staff

dedicated to manage the system

Allocated fund and designated a staff

dedicated to manage the system

Involved leadership & decision making from the

very beginning of the process

Involved leadership & decision making from the

very beginning of the process

Publication of the ODA Report at the

end of the year 2009

Publication of the ODA Report at the

end of the year 2009

Provide training of technical staff &

users

Provide training of technical staff &

users

done

to be done

to be done

done

Thank you

Aid Harmonization and Alignment Unit (AHA) Ministry of Planning & International Cooperation – Yemen

www.mpic-yemen.orgwww.ahaunityemen.org

www.yemencg.org