CY 2014 1st Command Conference SAADO Auditorium 24 July 2012

SAADO Auditorium27-30 January 2014CY 2014 First Command Conference

Maria Gracia M. Pulido TanChairperson

Three-Year Strategic Plan(2012-2014)

OVERRIDING GOAL

To faithfully, effectively, and efficiently discharge our constitutional mandates (MISSION) and thereby become the institution we want and ought to be (VISION)

INTEGRITY & INDEPENDENCEORGANIZATIONAL EFFICIENCYPROFESSIONAL & TECHNICAL COMPETENCESTRATEGIC PARTNERSHIPS /LINKAGES THRUSTSThree-Year Strategic Plan(2012-2014)

INTEGRITY & INDEPENDENCECY 2014 First Command Conference 27-30 January 2014FAITHFULNESS TO DUTY AND RESOLUTENESS IN PERFORMING IT

Standing Our Ground

Integrity as Individuals and InstitutionCredibility and Trustworthiness of our workFreedom from Political Influence and Pressure

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014OPTIMIZING PRODUCTIVITY AND TEAMWORKOne COA, One Country

Corporate Structures Operational and Management Tools Facilities Approaches Plans and Strategies Information and Feedback Systems Economy and Cost Effectiveness

PROFESSIONAL & TECHNICAL COMPETENCECY 2014 First Command Conference 27-30 January 2014BUILDING CAPACITY AND WORLD CLASS PROFESSIONALS Excellence

Training and Continuing Professional Development

Performance Evaluation

Decorum and Client Relations

STRATEGIC PARTNERSHIPS /LINKAGESCY 2014 First Command Conference 27-30 January 2014ENGAGING WITH EXTERNAL STAKEHOLDERS Integration

Inter-Agency Coordination and Mutual Assistance

Opportunities for Continuing Professional and Institutional Development

INTEGRITY & INDEPENDENCECY 2014 First Command Conference 27-30 January 2014A. Instilling Integrity as a way of life in COAProject/ Policy/ StrategyStatusActivityOICRecruitment & Promotion Merit-based and open applicationNo relatives within 3d degree, exc. Coterm and confidential positions or waived by CP 6 months probationary status Forced Ranking Revised Performance Evaluation

Ongoing

Consolidate guidelines and include in Employee ManualACs Cuenco and TolentinoEmployee Rules & DisciplineCode of Ethical ConductEmployee Manual

Strict and Consistent Enforcement of Rules

Revise Code and Manual accordingly

AC Cuenco

INTEGRITY & INDEPENDENCEA. Instilling Integrity as a way of life in COAProject/ Policy/ StrategyStatusActivityOICRewards & Incentive:Expansion of the PRAISE System to Regions and Cluster Increase in Employee Benefits (rice, EEA, travel) Medical/ Dental services in regionsStandardization of CFAG benefits (Basic Commodity Assistance) Rationalization of Performance Evaluation for PBB

Ongoing

OngoingInstitutionalize reforms made for sustainability

ACs Cuenco and Perez Values Training & Reorientation: Adoption of new COA Core ValuesFinding and Living the Core Values, LTP Must Course Personal and Family Growth Workshops

Develop and/or Outsource Workshops on Personal Financial Responsibility, Life/ Career Balance, Enriching Family Life, etc. AC Tolentino

INTEGRITY & INDEPENDENCEA. Instilling Integrity as a way of life in COAProject/ Policy/ StrategyStatusActivityOICReassignments and Deployment Regular and Periodic RotationCompetitive International Audit Placement

Finalize Revised Guidelines on FAO/ WHO and FBGA selection, deployment and performance assessment Dir. MartinWithdrawal of Residency AuditFormulate a plan for pilot implementation taking into account unified audit and PSAO availabilitiesACs Agito, Alagon and EncalladoInstitutional IntegrityAdoption of INTOSAINT (Self-Assessment INTegrity)Peer Review

Formulate plan and liaise with development partnersComm. Mendoza and AC Tolentino

INTEGRITY & INDEPENDENCECY 2014 First Command Conference 27-30 January 2014B. Developing an efficient mechanism for handling and resolving complaints against COA personnelProject/ Policy/ StrategyStatusActivityOICAdministrative InvestigationsCreation of the Internal Affairs OfficeAdoption of Revised Rules on Administrative Investigations aligned with CSC rulesSpeedy disposition of cases by creating additional divisions in LSS

With CP

AC Zosa and Dir. Vocal Updating of Grievance Machinery

with CPAC Zosa and Dir. Vocal

Legal Assistance Fund

Constitute and establish Legal Assistance CommitteeAC ZosaCitizens DeskAutomate processDir. CabochanInstitute Resident OmbudsmanAC Zosa

INTEGRITY & INDEPENDENCECY 2014 First Command Conference 27-30 January 2014C. Strengthening of Fiscal AutomomyProject/ Policy/ StrategyStatusActivityOIC Amendments to the Government Auditing Code of the Philippines (P.D. 1445) to include provisions on:

Freedom from harassment suitsExemption from Salary StandardizationAutomatic appropriation/IRAIntegration of audit support from auditeesOngoingAC ZosaStandardization of CFAG Benefits

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014A. Strengthening the organizational capability of COAProject/ Policy/ StrategyStatusActivityOICReorganization and Creation of New Offices

Additional Clusters, NGS/CGS/LGS Reclustering of auditeesSplitting of Region IV into two Expansion of LGS to include all regions Integration of RCO and creating two D3 Positions in LGSAbolition of ASB Additional CAO Divisions, LGS Litigation and Prosecution Div, LGS PDS established as a full sector (PIDS with two new divisions [PRIDO and QAO]) IARO, IAO, ICFAU at CHO Project Management Office at CHO General Accounts Office at GAS Transfer of Fraud Audit to SSS (FAO) Transfer of ITO to Admin; Info Systems Audit to TSO

CP Res for Publication

CP Res for Publication

CP Res for PublicationPrepare revised organizational structure reflecting changes and corresponding amendatory resolutions for issuance and posting in website

AC Cuenco

ORGANIZATIONAL EFFICIENCYA. Strengthening the organizational capability of COAProject/ Policy/ StrategyStatusActivityOICPlantilla Rationalization and Update

Ratio of Core & Non Core Positions Ideal team size and complement Job description and QSSubmit to DBM ASAP for approvalAC Cuenco Rationalization of Audit Approaches and Methods

Adoption of Unified/ Integrated Audit Approach (UIAA)

Team approach for technical services

Citizen Participatory Audit

Intensify Performance Audit/ GWASPA

Ongoing

Finalize guidelines, regrouping and reassignments for approval

-same-

Institutionalization

Formulate strategy and action planComm Mendoza and ACs Agito, Encallado and Alagon

Dirs. Garcia and Talavera

Comm Mendoza and Dir. Talavera

Dir. Garcia

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014A. Strengthening the organizational capability of COAProject/ Policy/ StrategyStatusActivityOICSuccession Planning

Intensified recruitment and shortening of process

Shortened required tenure for promotion from D3 up

Establish fast track lane for high performers

Ongoing

Undertake recruitment campaigns in SUCs; include revised process in employee manual

-same-

Formulate action plan, to include assessment and monitoring mechanism

ACs Cuenco and Tolentino

ACs Cuenco and Tolentino

ACs Cuenco and Tolentino

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014A. Strengthening the organizational capability of COAProject/ Policy/ StrategyStatusActivityOICOperational and Management ToolsAutomation of:Financial Accountability Reports submission and preparationAudit execution and management (IRBAS) HRIS/ PMISRecords custody and management Legal library (COA LIA; online subscription)

Establishment of Data Center

Rationalization of Procurement, Budget and Financial Planning

Ongoing

Ongoing

Expedite training of users AC Cuenco/ Dir. Cabochan

ACs Zosa and Tolentino

ACs Cuenco and Dir. Cabochan

ACs Perez and Cuenco

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014B. Enhancing the quality, timely delivery and effectiveness of audit Project/ Policy/ StrategyStatusActivityOICManuals & Reports

Codification of Accounting Rules and Regulations Rationalization & Reformat of AAR

Revised Cash Examination Manual Financial Mgt. Manual for Barangays Audit Performance Summary Report Revised Conduct in the Fraud Audit Reporting Revised Circular on Liquidation of Cash Advances and Fund Transfers Philippine Public Sector Standards on AccountingOngoing

Committee formed

Referred to LGSOngoingOngoingInclude ML and AOM templates; align with ISSAIs

Dir. Brillantes

AC AlagonDir.RubicoAC ZosaAC Zosa

ORGANIZATIONAL EFFICIENCYCY 2014 First Command Conference 27-30 January 2014C. Upgrading of existing infrastructure/facilities & equipmentProject/ Policy/ StrategyStatusActivityOICFacilities and EquipmentUpgrade of CP Boardroom and Executive LoungeProvincial Satellite Audit OfficesExpansion of PIDS BuildingAdditional floor for ITO BuildingNew elevators in PIDS and CO Bldg. 2Upgrading of COA GymSewerage treatment plantRenovation of sports facilitiesLearning resource centerCOA Commissary ICT equipment Technical tools CCTV and security system

Ongoing

Provide for regular maintenance and upkeep AC Cuenco

PROFESSIONAL & TECHNICAL COMPETENCECY 2014 First Command Conference 27-30 January 2014A. Human Resource Management Plan Project/ Policy/ StrategyStatusActivityOICRecruitment and Promotions Policies and GuidelinesOnly CPAs for ATL and SA positionsEntry level for CPAs upgraded to SAEII

As earlier discussed

PROFESSIONAL & TECHNICAL COMPETENCECY 2014 First Command Conference 27-30 January 2014B. Provide needs-based professional staff developmentProject/ Policy/ StrategyStatusActivityOICTraining Ladderized Training Program (LTP)

Scholarship Board to PIDS

Expand and optimize foreign training opportunitiesIntensify training in specialized areas (environment/ fraud/ disaster)

Ongoing

Ongoing

Develop Career Path Master PlanCascade knowledge gained; develop courses for in- house use

TrainingManuals and GuidelinesPDMA Guide for Auditors (GAS and Region IV-A,LGS and NGS)

Guidelines on Auditee-SponsoredTrainings, Membership in Prof. Bodies and Fellowships & Foreign Trainings

IDI initiated

PROFESSIONAL & TECHNICAL COMPETENCECY 2014 First Command Conference 27-30 January 2014B. Provide needs-based professional staff developmentProject/ Policy/ StrategyStatusActivityOIC Expand Trainers PoolMentoring and coaching

Professional Standards:Adoption of COA Framework of Professional StandardsHarmonization of PGAS with IPSASISSAIs

AC CastilloQuality Assurance Creation of QA Office Adoption of QA Policy and a QA Review Handbook

Roll out and intensify implementationAC TolentinoPersonal Growth and Family Enrichment Courses

As discussedAC Tolentino

STRATEGIC PARTNERSHIPS /LINKAGESCY 2014 First Command Conference 27-30 January 2014A. Relationship with media, stakeholders and publicProject/ Policy/ StrategyStatusActivityOIC Develop regional media/information officersCHOGuidelines on Release of Documents and InformationExternal Communications Plan For implementationCHOParticipation in Open Government/Data OngoingDir. CabochanArchiving of Multi Media ReportsOngoingCHOUpgrade of WebsiteFor launching in MarchDir. CabochanTimely Posting of Reports and Other Information on WebsiteFormulate guidelines and timeframeDir. Cabochan

STRATEGIC PARTNERSHIPS /LINKAGESCY 2014 First Command Conference 27-30 January 2014B. Improve Inter-agency RelationsProject/ Policy/ StrategyStatusActivityOICMutual Assistance and Exchange of Information: COA-NEDA MOA/UCOA-BTr MOA/UCOA-DBM MOA/UCOA-AMLC MOA/UCOA-OSG MOA/UCOA-BIR MOA/UCOA-DOJ MOA/UCOA-CSCMOA/U OngoingAC ZosaCOA-OMB Joint Investigation TeamCases with Sandiganbayan monitoringFor transfer to Litigation and Prosecution, LSSAC ZosaNetwork SharingCOA, CSC, OMBDir. CabochanIAAGCC and other Anti- Graft BodiesOngoingFor transfer to FAOCHO

CY 2014 First Command Conference 27-30 January 2014C. Enhance Citizen Participation in the public audit processProject/ Policy/ StrategyStatusActivityOICCitizens Participatory Audit (CPA)

As earlier discussedAs earlier discussed

Citizens DeskAs earlier discussed

As earlier discussed

OJT of Accounting Majors in Government AgenciesOngoing Discussions with Board of Accountancy and USTFormalize with project paperComm MendozaSTRATEGIC PARTNERSHIPS /LINKAGES