saado auditorium 27-30 january 2014 cy 2014 first command conference maria gracia m. pulido tan...

SAADO Auditorium27-30 January 2014

CY 2014 First Command Conference

Maria Gracia M. Pulido TanChairperson

Three-Year Strategic Plan(2012-2014)

OVERRIDING GOAL

To faithfully, effectively, and efficiently discharge our constitutional

mandates (MISSION) and thereby become the institution we want and

ought to be (VISION)

INTEGRITY & INDEPENDENCE

ORGANIZATIONAL EFFICIENCYPROFESSIONAL & TECHNICAL

COMPETENCESTRATEGIC PARTNERSHIPS

/LINKAGES

THRUSTS

Three-Year Strategic Plan(2012-2014)


CY 2014 First Command Conference – 27-30 January 2014

FAITHFULNESS TO DUTY AND RESOLUTENESS IN

PERFORMING IT

“Standing Our Ground”

• Integrity as Individuals and Institution

• Credibility and Trustworthiness of our work

• Freedom from Political Influence and Pressure

ORGANIZATIONAL EFFICIENCY


OPTIMIZING PRODUCTIVITY AND TEAMWORK

“One COA, One Country”

• Corporate Structures• Operational and Management Tools• Facilities• Approaches• Plans and Strategies• Information and Feedback Systems• Economy and Cost Effectiveness

PROFESSIONAL & TECHNICAL COMPETENCE


BUILDING CAPACITY AND WORLD CLASS PROFESSIONALS

“Excellence”

• Training and Continuing Professional Development

• Performance Evaluation

• Decorum and Client Relations

STRATEGIC PARTNERSHIPS /LINKAGES


ENGAGING WITH EXTERNAL STAKEHOLDERS

“Integration”

• Inter-Agency Coordination and Mutual Assistance

• Opportunities for Continuing Professional and Institutional Development



A. Instilling Integrity as a way of life in COA

Project/ Policy/ Strategy Status Activity OIC

Recruitment & Promotion• Merit-based and open application• No relatives within 3d degree, exc.

Coterm and confidential positions or waived by CP

• 6 months’ probationary status• Forced Ranking• Revised Performance Evaluation

✔✔

✔✔

Ongoing

Consolidate guidelines and include in Employee Manual

ACs Cuenco and Tolentino

Employee Rules & Discipline• Code of Ethical Conduct• Employee Manual

• Strict and Consistent Enforcement of Rules

✔

Revise Code and Manual accordingly

AC Cuenco

INTEGRITY & INDEPENDENCEA. Instilling Integrity as a way of life in COA


Rewards & Incentive:• Expansion of the PRAISE System to

Regions and Cluster• Increase in Employee Benefits

(rice, EEA, travel)• Medical/ Dental services in regions• Standardization of CFAG benefits

(Basic Commodity Assistance)• Rationalization of Performance

Evaluation for PBB

Ongoing

Ongoing✔✔✔

Institutionalize reforms made for sustainability ACs Cuenco

and Perez

Values Training & Reorientation:• Adoption of new COA Core Values• “Finding and Living the Core

Values,” LTP “Must” Course• Personal and Family Growth

Workshops

✔✔

Develop and/or Outsource Workshops on Personal

Financial Responsibility, Life/ Career Balance, Enriching

Family Life, etc.

AC Tolentino

INTEGRITY & INDEPENDENCEA. Instilling Integrity as a way of life in COA


Reassignments and Deployment• Regular and Periodic Rotation• Competitive International Audit

Placement

✔✔ Finalize Revised Guidelines

on FAO/ WHO and FBGA selection, deployment and performance assessment

Dir. Martin

Withdrawal of Residency Audit

Formulate a plan for pilot implementation taking into account unified audit and

PSAO availabilities

ACs Agito, Alagon and Encallado

Institutional Integrity• Adoption of INTOSAINT (Self-Assessment INTegrity)• Peer Review

Formulate plan and liaise with development partners

Comm. Mendoza and AC Tolentino



B. Developing an efficient mechanism for handling and resolving complaints against COA personnel


Administrative Investigations• Creation of the Internal Affairs

Office• Adoption of Revised Rules on

Administrative Investigations aligned with CSC rules

• Speedy disposition of cases by creating additional divisions in LSS

✔

With CP

✔

AC Zosa and Dir. Vocal

Updating of Grievance Machinerywith CP

AC Zosa and Dir. Vocal

Legal Assistance Fund✔

Constitute and establish Legal Assistance Committee

AC Zosa

Citizen’s Desk ✔ Automate process Dir. Cabochan

Institute Resident Ombudsman AC Zosa



C. Strengthening of Fiscal Automomy


Amendments to the Government Auditing Code of the Philippines

(P.D. 1445) to include provisions on:

• Freedom from harassment suits• Exemption from Salary

Standardization• Automatic appropriation/”IRA”• Integration of audit support from

auditees

Ongoing AC Zosa

Standardization of CFAG Benefits ✔



A. Strengthening the organizational capability of COA


Reorganization and Creation of New Offices

• Additional Clusters, NGS/CGS/LGS • Reclustering of auditees• Splitting of Region IV into two• Expansion of LGS to include all regions • Integration of RCO and creating two D3

Positions in LGS• Abolition of ASB • Additional CAO Divisions, LGS• Litigation and Prosecution Div, LGS • PDS established as a full sector (PIDS

with two new divisions [PRIDO and QAO]) • IARO, IAO, ICFAU at CHO• Project Management Office at CHO • General Accounts Office at GAS• Transfer of Fraud Audit to SSS (FAO) • Transfer of ITO to Admin; Info Systems

Audit to TSO

✔✔✔✔

CP Res for Publication

✔✔

CP Res for Publication✔

✔CP Res for Publication

✔✔✔

Prepare revised organizational

structure reflecting changes and

corresponding amendatory

resolutions for issuance and

posting in website

AC Cuenco

ORGANIZATIONAL EFFICIENCYA. Strengthening the organizational capability of COA


Plantilla Rationalization and Update

• Ratio of Core & Non Core Positions• Ideal team size and complement• Job description and QS

✔Submit to DBM ASAP for

approvalAC Cuenco

Rationalization of Audit Approaches and Methods

• Adoption of Unified/ Integrated Audit Approach (UIAA)

• Team approach for technical services

• Citizen Participatory Audit

• Intensify Performance Audit/ GWASPA

✔

Ongoing

✔

Finalize guidelines, regrouping and

reassignments for approval

-same-

Institutionalization

Formulate strategy and action plan

Comm Mendoza and

ACs Agito, Encallado and

Alagon

Dirs. Garcia and Talavera

Comm Mendoza and Dir. Talavera

Dir. Garcia





Succession Planning

• Intensified recruitment and shortening of process

• Shortened required tenure for promotion from D3 up

• Establish fast track lane for high performers

Ongoing

✔

Undertake recruitment campaigns in SUCs;

include revised process in employee manual

-same-

Formulate action plan, to include assessment and monitoring mechanism







Project/ Policy/ Strategy Status Activity OICOperational and Management ToolsAutomation of:

• Financial Accountability Reports submission and preparation

• Audit execution and management (IRBAS)

• HRIS/ PMIS• Records custody and

management • Legal library (COA LIA; online

subscription)

• Establishment of Data Center

• Rationalization of Procurement, Budget and Financial Planning

Ongoing

✔

Ongoing Expedite training of users

AC Cuenco/ Dir. Cabochan

ACs Zosa and Tolentino

ACs Cuenco and Dir. Cabochan

ACs Perez and Cuenco



B. Enhancing the quality, timely delivery and effectiveness of audit

Project/ Policy/ Strategy Status Activity OICManuals & Reports

• Codification of Accounting Rules and Regulations• Rationalization & Reformat of AAR

• Revised Cash Examination Manual• Financial Mgt. Manual for Barangays• Audit Performance Summary Report• Revised Conduct in the Fraud Audit

Reporting• Revised Circular on Liquidation of Cash

Advances and Fund Transfers• Philippine Public Sector Standards on

Accounting

Ongoing

Committee formed

✔Referred to LGS

✔OngoingOngoing

✔

Include ML and AOM templates; align with

ISSAIs

Dir. Brillantes

AC AlagonDir.RubicoAC ZosaAC Zosa



C. Upgrading of existing infrastructure/facilities & equipment


Facilities and Equipment• Upgrade of CP Boardroom and

Executive Lounge•Provincial Satellite Audit Offices•Expansion of PIDS Building•Additional floor for ITO Building•New elevators in PIDS and CO Bldg. 2•Upgrading of COA Gym•Sewerage treatment plant•Renovation of sports facilities•Learning resource center•COA Commissary •ICT equipment •Technical tools •CCTV and security system

✔

Ongoing

✔ Provide for regular maintenance and upkeep

AC Cuenco



A. Human Resource Management Plan

Project/ Policy/ Strategy Status Activity OICRecruitment and Promotions

Policies and Guidelines•Only CPAs for ATL and SA positions•Entry level for CPAs upgraded to SAEII

✔✔

As earlier discussed



B. Provide needs-based professional staff development


Training• Ladderized Training Program (LTP)

• Scholarship Board to PIDS

• Expand and optimize foreign training opportunities

• Intensify training in specialized areas (environment/ fraud/ disaster)

✔

✔

Ongoing

Ongoing

Develop Career Path Master Plan

Cascade knowledge gained; develop courses

for in- house use

TrainingManuals and Guidelines• PDMA Guide for Auditors (GAS and

Region IV-A,LGS and NGS)

• Guidelines on Auditee-SponsoredTrainings, Membership in Prof. Bodies and Fellowships & Foreign Trainings

IDI initiated

✔



B. Provide needs-based professional staff development

Project/ Policy/ Strategy Status Activity OIC Expand Trainers Pool• Mentoring and coaching

Professional Standards:• Adoption of COA Framework of

Professional Standards• Harmonization of PGAS with IPSAS• ISSAIs

✔

✔ AC Castillo

Quality Assurance • Creation of QA Office • Adoption of QA Policy and a QA

Review Handbook

✔✔

Roll out and intensify implementation

AC Tolentino

Personal Growth and Family Enrichment Courses As discussed AC Tolentino



A. Relationship with media, stakeholders and public


Develop regional media/information

officersCHO

Guidelines on Release of Documents and Information

✔

External Communications Plan ✔ For implementation CHO

Participation in Open Government/Data Ongoing Dir. Cabochan

Archiving of Multi Media Reports Ongoing CHO

Upgrade of Website ✔ For launching in March Dir. Cabochan

Timely Posting of Reports and Other Information on Website

Formulate guidelines and timeframe Dir. Cabochan



B. Improve Inter-agency Relations


Mutual Assistance and Exchange of Information:

COA-NEDA MOA/UCOA-BTr MOA/UCOA-DBM MOA/UCOA-AMLC MOA/UCOA-OSG MOA/UCOA-BIR MOA/UCOA-DOJ MOA/UCOA-CSCMOA/U

Ongoing AC Zosa

COA-OMB Joint Investigation Team•Cases with Sandiganbayan

monitoring✔

For transfer to Litigation and

Prosecution, LSSAC Zosa

Network Sharing•COA, CSC, OMB

Dir. Cabochan

IAAGCC and other Anti- Graft Bodies

Ongoing For transfer to FAO CHO


C. Enhance Citizen Participation in the public audit process


Citizens Participatory Audit (CPA) As earlier discussed


Citizen’s DeskAs earlier discussed


OJT of Accounting Majors in Government Agencies

Ongoing Discussions

with Board of Accountancy

and UST

Formalize with project paper

Comm Mendoza


saado auditorium 27-30 january 2014 cy 2014 first command conference maria gracia m. pulido tan...

Documents

pressure slide

vision slide

ac cuenco slide

ac tolentino slide

way of life

client relations slide

cost effectiveness slide

instilling integrity