cv-ahmed hegazy-updated 10-12-2014

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AHMED H I GA ZY MOHAMMED LOT FY Mobile: +2 – 0100-211-3920

E-mail:[email protected] Personal Data

� Nationality : Egyptian � Marital Status: Married

Objective

To secure a challenging career in a stable well established and reputable firm suited my experience & skills.

Education

� High School; Graduated in 1993, Al-Shaheen, Kuwait.

Work Experience

� SENIOR SECRETARY & HR OFFICER

KHARAFI NATIONAL CO. - November.2010 till Date (Egypt) -

REPORTING TO: HRD Manager

1. Handling the recruitment of the company Employees against the open vacancies received by HRD either

Manual Employees (Technical Employees) or Non Manual Employees (Administrative & Engineering Employees).

2. Preparing all the necessary analyzes Sheets related to the recruitment process.

3. Handling the sourcing for new candidates/Requirements using job portals (Bayt, Monster Gulf & Nukari Gulf).

4. Preparing the screening sheets for the new applicants.

5. Handling the necessary interviews with the new candidates.

6. Negotiating the salaries with the new candidates and managing their salary expectations to be according to

company’s salary scale.

7. Handling the exit interviews and related reports for the terminated & resigned employees.

8. Handling the distribution/notifications of any Employees RTD's received (Resignation, Terminations &

Dismissals).

9. Handling all works related to Summer Training yearly program.

10. Handling all works related to yearly performance evaluations for the Non Manual Staff.

11. Handling all works related to Employees Internal & External Transfers.

12. Handling all works related to HRD Employees Monthly Time Sheet Entries.

13. Handling all ERP Module entries.

14. Prepare all correspondence, Emails & communications to provide information to supervisors, peers,

subordinates and to communicate with other departments.

15. Handling Documents, record information, maintain files, process all paper works.

16. Receiving & distributing all the incoming documents to the HRD Staff.

17. Preparing all controlling logs/sheets for all correspondences and documents received by HRD.

18. Maintaining all filling system at HRD to be according to the company procedures.

19. Follow up with other departments (Egypt/Kuwait) regarding any issues for the employees

20. Responsible for updating the company Magazine (Transmission) department with all new information related

to the staff including the employee of the quarter task each 3 months.

21. Handling the distribution of all administrative orders & Condolences and any works related to the employee

relations.

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� EXECUTIVE SECRETARY & ADMINISTRATOR

MEDAD Consultant Engineers CO. - November.2009 till October.2010 (Egypt) -

REPORTING TO: COMPANY'S GENERAL MANAGER

1. Handled all Secretarial works (Internal/External) correspondence.

2. Handled all incoming & outgoing E-mails.

3. Handled the supplying of stationary for the employees according to the company procedures.

4. Handled air-ticket reservations for the company engineers.

5. Supervising the Services staff (Security, Tea Boy & Cleaners) daily activates.

6. Handled the supplying for all printings materials according to the company procedures.

7. Handled the fast courier contract with DHL or ARAMEX and make the necessary procedures for that.

8. Supervising the daily maintenance requirements in the company.

9. Supervising all the prices comes to the company from the suppliers and search for the best prices.

10. Making all the necessary procedures for all types of supplies.

� ADMIN. & HR. SUPERVISOR

HYUNDAY Automotive & HERTZ Rent A Car CO's. - APRIL.2007 till June.2009 (Kuwait) -

REPORTING TO : COMPANY'S HR. MANAGER

1. Responsible to follow up all the administrative representatives works such as renewal of employee’s

residencies, renewal & issuing the company license.

2. Responsible to control the turn over for the manpower in the company which exceeds 285 employees.

3. Responsible to follow up all administrative services tasks.

4. Responsible to do all the recruitment procedures.

5. Preparing all the job offers & Employment letters for the new applicants.

6. Preparing & calculating the employees leaves salaries (Annual Vacations) and add them to the company

system.

7. Responsible to follow up the employees leaves return calculations.

8. Calculating the final settlement for the employees according to the Kuwaiti labor law.

9. Handled the monthly payroll for the company.

10. Responsible to follow up all the maintenance technicians works such as telephones, office shifting and

any other works.

11. Making the necessary procedures and forms as per company needs.

12. Handled the company accommodations organizing and all relates to the accommodations.

13. Handled the supplying of stationary for the employees and make the necessary contracts with the

suppliers.

14. Handled the supplies for the air tickets for the company employees who are leaving for vacations.

15. Handled the security guard company and the cleaning company and make their contracts , and follow up

their works during the contract period and make the necessary reports showing there activities during

the contract period and follow up for the renewal if needed.

16. Handled the supplying of print press documents for the employees and company and make the necessary

contracts with the suppliers.

17. Searching for the best prices from the suppliers.


19. Handled the maintenance contracts for the photo copier machines and follow up for all the requirements

for the machines.

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� ADMIN. SERVICES OFFICER

REFRIGERATION Industries & Storage CO. - Nov.2004 till April 2007 (Kuwait)-

REPORTING TO: COMPANY'S HR. MANAGER

1. Handled all Secretarial works (Internal/External) correspondence.

2. Handled the monthly bills for the company Employees mobiles from MTC.

3. Handled the news papers subscriptions for the high management and follow up for the renewal.

4. Handled the company accommodations organizing and all relates to the accommodations.

5. Handled the supplying of stationary for the employees and make the necessary contracts with the

suppliers.

6. Handled the supplies for the air tickets for the company employee who's leaving for vacations.

7. Handled the security guard company and the cleaning company and make their contracts with our

company, and follow up their works during the contract period and make the necessary reports showing

there activities during the contract period and follow up for the renewal if needed.

8. Handled the supplying of print press documents for the employees and company and make the necessary

contracts with the suppliers.

9. Searching for the best prices from the suppliers.

10. Handled the cars rental for the high management.


12. Handled the maintenance contracts for the photo copier machines and follow up for all the requirements

for the machines.

13. Supervising all the prices comes to the company from the suppliers and search for the best prices.

14. Handled all the necessary procedures for all types of supplies.

� SECRETARY MINISTRY OF DEFENCE – Military Engineering Projects - May.2004 till Nov.2004 (Kuwait)-

1. Handled all incoming & outgoing commercial correspondence.

2. Files documents accordingly.

3. Carry-out all the secretarial work duties in accordance to ministry procedure.

� ARABIC SECRETARY KHARAFI NATIONAL Dec.2001 till Apr.2004 (Kuwait)-



3. Record and follow-up all the variation and additional orders which not included contract requested by

(Amiri Diwan).

4. Preparing and follow-up the monthly payments belong to the contract.

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� COMMERCIAL SECRETARY LIVESTOCK Transport & Trading Co. - Feb.1998 till Nov.2001 (Kuwait)



3. Handled all the importing and exporting of products and requirements for KLTT co., such as exporting

the meat products, sheep casing and horse fodder also importing sheeps, horse fodder, raw meats,

spices and the machines spare parts which the company used it in the processing operations.

4. Helps in finalizing all the documents related to all imports and the documents needed for clearance

from the customs.

5. Handled the international sales for sheep casing and horse fodder.

6. Locating new markets and customers through the internet or the embassies to sell these materials and

make the necessary contracts with the new clients and ensure the company's rights in these contracts.

� SECRETARY

SULAIMAN AL-FULAIJ Trade. & Cont. CO. - Oct.1996 till Feb.1998 (Kuwait)-



3. Carry-out duties of the telephone operator.

4. Handled the residency renewal for SFC employees.

� SECRETARY FAHAD ABDULLAH AL-KHOZAM Lawyer Office - Nov.1994 till Sep.1996 (Kuwait)



3. Carry-out all the secretarial work duties in accordance to office procedure.

Courses

� Three English courses from the British Institute for Trading and Education (BITE) during the period from May.1996 to Nov.1996. (Kuwait)

� Ticketing & Reservation course from ALwatani Institute during the period from May.1997 to Sep.1997. (Kuwait)

Skills

� Long experience in the companies' commercial correspondences.

� Using Word & Excel computer programs very well.

� Expert in using internet.

� Hard worker

� Excellent Experience in HR & Administrative field.

Languages

� Arabic

� English

HOPE THIS CV. MEETS YOUR SATISFACTION,,, THANK YOU,,,