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1 cStock: A sustainable approach to using mHealth to support the community health supply chain

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1

cSto

ck:

A s

ust

ain

ab

le a

pp

roa

ch t

o u

sin

g m

He

alt

h

to s

up

po

rt t

he

co

mm

un

ity

he

alt

h s

up

ply

ch

ain

2

Un

iqu

e C

ha

lle

ng

es

face

d b

y C

HW

s:

•R

em

ote

, ru

ral

loca

tio

ns,

dif

ficu

lt g

eo

gra

ph

y:

tr

an

sit

to r

esu

pp

ly p

oin

ts c

an

be

lo

ng

an

d d

iffi

cult

•Li

mit

ed

tra

nsp

ort

ati

on

op

tio

ns,

oft

en

no

n-m

oto

rize

d:

su

ch a

s b

ike

s, f

oo

t, d

on

keys

, p

ub

lic

tra

nsp

ort

•Lo

w li

tera

cy a

mo

ng

CH

Ws:

ch

all

en

ge

s in

re

po

rtin

g,

reco

rdin

g a

nd

su

bm

itti

ng

da

ta

•La

ck o

f in

fra

stru

ctu

re:

o

fte

n n

o d

ed

ica

ted

fa

cili

ty t

o w

ork

fro

m

Li

mit

ed

sto

rag

e s

pa

ce

•A

t th

e e

nd

of

the

su

pp

ly c

ha

in

w

he

n t

he

re a

re s

ho

rta

ge

s o

f e

sse

nti

al

me

dic

ine

s in

th

e s

yste

m C

HW

s o

fte

n

mis

s o

ut

on

su

pp

lie

s

SC

4C

CM

Pro

ject

SC

4C

CM

is

a le

arn

ing

pro

ject

th

at

ide

nti

fie

s p

rov

en

, si

mp

le,

aff

ord

ab

le s

olu

tio

ns

tha

t a

dd

ress

un

iqu

e s

up

ply

ch

ain

ch

all

en

ge

s

face

d b

y C

HW

s.

3

SC

4C

CM

Pa

thw

ay

to

Su

pp

ly C

ha

in

Su

sta

ina

bil

ity

To s

ust

ain

an

inn

ova

tio

n, i

ssu

es

of

sca

lab

ilit

y, in

teg

rati

on

an

d in

stit

uti

on

ali

zati

on

mu

st b

e c

on

sid

ere

d f

rom

th

e s

tart

,

du

rin

g t

he

de

sig

n a

nd

im

ple

me

nta

tio

n p

ha

se.

4

Co

un

try

Co

nte

xt

•H

ea

th S

urv

eil

lan

ce A

ssis

tan

ts (

CH

Ws)

in

tro

du

ced

in

19

70

s fo

r h

ea

lth

pro

mo

tio

n a

nd

sa

nit

ati

on

act

ivit

ies

•C

HW

s a

re p

aid

ca

dre

of

MO

H

•C

CM

wa

s in

itia

ted

in

Ma

law

i in

20

08

, C

HW

s in

ha

rd t

o r

ea

ch a

rea

s

pro

vid

e C

CM

•T

he

re a

re c

urr

en

tly

ove

r 3

00

0 v

illa

ge

cli

nic

s

•C

HW

s ca

n m

an

ag

e u

p t

o 1

9 p

rod

uct

s fo

r C

CM

, F

P a

nd

HIV

Te

stin

g

Ma

law

i O

ve

rvie

w

SM

S-b

ase

d s

yste

m t

o

ma

na

ge

re

po

rtin

g a

nd

resu

pp

ly p

roce

ss:

cSto

ck

Pa

rt o

f S

olu

tio

n:

Ba

seli

ne

Fin

din

gs

-2

01

0

•O

nly

27

% o

f C

HW

s h

ad

all

CC

M p

rod

uct

s* n

ee

de

d i

n

sto

ck D

OV

•4

3%

of

CH

Ws

rep

ort

ed

th

ey

su

bm

it a

re

po

rt

con

tain

ing

lo

gis

tics

da

ta t

o H

Cs

•O

nly

13

% o

f H

Cs

rep

ort

ed

CH

W d

ata

se

pa

rate

ly f

rom

the

ir o

wn

da

ta t

o d

istr

icts

•9

4%

of

HSA

s su

rve

yed

ha

d a

mo

bil

e p

ho

ne

, 8

5%

ha

d

ne

two

rk c

ove

rag

e a

t le

ast

so

me

tim

es

*cot

rim

oxaz

ole,

LA

1x6

and/

or L

A2x

6, O

RS

Dis

tric

t a

nd

Ce

ntr

al

leve

ls m

on

ito

r

resu

pp

ly a

nd

sto

ck

leve

ls t

hro

ug

h S

MS

ale

rts

an

d a

da

shb

oa

rd

3.

He

alt

h C

en

ter

rece

ive

s re

qu

est

via

SM

S a

nd

no

tifi

es

HSA

eit

he

r “o

rde

r re

ad

y”

or

“ou

t o

f st

ock

”.cSto

ck:

Da

ta a

nd

Pro

du

ct F

low

1.

HSA

se

nd

s S

MS

wit

h

SO

He

ach

mo

nth

2.

cSto

ckca

lcu

late

s th

e r

esu

pp

ly

qu

an

tity

an

d s

en

ds

SM

S t

o H

C

Ph

arm

acy

4.

HSA

s co

lle

cts

pro

du

cts

an

d s

en

ds

SM

S w

ith

re

ceip

t

Th

e d

ash

bo

ard

dis

pla

ys

rep

ort

ing

rate

s, s

tock

ou

ts,

lea

d

tim

es,

co

nsu

mp

tio

n

an

d m

ore

6S s

In a

dd

itio

n t

o c

Sto

ck,

SC

4C

CM

intr

od

uce

d D

istr

ict

Pro

du

ct A

va

ila

bil

ity

Te

am

s

(DP

ATs

) th

at

use

th

e in

cre

ase

d d

ata

vis

ibil

ity

to

imp

rove

pe

rfo

rma

nce

Pe

rfo

rma

nce

Pla

n

•S

up

ply

ch

ain

pe

rfo

rma

nce

ind

ica

tors

an

d t

arg

ets

•cS

tock

da

ta a

nd

re

sup

ply

wo

rksh

ee

ts u

sed

to

tra

ck

pe

rfo

rma

nce

•Fo

rma

l re

cog

nit

ion

sys

tem

to d

rive

SC

pe

rfo

rma

nce

•M

an

ag

em

en

t d

iari

es

use

d

to t

rack

iss

ue

s a

nd

act

ion

s

take

n

DP

AT/

HP

AT

Me

eti

ng

s

•Q

ua

rte

rly D

istr

ict

Me

eti

ng

s

wit

h D

istr

ict

sta

ff a

nd

CH

W

sup

erv

iso

rs

•M

on

thly

HC

Me

eti

ng

s w

ith

HC

an

d C

HW

s

•To

pic

s d

iscu

sse

d i

ncl

ud

e

-P

erf

orm

an

ce p

lan

s &

reco

gn

itio

n

-R

ep

ort

ing

tim

elin

ess

an

d c

om

ple

ten

ess

-S

tock

ma

na

ge

me

nt

,

exp

irie

s &

ove

rsto

cks,

an

d p

rod

uct

ava

ilab

ility cS

tock

Da

ta

En

ha

nce

d M

an

ag

em

en

t (E

M)

Dis

tric

t P

rod

uct

Av

ail

ab

ilit

y T

ea

ms

7

Sca

lab

ilit

yIn

teg

rati

on

Inst

itu

tio

na

liza

tio

n

Use

s b

asi

c G

SM

ph

on

es

•H

SAs

an

d H

C s

taff

use

the

ir p

ers

on

al

ph

on

es

to

rep

ort

da

ta v

ia S

MS

on

a

toll

fre

e p

ho

ne

lin

e

Co

lle

cts

min

imu

m d

ata

•H

SAs

in M

ala

wi

ma

na

ge

up

to

19

pro

du

cts

•st

ock

on

ha

nd

an

d

rece

ipts

da

ta

Ho

stin

g d

ata

on

Th

e C

lou

d

•in

exp

en

sive

, re

lia

ble

an

d

ea

sy t

o m

an

ag

e f

or

a

sma

ll s

yste

m l

ike

cS

tock

Str

ea

mli

ne

s e

xis

tin

g

resu

pp

ly p

roce

ss

•C

alc

ula

tes

qu

an

titi

es

for

HC

s, r

ed

uci

ng

th

e b

urd

en

of

calc

ula

tio

n

•A

dv

ise

s H

SAs

wh

en

sto

ck

is a

vail

ab

le f

or

coll

ect

ion

pre

ven

tin

g u

nn

ece

ssa

ry

tra

vel

to t

he

HC

•W

he

n H

Cs

can

no

t fu

lfil

l

ord

ers

, d

istr

icts

ge

t

imm

ed

iate

SM

S a

lert

s to

faci

lita

te t

ime

ly

rep

len

ish

me

nt

Ite

rati

ve

ap

pro

ach

to

da

shb

oa

rd d

esi

gn

•si

mp

le,

ea

sy-t

o-u

se

da

shb

oa

rd r

ep

ort

s

de

sig

ne

d w

ith

in

pu

t fr

om

the

use

rs 6

mo

nth

s a

fte

r

imp

lem

en

tati

on

Dis

tric

t P

rod

uct

Av

ail

ab

ilit

y

Tea

ms

(DP

AT

)

•In

tro

du

ctio

n o

f D

PATs

cre

ate

d a

str

uct

ure

fo

r

usi

ng

da

ta m

ak

ing

cS

tock

da

ta i

mp

ort

an

t to

th

eir

eve

ry d

ay

wo

rk

Sim

ple

De

sig

n o

f cS

tock

8

Pil

ot

Tim

eli

ne

cSto

ck D

ev

elo

pm

en

t –

6 m

on

ths

cSto

ckTe

st P

eri

od

–1

5 t

o 1

8 m

on

ths

9

Re

sult

sP

rod

uct

Av

ail

ab

ilit

y

�6

2%

of

CH

Ws

ha

d t

he

4 t

race

r d

rug

s* i

n

sto

ck d

ay

of

vis

it

(co

mp

are

d t

o 2

7%

BL)

�H

SAs

in d

istr

icts

usi

ng

cS

tock

an

d D

PATs

ha

d 1

4%

fe

we

r st

ock

ou

ts o

r lo

w s

tock

s

tha

n o

the

r d

istr

icts

on

da

y o

f v

isit

Da

ta V

isib

ilit

y

�M

ore

th

an

80

% o

f C

HW

s re

po

rt l

og

isti

cs

da

ta t

o c

Sto

cke

very

mo

nth

(v

s. 4

3%

at

BL)

Use

of

Da

ta

�9

1%

of

Dru

g S

tore

in

Ch

arg

es

use

cS

tock

to

info

rm r

esu

pp

ly q

ua

nti

tie

s

�5

6%

of

CH

W s

up

erv

iso

rs u

se c

Sto

ckd

ata

for

pe

rfo

rma

nce

mo

nit

ori

ng

Tea

mw

ork

�1

00

% o

f D

istr

ict

& C

HW

Su

pe

rvis

ors

rep

ort

ed

fin

din

g p

rod

uct

ava

ila

bil

ity

te

am

s

use

ful

�9

2%

of

CH

W S

up

erv

iso

rs k

no

w t

he

ir

reco

gn

itio

n p

lan

*cot

rim

oxaz

ole,

LA

1x6

and/

or L

A2x

6, O

RS

10

Tra

nsl

ati

ng

Ev

ide

nce

in

to A

ctio

n

Da

ta V

ali

da

tio

n W

ork

sho

ps

•P

rese

nta

tio

n o

f in

terv

en

tio

n s

pe

cifi

c re

sult

s to

sele

cte

d C

HW

s, H

C, d

istr

ict

sta

ff f

rom

inte

rve

nti

on

dis

tric

ts

•R

evie

w o

f ke

y d

ata

, in

terp

reta

tio

n w

ith

in lo

cal

con

text

•D

iscu

ssio

n o

n e

ffe

ctiv

en

ess

, a

ffo

rda

bili

ty,

valu

e

of

inte

rve

nti

on

co

nsi

de

rin

g r

esu

lts

an

d

exp

eri

en

ce

Th

e P

ath

wa

y t

o S

up

ply

Ch

ain

Su

sta

ina

bil

ity

To

ol

•D

eve

lop

ed

as

a p

lan

nin

g t

oo

l fo

r sc

alin

g a

nd

inst

itu

tio

na

lizin

g i

nn

ova

tio

ns

wit

hin

pu

blic

se

cto

r su

pp

ly c

ha

ins

•P

art

icip

an

ts a

sse

ss “

rea

din

ess

” fo

r sc

ale

up

an

d in

stit

uti

on

aliz

ati

on

of

the

inn

ova

tio

n o

n a

sca

le o

f 1

-5 a

nd

th

en

de

velo

p a

ctio

n p

lan

s fo

r h

ow

to

mo

ve t

o t

he

ne

xt le

vel

•F

ive

do

ma

ins

ass

ess

ed

: O

rga

niz

ati

on

al C

oo

rdin

ati

on

, O

rga

niz

ati

on

al

Ca

pa

city

, F

un

din

g &

Re

sou

rce

s,

Co

mm

un

ity &

Sta

ff P

rep

ara

tio

n ,

an

d T

oo

ls &

Te

chn

olo

gy

Sca

le U

p P

ack

ag

e a

nd

Pla

nM

OH

an

d p

art

ne

r co

nse

nsu

s o

n

ele

me

nts

of

inte

rve

nti

on

to

im

ple

me

nt

na

tio

na

lly

A S

tru

ctu

red

, P

lan

ne

d A

pp

roa

ch t

o

Sca

le U

p a

nd

In

stit

uti

on

ali

zati

on

11

Op

era

tio

na

lisi

ng

MO

H o

wn

ers

hip

of

the

in

no

va

tio

n p

ack

ag

e

•Fo

rma

tio

n o

f a

ta

skfo

rce

(MO

H c

ha

ir)

de

dic

ate

d t

o t

he

sca

le u

p a

nd

su

sta

ina

bil

ity

of

SC

in

no

vati

on

s

•F

ind

ing

ch

am

pio

ns

in M

OH

by

ha

vin

g c

en

tra

l le

vel

ad

voca

tes

an

d t

rain

ers

in

eve

ry d

istr

icts

•C

ap

aci

ty b

uil

din

g o

f M

OH

to

pro

vid

e m

an

ag

em

en

t a

nd

lea

de

rsh

ip

•D

eve

lop

me

nt

of

com

pre

he

nsi

ve,

mu

lti-

yea

r co

st e

stim

ate

s fo

r re

sou

rce

mo

bil

iza

tio

n,

in t

he

sh

ort

te

rm,

an

d a

tra

nsi

tio

n p

lan

to

eve

ntu

all

y c

ove

r a

ll c

ost

s

thro

ug

h t

he

MO

H

Sca

le U

p A

nd

In

stit

uti

on

ali

zati

on

Pa

rtn

eri

ng

to

Sca

le

•Im

po

rta

nt

for

sust

ain

ab

ilit

y a

s b

uil

ds

bro

ad

er/

join

t

ow

ne

rsh

ip a

nd

ca

pa

city

th

at

last

s a

fte

r p

roje

ct e

nd

s

Cu

rre

nt

Sta

tus

of

Sca

le u

p

•2

9 o

f 2

9 d

istr

icts

ha

ve c

om

mit

ted

fu

nd

ing

: 9

WH

O,

5 S

ave

th

e C

hil

dre

n,

2 I

WG

, 6

SS

DI,

an

d

7 S

C4

CC

M;

as

of

No

v 2

01

3,

65

% o

f tr

ain

ing

co

vera

ge

ach

ieve

d

12

5 Y

ea

r Tr

an

siti

on

Pla

n

Pu

rpo

se

•P

rovi

de

a s

tru

ctu

red

an

d t

ho

ug

htf

ul

pro

cess

on

wh

at

is r

eq

uir

ed

to

su

sta

in

cSto

cka

nd

th

e D

PA

Ts f

or

the

ne

xt f

ive

ye

ars

to

se

t a

str

on

g f

ou

nd

ati

on

fo

r th

is

tech

no

log

y a

nd

ap

pro

ach

be

com

e a

co

re b

usi

ne

ss p

ract

ice

fo

r th

e M

OH

.

•H

igh

lig

hts

ke

y c

ap

aci

ty b

uil

din

g i

nv

est

me

nts

re

qu

ire

d t

o a

dd

ress

ga

ps

in M

OH

inst

itu

tio

na

l st

ruct

ure

s so

th

at

MO

H i

s a

ble

to

ma

na

ge

of

cSto

cka

t th

e e

nd

of

the

5-y

ea

r tr

an

siti

on

al

pe

rio

d.

13

Su

sta

inin

g

cSto

cka

nd

th

e D

PA

Ts

A c

om

mit

me

nt

to a

pp

rop

ria

te i

nst

itu

tio

na

l

sup

po

rt,

ma

inta

inin

g k

ey

sk

ills

an

d c

ap

aci

ty,

an

d t

ime

ly p

ay

me

nt

of

syst

em

ho

stin

g a

nd

ma

inte

na

nce

co

sts

are

cri

tica

l fo

r

sust

ain

ab

ilit

y o

f a

n m

He

alt

hsy

ste

m

14

Pro

ject

Ma

na

ge

me

nt

•P

roje

ct M

an

ag

em

en

t Te

am

: to

gu

ide

th

e t

ran

siti

on

, in

stit

uti

on

ali

zati

on

an

d

sust

ain

ab

ilit

y o

f cS

tock

.

–P

roje

ct M

an

ag

er

–Sy

ste

m A

dm

inis

tra

tor

-m

on

ito

rs s

yste

m p

erf

orm

an

ce;

ma

na

ge

s a

nd

su

pp

ort

use

rs,

lia

ise

wit

h v

en

do

rs.

–S

en

ior

Log

isti

cs O

ffic

er

-in

tera

ct r

eg

ula

rly

wit

h t

he

Pro

ject

Ma

na

ge

r to

su

pp

ort

th

e

imp

lem

en

tati

on

an

d u

se o

f cS

tock

as

a k

ey

MO

H L

MIS

to

ol.

–P

rog

ram

Lo

gis

tics

Off

ice

rs -

reg

ula

rly

re

vie

w d

ata

on

th

e c

Sto

ckd

ash

bo

ard

an

d r

ep

ort

s

an

d u

se i

t to

im

pro

ve p

rod

uct

ava

ila

bil

ity

fo

r p

rog

ram

pro

du

cts

at

HSA

le

vel.

•P

roje

ct M

an

ag

er:

pro

vid

e a

str

ate

gic

vie

w a

nd

vis

ion

fo

r

the

in

no

vati

on

.

–C

urr

en

tly

pe

rfo

rme

d b

y p

roje

ct

–Ja

nu

ary

20

14

wil

l h

ire

a S

eco

nd

ee

fun

de

d b

y I

WG

fo

r 1

8

mo

nth

s

–S

eco

nd

ee

wil

l w

ork

to

pro

vid

e a

se

am

less

tra

nsi

tio

n f

or

all

pro

cess

es

to M

OH

de

sig

na

ted

pe

rso

n b

efo

re t

he

en

d o

f

the

ir t

erm

.

15

•D

ata

an

d a

pp

lica

tio

n h

ost

ing

/ s

erv

er

ma

inte

na

nce

op

tio

ns:

–U

S b

ase

d d

ata

ho

stin

g c

om

pa

ny

(cu

rre

nt)

–Lo

cal

clo

ud

ho

stin

g c

om

pa

ny

–M

OH

ow

ne

d s

erv

er

/ M

OH

hir

e I

T s

up

po

rt

•S

oft

wa

re M

ain

ten

an

ce /

De

ve

lop

me

nt

op

tio

ns:

–U

S b

ase

d s

oft

wa

re d

eve

lop

er

(cu

rre

nt)

–Lo

cal

soft

wa

re d

eve

lop

er

–M

OH

hir

e I

T s

up

po

rt

Ass

ess

me

nt

of

curr

en

t o

pti

on

s fo

r h

ost

ing

/ s

oft

wa

re s

up

po

rt f

or

cSto

ck:

•Lo

cal

cap

aci

ty in

Ma

law

i to

pro

vid

e h

ost

ing

se

rvic

es

an

d/o

r so

ftw

are

de

velo

pm

en

t is

in

em

erg

ing

sta

ge

s.

•M

OH

do

es

no

t h

ave

su

ita

ble

in

fra

stru

ctu

re o

r st

aff

at

this

sta

ge

to

ho

st o

r m

ain

tain

cS

tock

in

ho

use

.

•T

he

re i

s p

ote

nti

al

op

po

rtu

nit

y i

n t

he

me

diu

m t

erm

to

le

vera

ge

oth

er

syst

em

s w

ith

in M

OH

for

infr

ast

ruct

ure

su

pp

ort

, e

.g.

dh

is2

•C

urr

en

t re

com

me

nd

ati

on

to

ma

inta

in U

S b

ase

d d

ata

ho

stin

g c

om

pa

ny

an

d U

S b

ase

d

soft

wa

re d

eve

lop

me

nt

com

pa

ny

Su

sta

inin

g t

he

cS

tock

Sy

ste

m

16

Co

mm

un

ity

He

alt

h S

up

ply

Ch

ain

Pe

rfo

rma

nce

Mo

nit

ori

ng

Th

e f

orm

ati

on

of

dis

tric

t p

rod

uct

av

ail

ab

ilit

y t

ea

ms

(DP

ATs

) h

ave

be

en

cri

tica

l to

th

e s

ucc

ess

of

cSto

ck

as

this

is

the

me

cha

nis

m t

hro

ug

h w

hic

h u

sers

be

gin

to w

ork

as

a t

ea

m a

nd

ap

pre

cia

te h

ow

da

ta c

an

be

use

d t

o i

mp

rove

pe

rfo

rma

nce

.

17

Less

on

s Le

arn

ed

•C

on

sid

er

sust

ain

ab

ilit

y -

sca

lab

ilit

y, in

stit

uti

on

ali

zati

on

an

d

inte

gra

tio

n –

fro

m t

he

de

sig

n p

ha

se

•K

ee

p t

he

de

sig

n s

imp

le a

nd

su

ita

ble

fo

r th

e c

on

text

•P

lan

to

re

vis

it s

om

e o

f d

esi

gn

ea

rly in

th

e p

ilo

t w

he

n u

sers

ha

ve

exp

eri

en

ce t

o d

raw

fro

m

•E

nga

ge

pa

rtn

ers

an

d M

OH

fro

m t

he

ou

tse

t a

nd

co

nsi

de

rin

g

pa

rtn

eri

ng

fo

r sc

ale

up

•C

lou

d h

ost

ing

is a

ch

ea

p,

reli

ab

le a

nd

ea

sy t

o m

an

ag

e o

pti

on

fo

r

sma

ll s

cale

sys

tem

s

•C

om

bin

ing

an

mH

ea

lth

solu

tio

n w

ith

inte

rve

nti

on

s th

at

intr

od

uce

stru

ctu

red

pro

cess

es

for

rou

tin

e u

se o

f d

ata

so

sta

ff v

alu

e t

he

to

ol

•D

eve

lop

a t

ran

siti

on

pla

n w

ell

be

fore

th

e e

nd

of

the

pro

ject

an

d

he

lp s

et

the

gro

un

d w

ork

fo

r su

sta

ina

bil

ity

18

Th

an

k y

ou

! V

isit

us

at

sc4

ccm

.jsi

.co

m