CSEA 293 Interview Training Aug. 31, 2011

CSEA 293 Interview Panel TrainingJan. 26th, 2012California SchoolEmployees AssociationAFL-CIOOur mission: To improve the lives of ourmembers, students and community.1 CSEA Right to Participate with PYLUSDMaster Classified Employment AgreementBetween thePlacentia-Yorba Linda UnifiedSchool DistrictAnd theCalifornia School Employees AssociationChapter 293July 1, 2009ThroughJune 30, 2011

Your contact says: pg. 1 ARTICLE II: RECOGNITIONThe District hereby acknowledges the Association as the exclusive bargaining representative for all classified employees, full-time and part-time, except those employees who are designated by the District as noon supervisors, substitute and short-term employees, professional experts employed on a temporary basis, classified management, classified confidential, and classified supervisory employees.I Graduatehttp://www.youtube.com/watch?v=Ulcj0LdX_u0&feature=player_profilepage

Interviews are held for:Clerical, Child Care, Custodian, Fiscal, Foods, Grounds, Instructional Aides, Library, Maintenance, Reprographics, Secretarial, Security, Technology, Transportation, Warehouse SeriesHow many permanent classified employees do you think PYLUSD has for 2011/12 ? 1280 Dedicated Workers

What kind of interview panels will you be involved in?Any posted vacancy for classified employment via Edjoin. Some will be within the district and some outside district allowed.

Instructional Aide II (Mabel Paine) - Open to PYLUSD Employees ONLY Posted: 8/26/2011 - Deadline: 9/6/2011 5:00 PM PST Classified Staff 8/26/2011 Placentia-Yorba Linda Unified, Placentia$14.73 - $17.95 per hour (Range 18)*

Academy Tutor - Rio Vista- Open to PYLUSD Employees ONLY Posted: 8/25/2011 - Deadline: 9/2/2011 5:00 PM PST Classified Staff 8/25/2011 Placentia-Yorba Linda Unified, Placentia$14.02 - $17.08 per hour (Range 16)*

Campus Supervisor - Travis Ranch Middle School - Open to District Employees ONLY Posted: 8/24/2011 - Deadline: 9/2/2011 5:00 PM PST Classified Staff 8/24/2011 Placentia-Yorba Linda Unified, Placentia$2,491 - $3,035 (Range 17)*What type of employees can apply?Permanent district employees; subs; non bargaining unit employees (?).

Definitions of types of employeesPermanent Unit Member A unit member who has satisfactorily completed a probationary period.Substitute Is any person employed to replace any unit member who is temporarily absent from duty. (Not Permanent member)Short-Term Employee Any person who is employed to perform a service for the District, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.

Which type of employee would be sitting on an interview panel for?

A) Permanent B) Non Bargaining Unit member (new to district)C) SubstituteD) Short -Term

What does language support?CBA (Classified Bargaining Agreement) ARTICLE XIII: PROMOTIONSSection 13.1 Application Applicants who are unit members and possess the necessary qualifications shall be given first consideration for any vacant classified position which can be considered a promotion by submitting written application to the Personnel Office within the time period specified on the vacancy announcement. 13.1.1 All permanent bargaining unit members applying for promotional opportunities selected for an interview shall be interviewed at least five (5) days before non-bargaining unit employees and substitute employees are interviewed for the promotional opportunity.

Now whats your role?13.1.4 Interview Panel Unit members who file for vacancies during the posting period shall be interviewed by a panel of District employees referred to as the Interview Panel. The District shall involve the Chapter President and/or her/his designee to designate a mutually agreed upon CSEA member in the interview process for all classified vacancies of a promotional nature or any vacancy for which a current unit member applies. In addition, a representative and/or designee from the Personnel Office will also serve on the interview panel.

Thats You! designate a mutually agreed upon CSEA member in the interview process for all classified vacancies of a promotional nature or any vacancy for which a current unit member applies.

Appointed by the PresidentYour CSEA president will designate one of you who can serve on the this Panel. AvailabilityKnowledge of Job that was flownLocation of interview West; Eastside of district.

Youre invitedCommunication will come via email and might look like this:

Who can do this ??? Do you need release time?

The following interviews are scheduled for:Rio Vista Bilingual Clerk IIDate: 8/30/11Time: 9:30 12:00Place: Personnel Conference Room (PCR)

Location of InterviewsPCR = Personnel Conference Room at DO

CWCR = Child Welfare Conference Room at DO

School /Site location show up to school site and check in the front officeTime9:30am 12:00pm You need to be there 15 minute early, if possible.

Travel time from your site/home.

Remember the Orangethorpe Train!!!!

AttireWear appropriate daily work clothes. If your department has uniforms, that is fine to wear.

No need for shopping for a new outfit. Just be comfortable!!!

Release TimeRelease Time is defined as time you will be paid to leave your current shift and serve on a CSEA project. Your site can/will hire a sub to take your responsibilities over while you are gone.

Please make sure you add travel time when advising the President of time you will need.Ex. 9:00am 12pm (release from 8:30am 12:15pm)What if Im not on clock?If you arent on the clock during the scheduled panel time, then you are volunteering your time. And we really appreciated your dedication.

??? Can I be on the clock for 1 hour of my shift, but not the remaining 2 hours?

YES 1 hour of release given.

Time ExceptionsYour site will fill out a Time Exception.

O = Other School Business / CSEA # of hours

Subs can cover your assignment!!!!!!!!Hi, Im here for Interview Panel representing CSEA today.7.6 Unit members who serve on the Interview Panel will receive a schedule of the unit members being interviewed, copies of candidate applications, current job posting, job descriptions, interview questions, and rating sheets.

When do you get this?

Day of InterviewYour packet will (should) include:Schedule of the unit members being interviewedCopies of candidate applicationCurrent job postingJob descriptionRules for Interview QuestionsInterview questions / rating sheetsSchedule of ApplicantsInterviews are scheduled every 20 minutes 9:00am 12pm.

Sample schedule9:00am Sally Smith9:20am Brian Hunt9:40am Joan Carol10:00am Jim Bob10:20am Larry HiBreak10:40am .. Candidate dropped11:00am Laura Bell11:20am Lisa Ball11:40am Mark HandApplicationsComplete Edjoin applications of all applicants will be provide in your packets.

Upload attachments likeResumeLetter of ReferencesCertificates (Licenses, CPR cards)Job PostingELEMENTARY LIBRARY/MEDIA TECHNICIAN Placentia-Yorba Linda Unified School District(Open to District Employees Only)*Salary will be prorated to reflect temporary adjustments created by furlough days for 2011/12.SALARY: $15.10 - $18.40 (Range 19)* LOCATION: Glenknoll Elementary SchoolWORK YEAR: 9.75 months per year, 5 days per week, 3.75 hours per dayCLOSING DATE: Friday, September 2, 2011DEFINITION:To perform library clerical duties involving the circulation of book and non-book mediaSUPERVISION RECEIVED AND EXERCISED:Receive general supervision from supervisory staff. May exercise technical and functional supervision over student assistants.ESSENTIAL ELEMENTS OF THE POSITION:1. Knowledge of EOS Program System.2. Maintain positive supervision during library time.3. Computer literacy.4. Create and maintain an enriching learning environment.

Rules for Interview QuestionsPer the Equal Pay Act of 1983, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, Title IX of the Education Amendments of 1972, the Equal Opportunity Act of 1972, The Rehabilitation Act of 1973 and Education Code 45293.

NO Questions relating to political or religious opinions or affiliations; martial status and social or living arrangements; spouse's profession, race, color or national origin; age; sex; financial information; arrests; height and weight; pregnancy status and childbearing plans; number and ages of children; daycare provisions for children; foreign citizenship; military service and discharge information; social activities and handicaps shall be asked of any applicant; or any candidate whose name has been certified for appointment, nor shall any discrimination be exercised thereof.Interview Questions and Rating Sheet

Interviewee: __________ Interviewer: ___________Placentia-Yorba Linda Unified School DistrictInterview Questions for Attendance Clerk

Are you related to any employee who works at Bernardo Yorba Middle School or El Camino High School? ___________________________________ Low 1 2 3 4 5 6 7 8 9 10 high

What computer programs do you know? Are you familiar with Aeries? ___________________________________ Low 1 2 3 4 5 6 7 8 9 10 highAnswers and Rating SheetsNo answer / Average / Good / Great Answers 1-2 / 3- 4 / 5 7 / 8 10

Example 8 -10 AnswerYes I am completely competent using Word, Excel, Outlook, Internet accessing programs and I am very versatile in Aeries. Over the course of last year I used Aeries to input students attendance on a daily bases, displayed contact information, order grades and uploaded class lists, for a student body of 900 students.Record the answerWhat computer programs do you know? Are you familiar with Aeries? Word; Excel; Outlook; Internet; Aeries strong, used all last year 900 students. Low 1 2 3 4 5 6 7 8 9 10 high

Dos and Donts of recording an answerEverything you are recording can be read by others later!!! Be non judgmentalUse positive hints to recall candidateRecord actual answers in key wordsNo Negative comments

Make list DontsProcess to follow after all candidates are interviewedAdministrator or Personnel designee will normally ask for your top 3 candidates.

Discussions what you saw as strengths these individuals can bring to job.

Order of Ranking ?? Discuss with group.Report back to CSEA President

Topics to Report

Was the interview process followed fairly for all?

Was there any inconsistency?

Were there candidates that you felt didnt meet the minimum qualifications and should not of been screen in? Were they in the top 3?

Did someone on the panel try to persuade the group to chose an individual who wasnt qualified?

How was the interviews left? Administrator calling references? Final decision made?What IFs?Give examples:

Your job is doneTime to have Fun !!!!

Role Play Scenario 1 _______________Scenario 2 _______________Scenario 3 _______________Questions / Comments __________________________________ __________________________________

__________________________________ __________________________________

___________________________________ CongratulationsPlease fill out the contact card before you leave.

Your Chapter #293 Thanks you for taking the time to help your fellow employees!