Creating a Record of Bookmarked PDF Documents

Candidate’s Name:

Table of Contents for PDF Promotion Record

The Recommendation for Promotion Form is available as a change of status form in the HRIS transaction section. The form will automatically populate all needed information but should then be printed and routed for original signatures. Please provide the original form with signatures to Brenda Gritsch in the Dean’s Office and attach the unsigned form as part of this section in the bookmarked pdf. This form will be page 1 of the bookmarked pdf promotion record.

0_Table of Contents.pdf 1_Recommendation for Promotion Cover Sheet.pdf REPORTS 2a_Collegiate Criteria.pdf 2a_Departmt Criteria.pdf 2b_DEO Recomm.pdf 2c_i_DCG Cover.pdf 2c_ii_DCG Report.pdf 2d_DCG Indiv Eval.pdf 2e_P & T Comm Report.pdf 2f_i_Candidate resp P & T.pdf 2f_ii_Candidate resp DCG.pdf CURRICULUM VITAE 3a_Candidate's CV.pdf TEACHING 4a_Personal Statemt.pdf 4b_Chart T Assignment.pdf 4c_Letters Colleagues.pdf SCHOLARSHIP, ARTISTIC PRODUCTION 5a_Personal Statemt.pdf 5b_Chklist, Progr Publ.pdf 5c_List, External Rev.pdf 5d_Log of Corresp.pdf 5e_Copy Invite Letter.pdf 5f_i_Letter Ext Rev.pdf 5f_ii_Letter Ext Rev.pdf 5f_iii_Letter Ext Rev.pdf 5f_iv_Letter Ext Rev.pdf SERVICE 6a_Personal Statemt.pdf 6b_Assessmt of Serv.pdf APPENDICES (TENURE CANDIDATES ONLY) 7a_i_Proposal Flexible-load Assign.pdf 7a_ii_Report Flexible-load Assign.pdf 7b_i_DEO Letter third-year rev.pdf 7b_ii_Collegiate rec third-year rev.pdf 7b_iii_Candidate’s resp third-year rev.pdf

Notes: * Not every case will have a file in this bookmark; if no file is present, add a sheet that states “Not Applicable” or “No Comments.” A detailed reference sheet for this Table of Contents is located here.

3. Make sure that you have all of the documents in one folder. 4. Make sure that all of your scanned documents are oriented correctly. See the last page of this document for instructions on how to rotate your scanned document in Acrobat.

Illustrated directions

5. In Adobe Acrobat Pro click on “File” in the upper left hand corner. From this menu you will scroll down and select “Combine” > “Merge Files into a single PDF” from the pop-out menu.

Or you can select the “Combine” button from the top menu.

6. This will open a dialog window, Click on the “Add Files” button in the upper left hand corner.

Choose “Add Folder” from the menu that appears when you click “Add Files”.

7. Browse for the folder containing all of your PDF documents on your computer and click “OK”

8. Adobe Acrobat Pro will show you a listing of all the PDF files in your selected folder. The order in which it displays the files will be the order of the bookmarks in the document. If the

9. Name and save your PDF file LastName_FirstName.pdf

Drag and drop files to add them, and then arrange them in the order you want. Na me Page Ran ge :Size Modif ied Warnings/Errors

mO_Table of Contents pdf All Pages 184 34 KB 11/3/2010 _Recommend ation f or Prom... All Pa ges 39.91 KB 11/2/2010 ... 2a_Collegiate Criteria.pdf All Pa ges 39.91 KB 11/2/2010 ... 2a_Departmt Criteria.pdf All Pa ges 39.91 KB 11/2/2010 ... - 2b_DEO Recomm.pdf All Pa ges 39.91 KB 11/2/2010 ... 2c_i_DCG Cover.pdf All Pa ges 50.62 KB 11/8/2010 ... 2c_ii_DCG Rep ort.pdf All Pa ges 39.91 KB 11/2/2010 ... 2d _DCG ln div Eva l.pdf All Pa ges 32.59 KB 11/8/2010 ... 2e_P & T Com m Report.pdf All Pa ges 39.91 KB 11/2/2010 ... 2f_i_Ca n dida te resp P & T.pdf All Pa ges 39.91 KB 11/2/2010 ... 2f_ii_Ca ndida te resp DCG.pdf All Pa ges 39.91 KB 11/2/2010 ... 3a_Ca n dida te's CV.pdf All Pa ges 39.45 KB 11/8/2010 ... 4a_Persona l St.a temt.pdf All Pa ges 171.62 KB 11/8/2010 ... 4b_Chart T Assignmt.pdf All Pa ges 39.91 KB 11/2/2010 ... 4c_Letters Coll'eag ues.pdf All Pa ges 39.91KB 11/2/2010 ... Sa_Persona l St.a temt.pdf All Pa ges 51.34 KB 11/8/2010 ... "h rhlrlirt Drt"\nr o, •hi 1"\f 11.11 on&r Q 01 VR 11 nnm n ( Ill

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This will show a listing of all the bookmarks.

10. Open your PDF file and check to see if the bookmarks are named correctly and in the right order. To view the bookmarks, click on the bookmark icon on the left-hand side of the document.

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leJ 4b_Ch&rt T Asslgnmt leJ 4c_Letters Colle&gues leJ S&_Person&lSt&temt leJ Sb_Chldist,Progr Publ leJ Sc_List,Extern&!Rev Sd_Log of Corresp Se_Copy Invite Letter Sf_i_Letter Ex! Rev

Sf_oi_Letter Ex! Rev

TABLE OF I 1 FORMS : la Recon 2 REPORT 2a_ Collegi 2b DEO rE

2c_ Depa rt addressed i) DCG Rep ii) The DC<: 2d DCG rr 2e Prom< research, s 2f Candid i) P&T Corr

Creating new bookmarks to reflect the table of contents headings.

11. Select the page that you want your heading to bookmark. In this case we have selected 2a_Collegiate Criteria as the first page of the REPORTS section. Once you have the page selected, click on the new bookmark icon in the bookmark menu.

12. Type in the name of the heading “REPORTS”.

13. Drag the REPORTS bookmark to appear above 2a_Collegiate Criteria. Repeat these steps for the rest of the bookmark headings: CURRICULUM VITAE, TEACHING, SCHOLARSHIP, ARTISTIC PRODUCTION, SERVICE, APPENDICES

Styling Each Heading.

14. Select the heading that you want to style and right click on your mouse.

15. Select “Properties” from the menu.

16. Choose the style of Bold and the color Blue and click “OK”.

Inserting new documents into the combined document.

The bold and blue bookmark will look like this:

18. Select the new document.

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17. With your combined document open, go up to the menu and select "Document"> "Insert Pages" > "From File".

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Crop £ages... Shift•Ctrl•T Ro!ate Pages... Shift•Ctri•R

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SCHOLARSHIP, ARTISTIC PRODUCTIOII

Sa_Personal Statemt

Sb_Chklist,Progr Publ Sc_List,External Rev

Sd_Log of Corresp

Se_Copy Invite Letter

Sf_i_Letter Ext Rev

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111 Jessup Hall The University of Iowa Iowa City, IA 52242-1316 Dear Pmdence,

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4b_Cha rt T Assi gnmt.pdf 11/2/2010 4:22 PM Adobe

Recent Pla ces 4c_Letters Collea gu es.pdf 11/2/2010 4:22 PM Adobe 5a_Person al Sta temt.pdf 11/8/2010 8:33 AM Adobe 5 b_Chklist, Progr Publ.pdf 11/2/2010 4:22 PM Adobe

Desktop 5c_List, External Rev.pdf 11/8/2010 10:42 AM 5d _Log of Corresp.pdf 11/2/2010 4:22 PM 5e_Copy Invite Letter.pdf 11/8/2010 10:43 AM

Libraries 5f_i_Letter Ext Rev.pdf

Type: Adobe Acroba t Document File Size: 40 KB

Computer Modified:11/2/20 10 3:22 PM 11/8/2010 8:34 AM Adobe 11/2/2010 4:22 PM Adobe

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19. Choose where you want the new document placed. In this example, I am on bookmark Sf_ii which is on page 27. I am inserting the document Sf_iii,so I tell Acrobat to insert the new file after page 27.

20. Create a new bookmark for file. First, make sure that you are on the page that you want bookmarked – page 27 in this example. Click on the new bookmark icon, highlighted in red on the screenshot below.

21. Type in the name for your new bookmark.

If you have any questions, please contact Mark Fullenkamp at mark-fullenkamp@uiowa.edu or Ben Speare at Benjamin-speare@uiowa.edu

Rotating Scanned Documents 22. Go to the top menu and select Document > Rotate Pages to rotate your scanned document.

How to add page numbers to your PDF document.

Go to Document > Header & Footer > Add

Select Add New

Once the Add Header and Footer Box pops up follow these three steps:

1. Click your mouse into the Right Footer Text field.

2. Click on the Insert Page Number button. 3. Click OK

Save your document and you should have page numbers in the lower right corner that look like this: