create emails using mail merge
DESCRIPTION
This presentation shows how to use Microsoft Word and Outlook to send Mail Merge emailsTRANSCRIPT
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This presentation assumes that your Microsoft Word is linked to Microsoft Outlook and has been configured to send email messages.
You also need to create and save a list of recipients in Microsoft Excel with the headings Firstname, Lastname and Email address before you start.
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Click on Mailings
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Click on ‘Step by Step…’
Click on ‘Start Mail Merge’
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Click on ‘E-mail…’
Click on ‘Next…’
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Select recipients
Make sure you have previously saved your
recipients in an Excel file with Firstname, Lastname
and email address
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Browse for your list on your computer
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Click on your list and then choose
‘Open’
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A box comes up. Choose ‘OK’.
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Write your letter
Click ‘Add greeting’
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Make your choices about
layout
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Check the greeting line is there and correct spelling and
grammar.
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Preview letters and see if all are
there
Choose ‘Complete the
merge’
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Look at the names and see if
they are okay
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Finish the merge and press ‘Send’
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Add the subject line and press
‘OK’
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Check your Outbox in Outlook to make sure they
have gone, and sit back and relax!