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COVER SHEET FIRE RISK ASSESSMENT

Employer or other Responsible Person: University of Kent; Council & Vice Chancellor; Director of Kent Hospitality

Address of Property: Tyler Court, Rutherford College, University of Kent, Canterbury, Kent CT2 7UF

Person(s) Consulted: Reception, Housekeeping & Estates staff

Assessor: Andrew Briggs, Tech. FSM, MIIRSM

Date of Fire Risk Assessment: 08-13/08/2008

Date of Previous Fire Risk Assessment: 22/02/2006 - SHOULD BE READ IN CONJUNCTION WITH THIS REVIEW.

Suggested Date for Review: August 2010, or as per UoK SHEU official schedule, or in event of significant change

Document dated 14/08/2008

Fire Risk Assessment in accordance with Publicly Available Standard PAS 79 (British

Standards Institute): Fire Risk Assessment - Guidance and a recommended methodology

Note: due to size of building, this Fire Risk Assessment has been conducted on a

sampling basis. Areas covered were approximately as follows:

Corridors, kitchens, escape routes: at least 95%.

Study bedrooms: estimate 10 to 15%. Far fewer would have been sampled were it not for the

high incidence of self-closing defects found (see 16.8).

Having recently inspected & assessed plant rooms in 3 of 4 Colleges and several other

buildings, plant rooms were not inspected in the course of this Fire Risk Assessment review.

GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

1.0 The Building

1.1 Number of floors A: 4

1.2 Approximate floor area: Not reviewed at this time

1.3 Construction Details: A: traditional brick & block, with concrete floors & steel roof

B & C: steel framed, with concrete floors

1.4 Occupancy: Sleeping accommodation

2.0 The Occupants

2.1 Approximate maximum number: A: 189 residents/occupants

B+C: 339 residents/occupants

2.2 Maximum number of staff at any one time: Housekeeping & Reception - not reviewed at this time

2.3 Maximum number of members of public: Visitors to residents/occupants - likely to be relatively low numbers

(Add more detail by area or room as appropriate)

3.0 Occupants at Special Risk

3.1 Sleeping occupants: 528

3.2 Occupants with disabilities: Various in lower floors, including several with serious disabilities (Block B)

3.3 Occupants in remote areas: Occasional Estates staff or contractors

3.4 Others: N/A

4.0 Fire Loss Experience

GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

4.1 Fires in past 10 years: 24 of which 17 cooking related, 3 smoking related, 1 electrical related, 1 caused by candle, &

1 deliberate.

4.2 Cost of fire losses: Not reviewed at this time

5.0 Other Relevant Information

5.1 Detail: N/A

6.0 Relevant Fire Safety Legislation

6.1 Statutory provisions etc: Regulatory Reform (Fire Safety) Order 2005, referred Official Guidance & related

British Standards/Euro Norms

With reference to previous fire risk assessment (q.v.): correction: full cooking facilities

are provided in communal kitchens.

The following is based on BS9999 concepts and principles, which may be used in conjunction with official guidance in assessing risks.

(BS9999 is due for publication in October 2008.)

Categories relevant to the building are highlighted.

Occupant risk categories

Risk category Description Comments

A Occupants who are awake and

familiar with the building

Staff; students

B Occupants who are awake and

unfamiliar with the building

Conference etc. residents; visitors to residents

C Occupants who are likely to be

asleep:

Ci long-term individual occupancy

Cii long-term managed occupancy Resident students

Ciii short-term occupancy Resident visitors

D Occupants receiving medical care

E Occupants in transit

Fire growth rate(s)

Category Fire

growth

rate

Typical fire growth parameter,

kJ/s3

Locations (where specific) & categories

1 Slow 0.0029 Most locations

2 Medium 0.012 High fire loadings in JCR, [location] store room, …

3 Fast 0.047

4 Ultra-fast 0.188

Risk profiles: Range A1 to Ciii1

Management level required: 2

Written explanation of BS9999 management levels pending.

FIRE HAZARDS FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A COMMENTS, CONTROL MEASURES REQUIRED ETC FURTHER COMMENTS, DETAIL, CLARIFICATION ETC DESCRIPTIONS, JUSTIFICATIONS ETC

7.0 Electrical Sources of Ignition Continue to maintain safe separation distance of ½ metre

between appliances and combustible materials in all areas,

to ensure that sources of heat do not arise from faulty or

overloaded electrical equipment, to ensure that all

electrical fuses and circuit breakers etc of the correct rating

and suitable for the purpose, and to switch equipment off

at the end of the working day wherever possible.

7.1 Reasonable measures taken to

prevent fires of electrical origin?

Y Separation of ½ metre between stored items and electrical

panels in service cupboards to be ensured throughout

(mostly acceptable & well managed, but certain areas

unacceptable when inspected; cupboards must also be

kept locked - see 17.1(2)).

Service ducts & cupboards in accommodation areas

contain, by way of electrical sources of heat/ignition, small

local distribution panels only. Provided separation is

maintained & cupboards kept locked, limited well managed

storage is tolerated in these spaces. 7.0 and 13.2-5 refer.

7.2 Fixed installation periodically

inspected and tested? Portable

appliance testing carried out?

Suitable policy regarding use of

personal electrical appliances?

Suitable limitation of trailing leads

and adaptors?

Y Continue to ensure PAT and fixed installation testing is

carried out regularly. Recommendation to consider

Portable Appliance Testing of student-owned appliances

(in common with other student residences).

Several kettles & one microwave noted as untested, but

appear to be recently new.

8.0 Smoking

8.1 Reasonable measures taken to

prevent fires as a result of

smoking? Prohibited where

appropriate? Arrangements for

smokers? Evidence of breaches?

Ensure University smoking policy continues to be

implemented and enforced insofar as possible.

9.0 Arson

9.1 Does basic security against arson

by outsiders appear reasonable?

Fire load available for ignition by

outsiders?

Y Waste bins, especially paper recycling bins, to be removed

from escape route locations (including all circulation areas,

corridors, lobbies, staircases and atriums).

10.0 Cooking & Heating

10.1 Are reasonable measures taken to

prevent fires as a result of cooking

& heating? Is all essential

maintenance up to date and

recorded?

Y Ensure ban on additional cooking and other appliances in

residences continues to be enforced insofar as possible.

10.2 Are filters changed and ductwork

cleaned regularly?

X Small local extractors only, through external wall.


10.3 Are suitable extinguishing

appliances available?

Y Extinguishers and fire blankets are poorly positioned in

some kitchens and should preferably be placed in the

direction of escape.

11.0 Lightning

11.1 Does the building have a lightning

protection system?

Y

12.0 Other Significant Ignition

Sources12.1 Are there other significant ignition

sources present?

N

13.0 Housekeeping

13.1 Is the standard of housekeeping

adequate?

Y Ensure that housekeeping programme continues to include

prompt removal of combustible materials and waste.

13.2 Are combustible materials

separated from ignition sources?

Y Continue to maintain safe separation distance of ½ metre

between appliances and combustible materials throughout

building.

Especially in storage spaces - see 7.1.

13.3 Is there an avoidance of

unnecessary accumulation of

combustible materials or waste?

Y Ensure that combustible items are not present in escape

routes at any time - especially critical in dead-end

corridors. Note: metal lockers to the rear of Block A should

not be present in an escape route - if to remain, they must

be kept locked at all times and no other items placed on or

near them.

(a) The store room off the Housekeeping Manager's office

(111) contains a considerable quantity of combustible

material which should be controlled and kept to a minimum,

and/or the door kept shut. (b) Room 101 (Kent Hospitality

Finance record store) is kept locked and was not inspected.

A quantity of combustible material is evidently present - to

be reviewed and assessed at or by the next Fire Risk

Assessment review.

13.4 Is there appropriate storage of

combustible materials?

Y Continue to avoid high fire loadings throughout buildings. Especially in storage spaces - see 7.1.

13.5 Is there avoidance of

inappropriate storage of

combustibles materials?

Y Comments as above.

14.0 Outside Contractor and

Building Works Hazards14.1 Is there satisfactory control over

works carried out in the building

by outside contractors?

Y Appropriate control (including Permits To work where

appropriate) administered by Estates. Local department

should however ensure that contractors are briefed on, and

accounted for, under building Fire Emergency Plan (also

that contractors' dangerous substances are known &

logged - see 15).

14.2 Are adequate fire safety

conditions imposed on outside

contractors?

Y

15.0 Dangerous Substances


15.1 Have the hazardous properties of

dangerous substances been

considered?

Y Minimal in normal running - janitorial; lifts (hydraulic oil);

maintenance liquids etc. (See also 14.1)

15.2 Is there adequate information on

safety provided by the supplier on

any relevant safety data sheet?

X Not checked. Ensure Material Safety Data Sheets are

available.

15.3 Has account been taken regarding:

● the special, technical and

organisational measures and the

substances used and their

possible interactions.

X

● the amount of the substance

involved

X

● where the work will involve more

than one dangerous substance,

the risk presented by such

substances in combination

X

● the arrangements for the safe

handling, storage and transport of

dangerous substances and of

waste containing dangerous

substances X

● any other measures introduced as

a result of the RRO X

15.4 Are there safe systems of work for

maintenance, where there is the

potential for a high level of risk?

X

15.5 Are sufficient control measures in

place to counter the likelihood that

an explosive atmosphere will

occur and its persistence including

adjacent areas? X

15.6 Are sufficient control measures in

place to counter the likelihood that

ignition sources, including

electrostatic discharges, will be

present and become active and

effective X

15.7 Has account been taken regarding

the scale of the anticipated

effects? X

15.8 Is sufficient additional safety

information available to enable the

assessment to be completed?

X

FIRE PROTECTION FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES FURTHER COMMENTS, DETAIL, CLARIFICATION ETC DESCRIPTIONS, JUSTIFICATIONS ETC

16.0 Means of Escape Dead end conditions exist in various locations, but are

within acceptable travel distances and well protected

apart from fire door maintenance issues (see 16.8).

16.1 Is it considered that the building is

provided with reasonable means of

escape in case of fire?

Y The presence of vending machines in the escape route to

the side/rear of Reception in Block A is contrary to

indications in official guidance. Whilst these and

comparable sources of heat & ignition are sometimes

tolerated in escape routes under fire risk assessment,

events of recent months (Delft University fire; incidents/fires

involving a vending machine in Gillingham building and two

electrical items in Gulbenkian) demonstrate that these items

represent a considerable risk.

16.2 Is there adequate provision of

exits? (Calculate for room and

premises occupancy numbers &

types, where relevant.)

Y

16.3 Are exits easily and immediately

openable where necessary?

(Alarm-linked features such as

electronic door release

mechanisms to be verified as

compliant, functional and suitably

failsafe)

Y Satisfactory on sampled basis, not practicable to verify

exhaustively.

16.4 Do escape exits open in the

direction of escape where

necessary?

Y

16.5 Are there satisfactory means for

securing exits?

Y Some maglocks are not equipped with green override

controls for non-fire emergency use.

(not exhaustively verified)

16.6 Are there reasonable travel

distances where there is a single

direction of travel?

Y

16.7 Are there reasonable travel

distances where there is an

alternative means of escape?

Y


16.8 Is there suitable protection of

escape routes?

Y N (1) Fire door condition & effectiveness is mostly

acceptable but many have damaged, partly missing and

therefore ineffective seals - to be checked throughout,

adjusted/repaired/corrected and appropriate intumescent

and/or smoke seals fitted. (2) Self-closing of many cross-

corridor fire doors, flat fire doors, kitchen fire doors and

room doors was found to be defective at numerous

locations and should be corrected urgently. (Note: B1H

room door self-closer must be replaced to maintain

protection of escape route - if necessary to facilitate

disabled access, another solution such as a powered

opener must be fitted instead.) (3) Fire door off B staff

area corridor to rear of laundry machines is marked

'keep locked' but was found open - since frequent

access appears necessary, suggest fitting self-closer

and marking 'keep shut'. (4) Means should be sought to

overcome reported regular vandalism to magnetically

locked inter-flat cross corridor fire doors.

Further notes re fire doors: specific defects noted at the

following: cross-corridor fire doors: adjacent A346, C1/2,

C5/6, C6/7, C10/11, C14/15 (not all failing to self-close -

some maglock defect only); flat doors B14, C14; kitchen fire

doors in B2, B4, B5, B7, B13; room doors A45, A129, A147,

A207, A329, B1A, B1C, B1F, B1H, B2C, B4H, B7G, B14G,

B18C, C4A, C8E, C16J, C17B, C18G, C18J, C19B, C20F -

LIST NOT EXHAUSTIVE as only a small minority of study

bedrooms were checked. In general Block A appears

considerably less problematic in these respects. The large

number of obvious defects emphasises the need for regular

local inspection of these features (see 26.1).

(a) Self-closing defects to cross-corridor and

kitchen fire doors are critical and high priority.

Self-closing defects to room doors are similarly

critical in dead end conditions, and still

necessary for fire protection in all other

locations. (b) In Block A, the southernmost

kitchen and escape route staircase fire doors

(132, 246, 346 & and nearby each) are

equipped with automatic holdback devices,

others are not. It is unclear at time of writing

why this situation exists.

16.9 Are all escape routes

unobstructed?

Y Continue to ensure that no items are placed in escape

routes.

16.10 Is the building provided with

reasonable arrangements for

means of escape for occupants

with disabilities?

N Procedures for assisting the rapid evacuation of disabled

persons from the building in the case of fire should be

devised for all areas to which such persons may resort.

Equipment such as evac chairs should preferably be

provided locally, with sufficient building occupants

nominated and trained in the assistance of persons with

disabilities.

Basic existing arrangements for assisting the evacuation of

all disabled persons should be developed further and a

system of PEEPs introduced. (Greater provision of

technical, physical, organisational and human resources is

necessary to provide comprehensive systems for disabled

evacuation, in connection with campus-wide

developments.)

17.0 Fire Spread and Development

Limitation17.1 Is it considered that there is

compartmentation of a reasonable

standard? (Including e.g. dampers

in ductwork; fire-stopping of service

penetrations)

(1) Designated fire doors must not be propped or

wedged open at any time (see notes). Where there is an

operational need, or where management cannot ensure

that these doors remain closed at all times, automatic

devices should be fitted (e.g. to cross-corridor fire doors

near laundry). (2) Service duct/cupboard doors must be

kept locked (some found open).

Fire compartmentation and fire stopping of service

penetrations etc. appear to be sound.

In addition to anecdotal evidence of fire door

misuse by residents, Housekeeping staff were

seen to habitually prop or wedge fire doors

open, in some instances for long periods.

17.2 Is it considered that there is

reasonable limitation of linings that

may promote fire spread?

Y Continue to ensure, in particular, that no combustible

wall-postings etc are placed in dead-end corridors.

18.0 Escape Lighting

18.1 Is a reasonable standard of escape

lighting provided?

Y

19.0 Fire Safety Signs and Notices NOTE: Fire Action Notices must continue to be posted in

all residential rooms, especially for the information of

short-duration visitors.


19.1 Does the building have a

reasonable standard of fire safety

signs and notices?

Y N (1) Provide "Do not use lift in event of fire" signs on all

levels. (2) Provide "Fire escape keep clear" signs

outside all final exits where not fitted. (3) Disabled

refuge signs are either absent or contain inappropriate

wording regarding the role of the Fire Service and should

be fitted/replaced throughout.

20.0 Fire Warning Arrangements

20.1 Is a reasonable manually operated

electrical fire alarm system

provided?

Y (1) Verify that location indications are correct and

sufficiently informative (a matter of particular importance

in view of Security and 'call monitoring' arrangements).

(2) Flip-up call point covers should preferably be fitted

throughout.

FACP locations: A - L1, by lift; B - Flat 1 lobby; C - Flats 5/6

lobby.

Flip-up call point covers, contrary to BS5839 but

with clear "lift up" indication visible, are a

necessary measure to combat malicious

activations.

20.2 Is automatic fire detection provided

in building?

Y

20.3 Is the fire alarm system audible or

perceptible throughout the

building?

Y N Flashing beacons in corridors are of little usefulness; no

flashing beacons were noted in study bedrooms, but

some may be present; these should be recorded and

coordinated with regard to any occupants with hearing

disabilities, or beacons fitted if/where necessary.

Appears adequate, subject to ongoing verification by

Estates that 75dB is attained at every bedhead.

20.4 Is there a remote transmission of

alarm signal?

Y

21.0 Portable Fire Extinguishing

Appliances21.1 Is the provision of portable fire

extinguishers reasonable?

Y Covers should preferably be fitted to extinguishers

throughout, and/or alternative measures taken to reduce

non-availability caused by misuse.

See also 10.3 regarding kitchen fire extinguishers. Extinguisher provision appears to be less than

that specified by official guidance on the basis

of floor area, but is considered adequate for

risks present.

21.2 Are hose reels provided? N Continue to ensure dry riser system is tested and

maintained according to relevant standards and

guidance.

One leather security strap found broken (corrected via

HDWR)

22.0 Automatic Fixed Systems

22.1 Is there a suitable sprinkler or

water based system that is

adequate for the risk present?

X

22.2 Is there a suitable gaseous local

application or total flooding

provided that is adequate for the

risk?

X

Other Fixed Systems

22.3 Are there suitable smoke control

facilities for the risk present?

Y Smoke control system (Blocks B & C) not specifically

investigated during this review.

23.0 Luminous Discharge Tubes


23.1 Has notice been given to the Fire &

Rescue Authority regarding

luminous discharge tubes cut-off

switch, its colouring and marking.

X

MANAGING FIRE SAFETY FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURESFURTHER COMMENTS, DETAIL, CLARIFICATION ETC DESCRIPTIONS, JUSTIFICATIONS ETC

24.0 Procedures and Arrangements

24.1 Appropriate fire procedures in place

(including calling the fire service)?

N Provide, resource and implement a written Fire

Emergency Plan covering all appropriate

procedures, responsibilities and features of the

building. The Plan should include arrangements to

assist disabled persons; to conduct a coordinated

sweep of the building to confirm full evacuation or

otherwise, if/where/when practicable; and to provide

clear instructions for liaising with the fire brigade on

arrival and notifying them of any special risks or

conditions. A diagrammatic plan of the building,

escape routes, and other fire safety features should

be provided.

25.0 Training and drills

25.1-2 Are all staff given instruction on

induction, and periodic refresher training

at suitable intervals?

Y Continue to ensure full & appropriate induction

information and training is provided to all

employees, with suitable refresher information and

training at not less than three year intervals.

25.1-2

suppl.

Are all students and visitors given

suitable information and instruction?

Y Ensure adequate fire safety information and briefing

is given to all students and visitors. Fire safety

awareness and behaviour should be enhanced by

any available means.

Basic information on the use of fire extinguishers should be

included.

25.1-2

suppl.

Are fire emergency evacuation drills

suitably conducted?

Y For the purposes of future fire drills, various main

circulation routes should be blocked to simulate the

conditions of real fires.

25.3 Do key staff have suitable competence &

training? (Responsible & competent

persons, fire marshals etc, nominated

fire extinguisher users, academic staff,

etc)

Y N Sufficient persons should be nominated and trained

in the use of fire extinguishers.

26.0 Inspection, Testing and Maintenance

26.1 Adequate maintenance and checking of

workplace and fire safety features?

Y N Scope of regular fire safety inspections should be

widened to include checks on correct function and

status of fire doors, cupboard doors, etc.

Continue to ensure that a system of checks and inspections

of fire safety features is implemented throughout all

locations. Checks should take account of behavioural

aspects such as abuse of fire safety provisions.

26.2 Weekly testing and periodic servicing of

fire detection and alarm system?

Y


26.3 Monthly, six-monthly and annual testing

routines for emergency lighting?

Y

26.4 Annual maintenance of fire

extinguishing appliances?

Y

26.6 Weekly testing and periodic inspection

of sprinkler installations?

X

26.7 Other relevant inspections or tests:

(including e.g. ductwork dampers, fire

shutters, venting systems, door holdback

devices, electronic door release systems)

Ensure that periodic maintenance of smoke control

and dry riser systems is correctly implemented.

27.0 Records

27.1 Are appropriate records kept for fire

training?

Y

27.2 Are appropriate records kept for fire

alarm tests?

Y

27.3 Are appropriate records kept for escape

lighting tests?

Y

27.4 Are appropriate records kept for the

maintenance and testing of other fire

protection systems?

Y

28.0 Young Persons

28.1

Have the following matters been taken

into particular account in risk

assessment in respect of young persons:

28.2

the inexperience, lack of awareness of

risks and immaturity of young persons

Provide comprehensive induction training package

to raise awareness levels of young persons (e.g.

summer school students). Cannot generalise response - QUESTIONABLE

28.3

the fitting-out and layout of the premises

Y

28.4

the nature, degree and duration of

exposure to physical and chemical

agents X

28.5

the form, range, and use of work

equipment and the way in which it is

handled; X

28.6

the organisation of processes and

activities Ditto

28.7

the extent of the safety training provided

or to be provided to young persons

Provide comprehensive induction training and fire

awareness training for young persons (as 28.2

above). Ditto


28.8

risks from agents, processes and work

listed in the Annex to Council Directive

94/33/EC on the protection of young

people at work X

FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

This simple risk level estimator is based on a more general health and safety risk level estimator in BS 8800:

Potential consequences of fire ► Slight harm Moderate harm Extreme harm

Fire hazard ▼

Low Trivial risk Tolerable risk Moderate risk

Medium Tolerable risk Moderate risk Substantial risk

High Moderate risk Substantial risk Intolerable risk

Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the

hazard from fire (probability of ignition) at this building is:

Low / highly unlikely

Medium / unlikely X

High / likely

Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements

observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be:

Slight harm X - following completion of recommendations of this fire risk assessment

Moderate harm X - prior to completion of recommendations of this fire risk assessment

Extreme harm

In this context, a definition of the above terms is as follows:

Slight harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant

sleeping in a bedroom in which a fire occurs).

Moderate harm: Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiplefatalities.

Extreme harm: Significant potential for serious injury or death of one or more occupants.


Accordingly, it is considered that the risk to life from fire at this building is:

Trivial

Tolerable X - following completion of recommendations of this fire risk assessment

Moderate X - prior to completion of recommendations of this fire risk assessment

Substantial

Intolerable

A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based

control plan is based on one advocated by BS 8800 for general health and safety risks:

Risk Level Action and Timescale

Trivial No action is required and no additional detailed records need be kept.

Tolerable No major additional controls required. However, there may be a need for consideration

of improvements that involve minor or limited cost, and various corrective actions may

be required.

Moderate It is essential that efforts are made to reduce the risk. Risk reduction measures should

be implemented within a defined time period.

Where moderate risk is associated with consequences that constitute extreme harm, further

assessment may be required to establish more precisely the likelihood of harm as a basis

for determining the priority for improved control measures.

Substantial Considerable resources may have to be allocated to reduce the risk. If the building is

unoccupied, it should not be occupied until the risk has been reduced. If the building is

occupied, urgent action should be taken.

Intolerable Building (or relevant area) should not be occupied until the risk is reduced.

Any significant change, occurrence, finding or development should be reported


immediately to the University’s Safety, Health & Environment Unit so that mitigating action

can be taken and this Fire Risk Assessment reviewed and updated.

ACTION PLAN FIRE RISK ASSESSMENT

ORGANISATION: University of Kent

BUILDING: Tyler Court A, B & C

ASSESSOR: Andrew Briggs

DATE: 14-Aug-08

ACTION PLANIt is considered that the following recommendations should be implemented in order to reduce

fire risk to, or maintain it at, the following level: TOLERABLE

REFERENCE ACTION REQUIRED TO ELIMINATE OR CONTROL SIGNIFICANT HAZARDS PRIORITY * RESPONSIBILITY TARGET DATE COMPLETE

See also Further Comments/Detail/Clarification etc. in previous worksheets, where

relevant

6 figure numbers are

Estates Helpdesk Work

Requests

indications etc

only - targets

TBA

or carried

forward to:

7.1 Separation of ½ metre between stored items and electrical panels in service

cupboards to be ensured throughout (mostly acceptable & well managed, but

certain areas unacceptable when inspected; cupboards must also be kept locked -

see 17.1(2)).

2-3A/B Kent Hospitality immediate

10.0 Cooking & Heating

10.3 Extinguishers and fire blankets are poorly positioned in some kitchens and should

preferably be placed in the direction of escape.

2-3A/B Kent Hospitality /

Estates

next

maintenance

visit

16.0 Means of Escape


16.8 (1) Fire door condition & effectiveness is mostly acceptable but many have

damaged, partly missing and therefore ineffective seals - to be checked throughout,

adjusted/repaired/corrected and appropriate intumescent and/or smoke seals fitted.

(2) Self-closing of many cross-corridor fire doors, flat fire doors, kitchen fire doors

and room doors was found to be defective at numerous locations and should be

corrected urgently. (Note: B1H room door self-closer must be replaced to maintain

protection of escape route - if necessary to facilitate disabled access, another

solution such as a powered opener must be fitted instead.) (3) Fire door off B staff

area corridor to rear of laundry machines is marked 'keep locked' but was found

open - since frequent access appears necessary, suggest fitting self-closer and

marking 'keep shut'. (4) Means should be sought to overcome reported regular

vandalism to magnetically locked inter-flat cross corridor fire doors.

1A/B (1, 3) Estates

(2) 185383

(4) Kent Hospitality

/ Estates

(1) medium

term / strategic,

(2) urgent

17.0 Fire Spread and Development Limitation

17.1 (1) Designated fire doors must not be propped or wedged open at any time (see

notes). Where there is an operational need, or where management cannot ensure

that these doors remain closed at all times, automatic devices should be fitted (e.g.

to cross-corridor fire doors near laundry). (2) Service duct/cupboard doors must be

kept locked (some found open).

1A/B (1) Kent Hospitality

(2) Kent Hospitality

/ Estates

immediate

19.0 Fire Safety Signs and Notices

19.1 (1) Provide "Do not use lift in event of fire" signs on all levels. (2) Provide "Fire

escape keep clear" signs outside all final exits where not fitted. (3) Disabled refuge

signs are either absent or contain inappropriate wording regarding the role of the

Fire Service and should be fitted/replaced throughout.

2A (1) 185389

(2) 185390

(3) 185391

20.0 Fire Warning Arrangements

20.1 (1) Verify that location indications are correct and sufficiently informative (a matter

of particular importance in view of Security and 'call monitoring' arrangements). (2)

Flip-up call point covers should preferably be fitted throughout.

(1) 1A

(2) 2A

Estates

21.0 Portable Fire Extinguishing Appliances

21.1 Covers should preferably be fitted to extinguishers throughout, and/or alternative

measures taken to reduce non-availability caused by misuse.

1A Kent Hospitality /

Estates

next

maintenance

visit


24.0 Procedures and Arrangements

24.1 Provide, resource and implement a written Fire Emergency Plan covering all

appropriate procedures, responsibilities and features of the building. The Plan

should include arrangements to assist disabled persons; to conduct a coordinated

sweep of the building to confirm full evacuation or otherwise, if/where/when

practicable; and to provide clear instructions for liaising with the fire brigade on

arrival and notifying them of any special risks or conditions. A diagrammatic plan of

the building, escape routes, and other fire safety features should be provided.

1A Kent Hospitality &

Safety Unit

Early Sept -

necessary for

first full

individual

PEEPs, which

will be for Tyler

residents

25.0 Training and drills

25.1-2 suppl. Ensure adequate fire safety information and briefing is given to all students and

visitors. Fire safety awareness and behaviour should be enhanced by any available

means.

2A Kent Hospitality general point,

AB is

addressing with

C Norwood

25.1-2 suppl. For the purposes of future fire drills, various main circulation routes should be

blocked to simulate the conditions of real fires.

2A Kent Hospitality

25.3 Sufficient persons should be nominated and trained in the use of fire extinguishers. 2A Kent Hospitality /

Estates

Fire Service

views on this

pending.

26.0 Inspection, Testing and Maintenance

26.1 Scope of regular fire safety inspections should be widened to include checks on

correct function and status of fire doors, cupboard doors, etc.

1A

(in view of

vandalism)

Kent Hospitality asap

26.7 Ensure that periodic maintenance of smoke control and dry riser systems is

correctly implemented.

2A/B Estates

28.0 Young Persons

28.2 Provide comprehensive induction training package to raise awareness levels of

young persons (e.g. summer school students).

2A Kent Hospitality general point,

AB is

addressing with

C Norwood

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