CourseLeaf CIM:ProgramsandCourses

Dr.SarahE.HarrisCurriculumCoordinator,COS

LoggingOn

• ProgramForm:https://futurecatalog.cos.edu/programadmin/

• CourseForm:https://futurecatalog.cos.edu/courseadmin/

• Reviewing:https://futurecatalog.cos.edu/courseleaf/approve/

ProgramUpdates• Navigatetotheprogramform• Searchforprogramsusingthe

“wildcardsearch”– Useasteriskstosurroundyour

searchterms.Forexample,*nursing*willreturnanyprogramwith“nursing”inthetitle.

• Clicktheprogramtitletoseea“preview”oftheproposal.Iftheprogramisinworkflow,youwillbeabletoseeitsprogresshere.

ProgramUpdates

• Toupdateaprogram,clickthegreen“EditProgram”buttontopulluptheform.– Onlytheappropriatefacultymembersmayeditcurriculum.DeansandDivisionChairsshouldcheckduringthereviewprocesstomakesureproposersareappropriate,andDeansshouldnotmakecurriculumedits.

ProgramUpdates

• FormHighlights:– DynamicFields:Somefieldsappearbasedonchoicesyoumake,socompletetheforminorder.Forexample:Theawardtypeselectedwilllimittheavailablechoicesforprogramgoal.

– DistanceEdPrograms:MostdegreesareDistanceEdprograms,becauseGenEdcouldbecompletedusingonline/hybridcourses.Chooseyesif50%ormoreoftheprogramcouldbecompletedonline,thenchoosetheappropriatepercentagerange.

ProgramUpdates• ProgramRequirementsTable:

– Double-clicktheexistingprogramtabletoedit.

– Ontheright,you’llseetheexistingcoursecontent.

– Ontheleft,you’llseeacourse-pickertoselectandaddcourses.

– Usethearrowtooltoaddandremovecourses.

– “OrClass”canbeusedtoaddanORstatement.

– “Sequence”canbeusedtoaddanANDstatement

ProgramUpdates• StateRequirementsSection:Forupdates,focusonupdatefields,suchas

“netannuallabordemand”forCTEprograms.Thissectionisusedtogeneratetheprogramnarrative,soupdateonlythosefieldswithchanges.

• Attachments:Thisfieldwillindicaterequiredattachmentsbasedontheselectedprogramgoalandotherfields.

• Justification/Rationale:Thissectionisalwaysrequired,andiswhereyousummarizeandjustifythechangesyou’vemade(i.e.Two-Yearupdate,etc).Clearlyindicateanyupdatestothecoursetable,asthesemaynotshowintheeditingmarkup.

CourseUpdates• Navigatetothecourseform• Searchforprogramsusingthe

“wildcardsearch”– Useasteriskstosurroundyoursearch

terms.Forexample,*ENGL*willreturnanyprogramwith“ENGL”inthecoursecodeortitle.

• Clickthecoursetitletoseea“preview”oftheproposal.Ifthecourseisinworkflow,youwillbeabletoseeitsprogresshere.

• Reviewthe“catalogpages”previewsectiontoseewhichprograms/coursesareimpactedbythiscourse.

CourseUpdates

• Toupdateacourse,clickthegreen“EditProgram”buttontopulluptheform.– Onlytheappropriatefacultymembersmayeditcurriculum.DeansandDivisionChairsshouldcheckduringthereviewprocesstomakesureproposersareappropriate,andDeansshouldnotmakecurriculumedits.

CourseUpdates• FormHighlights:– CatalogTitle:Thisfieldisnotcharacterlimitedandallowsyoutoremoveabbreviationsfromyourcoursetitle.Evenifthecoursetitlewillremainunchanged,enterthecurrenttitlehere.Usetitleonly(donotincludethesubjectcodeandcoursenumber).

– Prerequisites/Corequisites:Addtherequisitecoursesusingtheirexactsubjectcodeandcoursenumber(e.g.ENGL001).Usethechangejustificationfieldtoexplainthelevelofscrutinyfortherequisite(contentreview,requiredfortransfer,healthandsafety,contentreviewwithstatisticalvalidation).• Objectives:Usethisfieldtocompletecontentreview.Objectivesfromtherequisitecoursesindicatedabovewillpopulatethisfield.Usethedescriptionboxtoexplainwhichofthesearenecessaryforsuccessinthecourse,andwhy.

CourseUpdates

• CourseUnits/Hours:Thisfieldissetuptoauto-calculatebasedontheenteredweeklyhours.Ifyoudon’tseeanyauto-calculation,makeachangetotheexistinghours,thenchangethehoursbacktothecorrect#s.– Torequestanexceptiontothestandardcalculations,contactthecurriculumcoordinator

• CourseContent:CheckthesefieldscarefullytobesuretheymatchCurricuNet.Minorerrorssuchasextracharacters,htmlcoding,etc,canbecorrectedwhenthecourseisnextupdated.

CourseUpdates• CourseOutcomes:ContinuetoattachtheseasaTracDat export.ThisfieldwillbeupdatedinPhaseIIofformdevelopment.Donotaddoutcomestothissectionunlesstheymatchtheattachment!

• LibraryMaterials:Select"Yes"iflibraryresourceswillbeusedtosupportinstructioninthiscourse.Pleasecontactyourlibraryliaison forhelpdeterminingpossibleoptions.

• Justification/Rationale:Thissectionisalwaysrequired,andiswhereyousummarizeandjustifythechangesyou’vemade(e.g.fiveyearreview,etc).Alsoincludetransferjustificationandjustificationforanybooksmorethan5yearsoldinthisfield.

CurriculumReview

• Whenyouhaveaniteminyourqueueforreview,youwillreceiveanemailwithadirectlink;usethislinktonavigatetotheindicatedproposal.

• MostreviewingtakesplaceontheCourseleaf console:https://futurecatalog.cos.edu/courseleaf/approve/

• Forvotingitems,usethelinkintheemailorgototheappropriateformandsearchfor*vote*

CurriculumReview• Ontheapprovepagesconsole,selectyourrolefromthedropdownmenu.• Youwillbeabletoviewchangesinred/greenmarkup.Usethe“View

ChangesBy”drop-downmenutoseewhoaddedspecificedits.• Youwillseethreeoptionstorespondtotheproposal:Edit,Rollback,and

Approve.Use“rollback”tomakecommentsandreturntheproposaltotheinitiator(orothersteps)forupdates/changes.

• “Approve”movestheproposalforwardbutdoesnotallowcomments.Ifyouneedtomakecommentspriortomovingtheproposalforward,click“edit,”scrolltothebottom,andaddreviewercomments.

• DeansorotherAdministratorsshouldusetheeditbuttonONLYtomakecomments.

CurriculumReview

CurriculumReview

• Findmoreresources,includingsomevideotutorials,ontheCourseLeaf CIMCanvascourse:https://cos.instructure.com/courses/13774

• Additionaltrainingscheduledthisweek:April5duringInstructionalCouncil,andApril6at9:00AMontheTularecampus,inB119.

• ContacttheCurriculumCoordinatortoscheduleatrainingforyourdivision,ortomeetone-on-one.