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BCIT Student Association Council Meeting Minutes

February 2, 2004 Present: Executives:

Samantha Yeung, President Erin Smith, VP Finances & Administration George Nicolaou, VP Student Affairs Renee Geronimo, VP Public Relations & Marketing Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Angelia Harris Gray, Business/ Health Chair Michael Klein – Electrical / Electronics & CST Chair Elfina – VP Campus Life

Councilors: Matt Fitzmaurice Ariane Saunders Sarah Ellis Ben Lytwyn Mona Dood Teddy Diress

Woon Manning Julie Win Bhu Bains Paul Condon Tallis Stevenson Michael Kahn

Staff: Geoff Gauthier Guest: Raphael Sharma, President, Sea Island Absents: Anthony Vanderhoek, Chair of Trades

Aharon Arnstein Jeanneth Jacome Caroline Gagnon

11.1. Meeting Called to Order

The meeting was called to order by the Chairperson, Samantha Yeung, at 5:50. (19 voting members)

11.2. Acceptance of the Agenda

It was moved by Renee Geronimo and seconded by Deep Thind that the agenda of February 2nd, 2004 be accepted as presented. Carried 19/0/0

11.3. Acceptance of the Minutes It was moved by Deep Thind and seconded by George Nicolaou the minutes of January 19, 2004 be accepted as presented. Carried 15/0/4

11.4. Guest Speakers No guest speaker

11.5 Reports Executive & Director Samantha Yeung, President • Is working with Aharon on the organization of BCIT Health Day. • Doing 10 min. presentation to the Quality of Educations panel, would like some feedback. • Promotion at T&T, $7 T-shirts and snowboard contest at Pub.

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Erin Smith, VP Finances & Administration

• ATM usage is on a steady incline • Working on getting a video screen for two of the ATM’s • Working on updating the SA website

George Nicolaou, VP Student Affairs • Finalizing the Cupids Lair event, scheduled for February 13, at Professor Mugs. Has

tickets for Council members to sell. • Interviewing for Int’l councilor position. Should have someone in place by next meeting. Elfina Luk, VP Campus Life • Working on bouldering wall. Engineering will be free of charge because it’s a student

project. • BCIT open house from April 2 -3. Renee Geronimo, VP Public Relations & Marketing • Alumni Mingler was great. Standing room only. Thanks to everyone for their help. • Working on end of the year event for grads. Maybe a dinner cruise. Need involvement and

volunteers. • Working on cut for the cure. Looking into dates. • Loving spoonful working on ‘friends for life’, and needs volunteers. See Renee for more

info. • Working with Renuka to enhance the tutoring program. Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Noting to report • Nothing to report. Angelia Harris Gray, Business/ Health Chair • Working on elections and will be posting information soon. • Working on re-organizing the chairs. Michael Klein - Electrical / Electronics & CST Chair • Nothing to report. 11.6. Progress Report

No progress report 11.7. Question Period • George wants to know if Erin has the technical specifications for the ATM Video. • Erin has all the information for it. • 11.8 Unfinished Business

11.8.1 Friendly amendment to the motion re: Chair Councilor Distribution – Angelia Angelia explains the new assignment of the Chairs. Deep Thind would like on record that he is against the motion to reassign the chairs

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Motion: Be it resolved that the 2004/2005 June-May distribution of the Executive Chairs of Schools be changed to: Chair of Business; Chair of Mechanical, Manufacturing & Natural Resources; Chair of Health Sciences; Chair of Construction, Environment & Transportation; and Chair of Electrical, Electronics & Computing. Moved by: Angelia Harris Gray Seconded by: Renee Geronimo 18/1/0 Carried Ben wants to know who a person would report to instead of the Chair of Trades. Angleia explains that the there is no longer a school of trades and had been re-distributed under other Chairs. 11.8.2 Trade Councilor Assignment – Angelia Angelia explains the trade councilor position. Motion: Be it resolved that a minimum of one councilor from trades program be chosen by the respective Chairs that represent Trades students. In the event that a councilor can not be found in a timely manner, it will be to the discretion of the VP of Finance & Administration to make a final decision on the appointment of these councilors. Moved by: Angelia Harris Gray Seconded by: Renee Geronimo 14/3/2 Carried

11.9. New Business

11.9.1 Tax Returns - Elfina Len McNeely from Liberty Tax service wants to come and provide services to students by setting up a table in the Great Hall and help students with their returns. Wants to recruit FINMAN students and may pay a bit. The fee may be $40 with a $10 rebate coupon. Depending on complexity of the return the fee may be a different cost. Advertising from Feb 23 March 5th. Provides service from March 22 April 2. The 20% collected fees will go back in the students assistance fund. If everything goes well, they will extend the services to April 20th to 30th.

11.10. Further Business No further business.

11.11. Next Meeting

Next meeting is scheduled for February 16, 2004 at 5:45 pm. 11.12. Meeting adjourned

It was moved by Deep Thind and seconded by George Nicolaou that the meeting be adjourned. (6:20 pm). Carried