councillor information bulletin - city of ryde...page 2 councillor information bulletin 9 february...
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Councillor Information Bulletin
Thursday 9 February 2016
- Issue 05/16
Any feedback or queries?
Contact the Councillor HelpDesk on 9952 8200 or [email protected]
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
Thursday 9 February 2016
- Issue 05/16
COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page
1 CALENDAR OF EVENTS ................................................................................. 2
2 CITY OF RYDE PROCUREMENT .................................................................... 4
3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 7
4 COUNCILLOR HELPDESK REQUESTS - 2015 SUMMARY ......................... 12
5 QUARTERLY PERFORMANCE REPORT ..................................................... 14
6 COMPLETED PROJECT - SPORTSGROUNDS AMENITIES UPGRADE - SANTA ROSA PARK, RYDE ..................................................... 17
7 CINEMA IN THE PARK .................................................................................. 19
8 RYDE CIVIC HUB INTERNATIONAL DESIGN COMPETITION ..................... 20
9 EXERCISE PROGRAMS FOR SENIORS AND RETIREES ........................... 21
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COUNCILLOR INFORMATION BULLETIN 9 February 2016 - Issue 05/16
1 CALENDAR OF EVENTS
TUESDAY, 9 FEBRUARY 2016 5.00pm Planning & Environment Committee
Meeting Civic Centre, Level 5, Room 2
6.00pm Ryde Civic Hub Committee Meeting
Civic Centre, Level 5, Room 2 WEDNESDAY, 10 FEBRUARY 2016 4.00pm Skate park Working Group Meeting
Civic Centre, Level 5, Room 3 5.00pm Economic Development Advisory
Committee Civic Centre, Level 5, Room 1
THURSDAY, 11 FEBRUARY 2016 6.30pm Citizenship Ceremony
Civic Hall, 1 Devlin Street Ryde SATURDAY, 13 FEBRUARY 2016 11.00am Lunar New Year Cooking
Competition Eastwood Plaza
TUESDAY, 16 FEBRUARY 2016 5.00pm Works & Community Committee
Meeting Civic Centre, Level 5, Room 2
6.00pm Finance & Governance Committee
Meeting Civic Centre, Level 5, Room 2
WEDNESDAY, 17 FEBRUARY 2016 6.00pm Heritage Advisory Committee
Civic Centre, Level 5, Room 2 THURSDAY, 18 FEBRUARY 2016 4.00pm Macquarie Park Forum
Civic Centre, Level 5, Room 2
Cancelled Centenary of Anzac & WW1 Committee Eucalyptus Room, 1A Pope Street, Ryde
6.00pm NSROC Ordinary Meeting
Willoughby City Council FRIDAY, 19 FEBRUARY 2016 8.00pm Cinema in the Park – Avengers 2
Morrison Bay Park SATURDAY, 20 FEBRUARY 2016 10.00am Lunar New Year Celebrations
Eastwood Plaza TUESDAY, 23 FEBRUARY 2016 6.00pm Briefing prior to Council Meeting
Civic Centre, Level 5, Room 2 6.00pm Working Dinner during Briefing
Civic Centre, Level 5, Room 2 7.00pm Council Meeting
Civic Centre, Level 6 Council, Chambers
WEDNESDAY, 24 FEBRUARY 2016 5.30pm Joint Library Services Advisory
Committee Gladesville Library Meeting Room
THURSDAY, 25 FEBRUARY 2016 6.00pm Ryde Youth Council Meeting
Civic Centre, Level 5, Room 2 Contact: Michael Paine, Community Projects
Officer - Young People – 9952 8248
FRIDAY, 26 FEBRUARY 2016 8.00pm Cinema in the Park – Whiplash
Macquarie University Lakeside Lawn
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COUNCILLOR INFORMATION BULLETIN 9 February 2016 - Issue 05/16
SATURDAY, 27 FEBRUARY 2016 8.00pm Cinema in the Park – Inside Out
Yamble Reserve THURSDAY, 3 MARCH 2016 6.30pm Status of Women Advisory
Committee Civic Centre, Level 5, Room 1
FRIDAY, 4 MARCH 2016 8.00pm Cinema in the Park - Minions
Eastwood Plaza SATURDAY, 5 MARCH 2016 3.00pm Public Auction for the sale of land
for unpaid rates Ryde Eastwood Leagues Club, 117 Ryedale Rd, West Ryde
Contact: Roy Newsome, Acting Director Corporate and Community Services – 9952 8011
THURSDAY, 10 MARCH 2016 6.30pm Citizenship Ceremony
Civic Hall, 1 Devlin Street Ryde THURSDAY, 17 MARCH 2016 10.00am Ryde Traffic Committee Meeting
Acacia Meeting Room, Level 1A Pope Street, Ryde
5.00pm Centenary of Anzac & WW1
Committee Eucalyptus Room, 1A Pope Street, Ryde
WEDNESDAY, 23 MARCH 2016 5.00pm Access Advisory Committee
Civic Centre, Level 5, Room 2 THURSDAY, 24 MARCH 2016 9.30am Celebrating Interculturalism
Eastwood Plaza, Eastwood
6.00pm Community Harmony Reference
Group Eucalyptus Room, Level 1A Pope Street, Top Ryde
THURSDAY, 24 MARCH 2016 6.00pm Community Harmony Reference
Group Eucalyptus Room, Level 1A Pope Street, Top Ryde
WEDNESDAY, 30 MARCH 2016 6.00pm Ryde Youth Council Meeting
Civic Centre, Level 5, Room 2 WEDNESDAY, 6 APRIL 2016 6.15pm Sport & Recreation (Including
Wheeled Sports) Advisory Committee Meeting Civic Centre, Level 5, Room 3
MONDAY, 11 APRIL 2016 6.00pm Bicycle Advisory Committee
Meeting Civic Centre, Level 5, Room 3
WEDNESDAY, 20 APRIL 2016 6.00pm Heritage Advisory Committee
Civic Centre, Level 5, Room 2 THURSDAY, 21 APRIL 2016 5.00pm Centenary of Anzac & WW1
Committee Eucalyptus Room, 1A Pope Street, Ryde
WEDNESDAY, 27 APRIL 2016 6.00pm Ryde Youth Council Meeting
Civic Centre, Level 5, Room 2 THURSDAY, 28 APRIL 2016 6.30pm Citizenship Ceremony
Civic Hall, 1 Devlin Street Ryde
Councillor Information Bulletin Page 4
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
2 CITY OF RYDE PROCUREMENT
The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).
Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.
Contact:
Name: Rafik Meleka
Position: Acting Manager Risk, Audit and Governance
Contact No: 9952 8213
Attachments
1 Formal Procurement - 9 February 2016
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Councillor Information Bulletin Page 7
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS
ATTACHED for your information are the following documents:
A list of development applications received during the period 21 January 2016 to 27 January 2016.
A list of development applications determined during the period 21 January 2016 to 27 January 2016.
Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking
Contact:
Name: Liz Coad
Position: Acting Director – City Strategy and Planning
Contact No: 9952 8190
Attachments
1 Development Applications Received by Ward 21 January to 27 January 2016
2 Development Applications Determined by Ward 21 January to 27 January 2016
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Councillor Information Bulletin Page 12
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
4 COUNCILLOR HELPDESK REQUESTS - 2015 SUMMARY
The following information is provided to Councillors with regard to HelpDesk requests received throughout 2015:
Total Total Number of Requests 1099 avg 84 per month
By Ward Number Percentage
Central Ward 213 19.38%
East Ward 563 51.23%
West Ward 323 29.39%
1099 100%
Days to complete Number Percentage
Completed within 5 days 928 84.44%
Completed outside of 5 days 171 15.56%
1099 100.00%
Councillor requests Average/month 2015 Annual Total
Councillor Maggio 35 420
The Mayor, Councillor Laxale 10.8 130
Councillor Perram 9.5 115
Councillor Chung 9.1 109
Councillor Pendleton 8.6 104
Councillor Li 4.8 58
Councillor Yedelian OAM 4 48
Councillor Salvestro-Martin 2.25 27
Councillor Pickering 2.25 27
Councillor Stott 1.9 23
Councillor Etmekdjian 1.75 21
Councillor Simon 1.4 17
Councillor Information Bulletin Page 13
ITEM 4 (continued)
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
Category Percentage
Development Applications 186 16.92%
Councillor Service Requests 170 15.47%
Roads and Traffic 115 10.46%
Parking 92 8.37%
Planning Controls 66 6.01%
Maintenance 62 5.64%
Parks (maintenance) 57 5.19%
Trees - Private 57 5.19%
Parks (use) 45 4.09%
Environment 44 4.00%
Events 42 3.82%
Council Buildings/Land 38 3.46%
Trees - Public 32 2.91%
Waste 20 1.82%
Fees and Charges 16 1.46%
Animal Control 11 1.00%
Natural Areas 11 1.00%
Stormwater 10 0.91%
Trees (pre private/public specification) 8 0.73%
Sporting Groups 7 0.64%
Illegal Works 3 0.27%
Access & Equity 3 0.27%
Unknown 2 0.18%
Top Ryde City 1 0.09%
Procurement 1 0.09%
1099 100.00%
Councillors will recall that, amongst other things, the new organisational structure was designed to enhance service delivery by Council in relation to the top 5 categories of community and Councillor complaints, many of which appear in the above table. Early indications show that service levels in these categories are improving.
Contact:
Name: Roxanne Thornton
Position: Governance, Risk and Audit Coordinator
Contact No: 02 9952 8038
Councillor Information Bulletin Page 14
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
5 QUARTERLY PERFORMANCE REPORT
In accordance with Council’s resolution of 24 September 2013, ATTACHED is the Quarterly Performance Report for Quarter 2 of 2015/16 on the Key Management Areas of:
Our People: including turnover, sick and carers leave taken and annual leave balances;
Our Workplace Health and Safety and Risk: including lost time hours, incident reports, workers’ compensation claims; and
Our Customers: including the number of customer compliments and complaints received and complaint resolution.
This report and the results are regularly reviewed and monitored by each Director and the Executive Team and therefore this report is provided to all Councillors for their information.
Contact:
Name: Roy Newsome
Position: Acting Chief Operating Officer
Contact No: 9952 8011
Attachments
1 Councillor Quarterly Report Q2 2015
Councillor Information Bulletin Page 15
ITEM 5 (continued)
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
Councillor Information Bulletin Page 16
ITEM 5 (continued)
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
Councillor Information Bulletin Page 17
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
6 COMPLETED PROJECT - SPORTSGROUNDS AMENITIES UPGRADE - SANTA ROSA PARK, RYDE
The City Works and Infrastructure – Project Development Department has recently completed a sportsground amenities building at Santa Rosa Park, Ryde. The City of Ryde is committed to providing better facilities in our parks. The new amenities building was constructed as part of the Shrimptons Creek Plan of Management and the Santa Rosa Park Masterplan.
Project Details:
1 x Unisex and accessible toilet for public access 24/7 (auto locked after hours)
A site office with a small kitchenette and adjoining toilet for the ‘Habitat*’
Basic shade structure for the ‘Habitat*’ volunteers to work under
Flood mitigation works to minimise flooding of adjoining properties *The Habitat is a community nursery and garden located in Santa Rosa Park, Ryde
Project Team:
Location: Central Ward
Business Manager: Operations Department
Delivery Manager: Project Development Department
Project Manager: Brian Jacobs
Constructed By: External Contractor
The project was completed in December 2015 and is now accessible to the public. Details and pictures are provided in the ATTACHMENT.
Contact:
Name: George Dedes
Position: Director City Works and Infrastructure
Contact No: 9952 8102
Attachments
1 Attachment to CIB Item BP16/66 - Completed Project -Santa Rosa Park Amenities Building
Councillor Information Bulletin Page 18
ITEM 6 (continued) ATTACHMENT 1
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
Councillor Information Bulletin Page 19
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
7 CINEMA IN THE PARK
The City of Ryde hosts an annual Cinema in the Park which features free movie screenings in different locations across the Ryde LGA. Movies start at sundown (approximately 8.00pm) and feature English subtitles for the deaf and hearing impaired. The locations and movies are listed below:
Friday, 19 February 2016 – Avengers 2: Age of Ultron (PG) Morrison Bay Park, Frances Road, Putney
Friday, 26 February 2016 – Whiplash (MA15+) Lakeside Lawn, Gymnasium Road, Macquarie University Note: This movie is aimed at university students as part of their orientation week and security will be engaged to check ID. Children under the age of 15 years must be accompanied by an adult, proof of age is required. Intended for mature audiences only and contains strong language.
Saturday, 27 February 2016 – Inside Out (PG) Yamble Reserve, Quarry Road, Ryde
Friday, 4 March 2016 – Minions (PG) Lakeside Lawn, Gymnasium Road, Macquarie University
Councillors and residents are encouraged to take a picnic rug or low chair and find a suitable spot in front of the big screen. For more information or in the event of wet weather, visit www.ryde.nsw.gov.au/cinema.
This event is proudly bought to you by the City of Ryde and is sponsored by Macquarie University, Telstra Store Top Ryde and News Local - Northern District Times.
Contact:
Name: Roy Newsome
Position: Acting Chief Operating Officer
Contact No: 9952 8011
Councillor Information Bulletin Page 20
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
8 RYDE CIVIC HUB INTERNATIONAL DESIGN COMPETITION
The ‘Design Our Ryde” Competition is generating very good levels of interest from the global architectural community.
By 22 January 2016, 58 people had registered to take part from 21 countries.
At 29 January 2016, these totals had increased to 101 registrations from 33 countries with 30% of the registrations from Australia.
According to the Competition Registrar 70% to 80% of registrations generally result in formal submissions. We are therefore on track to receiving a broad range of design concept ideas for the Civic Hub site.
Contact:
Name: Roy Newsome
Position: Acting Chief Operating Officer
Contact No: 9952 8011
Councillor Information Bulletin Page 21
COUNCILLOR INFORMATION BULLETIN
4 February 2016 - Issue 05/16
9 EXERCISE PROGRAMS FOR SENIORS AND RETIREES
The Active In Ryde initiative includes a number of targeted exercise programs for seniors and retirees. These preventative health programs are provided on a cost recovery basis, by the City of Ryde for the benefit of the community.
The following term 1 programs commenced with a free come and try session in the first week of February and are to be followed by a full 8 week program:-
1. Lift for Life programs: This outdoor strength and resistance training program for
seniors and retirees. This program is conducted outdoors in a small group and includes 16 sessions delivered by an accredited Lift for Life Trainer. Lift for Life can help participants reach their health goals including better diabetes control, increased muscle strength and tone, healthier weight, stronger bones, improved flexibility, balance and posture and increased energy.
Meadowbank Park: Mondays and Wednesdays, 9:30 - 10:30am (twice a week). Waterloo Park, Marsfield: Tuesdays and Thursdays, 9:30 - 10:30am (twice a week). Cost: $65 for 8 week program (16 sessions).
2. Heartmoves Programs: This gentle exercise program for seniors and retirees consists of low to moderate intensity physical activity. This program is conducted indoors in a small group and delivered by an accredited Heartmoves Trainer. Heartmoves can help participants reach their health goals including lower blood pressure, improved cholesterol control, weight management, improved wellbeing, improved diabetes management, improved balance and flexibility, improved sleep, improved bone mineral density with arthritis management and falls prevention.
Monday classes: Ryde Civic Hall, 1.30 – 2.30pm (once a week). Wednesday classes: Ryde Civic Hall, 11.00 – 12.00noon (once a week). Cost: $40 for 8 week program (8 sessions).
3. Aquatic Exercise Program: This exercise program for seniors and retirees consists
of low impact exercises with low to moderate intensity physical activity. This program is suitable for seniors/retirees with stable long term health conditions. The program is delivered by a qualified instructor and with support from the Ryde Aquatic Leisure Centre.
Fridays: Ryde Aquatic Leisure Centre, 2.30 – 3.30pm (once a week) Cost: $45 for eight week program (8 sessions) plus pool entry.
Contact:
Name: George Dedes
Position: Director City Works and Infrastructure
Contact No: 9952 8102