councillor information bulletin - city of ryde · 2017-08-15 · councillor information bulletin...
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Tuesday 15 August 2017
- Issue 32/17
Councillor Information Bulletin
Any feedback or queries?
Contact the Councillor HelpDesk on 9952 8200 or [email protected]
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
Tuesday 15 August 2017
- Issue 32/17
COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page
1 CALENDAR OF EVENTS ................................................................................. 2
2 CITY OF RYDE PROCUREMENT .................................................................... 3
3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 8
4 MAYOR'S ROLE AFTER ORDINARY ELECTION AND DETAILS OF COUNCILLOR TERM ..................................................................................... 14
5 END OF TERM - INFORMATION FOR COUNCILLORS ................................ 15 6 2017 NSW YOUTH COUNCIL CONFERENCE UPDATE .............................. 16 7 MEADOWBANK FORESHORE SOLAR LIGHTING ....................................... 18
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COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
1 CALENDAR OF EVENTS
TUESDAY, 15 AUGUST 2017
5.00pm Works and Community Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde
6.00pm Finance and Governance Committee
Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde
WEDNESDAY, 16 AUGUST 2017
6.00pm Sport and Recreation (including Wheeled Sports) Advisory Committee Meeting Meeting Room Level 1A, 1 Pope Street, Ryde
Contact: Simons James, Senior Coordinator – Parks & Recreation – 9952 8092 Chairperson: Councillor Maggio
THURSDAY, 17 AUGUST 2017
6.00pm Combined Status of Women Advisory Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde
Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300
7.15pm Women’s Network meeting Meeting Room, Level 1A, 1 Pope Street, Ryde
Conact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300
TUESDAY, 22 AUGUST 2017
6.00pm Briefing prior to Council Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde NB. Working Dinner during Briefing
7.00pm Council Meeting
Council Chambers, Level 1A, 1 Pope Street Ryde
WEDNESDAY, 23 AUGUST 2017
5.00pm Economic Development Advisory Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde
Contact: John Brown – Senior Coordinator - City Activation – 9552 8185 Chairperson: Councillor Yedelian
THURSDAY, 24 AUGUST 2017
6.30pm Citizenship Ceremony Civic Hall, 1 Devlin Street, Ryde
MONDAY, 28 AUGUST 2017
6.00pm Eastwood / West Ryde Events and Promotions Committee Meeting Eastwood Women’s Rest Centre, Hillview Road, Eastwood
Contact: Michelle Carter, Senior Coordinator – Events – 9952 8331
TUESDAY, 29 AUGUST 2017
5.00pm NO MEETINGS WEDNESDAY, 30 AUGUST 2017
6.00pm Ryde Youth Council Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde
Contact: Michael Paine – Community Project Officer – 9952 8248
THURSDAY, 31 AUGUST 2017
6.00pm Community Harmony Reference Group Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde
Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300 Chairperson: Councillor Yedelian
TUESDAY, 5 SEPTEMBER 2017
5.00pm NO MEETINGS
Councillor Information Bulletin Page 3
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
2 CITY OF RYDE PROCUREMENT
The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders). Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works. Contact: Name: Les Hullick Position: Acting Manager - Risk, Audit and Governance Contact No: 9952 8022
Attachments
1 Formal Procurement - 15 August 2017
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Councillor Information Bulletin Page 8
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS
ATTACHED for your information are the following documents:
A list of development applications received during the period 27 July 2017 to 2 August 2017.
A list of development applications determined during the period 27 July 2017 to 2 August 2017.
Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking Contact: Name: Liz Coad Position: Acting Director - City Planning and Development Contact No: 9952 8190
Attachments
1 Development Applications Received by Ward - 27 July 2017 to 2 August 2017
2 Development Applications Determined by Ward - 27 July 2017 to 2 August 2017
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Councillor Information Bulletin Page 14
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
4 MAYOR'S ROLE AFTER ORDINARY ELECTION AND DETAILS OF COUNCILLOR TERM
Councillors are advised that a Councillor’s term of office ends after midnight on Friday, 8 September 2017, with the exception of the Mayor who holds the Mayoral position until a successor is declared to be elected to the office. Section 233 (2) of the Local Government Act provides the following:
(2) The office of councillor:
(a) commences on the day the person elected to the office is declared to be so elected, and
(b) becomes vacant on the day appointed for the next ordinary election of councillors,
or on the occurrence of a casual vacancy in the office. The Mayor holds that office until a successor is declared to be elected to the office. This applies whether or not a Mayor elected by the Councillors is re-elected as a Councillor at the ordinary election. Section 230 (3) of the Local Government Act provides the following:
(3) The office of mayor:
(a) commences on the day the person elected to the office is declared to be so elected, and
(b) becomes vacant when the person’s successor is declared to be elected to the
office, or on the occurrence of a casual vacancy in the office.
Contact: Name: Les Hullick Position: Acting Manager - Risk, Audit and Governance Contact No: 9952 8022
Councillor Information Bulletin Page 15
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
5 END OF TERM - INFORMATION FOR COUNCILLORS
The following information is provided for consideration by all Councillors prior to the end of the term for the current Council. Councillor Fees Councillors are advised that due to the Local Government Election to be held in September 2017, the payment of fees to current Councillors will conclude on 8 September 2017. The payment of fees to newly elected and re-elected Councillors will commence from 9 September 2017.
It is noted that the payment of fees to current term Councillors commenced on 8 September 2012 (on the day of the previous election). Reimbursement and reconciliation of expenses Councillors are entitled to claim expenses incurred in performing their duties as a Councillor up until 9 September 2017.
While Councillors are entitled to claim reimbursements within three months of the cost or expense being incurred, it is requested that any Councillors not re-elected endeavour to claim reimbursements as soon as practicable.
Councillors are reminded that this is for reimbursement of payments and as such appropriate tax invoices and receipts for payment must be provided with the claim. Claims for reimbursement from Councillors not re-elected will not be accepted after 9 December 2017. Councillor equipment – iPad, iPhone, Laptop and printer In accordance with the Policy on Expenses and Facilities for the Mayor and other Councillors, Councillors are offered the option to purchase the subject equipment that they have been in possession of, at the conclusion of their term, at current market value.
Councillors are advised that the iPad can be purchased for $50, the laptop for $100, the Fuji Xerox printer/fax for $20 and the iPhone (if applicable) for $50.
Councillors are to please note that sim cards for iPads and iPhones for data/voice will be discontinued on 9 September 2017. Councillors can then organise their own sim card to continue with data/voice with their own provider.
It is requested for Councillors considering to purchase their issued equipment to advise the Councillor HelpDesk by 25 August 2017.
For those Councillors not purchasing their equipment, Council’s IT staff will be in contact with each respective Councillor in early September to make appropriate arrangements in having their equipment returned to Council. Contact: Position: Councillor HelpDesk Contact No: 9952 8200
Councillor Information Bulletin Page 16
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
6 2017 NSW YOUTH COUNCIL CONFERENCE UPDATE
The 2017 NSW Youth Council Conference will be held in the Macquarie Theatre at Macquarie University from 22-24 September 2017. The Conference has been developed over the last 18 months by the Ryde Youth Council and has the title – Make IT Happen. The theme is using technology to engage communities. Currently we have 150 registered delegates attending and are expecting at least another 50 to register in the next few weeks. Young people will be representing their youth councils and advisory committees from as far afield as the Snowy Valleys, Gunnedah, Armidale, Bathurst, Dubbo and 16 other LGA’s that have so far registered. We have received confirmation that His Excellency General The Honourable David Hurley AC DSC (Ret’d), Governor of New South Wales, accompanied by Mrs Linda Hurley, would be delighted to open the 2017 NSW Youth Council Conference at Macquarie University on 22 September 2017. John Alexander OAM MP will be attending and representing the Prime Minister. The Hon Victor Dominello MP will be attending and representing the Premier. The Hon Ray Williams MP will be attending in his capacity as Minister responsible for Youth Affairs. Dr Mehreen Faruqi, NSW Greens MP will also be attending in her capacity as Greens Spokesperson for Youth. All of the above will be attending on Friday, 22 September and will be addressing the delegates and taking part in a Panel Q&A. Our key note speakers on the day, preceding the politicians are Lily Lyons, a 15 year old girl who is an advocate for more support for victims of sexual assault. Carla Kassab, ex Chairperson of Ryde Youth Council will also be delivering a key note speech. On Saturday, 23 September, speakers include:
Andrew Johnson the Advocate for Children and Young People
Rae Johnston who is a technology journalist, ex pro-gamer and television presenter on NITV’s the Point.
Neel Kolhatkar who is a comedian and You Tube star with over 500,000 followers on his various social media platforms.
Claire Madden who is a social researcher and commentator. Workshops will be taking place on the Saturday afternoon and be delivered by:
Macquarie University – using Video for Social Change
Create NSW – Inspiring communities through Arts, Screen and Culture
The Advocate for Children and Young People – Managing Your Digital Relationship
The FRANK Team – How to pitch
Youth Action – Designing a Community Project
Councillor Information Bulletin Page 17
ITEM 6 (continued)
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
On Sunday, 24 September we will be hearing from Earth Hour manager, Kerri Major about how Earth Hour grew from a local idea to a global movement in less than 10 years. Natasha Munasinghe from the FRANK team will also be launching their Pitch It competition where youth committees will be invited to submit a 2 minute video pitch for a community project with the possibility of winning some seed funding to get it off the ground. Ryde Youth Council would like to invite all Councillors to attend part or all of the conference. More information can be found at www.ryde.nsw.gov.au/makeithappen . For more information and to confirm your attendance, please contact Michael Paine – [email protected] Contact: Name: Angela Jones-Blayney Position: Acting Director - Customer and Community Services Contact No: 99528480
Councillor Information Bulletin Page 18
COUNCILLOR INFORMATION BULLETIN
15 August 2017 - Issue 32/17
7 MEADOWBANK FORESHORE SOLAR LIGHTING
Council at its meeting on 26 April 2017 resolved to have regular reporting on the status of the operation of the solar lights at Meadowbank Park. The CIB item last week provided a table of the history of inspections. There are currently no issues reported with the solar lighting as all lights were functional on the morning of 8 August 2017. It was noted previously that pro-active replacement of batteries will address the issues of solar access and battery failures. For the lights with the solar access issue, replacement controllers were installed in the last week. It has been found an advanced combined controller and battery unit performs better than previous battery replacements. As a preventative measure, ten units have been ordered and are expected to be installed by the end of August. The foreshore solar lights have now been placed on inspection schedule and ongoing maintenance carried out as required. Contact: Name: Joe So Position: Acting Director - City Works and Infrastructure Contact No: 9952 8151