council report - mars.northlanarkshire.gov.uk · fepon also details changes to some original...

22 ,.

To: Education Committee - ’-

From: Director of Education

NORTH LANARKSHIRE COUNCIL

- Subject: Transport of School Children with

. Special Educational Needs Session 1997/99 - Additional Contracts

REPORT

Date: 30 July 1997 I - Purpose of Report

This report details additional contracts for the transport of school children with special educational needs for the session 1997199 approved by the chief executive under his delegated powers. The Fepon also details changes to some original contracts reported to the education resources sub - committee on 5 June 1997. The education committee is asked to homologate the decision.

Recommendations :

The education committee is asked to :

(a) homologate the decision to allocate additional 1997/99 school transport contracts as detailed in this report including;

- the 10 contracts to firms whose offer was not the lowest, and

- the 8 contracts to firms whose offer was equal lowest with other contractors.

(b) approve changes to previously reported contracts as detailed in 4.1 and appendix 5.

Members wishing further information about this report should contact:

Michael O’Neill, Director of Education, on 01236 441478, or Murdo Maciver, Head of Service, on 0 123 6 44 13 72

23

NORTH LANARKSHIRE COUNCIL : DEPARTMENT OF EDUCATION

Transport of School Children with Suecial Educational Needs 1997/99 - Additional Contracts

'-

'T

1

1.1

1.2

.e

.I

1.3

2

2.1

2.2

Report by Director

Bac kwou nd

At the meeting on 5 June 1997 the education resources sub - committee approved the allocation of home to school transport contracts for pupils with special educational and / or medical needs arranged within the education department.

Subsequent to that meeting a further round of tenders has been necessary. These include contracts re-advertised for financial reasons, arrangements for pre -five special needs pupils and contracts that Environmental Service were unable to undertake. In addition, a number of contracts already approved require to be changed as detailed in appendix 5 .

To ensure that the transport arrangements were completed for the beginning of the school session the chief executive approved the proposed new contracts under his delegated powers. This paper informs the education committee about these arrangements and asks for the homologation of his decision.

Analvsis of Offers

In accordance with the award criteria specified by the European Journal the offers were analysed to ensure :

(a)

-

the provision of a high quality service to pupils. In determining quality, the special needs of the children, the reliability and dependability of contractors were of paramount importanc e.

the capacity of the contractor was not overstretched.

value of money to the authority.

(b)

(c)

After analysis of the tenders received for the 72 additional contracts it is recommended that :

(a)

(b)

(c)

54 contracts be awarded to the single lowest tender,

10 contracts be awarded to the firms whose offer was not the lowest ( appendix 1 ), and

8 contracts to firms whose offer was equal lowest with other contractors ( appendix 2 ).

Details of these contracts to be awarded to operators whose offer was not the lowest, and the reasons for the recommendations are outlined in appendix 1 of this report.

3 Cost of Contracts

3.1 The additional cost of awarding the 10 contracts to other than the lowest tender is €5,5 10 ( appendix 1 )

3.2 Appendix 3 lists the contracts to be awarded to a single contractor where the cost is under .€20,000.

3.3 Appendix 4 lists the contracts to be awarded to a single contractor where the cost is over €20,000.

3.4 The total overall value of the 7 2 additional contracts awarded as detailed in appendix 3 and 4 cf this report amounts to f 262,675.

24

4 Changes to Original Contracts

4.1 The changes to some original contracts first reported to the education resources sub - committee on 5 June 1997 are detailed in appendix 5. The total reduction - in the cost of these contracts as a result of the changes is f30,534.

Total Costs of Contracts for 1997/98

- '-

5

The current projected annual cost of 255 contracts, transporting 550 pupils, is f 855066. This compares, to the previously reported figure ( including estimate for additional contracts) of f 772925.

Transport for a further 80 pupils is yet to be arranged but it is hoped that these pupils can be added to existing contracts, so that additional costs are kept to a minimum. Additional costs incurred will be reported to the resources sub - committee in regular monitoring reports.

6 Recommendations

k':l The education committee is asked to :

(a) homologate the decision to allocate additional 1997/99 school transport contracts as detailed in this report including;

- the 10 contracts to firms whose offer was not the lowest, and

- the 8 contracts to firms whose offer was equal lowest with other contractors. - . (b) approve changes to previously reported contracts as detailed in 4.1 and appendix 5.

25

1 - '-

2

3

4

5

GLOSSARY TO APPENDIX 1 & 2

Contractor would be overstretched

Contractor does not have suitable vehicle

Successful contractor submitted multiple bid which was cheapest overall

Previous complaint about the contractor

Ballot carried out

26

APPENDIX 1

CONTGCTS TO BE AWARDED TO CONTRACTORS WHOSE OFFER WAS NOT THE LOWEST

Contract NL068

Awarded to T G Kelly Williarn 0 Hara T Glass

3rd lowest offer lowest offer. Reason for not awarding (1) 2nd lowest offer. Reason for not awarding (1)

Additional cost incurred 1140.00 per year.

Contract NL225

AwarclGd to Red 1 i ne Mark Peat Town Task W Hepburn

joint 2nd lowest offer joint 2nd lowest offer. Reason for not-awarding (jj joint 2nd lowest offer. Reason for not awarding ( 5 ) lowest offer. Reason for not awarding (1)

Additional cost incurred 380.00 per year

Contract NL211

Awarded to Monklands TOA SheLills TOA J Hamilton

joint 2nd lowest joint 2nd lowest offer. Reason for not awarding ( 5 ) lowest offer. Reason for not awarding (1)

Addtional cost incurred 156.00 per year

Contract NL2.16

Awarded to Bros Cars KGTaxis G Cuthbertson

2nd lowest offer joint lowest offer. Reason for not awarding (1) joint lowest offer. Reason for not awarding (1)


Contract NL251

Awarded to CITA Cumbernauid TOA G Cuthbertson KG Task

joint 2nd lowest joint 2nd lowest offer. Reason for not awardmg ( 5 ) joint lowest offer. Reason for not awarding (1) joint lowest offer. Reason for not awarding (1)

Additional cost incurred 190.00 per year.

27

Contract No NL258

Awarded to J Hamilton Jim & .msan's Taxis

2nd lowest offer lowest offer. Reason for not awarding (1)

Addtional cost incurred 190.00 per year

Contract No NL261

Awarded to Rank Taxis W Hepburn



Contract NO NL262

Awarded to Lindsay's of Chridge Monkhnds TOA

-*


Additional cost incurred 114.00

Contract No NL270

Awarded to Raycars Access Travel



Contract No NL271

Awarded to Raycars Access Travel

2nd lowest offer lowest offer. Reason for not awardmg (1)


Total adchtional cost 5.5 10.00 per year.

APPENDIX 2

CONTRACTS TO BE AWARDED TO CONTRACTORS WHOSE OFFER WAS EQUAL LOWEST WITHBTHER CONTRACTORS

'-

Contract NL120

Awarded to G Cuthbertson KG Taxis

Contract NL216

Awarded to Contours Charles Johnstone William 0 Hara James Ban

Contract NL223

.* ..

Awarded to Top Cabs Town Taxis

Contract NL235

Awarded to T & H Hughes W 0 H a r a C Johnstone Contours

Contract No NL236

Awarded to J McGuckin W 0 Hara C Johnstone Contours

Contract No NL237

Awarded to Bros Cars G Cuthbertson K G Tavis

Contract NL238

Awarded to Hugh Harkins K G Tasis

joint lowest offer joint lowest offer. Reason for not awarding ( 5 )

joint lowest offer joint lowest offer. Reason for not awarding ( 5 ) joint lowest offer. Reason for not awarding ( 5 ) joint lowest offer. Reason for not awarding ( 5 )

joint lowest offer joint lowest offer. Reason for not awarding ( 5 )



joint lowest offer joint lowest offer. Reason for not awarding ( 5 ) joint lowest offer. Reason for not awardmg ( 5 )

joint lowest offer joint lowest offer. Reason for not awarding (3)

29

Contract NL268

Awarded to CITA Cumbernauld TOA

'-

'-

joint lowest offer - joint lowest offer. Reason for not awarding ( 5 )

.. ..

30

APPENDIX 3

TRANSPORT CONTRACTS FOR PUPILS WITH SPECIAL EDUCATIONAL AND/OR MEDICAL NEEDS - SESSION 1997199 -

‘9 - Contracts to be accepted by the Director of Education under 20,000

Contractor

Agnes & Hugh Green

Bros Cars

Contract No Cost for Session 1997/98 Total Cost of Contract

NLO95 6840.00 13680.00

NL23 7 NL23 9 NL277

2280.00 2280.00 1520.00 6080.00

4 560 .OO 4 560.00 3010.00

12160.00 *.

.* CITA NL25 1

NL268 950.00

1900.00 2850.00

1900.00 3800.00 5700.00

Contours

Curness

Samuel Devoy

NL216 304.00 608.00

NL210 8550.00 17100.00

NL214/215 1821.00 3648.00 --

FMB Transport NL107 NL162

3135.00 2470.00 5605.00

6270.00 4910.00

11210.00

Francis McQuire

G Cuthbertson

Gordon S m i t h

Hamilton Taxis

Hugh Harkins

Ivan McGuire

J Hamilton

J McCann

J McGuckin

J’s Cars

James Wilson Taxis

NL264 1846.80 3693.60

NL120 3800.00 7600.00

NL226 1520.00 3040.00

NL25.I 2470.00 4940.00

3192.00 5

NL238 1596.00

NL250 6650.00 13300.00

NL258 3420.00 6840.00

NL255 8740.00 17180.00

NL236 4940.00 9880.00

NL257 2736.00 5472.00

NL259 1064.00 2 128.00

31

Jim & Susan's Taxis NL248 NL234

.- '9

2508.00 4560.00 7068.00

5016.00 9120.00

14136.00

K C Transport NL275 1560.00 9120.00

KG Taxis NL246 3230.00 6460.00

M Pilkington NL006 5700.00 11400.00

Mark Baird NL2-19 3420.00 6810.00

Michael O'Connor NL263 5320.00 10640.00

Lindsay's of Coatbridge NL262

Rank T a ~ s NL26 1

.a .I

7114.00 11288.00

4560.00 9120.00

Redline NL225 NL2-17

3040.00 3800.00 6840.00

6080.00 7600.00

13680.00

Strathkelvin TOA NL252 6080.00 12 160.00

T & H Hughes NL235 4560.00 9120.00

T G Kelly NL068 3800.00 7600.00

2006.40 Thomas Glass NL219 4012.80

1368.00 Top Cabs NL223 2736.00

Town Taxis NL22 1 NL211

684.00 2280.00 2964.00

1368.00 4560.00 5928.00

Twin Cabs NL269 570.00 11-10.00 - 8025.60 \r 6650.00

14675.60

W Ashenhurst NL23 3 NL242

40 12.80 3 325 .OO 7337.80

-1560.00 W Hepburn NL260 9120.00

W 0 Hara m253 2090.00 4180.00

154014.00 308028.00

32

APPENDIX 1

TRANSPORT CONTRACTS FOR PUPLLS WITH SPECIAL EDUCATIONAL AND/OR MEDICAL NEEDS - SESSION 1997/99 -

Contracts to be accepted by the Director of Administration over 20,000. '- .-

Contractor Contract No Cost for session 1997/98 Total Cost of Contract

A Williams NL228 NL229 NL230 NL23 1 NL232

2280.00 3040.00 3040.00 2280.00 2280.00

12920.00

4560.00 6080.00 6080.00 4560.00 4560.00

25810.00

Access Travel NL272

Home James NLlO5 NL176 NL200 NL227

-I .. 1121 0.00 22-120.00

1900.00 2660.00 1900.00 4750.00

11210.00

3800.00 5320.00 3 800 .OO 9500.00

22420.00

McDades NL273 11400.00 22800.00

Monklands TOA NL144 NL220 NL222 NL221 NL211

2850.00 760.00 304.00

5700.00 2052.00

. .

5700.00 1520.00 608.00

11400.00 . 4104.00

11666.00 23332.00

Raycars NL270 NL27 1 NL276 NL274

11400.00 10450.00 2660.00 6650.00

22800.00 20900.00 5320.00

13300.00

31 160.00 62320.00 . Shevilles NL213

NL147 1520.00 2850.00 4370.00

3040.00 5700.00 8740.00

Stepps Taxis NL1.51 NL164 NL182 NL215 NL266

1900.00 1805 .OO 1520.00 4560.00 4940.00

11725.00

3800.00 3610.00 3040.00 9120.00 9880.00

29150.00

TOTAL 108661.00 21 7322.00

33

- Contract No

APPENDIX 5

ORIGINAL CONTRACTS TO BE REALLOCATED / CANCELLED -

Ad&tonal ( + ) / Reduction-( - ) in

Original Contractor New Contractor Annual Cost Reason

NLo11 Redline -f2,880 Contract no longer required

NL016 Monklands TOA 41.026 Contract no longer required

NLo19 Redline Cabs -&1.710 Contract no longer required

NL02 1 Hailey's Comet Redline E76 Original contractor refused contract

N Q 2 3 -1- h4 Pi!hngton K Campbell f1 14 Original contractor refused contract

NL025 Shevills TOA

NL03 1 P & F Taxis

-f 1.520 Contract no longer required

43.800 Contract no longer required -

NL039 G Cuthbertson J McDermaid f1.102 Request to remain approved

NL048 R Houston Monklands TOA E760 Original contractor refused contract

NL050 R Houston

NL053 Delta Radio S Sioan

NL054 Monklands TOA

-EIS20 Contract no longer required

f2.290 Origmal contractor refused contract

-f 1.330 Contract no longer required

NL058

NL061

NL077

NL086

NL092

NL095

NL096

NL102

NL 108

Monklands TOA

J Steven

M 0 Connor

Thomas Steele

Pennywise

Redline

Delta Courier

Hailey's Comet

J McCann Taxis

-L 1 .go0

A Borland €190

P & F Taxis E665

Redline L190

W Carroll f 2.280

-fl.520

Lenzie's Ta.uis f760

Redline E152

4950

Contract no longer required

Original contractor refused contract



Original contractor refused contract 5 L


Orignal contractor refused contract



NL125 J J Travel Lindsay Coaches f5.472 Orignal contractor refused contract

NL112 Cumbernauld TOA 42.622 Contract no longer required

34

NL158 Twin Cabs

NL165 Town Task

NL189 '- A Borland .-

NL190/191 KC Transport

NL192 Kevan Campbell Ian Ward

NL209A J J Travel Lindsap Coaches

TOTAL

-&1.140 Contract no longer required

-&4,940 Contract no longer required

-&4,750 Contract no longer required

414.250 Contract no longer required

&760 Original contractor refused contract

$ 3 1 3 Original contractor refused contract

-&30.531

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