council committee room, 4th floor, city hall...recommendation report and power point presentation to...

Tuesday, April 24, 2018

Regular Meeting - 7:00 PM

Council Committee Room, 4th Floor, City Hall

Members: Regional Councillor Palleschi (Chair) – Wards 2 and 6

Community Services Section Chair, Committee of Council

Cody Vatcher (Vice-Chair) City Councillor Bowman – Wards 3 and 4

SW of Highway 410 and Queen Street East Regional Councillor Miles – Wards 7 and 8

SE of Highway 410 and Queen Street East Regional Councillor Moore – Wards 1 and 5

NW of Highway 410 and Queen Street East City Councillor Fortini – Wards 7 and 8

NE of Highway 410 and Queen Street East Lucy Papaloni, Superintendent, Family Schools, Dufferin-Peel

Catholic District School Board Simone Gravesande, Principal of Kingswood Public School, Peel

District School Board Rick Evans, Chair, Downtown Brampton BIA Safety Committee David Colp Mayo Hawco Leslie Lee Ivan Marco Macri

Lester Milton Jessica Nigro

Shalin Sinha

For inquiries about this agenda, or to make arrangements for accessibility accommodations

for persons attending (some advance notice may be required), please contact: Tammi Jackson, Legislative Coordinator, Telephone (905) 874-3829, TTY (905) 874-2130

Note: Some meeting information may also be available in alternate formats upon request.

Note: Any difficulty accessing meeting rooms, buildings, elevators, etc. please contact security at 905-874-2111

Agenda

Brampton Community Safety Advisory Committee

Committee of the Council of The Corporation of the City of Brampton

Agenda Brampton Community Safety Advisory Committee

2018 04 24 of 3

Please ensure all cell phones, personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting.

1. Approval of Agenda

2. Declarations of Interest Under the Municipal Conflict of Interest Act

3. Previous Minutes

3.1. Minutes - Brampton Community Safety Advisory Committee - February 27, 2018 The minutes were considered by Committee of Council on March 28, 2018, and the recommendations approved by Council on April 4, 2018. The minutes are provided for Committee’s information only.

4. Delegations/Presentations

4.1. Presentation by Antonietta Minichillo, Project Manager, Planning Vision, re: 2040 Vision Draft

4.2. Presentation by Alain Normand, Manager, Emergency Services, Fire and Emergency Services, re: Large Crowd Events Safety Plans Protocol

4.3. Presentation by Matthew Pietryszyn, Team Lead, GIS and Open Data, Information Technology Division, Corporate Services, re: Usage of the City's GEOHub Program for Community Safety Purpose

5. Reports/Updates

5.1. Report from Alain Normand, Manager, Emergency Services, Fire and Emergency Services, re: Proposed Draft of the Missing Persons Communication Protocol

Agenda Brampton Community Safety Advisory Committee

2018 04 24 of 3

6. 6.1

Other/New Business/Information Items Discussion at the request of Cody Vatcher, Vice-Chair, re: The April 14 and 15 Ice Storm

7. Correspondence

7.1. Correspondence from Suzy Godefroy, Executive Director Downtown Brampton BIA, dated March 14, 2018, re: City of Brampton Safety Committee

7.2. Correspondence from Sonya Pacheco, Legislative Coordinator, City Clerk's Office, dated March 13, 2018, re: Bill 175 - Safer Ontario Act - All Wards

8. Question Period

9. Public Question Period

10. Adjournment Next Meeting: Tuesday, May 29, 2018 at 7:00 p.m.

Tuesday, February 27, 2018

Council Committee Room, 4th Floor, City Hall

Members: Regional Councillor Palleschi (Chair) – Wards 2 and 6

Community Services Section Chair, Committee of Council

Cody Vatcher (Vice-Chair) City Councillor Bowman – Wards 3 and 4

SW of Highway 410 and Queen Street East

Regional Councillor Moore – Wards 1 and 5 NW of Highway 410 and Queen Street East

Simone Gravesande, Principal of Kingswood Public School, Peel District School Board (arrived 7:38p.m.)

Rick Evans, Chair, Downtown Brampton BIA Safety Committee David Colp Mayo Hawco Leslie Lee Ivan Marco Macri Lester Milton Jessica Nigro

Members Absent: Regional Councillor Miles – Wards 7 and 8 SE of Highway 410 and Queen Street East (personal)

City Councillor Fortini – Wards 7 and 8 NE of Highway 410 and Queen Street East (personal) Lucy Papaloni, Superintendent, Family Schools, Dufferin-Peel Catholic District School Board

Shalin Sinha (regrets)

Staff Present: A. Normand, Manager, Emergency Services, Fire and Emergency Services

Razmin Said, Advisory, Emergency Planning, Fire and Emergency Services

Jason Keddy, Manager, Security Services, Community Services Bill Boyes, Fire Chief, Fire and Emergency Services Peter Fay, City Clerk, Office of the Chief Administrative Officer Tammi Jackson, Legislative Coordinator, Office of the Chief

Administrative Officer

Minutes


Committee of the Council of

The Corporation of the City of Brampton

3.1-1

Minutes Brampton Community Safety Advisory Committee

MEETING DATE 2018-02-27 Page 2 of 8

The meeting was called to order at 7:00 p.m. and adjourned at 8:36 p.m.

1. Approval of Agenda

Prior to the approval of the agenda Councillor Palleschi, Chair, introduced and welcomed the following new members:

Lester Milton

Leslie Lee

Rick Evans

The following motion was considered. BCS001-2018 That the agenda for the Brampton Community Safety Advisory

Committee Meeting of February 27, 2018 be approved as printed and circulated.

Carried 2.

Declarations of Interest Under the Municipal Conflict of Interest Act

3. Previous Minutes 3.1. Minutes - Brampton Community Safety Advisory Committee - November 7, 2017

The recommendations were considered by Committee of Council on November 15, 2017 and approved by Council on November 22, 2017. The minutes were received by Committee of Council on December 6, 2017 and by Council on December 13, 2017. The minutes were provided for Committee’s information.

4. Delegations/Presentations 4.1. Presentation by Alain Normand, Manager, Emergency Measures, Fire and

Emergency Services, re: Bill 175 - Safer Ontario Act Alain Normand, Manager, Fire and Emergency Services, distributed a recommendation report and power point presentation to the Committee and provided an overview of Bill 175, Safer Ontario Act, 2017, Part XIII, Safety and Well-Being Plans. Mr. Normand advised the Committee that all municipalities must prepare, adopt and implement a plan within two years of Bill 175 being passed. This implementation can be done individually or jointly with other municipal councils. One of the requirements of the Bill is that a Community Safety Advisory Committee be established. He identified that the current Committee would need to be revamped in order to meet legislative requirements

3.1-2


2018 02 27 Page 3 of 8

and outlined the minimum Committee composition identified within the Bill and explained the composition is primarily regional or external agencies. Mr. Normand noted that the primary issues identified are Regional jurisdiction. The Bill does not outline a great deal of municipal composition, nor does it cover any of the Committee’s concerns. The Bill is a response to the Opioid Crisis in Ontario. Mr. Normand requested the Committee’s support with respect to providing a response through the public consultation process on Bill 175 to outline Brampton’s concerns with various provisions within the proposed legislation. Mr. Normand noted that the submission deadline is Thursday, March 1, 2018.

Committee discussion took place with respect to the following:

Clarification regarding the possibility of amending the Committee’s current Terms of Reference to meet the legislative requirements.

Staff suggested the report be brought to the Committee of Council meeting on Wednesday, February 28, 2018 to seek Council support with respect to providing a response through the public consultation process in order to meet the submission deadline of March 1, 2018.

Outlined concerns with the proposed Bill

Identified that the bill does not cover any of the Committee’s current concerns

Staff outlined the legislative process and timelines of the Bill.

Staff advised that Fire Prevention and Protection Act and Public Information fall under a different legislation.

The Following motion was considered.

BSC002-2018 1. That the presentation from A. Normand, Manager, Emergency

Services, Fire and Emergency Services, to the Brampton Community Safety Advisory Committee meeting of February 27, 2018, re: Bill 175 – Safer Ontario Act, be received; and,

2. That the report from Alain Normand, Manager, Brampton

Emergency Management Office, Fire and Emergency Services, dated February 7, 2018, to the Community Safety Advisory Committee Meeting of February 27, 2018, re: Bill 175 –Safer Ontario Act – Brampton – all Wards, be received; and

3. That the City of Brampton, through the Community Safety Advisory Committee, provide a response through the public consultation process on Bill 175 to indicate Brampton’s concerns with various provision within the proposed legislation; and,

4. That the City of Brampton, through its Community Safety Advisory Committee, engage in discussions with the Region of Peel on

3.1-3


2018 02 27 Page 4 of 8

approaches to limit duplication of efforts in implementing the requirements of the Safer Ontario Act.

Carried 5. Reports/Updates 5.1. Report by A. Normand, Manager, Emergency Services, Fire and Emergency

Services, re: Neighborhood Watch Signage

Mr. Normand, Manager, Emergency Services, Fire and Emergency Services provided clarification regarding the financial costs associated with creating and installing the requested signage for the Neighborhood Watch program. Staff advised that the Neighborhood Watch programs expectation was that the City would provide the service at no cost to them. Therefore, leaving financial implications for the City associated with their request. Mr. Normand advised the Committee that Peel Regional Police do not recognize Neighborhood Watch as a crime prevention program, as they view them as a disbursement program. Mr. Normand clarified that the City of Brampton will not take on such liabilities. The Neighborhood Watch program needs to comply with City by-laws with respect to the installation of signage as there is the ability to install the signage on their own accord, subject to City by-laws. Mr. Normand indicated that he suggested the program apply to the City’s community grant program in the future. Mr. Cody Vatcher, Vice-Chair, advised the Committee that he supported the staff recommendation report and asked for a recorded vote. Staff responded to questions with respect to the following:

The Neighborhood Watch program did not apply for the Community Grant program.

There is a by-law with respect to the installation of signage within the City of Brampton that applies to Churches and Non-profit organizations.

Staff met with individuals from the Neighborhood Watch program to discuss in detail what was being asked of the City. Neighborhood Watch was asked for a business plan at the time, no official document has been received to date. At this meeting it was suggested the program start considering the Community Grant program.

Clarification with respect to the criteria needing to be met to be considered for the Community Grant program

Noted that Mississauga Safe City coordinates various Neighborhood Watch programs.

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2018 02 27 Page 5 of 8

Councillor Palleschi, Chair, suggested that the Committee include a standing agenda item on the agenda with respect to Neighborhood Watch, to assist with understanding how the City can make it work and how to measure its success.

The following motion was considered.

BCS003-2018 1. That the report from Alain Normand, Manager, Brampton Emergency Management Office, Fire and Emergency Services, dated January 24, 2018, to the Community Safety Advisory Committee Meeting of February 27, 2018, re: Neighbourhood Watch Signage – Brampton – all Wards, be received; and,

2. That the City of Brampton through its Community Safety Advisory

Committee maintain an advisory and information-based role to agencies and organizations that propose to introduce safety initiatives; and,

3. That Brampton Focus and any other organization taking

responsibility for the Neighborhood Watch or other Community Safety programs in Brampton and requesting City support be directed to apply to the City’s Community Grant program for funding according to criteria and requirements of that grant program.

A recorded vote was requested and the motion carried as follows: Yes Nay Absent Councillor Palleschi Jessica Nigro Councillor Miles Cody Vatcher Councillor Fortini Councillor Moore Lucy Papaloni Mayo Hawco Shalin Sinha Simone Gravesande Councillor Bowman Lester Milton Leslie Lee Ivan Marco Macri David Colp Rick Evans

Carried 11 Yes 1 Nay 4 Absent

3.1-5


2018 02 27 Page 6 of 8

5.2. Discussion at the request of Ivan Macri, Member, re: Safety Concerns

Mr. Ivan Macri, Member, provided details with respect the amount of crime taking place in his area. Mr. Peter Fay, City Clerk, advised the Committee that the jurisdiction of the committee is not crime. Issues pertaining to crime need to be left within the jurisdiction of the Police. Mr. Fay suggested extending an invitation to Peel Regional Police to request a presentation with respect to Mr. Macri’s concerns regarding crime in Brampton. Mr. Bill Boyes, Fire Chief, Fire and Emergency Services, advised the Committee that staff would engage with Peel Regional Police with respect to the possibility of a presentation regarding Community Safety at a future meeting. The following motion was considered.

BCS004-2018 That Fire and Emergency Services staff invite Peel Regional Police to a future meeting to provide a presentation on community safety and their role within the community.

Carried 6. Other/New Business/Information Items 6.1. Future Meetings

The Committee acknowledged the following scheduled meetings:

April 24, 2018

May 29, 2018

June 19, 2018

September 4, 2018 6.2. Council Resolution passed on February 21, 2018, re: Missing Persons Advisory

Councillor Bowman provided information pertaining to the motion that was passed at Council on February 21, 2018, with respect to the development of a Communication Policy regarding Missing Persons Advisory. Councillor Bowman advised the policy is to assist with distributing information to the public regarding missing persons.

3.1-6


2018 02 27 Page 7 of 8

Committee Discussion took place with respect to the following:

The Region of Peel program “Project Life Saver”

Yearly statistics regarding the number of individuals reported missing

The importance of collecting and sharing program agency contacts to effectively distribute missing person advisories quickly

The following motion was considered. BCS005-2018 1. That the verbal update from Councillor Bowman, to the Brampton

Community Safety Advisory Committee Meeting of February 27, 2018, re: Missing Persons Advisory, be received.

Carried 7. Correspondence 7.1. Correspondence from Suzy Godefroy, Executive Director, Downtown Brampton BIA,

re: Downtown BIA Representation On The Brampton Community Safety Advisory Committee

The following motion was considered. BCS006-2018 1. That the Correspondence from Suzy Godefroy, Executive Director,

Downtown Brampton BIA, to the Brampton Community Safety Advisory Committee Meeting of February 27, 2018, re: Downtown BIA Representation On The Brampton Community Safety Advisory Committee, be received.

Carried 8. Question Period

In response to a question from a Committee member, Mr. Rick Evans, Chair, Downtown BIA Safety Committee advised that the BIA holds regular Community Safety meetings and will provide those details to members at a later date.

9. Public Question Period

3.1-7


2018 02 27 Page 8 of 8

10. Adjournment BSC007-2018 That the Brampton Community Safety Advisory Committee do now

adjourn to meet again on Tuesday, March 27, 2018, at 7:00 p.m. Carried ______________________ _____________________ Councillor Palleschi, Chair Cody Vatcher, Vice-Chair

3.1-8

BRAMPTON 2040 VISION

COMMITTEES OF COUNCIL UPDATE

1

4.1-1

Engagement is far from over

AGENDA

2

A vision is currently being drafting by

Beasley and Associates

A framework for delivery and

implementation of the vision

Generating excitement and funding from all levels of government

4.1-2

3 3

Continuing the Conversation

Just Scratching the Surface

Civic Engagement

Empowerment

Listening offers data. Hearing offers empathy and intelligence. Activity, action, and

engagement steer perspective and encourage a sense of community and advocacy.

“

“

4.1-3

5

No because, YES IF…

Evidenced based strategic decisions

Leveraging upper levels of government

Critically examining existing policies & procedures

“

“

4.1-5

6

Use of knowledge for purposes of social change

Upper levels of government

Business community

Internal staff

“

“

4.1-6

- Jane’s Walk, Open House

- Bright Future for the City

- Council endorsement, Staff support, Strong community presence, Implementation

- @brightideasbrampton

- PLEASE JOIN US!

Next Steps:

7

4.1-7

8

4.1-8

9

Thank you! Questions/Comments

4.1-9

Large Crowd Event Safety Plans Protocol

Alain Normand

Manager,

Brampton Emergency Management Office

Committee of Council

March 28, 2018

4.2-1

Mandate

The Brampton Emergency Management Office (BEMO) is a municipal service that exists to prevent, mitigate, prepare for, respond to, and recover from emergencies through a resilience model using a combination of well-established initiatives as well as contemporary practices derived from research and development.

This includes: o prevention of and response to emergencies during special events

2

4.2-2

Corporate Events

• Create and coordinate Event Safety Committee

• BEMO,

• Event coordinator,

• Peel Police,

• Brampton Security,

• Brampton Traffic Division,

• Brampton Fire,

• Peel EMS,

• St. John Ambulance,

• Others

• Develop and implement Event Safety Plan, coordinate with all agencies

• Distribute Safety Plan to stakeholders

3

4.2-3

Private Events

• BEMO to review and advise on Safety Plan

• Possible presence if expecting very large crowds i.e. Santa Claus parade

5

4.2-5

Safety Plans

Site assessment

Hazard identification

Weather monitoring

Crowd behavior evaluation

Inter-agency communications

First Aid, Lost and Found, Security

Road closures, barricades

Emergency response plans

6

4.2-6

Special Circumstances

Conditions potentially leading to cancellation or postponement of evento Extreme Heat

o Extreme Cold

o High winds at an event involving fireworks displays

o Credible terrorism or violent behavior risk

o Other extreme weather warnings

Authority to cancel or postpone delegated to BEMO rep.

In consultation with event organizers, key safety agencies, and other major stakeholders

7

4.2-7

Standard Operating Guideline

Refer to SOG 33-11 for details of protocol

8

4.2-8

GeoHub for Community Safety An Informed Community is a Safe Community

4.3-1

Brampton’s GeoHub is a central location for Staff, Citizens and Service Providers to discover Open Data, analyze it and utilize authoritative City data to help answer questions and solve problems.

Sharing information can foster partnerships that enhance safety, manage risk, and increase overall communal engagement.

4.3-2

Brampton’s GeoHub can be extended to provide a two-way engagement platform to connect government and the community around initiatives that matter, like Community Safety.

The extended GeoHub for Community Safety allows you to expand your current outreach, monitor the community engagement, and leverage the knowledge of your community participants to help solve complex problems with simple mapping tools, and a collective data sharing platform.

4.3-4

Rally the community around positive change. Encourage citizens, businesses, and academics to participate on key initiatives.

Utilize their skills and interests through hosted events and share and monitor collected data through engagement dashboards. Encourage citizens and service providers to contribute content. Offer analytical capabilities to active members.

4.3-6

Data-driven citizenship allows Citizens and Service Providers to become stakeholders in any City initiative, and in the case of Safe Communities, allows information to be captured by everyone, and shared to teams, groups and the public

The Hub model engages governments and communities around policy initiatives to tackle pressing issues. This helps bring top priorities into focus.

4.3-7

The GeoHub can make a smart community even smarter, giving context and purpose to data.

It organizes people, processes, and technology to meet the needs of citizens and governments and community organizations.

4.3-8

https://www.youtube.com/watch?v=EXbsdGUDEPE

4.3-9

Report


The Corporation of the City of Brampton 2018-04-24

Date: 2018-03-09

Subject: Proposed Draft of the Missing Persons Communication Protocol – Brampton – All Wards

Contact: A. Normand, x43360

Recommendations:

1. That the report from Alain Normand, Manager, Brampton Emergency Management Office, Fire and Emergency Services, dated April 11, 2018, to the Community Safety Advisory Committee Meeting of April 24, re: Proposed Draft of the Missing Persons Communication Protocol – Brampton – All Wards,

be received.

Overview:

Peel Regional Police receives over 2,100 calls for missing persons annually and in limited situations, would benefit from the support of the City of

Brampton.

In such cases, the City of Brampton may be called to assist by retransmitting the missing person’s advisory bulletin to all city staff.

A protocol has been established to ensure the proper approach is used in those situations. A first draft of the proposed communication protocol is

attached for committee discussion.

Background:

As per the Council resolution C048-2018, staff has reviewed existing protocols regarding

dissemination of information across City departments in relation to support for missing persons incidents by Peel Regional Police (PRP) or Ontario Provincial Police (OPP).

5.1-1

Current Situation:

Peel Regional Police confirmed that they received over 2,100 missing persons calls in

2017. However, the need for additional support in locating missing persons is limited. For such instances, the City of Brampton may be called upon to assist by retransmitting the Missing Person’s Advisory bulletin from PRP or OPP to all departments. City of

Brampton staff can be made aware of the situation through their own departmental internal employee communications method.

Corporate Implications:

The attached draft protocol spells out how the message will be received and transmitted, and what is the expectation should a city employee locate a person reported as missing.

It is important to note that the intent is not to have staff initiate any search party, only to become aware of the situation during the course of their regular work activity. The proposed protocol is currently still in draft form for Committee discussion.

Strategic Plan:

This report achieves the Strategic Plan priorities by leveraging healthy partnerships and enhancing good government practices in serving our citizens. Conclusion:

City of Brampton employees will be able to contribute to helping locate missing persons by being informed of situations when PRP or OPP request additional support.

Approved by: Approved by:

Alain Normand, Manager, Brampton Emergency Management Office

Bill Boyes, Fire Chief Fire and Emergency Services

Attachments: Missing Persons Protocol

Report authored by: Alain Normand

5.1-2

Corporate Protocol

TITLE: COMMUNICATION PROTOCOL - MISSING PERSONS PROTOCOL:

EFFECTIVE: APPROVED BY:

PROCEDURAL UPDATES: PAGE 1 OF 6

STATEMENT The City of Brampton is committed to proactive, effective and responsible utilization of resources to empower

community partnerships for the purpose of building stronger and safer communities. Strengthening

communication networks between the City of Brampton and police services will allow for better coordination

and an expanded reach when searching for a missing person.

PURPOSE The purpose of this protocol is to set out a notification procedure and outline expectations for employee response

to requests from police services for assistance in locating missing persons.

OUTCOMES This protocol is intended to:

Leverage and mobilize City resources to aid Police search efforts for missing persons by expanding the

reach of missing person’s information across the City with potential that:

o There are more people aware of the missing person; and,

o The missing person is found sooner.

IN SCOPE This protocol is to be activated exclusively when assistance is formally requested by Peel Regional Police or by

Ontario Provincial Police.

This protocol applies to all City services with direct interaction with the public or within the public realm.

Police requested assistance will be within the boundaries of increasing spatial awareness in regards to the

missing person while conducting and continuing regular operations.

OUT OF SCOPE During work hours, City of Brampton employees are not to assemble search parties for the purpose of locating

missing persons in order to avoid intervening with Police operations.

DEFINITIONS AND ACRONYMS

BEMO Brampton Emergency Management Office

BFES Brampton Fire and Emergency Services

5.1-3

Corporate Protocol




CLT Corporate Leadership Team

OPP Ontario Provincial Police

PRP Peel Regional Police

Visual Communication

Communicating through the use of images and text.

PROCEDURE

1. NOTIFICATION

A. Formal Assistance Request

Peel Regional Police or Ontario Provincial Police will contact the Senior Media Coordinator and Emergency

Management Manager, through their division specific general email, formally requesting the Corporation’s

assistance in search of a missing person; a description, an image, and the Police contact information will be

provided.

B. Internal Notification

To ensure streamlined communication, Strategic Communications and BEMO shall be the primary contacts for

police services. For internal purposes, BEMO shall be the main point of contact.

BEMO, through email, shall notify the Chief Administrative Officer, Corporate Leadership Team, and Members

of Council of the current missing person and activation of the protocol.

Simultaneously, BEMO shall notify partners in Fire Communication, Security Services, Enforcement & By-law,

Recreation, Transit, Animal Services, Parks Maintenance & Forestry, Roads Maintenance, Operations & Fleet,

and Service Brampton.

The following email shall be used to notify specific internal partners of the current high priority situation:

Hello, As requested by Peel Regional Police/Ontario Provincial Police, please be aware of the following missing person. Please activate your notification procedures. If you or your employees believe you have seen the missing person, please contact the Police. This is solely a communication request to be aware of those in your surrounding area, this is NOT a request to assemble a search for this individual.

5.1-4

Corporate Protocol




Description: Image: Police Contact Information: Thank you,

The following represents the initial notification procedure:

POLICE SERVICES (PRP/OPP)

STRATEGIC COMMUNICATIONS

BEMO

CAO

OPERATIONAL DIVISIONS

COUNCIL

CLT FIRE COMMUNICATION

SECURITY SERVICES

ENFORCEMENT & BY-LAW

RECREATION

TRANSIT

ANIMAL SERVICES

PARKS MAINTENANCE & FORESTRY

ROADS MAINTENANCE, OPERATIONS & FLEET

SERVICE BRAMPTON

5.1-5

Corporate Protocol




INFORMATION DISSEMINATION

A) Social Media – Twitter

Strategic Communications shall retweet the missing person post from the police services twitter page, when

applicable.

Once the initial social media communication has been sent out by Strategic Communications on the City of

Brampton twitter page, other departments may retweet the information to maximize population reach.

B) Internal Capabilities

The Corporation shall use the existing resources deployed across the City of Brampton to assist Police

operations in locating missing persons by means of creating awareness amongst employees and the residents

visiting City owned facilities.

It is the responsibility of each department to familiarize employees on their own internal notification procedure to

relay the missing persons information, which may range from email to print outs to usage of television screens.

It is necessary that each department provide their employees with the Police contact information along with both

the description and image of the missing person.

Fire Communication

Distribute description and image to all Fire personnel via Fire Incidents Reporting email group.

Security Services

Distribute description and image to all security personnel via email.

Enforcement and By-Law

Distribute description and image to all officers via email.

Recreation

a) Distribute description and image to all recreation facilities and employees via email.

b) Post the description, image, and Police contact information on the centrally managed television screens to

create awareness within the public sphere; Brampton Soccer Centre, Cassie Campbell, Century Gardens, and

South Fletchers Recreation Centres are all capable of receiving instant messaging on the television screens.

Transit

a) Post description and image of missing person for transit operators while they are checking-in for their shift in

the Sandalwood and Clark garages.

b) Email the description and image of missing persons to all transit employees.

c) Provide material to all mobile on road Supervisors.

5.1-6

Corporate Protocol




d) Post description and image of missing person in all transit terminals to notify transit terminal employees.

e) Ensure security personnel assigned to terminals have this information.

Animal Services

Distribute description and image to all employees via email.

Parks Maintenance and Forestry


Roads Maintenance, Operations and Fleet


Service Brampton

Advise employees of current Police investigation and City involvement in the event that a resident calls with

information.

2. LOCATING THE MISSING PERSON

Upon identifying the missing person the employee/s shall:

a) Call the Police contact number provided in the initial email

b) Follow instructions provided by Police

c) Notify non-union Supervisor of the situation

d) Notify the Senior Media Coordinator and Emergency Management Manager with an update via email

3. DEACTIVATION

A) Deactivating With Confirmation

When PRP and/or OPP has confirmed that the search is no longer active, the information shall be

communicated to all those involved and removal of visual communication shall be priority.

B) Pending Confirmation

In the situation that PRP and/or OPP has not provided follow up information on the missing person, Strategic

Communications shall verify the validity of the request after 48 hours of the initial request.

In a prolonged event, Strategic Communications shall be in contact with Police to ensure City employees have

current and accurate information regarding the missing person.

5.1-7

Corporate Protocol




The following email template shall be used for both deactivation scenarios:

Hello, The search for missing person, [description], is no longer active. Please notify appropriate employees and remove all visual communication. Thank you,

In accordance with the Missing Persons Act, 2018, detailed information regarding the results of the search may

not be provided for employees by Police.

ACCOUNTABILITY

All stated departments are accountable for adherence to this protocol as outlined.

ADMINISTRATION

The responsibility for necessary review and update falls under the Brampton Emergency Management Office.

CONTACT

POSITION NAME CONTACT NUMBER EMAIL

Manager, Emergency Management

Alain Normand [email protected]

Senior Coordinator, Media Brian Stittle [email protected]

5.1-8

From: Karmakar, Pran (Bobby)

Sent: 2018/03/14 4:30 PM

To: Godefroy, Suzy <[email protected]>

Subject: RE: Board Motion re: Safety Committee

HI Suzy,

The revised motion is as follows:

AMENDED MOTION

THAT the Downtown Brampton BIA Board of Directors appoint the Chair of the Downtown Brampton

BIA Safety Committee to sit on the City of Brampton Safety Advisory Committee.

AND THAT in the case that the Chair of the Downtown Brampton BIA Safety Committee is unable to

attend, a member of the safety committee, or executive director can attend as the DBBIA representative

for the City of Brampton Safety Advisory Committee.

Moved by: Rick Evans Seconded by: Kristina Romasco All in favour CARRIED

Best regards,

Bobby Karmakar

Administrative & Membership Services Coordinator | Downtown Brampton BIA

7.1

mailto:[email protected]

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