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COUNCIL AGENDA 8 AUGUST 2018

The agenda for Wednesday, 8 August 2018 meeting of Council, commencing at 5.30pm in the Council Chambers, Level 2, Civic and Administration Centre (access via Undalup Room entry, Causeway Road, Busselton) includes the following items:

Reports of Committee Meetings

• Policy and Legislation Committee - Rescission of Council Policy 142 Roadside Advertising

• Policy and Legislation Committee - Rescission of Council Policy 245 Workshop Environmental Policy

• Policy and Legislation Committee - Rescission of Council Policy 217/3 Reserve Maintenance Standards

• Policy and Legislation Committee - Statutory Review of Delegations

Planning and Development Services Report

• Prospective Freehold Acquisition of Lot 500 (Crown Reserve 22884) Queen Elizabeth Avenue, Busselton

• Application for use not listed (Small Bar) - Lot 182 (Unit 3, 86) West Street, West Busselton

• Application for mixed-use Development Including Private Recreation, Restaurant/Reception Centre and Chalets - Lot 40 (Hse No 342) Wildwood Road, Anniebrook

Community and Commercial Services Report

• Community Bids 2018/19 Round One Allocations

Chief Executive Offi cer’s Report

• Councillors’ Information Bulletin

Due to advertising deadlines, the fi nalised Meeting Agenda may contain additional reports to those listed above. The complete Agenda, including offi cer reports and recommendations, is available on the City’s website at www.busselton.wa.gov.au, at the Busselton and Dunsborough Libraries and the City of Busselton Administration Centre.

Anyone wishing to address Councillors on any of these matters can contact Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338 for bookings. This can be done at either a Community Access Session or during the Council meeting if eligible – Refer to the information in this section relating to “Being Heard at Council Meetings”.

BEING HEARD AT COUNCIL MEETINGS

If you have something to say about a matter that is on a Council Agenda, you can attend either a Community Access Session the week before the meeting, or subject to eligibility as a party with an interest, you can make a presentation during the Council meeting.

COMMUNITY ACCESS SESSIONS

These sessions are generally held on the fi rst and third Wednesday of each month at 5.30pm. Passionate about something? Have a great idea you think needs to be heard? Then why not come along and tell your Councillors about it. The next Community Access Session will be held on Wednesday 15 August 2018 followed by Wednesday 5 September 2018.

Any topic that relates to the business of the local governmentcan be discussed in these sessions.

Can I talk about something that’s on the Council agenda at this session? YES!Does what I have to say have to be about something on the agenda? NO!

Book your time by contacting Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338.

PRESENTATIONS BY PARTIES WITH AN INTEREST

When there’s a matter on the Council agenda that you may be directly affected by you can come and speak to the Council during the formal Council meeting.

Applicants, landowners, neighbours of affected properties, representatives of relevant community organisations or other stakeholders may all be eligible to speak during this session.

Book your time by contacting Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338. The next Council meeting will be held on Wednesday 8 August 2018 followed by Wednesday22 August 2018.

Information on matters being considered at Council meetings is included in this page and on the City’s website.

PLANNING AND DEVELOPMENT ACT 2005CITY OF BUSSELTON

NOTICE OF PUBLIC ADVERTISEMENT OF PLANNING PROPOSAL

The City of Busselton has received an application to use and/or develop land for the following purpose and public comments are invited.

PROPERTY: LOT 4201 (HSE NO 216) JINDONG-TREETON ROAD, KALOORUP

PROPOSED DEVELOPMENT: EXTRACTIVE INDUSTRY (SAND)EXTENSION OF EXISTING APPROVAL

Details of the proposal are available for inspection between the hours of 8.30am and 4.30pm at the City’s Civic and Administration Centre, 2 Southern Drive, Busselton; and at the Busselton and Dunsborough Libraries. The proposal is also available for viewing on the City’s website www.busselton.wa.gov.au/Developing-Busselton/Public-Consultation

Comments on the proposal may be submitted to the local government in writing, on or before Wednesday 22 August 2018, quoting Reference No. DA18/0479. Please forward emailed submissions to City@busselton.wa.gov.au

Please be aware that details of your submission may be made available to the applicant for the opportunity to respond. In certain instances your submission may also be used to form part of a Council report making it a public document.

CHIEF EXECUTIVE OFFICER, CITY OF BUSSELTON, LOCKED BAG 1, BUSSELTON WA 6280

USE OF RECREATIONAL SPORTS GROUNDS & HARD COURTSSUMMER 2018-2019 SEASON

NEW / RENEWAL OF OUTDOOR EXERCISE PERMITS 2018-2019 SEASON

NOTICE OF ROAD CLOSURESSUNDAY 19 AUGUST 2018

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The Busselton Pedal Prix event will once again return to the Busselton foreshore (West of the Equinox) on Sunday 19 August 2018. The 6 hour competition (10am – 4pm) will see teams race Human Powered Vehicles around a closed controlled circuit.A section of the foreshore carpark and adjacent roadway will be closed to create the circuit and as such will impact on access to the area. The closures will commence at 9.30am and conclude at 4.30pm on Sunday 19 August. The affected roads are as follows:

• West Street from the intersection of Geographe Bay Road to Marine Terrace• Geographe Bay Road from West Street to Gale Street

Road closure signs and associated detours will be in place. The City apologies for any inconvenience caused.For further information on the event and road closures please refer to the event websitewww.pedalprix.com.au/race/busselton/

Applications are invited from Sporting Clubs requiring the use of City reserves, including hard courts during the 2018-2019 Summer Season (1 October 2018 – 31 March 2019).

Applications are invited for new or renewal of existing Outdoor Exercise Permits requiring use of City reserves during the 2018-2019 Summer and/or Winter Season (01 October 2018 – 30 September 2019).

Application forms are available from the City Civic and Administration Centre, City of Busselton website www.busselton.wa.gov.au, Geographe Leisure Centre, Naturaliste Community Centre or by contacting Tanya Downie, Executive Support Offi cer, Community and Commercial Services Phone: 08 9781 0318 Email: tanya.downie@busselton.wa.gov.au

Completed applications must to be returned no later than 4.30pm Friday, 31 August 2018.

From the applications received, a ground usage will be scheduled and ground / court hire / permit fees will be raised. GST will be proportionally applied to all ground usage within the City.

MIKE ARCHER – CHIEF EXECUTIVE OFFICER

Come along and help plant commemorative poppies from 2pm Thursday 8 November in Victoria Square Busselton or 8.30am Friday 9 November in Dunsborough Lions Park.

Expressions of Interest are called for the Purchase and Removal of Mulch from City of Busselton Waste Facilities. For a copy of the Expressions of Interest document or for further details, please email the City’s Waste Management Officer, Allan Miller at allan.miller@busselton.wa.gov.au The closing date for submissions is 30 November 2018.

CALL FOR EXPRESSIONS OF INTERESTPURCHASE AND REMOVAL OF MULCH

In Accordance with section 3.50 of the Local Government Act 1995, Part 3 (functions of local governments – closing certain thoroughfares to vehicles), the City of Busselton advises it will soon begin drainage upgrade works in Valley Road, Yallingup, requiring the closure of Valley road between Yallingup Beach Road and Hammond Road. The drainage works commenced on 22 October 2018 and are expected to take approximately 9 weeks to complete, subject to weather. Footpath and kerb works will also be conducted concurrently. Advance warning of the drainage works has been provided via the use of variable message boards located at strategic locations in the vicinity of the works. Traffic management and detours will be in place and it is advisable to seek alternative routes around the works wherever possible. The City apologises and will endeavor to minimize any inconvenience. Should you have any questions relating to these works please contact the City’s Engineering Technical Officer, Raelene Lamb on 0417 068 297

VALLEY ROAD DRAINAGE UPGRADE

The agenda for 14 November 2018 meeting of Council, commencing at 5.30pm in the Council Chambers, Level 2, Civic and Administration Centre (access via Undalup Room entry, Causeway Road, Busselton) includes the following items: Committee Report

• Finance Committee Meeting – 18/10/2018 – Financial Activity Statement • Finance Committee Meeting – 18/10/2018 – Budget Amendment Request / Review • Finance Committee Meeting – 18/10/2018 – Busselton Croquet Club Inc. - Self-Supporting Loan Request • Policy and Legislation Committee – 23/10/2018 - Review of Planning and Development Related Delegations • Policy and Legislation Committee – 23/10/2018 - Brands and Style Guide

Engineering and Works Services Report • Busselton Local Road Network Upgrades

Finance and Corporate Services Report • Council endorsement of the City of Busselton Annual Report 2017-2018 Meeting Dates 2019

Chief Executive Officer’s Report • Councillors’ Information Bulletin

Due to advertising deadlines, the finalised Meeting Agenda may contain additional reports to those listed above. The complete Agenda, including officer reports and recommendations, is available on the City’s website at www.busselton.wa.gov.au, at the Busselton and Dunsborough Libraries and the City of Busselton Administration Centre. Anyone wishing to address Councillors on any of these matters can contact Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338 for bookings. This can be done at either a Community Access Session or during the Council meeting if eligible – Refer to the information in this section relating to “Being Heard at Council Meetings”.

BEING HEARD AT COUNCIL MEETINGS If you have something to say about a matter that is on a Council Agenda, you can attend either a Community Access Session the week before the meeting, or subject to eligibility as a party with an interest, you can make a presentation during the Council meeting.

COMMUNITY ACCESS SESSIONS These sessions are generally held on the first and third Wednesday of each month at 5.30pm. Passionate about something? Have a great idea you think needs to be heard? Then why not come along and tell your Councillors about it. The next Community Access Session will be held on Wednesday 7 November 2018 followed by Wednesday 21 November 2018.

Any topic that relates to the business of the local government can be discussed in these sessions. Can I talk about something that’s on the Council agenda at this session? YES!

Does what I have to say have to be about something on the agenda? NO!

Book your time by contacting Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338.

PRESENTATIONS BY PARTIES WITH AN INTEREST When there’s a matter on the Council agenda that you may be directly affected by you can come and speak to the Council during the formal Council meeting. Applicants, landowners, neighbours of affected properties, representatives of relevant community organisations or other stakeholders may all be eligible to speak during this session. Book your time by contacting Kate Dudley at kate.dudley@busselton.wa.gov.au or 9781 0338. The next Council meeting will be held on Wednesday 14 November 2018 followed by Wednesday 28 November 2018. Information on matters being considered at Council meetings is included in this page and on the City’s website.

COUNCIL AGENDA – 14 NOVEMBER 2018

PROPOSED NAMING OF RESERVE 52464COMMUNITY COMMENT PERIOD

The City has received a submission from the family of Mr Albert Leslie Pitts of Busselton for a naming proposal of a community asset; Reserve 52464.

The proposed name for Reserve 52464 is “Pitts Park” to honour the significant service of Mr Pitts to the community of Busselton.

Feedback, is open until 4.00pm on Wednesday, 21 November 2018 and can be submitted electronically to city@busselton.wa.gov.au or mailed to the Chief Executive Officer, City of Busselton, Locked Bag 1, Busselton WA 6280

1080 BAITING IN CITY RESERVES - WARNING TO RESIDENTSThe City will be undertaking feral animal control using 1080 poison in the following reserves from Thursday 1 November until Friday the 30 November 2018:

• Ambergate Reserve 22614, Doyle Road Ambergate, (72ha), • Carbunup Reserve 38582, Bussell Hwy Carbunup River (42ha) • Spanish Settlers Reserve 1459 and Reserve 17656, Yoongarillup Road Yoongarillup (27ha) • Big Rock Reserve 28665, Caves Road Quedjinup, (76ha)

The aim of the control program is to reduce the impacts of feral animals on native fauna and flora in the reserves. 1080 is poisonous and a danger to humans and domestic animals. Dogs must be kept on a leash at all times. Secondary poisoning can occur if a pet happens to eat an animal that has been killed by 1080 poison. Baiting will be carried out as per approval from the Department of Agriculture and Food Western Australia. Landowners adjacent to the reserve are encouraged to undertake fox and/or rabbit control on their properties to increase the effectiveness of control. For residential areas fox traps are available for loan, on payment of a fully refundable bond, from the City of Busselton or Geocatch. A protocol has been developed on best trapping practices, which is available at http://www.busselton.wa.gov.au/Environment-Waste/Environmental-Planning/Biodiversity/Fox-Trapping-Using-Cage-Traps. In rural areas Fox control advice can be sought from Department of Agriculture and Food Western Australia (P: 9368 0333). If you require further information, please contact the City of Busselton Environment Officer on 9781 0464.

DRAFT STRUCTURE PLAN AVAILABLE FOR PUBLIC COMMENT MODIFIED DUNSBOROUGH LAKES STRUCTURE PLAN

Pursuant to Local Planning Scheme No. 21, the City invites public comment on modifications to the Structure Plan for Dunsborough Lakes Estate. The proposal only relates to Lot 9065 Dunsborough Lakes Drive, Lot 5000 Waterville Road and Lot 9066 Kawana Boulevard Dunsborough. Proposed changes to the Structure Plan include: rationalisation of residential densities in the R20 to R30 range; changes to the amount of land allocated for ‘Residential R40’ and ‘Tourist’ purposes; the removal of the ‘Local Convenience Centre’ site and design responses to bushfire hazards. Plans and details of the proposal may be viewed during opening hours at the City Offices and at the Busselton and Dunsborough Libraries. The proposal is also available for viewing on the City’s website www.busselton.wa.gov.au. Persons wishing to make a submission should do so by email to City@busselton.wa.gov.au or in writing to Locked Bag 1, Busselton quoting City reference number DP18/0002 prior to close of business Wednesday, 5 December 2018. Any queries you may have in relation to the Draft Structure Plan can be directed to Louise Koroveshi on 9781 0357.

MIKE ARCHER - CHIEF EXECUTIVE OFFICER Version: 1, Version Date: 07/11/2018Document Set ID: 3564603