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ECA Registration – Frequently Asked Questions (FAQs)

1.1: Would all the registered employees (the chief executive, corporation representative and

energy manager(s)) be able to access the ECA Portal?

All registered employees (the chief executive, corporation representative and energy

manager(s)) will each be given a User ID and Password to access the ECA Portal to perform the

following functions:

(a) Submission of reports;

(b) View submitted reports;

(c) Request for amendments to be made to registration details and submitted reports; and

(d) Request for de-registration.

1.2: Who can be considered to be the Corporation Representative?

The corporation representative is an individual who can assist the company in the registration

and reports submission process. There are no pre-requisites and legal obligations on the

corporation representative.

(Continued on next page)


ECA Registration – Frequently Asked Questions (FAQs)

1.3: Who will need to endorse the signed statement for registration?

The chief executive will need to provide his signature on the signed statement for registration.

A scanned copy of the signed statement will have to be uploaded as a supporting document.

1.4: How can I make changes to the registration details after submission?

You can raise an Amendment Request via the ECA Portal to make changes to the registration

details.

1.5: What happens after I have submitted my corporation’s registration application?

Your application will be reviewed by the ECA administrators. All registered employees (the

chief executive, corporation representative and energy manager(s)) will be notified through

email of the outcome of your application.


ECA Registration – Getting Started

What Do You Need To Prepare?

a. Details of corporation (registered name, Singapore unique entity number and principal place of

business)

b. Details of the chief executive (name, designation, contact details and identification number)

c. Details of corporation representative (name, designation, contact details and identification

number)

d. Details of energy manager(s) (name, designation, contact details and identification number)

e. Address of site of each business activity that qualifies the corporation as a registrable

corporation, and that site’s electricity and gas account number(s)

f. Supporting documents:

� ACRA business profile of the corporation

� Energy bills and other records of energy consumption showing that the energy use of the

business activity has attained the energy use threshold in at least 2 out of 3 preceding

calendar years

� A signed statement by the chief executive.

How Long Will It Take?

15 to 20 minutes (if all the details are available)

*Please factor in additional time to get the signature of the chief executive for the signed statement before uploading the scanned

copy as supporting document.


Registration Login

Steps/Data Input Screen

� Email notification received by corporation.

� Click on URL in the email to access the ECA

Portal to perform registration.

� To access the ECA Portal directly, go to

https://www.edma.gov.sg

� In the online portal landing page, launch

the ECA registration form by clicking on the

here hyperlink

� SingPass authentication page is displayed

� Enter SingPass login and password

1


Enter Details of Corporation


� Enter Unique Entity Number (UEN) of the

Corporation

� Input Registered Name of Corporation

� Enter Postal Code and click Retrieve

Blk No, Street Name and Country will be

automatically populated. Input Principal

Place of Business details (Unit, Building

Name) if required.

� Input Mailing Address

� Select “Same as Principal Place of

Business” checkbox (if required) to inherit

above values

2


Enter Details of Chief Executive and Corporation Representative


� Enter details of the chief executive

� Enter details of corporation representative

3


Enter Details of Energy Manager


� Corporations are given the option to not

submit details of energy manager(s) during

the first registration submission.

� Corporations that opt to leave the energy

manager(s) section blank during the first

submission will be given 30 days grace

period after registration approval to

complete this section.

� To re-submit the details of energy

manager(s), the respondent will login to

the ECA Portal to create an Amendment

Request. The respondent will proceed to

re-submit the ECA registration details after

approval of the Amendment Request.

� Skip to Step 5 if you opt to leave the energy

manager(s) section blank for the first

submission.

� To complete the energy manager(s)

section, click on Add

� “Details of Energy Manager“ pop up

window is displayed

� Enter details of energy manager

� Click on Save

� Click on Add again (if required) to enter

details for another energy manager

4

You may download the Amendment

Request User Guide from the FAQ link

for step by step instructions on how

to create an Amendment Request.

Refer to Step 10 for instructions on

how to re-submit the ECA registration

details after approval of the

registration Amendment Request.


Enter Details of Site of Business Activity


� For this section, you are required to

provide the details of site of each business

activity that qualifies the corporation as a

registrable corporation.

� In the Details of Site of Business Activity

section, click on Add

� “Details of Site of Business Activity“ pop up

window is displayed.

� Enter postal code and click on Retrieve

� Enter utilities account numbers

� Click on Save

� Click on Add again (if required) to enter

details for another site of business activity

� Details of site of each business activity are

displayed.

5

Corporations are given the option

to add or edit the details of the

site of business activity

When adding multiple utilities

account numbers, separate the

numbers using a semi-colon (;)


Saving Registration in Draft Status


� Click on Save Draft located at the bottom

portion of the screen

� “Save Registration Draft“ confirmation

prompt is displayed.

� Click on Save Draft to confirm the action

� Confirmation is displayed to indicate that

draft was successfully saved

6

Corporation’s registration details

in draft status will be retained for

7 days from the last Save Draft

action.

The same respondent (identified

by the same SingPass ID) can

retrieve the draft registration

details by entering the

corporation’s UEN at the next

login.


Download Signed Statement Template


� Click on HERE located at the top or bottom

section of the registration form to

download the signed statement template

� Proceed to obtain the signature from the

chief executive.

7

In the event that offline time is

required to obtain the signature of

the chief executive, respondent

can save the registration details as

draft and submit it when all

information is available


Uploading Supporting Documents


� Upload the following documents:

a. ACRA business profile of

corporation

b. Energy bills and other records of

energy consumption, showing that

the energy use of your business

activity has attained the energy

use threshold in at least 2 out of 3

preceding calendar years

c. Signed statement from the chief

executive

� Click on Browse to search for document

� Click on Open to select file path of

document

� File path of supporting document is

displayed.

8

Corporations are given the option

to add or edit the file path of the

supporting documents when

registration details are still in

Draft status


Submitting Registration Details


� Click on Submit located at the bottom

portion of the screen.

� Registration acknowledgement screen is

displayed to indicate that registration was

successfully submitted.

� An email acknowledgement notification

will be sent to the email addresses of all

registered employees (the chief executive,

corporation representative and energy

manager(s)) specified in the registration

form.

9


Re-Submitting Registration Details


� This step is only applicable in the event that

your submitted registration amendment

request has been approved by the ECA

administrator.

� Login to the ECA Portal with your SingPass

or Portal ID

You may download the Amendment

Request User Guide from the FAQ link

for step by step instructions on how

to create an Amendment Request to

make changes to your corporation’s

registration details.

Creation of the Amendment Request

or re-submission of the registration

details can be done by any of the

registered employees of the

corporation.

10a


Re-Submitting Registration Details


� Navigate to My Registration

� Click on Edit

� The last submitted registration details will

be displayed

� Update corporation’s registration details

and click on Submit

(Refer to Step 3 to Step 8)

� An email acknowledgement notification

will be sent to the email addresses of the

registered employees of the corporation.

10b

The View function can be used to

retrieve the last submitted company

registration details.


ECA Registration – Wrapping Up

Key Outcomes

1. You have successfully submitted your corporation’s application to be a registered corporation under the

ECA.

Next Steps

a. Your registration will be processed by the ECA administrators.

b. You will be notified by email on the outcome of your registration application when the processing is

completed by the ECA administrators.

c. You may be required to re-submit the registration if there are incomplete or inaccurate information.