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Message from the District Manager

COOS FOREST PROTECTIVE ASSOCIATION 102nd Annual Report

For the year 2011

Mike Robison District Manager

A reflection back on 2011 for the writing of this 102nd Annual Report shows a busy year

for the Association. Fire Season 2011 was a very successful one for the district with minimal fires and below

average acres burned, with little damage done to our natural resources. Firefighters were able to gain valuable experience through out-of-state dispatches to Alaska, Arizona and New Mexico. Our successful fire season was a team effort, with all our landowners and coopera-

tors playing key roles in suppression and prevention efforts. The National, Oregon and local economy continues to place demands on budgets and

challenge the Association in providing an adequate level of protection. With the hard work of our Board of Directors, we are providing our employees with a solid and complete com-pensation package that helps maintain our core group of firefighters. This reflects on the

overall experience of our staff and provides for a great firefighting organization. I thank the Board for their efforts.

Our employees continue to raise the bar for themselves to better the Association. Crea-tive thinking has led to better training, public education, fire prevention and a complete overhaul of our Association webpage. They continue to take the lead on technical innova-

tions, which includes a pilot dispatch/GIS program that is designed to be implemented across the state. A second portion of this program involves vehicle/equipment tracking that

will increase firefighter safety, direct messaging from the fire scene and eventually individual units that can track firefighters on the fireline!

Forward thinking is the current era that we live in. Doing more with the same resources, maintaining a productive, efficient model that serves our landowners, taking challenges head on and having healthy, productive employees characterizes the state of our Associa-

tion. It is exciting times, and I am proud of the leadership and direction that our employees

are taking the Association. The support of our Board of Directors, landowners and coopera-tors continues to make our Association strong.

Sincerely, Michael E. Robison

District Manager

FIRE PROTECTION

Coos Forest Protective Association’s Fire Protection Program is a complete and coordinated

system that includes fire suppression, pre-suppression, prevention, smoke management and aviation. Combined, these elements work together to accomplish the common goals of pro-

tecting our natural resources from fire.

Fire Season Summary The 2011 Fire Season began on June 29th and ended on October 8th (102 days). Mild

weather in the coastal zones kept closure activity to a minimum, however a Level II closure was imposed in CS-2, CS-4, CS-5, SK-1 and SK-2 on August 22nd. A Level III closure was

placed into effect twice for zones CS-5 and SK-2 during the month of September. On August 10th, the Glade Creek Fire ignited in the early morning hours as the result of faulty wiring on a processor being utilized in the active operation. Three

equipment-related fires occurred on active operations during the season. Two of these were contained to the piece of equipment and the Glade

Creek fire was stopped at 8.77 acres. The Industrial Fire Inspection Program in 2011 showed more activity

due to the improved market conditions. Fire Wardens worked closely with landowners and operators to complete 267 fire prevention inspec-tions. 43 deficiencies were noted and most were fire control-related with

4 being fire prevention-related. We thank all of our operators and landowners for their commitment, extra effort and dili-

gence in fire prevention during 2011.

Aviation The Morgan Ridge fire started on July 10th.

Due to inaccessibility, the slope and damage be-ing done to repro-

duction, Weyer-haeuser’s Type 2 helicopter was dis-

patched to assist with fire suppres-

sion. Final fire size was 3.95 acres with

minimal resource damage done. Our Type 3 Heli-

copter Contract was awarded to Apple-

bee Aviation. We staged the Hughes 500 at a rock pit be-

tween Coquille and Myrtle Point on

Roseburg Resources land. With the contract beginning August 1, the helicopter was active through the peak of our

fire season and assisted with initial attack throughout the district.

Applebee Aviation

Weyerhaeuser’s Helicopter works the Morgan Ridge Fire

2011 Industrial Fire Deficiencies

Prevention:

Spark Arrestors (2)

Clearing Around Blocks (1)

Faulty Exhaust on Equipment (1) Control (Top 4):

Fire Extinguishers (10)

Tools Not on Trucks (6)

Failure to Maintain Readiness (Water Sup-ply) (6)

No Tools on Operation (5)

Glade Creek Fire

ASSOCIATION MEMBERSHIP

MEMBER ACRES 2011

BOARD OF DIRECTORS

Boyd Arnot

AL PEIRCE CO.

Jim Carr

MENASHA FOREST PRODUCTS

Virgil Frazier

SOUTH COAST LUMBER CO.

Jake Gibbs

LONE ROCK TIMBER CO.

Jeff Miller, President

MOORE MILL & LUMBER CO.

Doug Soules

WEYERHAEUSER CO.

Mark Wall, Vice President

ROSEBURG RESOURCES CO.

Charlie Waterman

GRAZING INDUSTRY

Steve Wickham

PLUM CREEK TIMBERLANDS

District General Information: FY July 1, 2011 – June 30, 2012 Timber Grazing District Acreage 1,505,488 61,188 District Budget $3,697,931 $110,751 District Assessment Rate (Per Acre) Private Landowners $ 1.1363 $ 0.9800 Public Landowners (State,County,Municipal) $ 2.2226 $ 1.8850 Private Land Assistance (50%) $ 1.0863 $ 0.9050 Minimum Assessment Lots - $18.75 Improved Lot Surcharge - $ 47.50 EFC Acreage Assessment: Timber….$0.05 Grazing….$0.075

AL PEIRCE COMPANY 13,697.29

BLANCO, INC 286.90

BUREAU OF LAND MANAGEMENT 246,910.00

CHARLIE & SHARON WATERMAN TRUST 513.56

CONFEDERATED TRIBES OF SILETZ INDIANS 6,512.49

COQUILLE TRIBAL LANDS - BIA 6,552.97

COOS BAY-NORTH BEND WATER BOARD 3,085.15

COOS COUNTY 16,598.32

CROOK TIMBERLANDS, LLC 8,427.53

DOUGLAS COUNTY LANDS 3,706.47

G-3 RANCHES #1 319.95

G-3 RANCHES #2 786.63

HILDEBRAND RANCHES LLC 267.48

LONE ROCK TIMBER COMPANY 21,159.31

LONE ROCK TIMBER INVESTMENTS 1, LLC 6,118.07

LOWELL FAMILY TRUST 80.00

MCKENZIE LIVESTOCK LLC 340.00

MENASHA FOREST PRODUCTS 118,139.26

MOORE MILL & LUMBER COMPANY 43,408.97

MORRILL AND SONS, L.P. 1,528.70

MT. SCOTT HOLDING CO. LLC 2,736.82

PLUM CREEK TIMBERLANDS, LLC 176,199.93

ROSEBURG RESOURCES CO. 21,294.98

ROME CREEK TIMBER LLC 53,751.61

OXBOW TIMBER 1, LLC 22,564.94

SENECA TIMBER COMPANY 3,894.82

SOUTH COAST LUMBER COMPANY 97,268.88

WEYERHAEUSER COMPANY 154,493.32

WILLIAM H. & PAMELA J. HITNER TRUST 2,526.25

Sudden Oak Death (SOD) burn in Curry County

January Upgrade on the Signal Tree Communication Site

February District-wide review of all Federal Excess Personal Prop-erty

March Southern Oregon Coast struck by a tsunami as a result of an earthquake in Japan

A draft plan was completed for the Signal Tree Communi-cation Site upgrade

April 101st Annual Meeting held April 13

Salem Smoke Management meeting held in Coos Bay for district employees and landowners April 27

Implementation of new prevention sign program for pre-season debris burning fires

May Demolition of Signal Tree Lookout

CFPA personnel sent to Alaska on fire assignment

June CFPA personnel sent to Arizona and New Mexico for fire assignments

State Fire Assistance (SFA) grant secured for Wildfire Response Management System (WRMS)

Fire Season begins June 29

July Implementation of the DAS pay scale reclassification for Operations personnel

Summer Board Tour July 15

Foundation repairs on the Coos Bay Crewhouse complete

August Burn Suspension August 1

Type 3 Helicopter 60-day Contract begins August 1

Coos Bay BLM Regional Advisory Committee (RAC) grant secured for Wildfire Response Management System (WRMS)

Open House at Coos Bay Headquarters August 28

September Renovations at the Ivers Peak Communications Site com-pleted

Redesign of the district website begins

October Burn Suspension lifted October 3

Fire Season lifted October 8

Renovations completed at Dean Mountain Communica-tion Site

November New communications tower placed at Signal Tree Com-munication Site

Fall Board meeting November 15

December Wildfire Response Management System (WRMS) pre-sented at Leadership Team meeting in Salem

Plan developed to implement a “No Burning” policy for 2012 Fire Season

Annual Safety Luncheon in Coos Bay December 9

2011 Chronology

Annual Safety Luncheon Coos Bay Headquarters

www.coosfpa.net

Agness RFD FEPP Engine

FIRE SEASON STATISTICS

CAUSE FIRES ACRES

LIGHTNING 0 0.00

RAILROAD 0 0.00

EQUIPMENT USE LOGGING 3 8.77

OTHER 8 1.42

RECREATION 10 10.37

SMOKING 4 0.86 DEBRIS BURNING GENERAL 6 8.64

SLASH (During Burn) 2 3.20

SLASH (After Burn) 2 2.53 ARSON 0 0.00

JUVENILES 2 0.24 MISCELLANEOUS 15 5.77

TOTAL 52 41.80

14 Non-Statistical Fires Totaling 11.54 acres 147 Non-Fire Crew Actions

FIRE STATISTICS

PERMITS ISSUED ACRES

Grazing 8 398

Debris 240 5

Incinerators 1,186 --

BURN PERMITS

YEAR UNITS ACRES TONS

2011 331 7,995 178,119

2010 273 7,026 129,047

2009 301 5,604 147,438

2008 424 7,083 240,292

2007 593 8,583 301,772

SLASH ACCOMPLISHMENTS

Year Inspections Deficiencies Percentage of Deficiencies

2011 267 43 16%

2010 161 16 10%

2009 266 69 26%

2008 307 76 25%

2007 322 129 40%

5 Yr Ave 265 67 25%

INDUSTRIAL FIRE INSPECTIONS

FIRE SEASON (IFPL I) ON OFF ON OFF ON OFF ON OFF ON OFF ON OFF

6/29 10/8 6/29 10/8 6/29 10/8 6/29 10/8 6/29 10/8 6/29 10/8

IFPL II 8/22 10/2 8/22 10/2 8/22 9/6 8/22 10/2 8/22 9/6

9/14 9/21 9/14 9/21

9/25 10/2 9/25 10/2

IFPL III 9/7 9/13 9/7 9/13

9/22 9/24 9/22 9/24

REGULATED USE CLOSURE 8/12 10/8 8/12 10/8 8/12 10/8 8/12 10/8 8/12 10/8 8/12 10/8

FIRE SEASON RESTRICTIONS CS-1 CS-4 CS-2 CS-5 SK-1 SK-2

FIRE PREVENTION

Fire Prevention in the district continues to be our number one goal. Fire prevention is looked at

from two approaches, public and industrial. Major focus is placed on both programs, although our delivery of these programs are much different. We have already spoken to the prevention efforts

of our Industrial Fire Prevention Program and this segment will focus on our Public Fire Prevention and Education Program.

In our Public Fire Prevention and Education Program last year, some practices remained the same and some changed, while other prevention items were brand new.

What remains the same is Smokey Bear continuing to

work hard in the district. KOG assisted with this important program by supplying us with a new Smokey suit.

Debris and incinerator permit holders were sent a pre-season letter covering burning regulations. The purpose of the letter was to encourage landowners to call regarding

their incinerator permits early if they did not have a current permit, and to notify them of the burn ban that was going

to be placed into effect on August 1st. Curry County’s Wildfire Preparedness Team stayed ac-

tive by creating and posting defensi-ble space signs, opening Billings Creek Road for fire access, gorse re-

moval at Harris Beach, partnering with Curry Transfer and Recycling (CTR) for free brush removal and hiring

a Firewise Forester to work with public education and home evaluations. These projects have all been funded with grant dollars. Some things that have changed include our web page. We have had a

web page for several years but Kim Robison has made it completely new and informative. We encourage you to take a look at it.

Coos Bay held an Open House so the public could get to know us. 200 people attended. With the International Port of Coos Bay restarting the operation of the railroad, a railroad work order was issued and we worked

with them on education and the maintenance needed after several years of non-operation. A collaborative effort was undertaken between CFPA, BLM, State Parks and the

USFS to unify fire regulations on our ocean beaches. We will continue our work to better define safe campfire use along our ocean shores.

Some new items include Coos County developing and approv-

ing a Community Wildfire Preparedness Plan. This brings the County into compliance with federal rules and opens the gate to

federal prevention and preparedness dollars to be used in the county. We will work with the group of cooperators that devel-oped the plan to implement quality prevention and preparedness

projects. Landowners and operators were sent a preseason letter re-

minding them of fire season regulations and the importance of equipment maintenance to prevent fires. With the help of some BLM funding, we developed new prevention signs and created ad-

ditional preseason cautionary signs. We initiated the process to purchase what we hope will be several Variable Message System

(VMS) Boards. These are the same ones used by ODOT and will display warnings, prevention, and fire education messages.

Public Fire Prevention and Education

2011 Coloring Contest Winning Entry for

Grades 5-6

2011 Coloring Contest Winning Entry for Grades 3-4

Public Fire Prevention Contacts

K-3 Prevention Programs at Schools

Parks/Campgrounds

Scouts

4H

Safety Events

County Fairs

Parades

Festivals

Rodeos

PSA’s on Public Access Channels

The ability to work employees beyond their budg-

eted duration through contracts or agreements has been and continues to be a benefit to employees and

landowners of our district. In recent years, declining markets and increased labor cost have hindered private companies’ abilities to employ CFPA personnel. The

other long-term coopera-

tor of co-op work has been the Ore-

gon Depart-ment of

Transportation (ODOT). Coos, Douglas and Walker Range Forest Protec-tive Associations had utilized the Fire and Ice Program, an

agreement between the Oregon Department of Forestry and ODOT, to extend employment of key personnel for

many years. In 2011, following an ODOT review of con-tracts, it was determined that the Associations could not

be hired under the current Fire and Ice Program. Association and ODOT managers scrambled to find a solution prior to the start of the co-op season but were

unable to correct the problem without legislative interven-tion. Association employees applied for temporary sea-

sonal positions, which ODOT posted publicly. After quali-fying and interviewing, four of the five CFPA employees previously employed through Fire and Ice were hired.

The Fire and Ice Bill, HB4072, sponsored by the three operating Associations, was to be the solution needed to

continue co-op with ODOT. Board member Jake Gibbs navigated the way with numerous meetings, one-on-one contacts with members of the Ag and Natural Resource

Committee and the Co-Speakers of the House, and worked with members of the Senate to see the bill pass and sent to the governor for signature. The pas-

sage of HB4072 was largely successful because a number of people came together to effectively edit the law to make it possible to continue the long-standing Fire and Ice Program. The efforts of ODF; OFIC; Representatives Roblan, Hanna and Clem; and Senators Prozanski and Olsen were greatly ap-

preciated by our Association and the employees affected by their law.

Cooperative Work Program

County Crew Program Facts

For nearly 40 years, youth between 16 and 18 years of age have been al-lowed to assist fire crews in a support capacity. The 2010 fire season marked the end of 16- and 17-year-olds' em-ployment opportunities in and around wildland fire. Senate Joint Memorial (SJM) 17, Sponsored by Senator Pro-zanski (at the request of Douglas Forest Protective Association and Coos Forest Protective Association), urges Wage and Hour Division of the United States Department of Labor to lessen restric-tions on youth employment in forestry-related jobs. The 2011 County Hand Crew funded by Title III monies was an 18 years of age and older crew. A cargo trailer was purchased to carry chainsaws, up-graded line gear and other equipment needed for fire suppression. Most of the work load remains the same as years past, the employees just have to be 18 or older.

2011 Coos County Crew

Coos County Crew Cargo Trailer

ADMINISTRATION

In 2011, Fire Season passed yet again with no fires large enough to exceed our EFC deductibles,

and therefore resulted in no EFC claims for the year. Early in 2011, CFPA completed a 10-year analysis of employee compensation, including total

compensation comparisons with both ODF and averages for local forest industry employers. This analysis provided a base for Board discussions relating to various employee compensation matters during the year. At the Summer Board meeting, the Board approved a retirement plan amendment

which provides for a second tier of employer contributions. This second tier will result in lower re-tirement funding costs to the Association over future years. Late in the year, the Board adopted a

plan to purchase a high deductible group insurance plan in conjunction with Health Reimbursement Arrangements (HRAs), effective for the group plan year 2012. This plan is pursued with the goal of providing future cost savings to the Association in the area of employer provided group insurance

benefits. In April, CFPA entered into an arrangement with Umpqua Bank to facilitate electronic Direct De-

posit payroll services. In addition, CFPA began limited use of electronic banking services offered by Umpqua Bank. A review and update of accounting-related computer logins and passwords was con-ducted with a view toward increased computer security.

In July, a meeting with CFPA, ODF and DFPA finance personnel was held in Roseburg to identify potential revenue allocation error

sources (from ODF to the Associations) and steps to implement in order to minimize errors. Also, CFPA implemented a more formal-

ized process for capturing and monitoring financial grant information and transactions in late summer 2011. During 2011, Service Awards were presented at the Annual

Safety Luncheon. Stan Hodney, Gold Beach Assistant Unit Forester, announced his intent to retire at the end of fiscal 2012, after 27

years of service to CFPA.

The District Safety Committee continued to provide oversight for

a safe work environment for all employees. The committee reviewed three recordable injury accidents and five vehicle accidents.

Accident investigation to determine root cause is a key responsi-bility of the Safety Committee. In determining root cause, the Safety Committee looks for mean-ingful solutions to help improve safety for Association employees.

Our safety committee members are actively en-gaged in identifying educational materials, acquiring

safety training for identifying work site hazards, bring-ing in outside speakers, reviewing the Safety Plan and reviewing incident reports.

To include employees from all of our district of-fices, Go To Meetings have been implemented. This

cuts down on costs, risk exposure and allows for more efficient use of employee time.

Safety

Chris Cline presents James Hagood with his 15-year Service Award

Kyle Gibbons serves hot dogs at the 2011 Open House held at the Coos Bay Headquarters

2011 SERVICE AWARDS

Greg Peck 25 Years

Kevin Morgan 20 Years

James Hagood 15 Years

FIRE PREPAREDNESS

Preparedness goes far beyond the engine crew on standby for all reported fires. Firefighters must

be properly trained, keeping safety as the top priority. Equipment must meet today’s standards and be kept in top condition. Innovative technology must be sought out and utilized to continue

growth and to be efficient in fire suppression. CFPA continues to be proactive in preparedness in an effort to keep fires small while providing for firefighter and public safety.

The radio simulcast project for the North portion of our district included work at Signal Tree,

Ivers Peak, and Dean Mountain. Site development included demolition of the Signal Tree Lookout, completing the construction of a new 80’ tower and moving a Douglas County Communication

building along side the new tower. Site development at Ivers Peak and Dean Mountain saw new fencing, higher grounding stan-dards and installation of solar panels.

All of this completed work was a team effort that included as-sistance from ODF Radio Technicians, Eric Whisman and John

Adelman; Coos Bay BLM, Plum Creek, Weyerhaeuser and Douglas County. All of the work accomplished to date, and all of the radio equipment purchased have been made possible from Title II

grants awarded through the Coos Bay Regional Advisory Commit-tee (RAC).

Some areas in the district, due to terrain, challenge our cur-rent radio system’s ability to transmit. A portable vehicle repeater was pur-

chased and mounted in a 200-gallon engine to increase our ability to trans-

mit. We have started to improve our 8

detection camera sites making them easier to maintain with less climb-ing as well as making them more weather resistant. The cameras have a lot of positives but industry and the public are still important to our

detection program. The Glade Creek fire was detected and reported by an operator early in the morning around 3:00 a.m. The Camas fire

was reported by a motorist prior to the detection center spotting it.

Detection and Communication Program

North Simulcast

Communication Sites

Signal Tree Ivers Peak Dean Mtn Coos Bay

Signal Tree Ivers Peak Dean Mountain

Signal Tree Lookout

Training

Traditionally, CFPA has utilized established methods

such as Power Point, teacher lecture, pre-written lessons and limited student participation when completing manda-

tory trainings and educational requirements for our em-ployees, local fire departments, landowners and our fed-eral partners. This year CFPA's team of instructors tasked

themselves with finding new and more interactive ways of conveying the required subject matter. The result is a

more interesting and engaging learning environment. One of our instructors, Brett Weidemiller, obtained a grant and traveled to Kern River, California to observe the

U.S. Forest Service experimenting with student scenario reenactments, teaching without textbooks and bringing an exercise of "real life" to the class-

room. Another instructor, Kyle Gibbons, traveled to learn how to incorporate basic fire school into a realistic fire camp atmosphere. Based on these experiences, CFPA changed the teach-ing styles of several subjects such as extrication of injured firefighters, single resource boss,

and basic fire school. In the spring we conducted a joint extrication drill with the Coast Guard, Army National Guard, Civil Air Patrol, local landowners and local fire departments. This al-

lowed the students to experience the reality of preparing and transporting an injured fire-fighter. Fire school this year included a combination of traditional classroom as well as a true

fire camp. The changes in teaching styles were met with positive responses from students. Students were thankful that power points were reduced, they liked that scenarios were updated and

relevant and they commented that it was an easier environment to learn from. Because of the posi-

tive feedback, we plan on expanding this teaching philosophy starting with a district-wide fire school in a fire camp setting. Other plans are in the

works to provide high quality education that is en-gaging for both students and instructors.

Training Cooperators

Oregon Department of Forestry Bureau of Land Management

Rogue/Siskiyou National Forest Siuslaw National Forest Umpqua National Forest

Coquille Indian Tribe Rural Fire Departments

Landowners

Sand Table used in training

Oregon National Guard Black Hawk

2011 Joint Extrication Drill

2011 Fire School

“Fire Camp”

Technology Technology and methods are ever-changing, providing more efficient and quicker ways to an-

swer real world problems. With the technology standards increasing and the cost for equipment lowering, it is now possible to extend technology all the way to the fireline. CFPA has been work-

ing on the Wildfire Response Management System (WRMS) to take advantage of these changes. WRMS is many different technologies coming together to bridge the gap between dispatch and the fireline. WRMS utilizes Automated Vehicle Loca-

tor (AVL), allowing dispatch and fire managers to have the ability to see where resources are and al-

low for a more accurate ‘Closest Resource Dispatch-ing’. WRMS also utilizes In-Vehicle Navigation De-vices allowing responding resources to have access

to the same information available in dispatch. This heightened level of information decreases the time

taken to get access and organize a fire incident, all the while increasing situational awareness and safety. The implementation of these technologies

also allows for information to be sent back and forth from dispatch to the In-Vehicle Devices so that all

involved in the incident can make timely decisions, ultimately suppressing fires quicker and more cost

effective. The past efforts of the Geographic Infor-mation Systems have allowed this to happen and the WRMS system truly augments our GIS. New

plug-in development is underway and is the heart of the WRMS. The WRMS plug-ins will give dispatch

much needed tools used in organizing incidents to assist fire managers in making decisions. Tools are customized and developed to the exact Asso-ciation needs.

The GIS team updates this vital system and sets the standards higher for data integrity. This Association’s GIS has become an exemplary layout throughout the Southern Oregon area. Com-

munications to the county and adjoining agencies is still well underway and many types of infor-mation have been exchanged to better serve the mission. The Association will continue to do the best it can to utilize emerging technologies to better assist its members, landowners, the public

and adjoining forces.

Wildfire Response Management System (WRMS) Grant Funding

State Fire Assistance (SFA) - $50,000 Coos Bay BLM RAC - $72,000

These funds will be used to start-up the WRMS and begin the pilot program which in-cludes:

fire response Automated Vehicle Locator (AVL)

The GIS Team is working on purchasing and installing the program in the vehicles and in dispatch.

Screenshot of the Dispatch WRMS Program