Katy Family YMCA Youth Tennis

Coordinators ManualCoordinators Manual

Fall 2013Fall 2013

WELCOME

TEAM COORDINATORS

Introductions

Kenyetta BrasherKenyetta BrasherYouth Development DirectorYouth Development Director

Informal Education Informal Education

kenyetta.brasher@ymcahouston.orgkenyetta.brasher@ymcahouston.org

281-392-5055 Ext. 234281-392-5055 Ext. 234

www.quickscores.com/katyytenniswww.quickscores.com/katyytennis

The Katy Family YMCA thanks you for volunteering in youth tennis!

Your involvement is critical to the success of our program.

Thank You

YMCA General Information/Quick History YMCA Youth Sports:

Mission, Core Values, 7 Pillars, Sports Pledge/Philosophy

Code of Conduct & Team Coordinators Expectations How Teams Are Formed Practices/Games – rainouts & make-ups Emergency procedures/Child Abandonment &

Abuse/Appropriate Touch Character Development Pictures/Trophies/Party Team Roster Corrections Refunds/Credits Front Desk Service Important Dates

Agenda

The YMCA of Today

Aquatics Before & After School Programs Day Camp Health & Wellness Teen Programs Youth, Teen & Adult Sports

YMCA of Greater Houston

First YMCA in Houston in 1886 in rented facilities

Continues to grow, establishing centers all over the city

Currently serve over 500,000 annually One of the top 3 largest Associations in the

country with over 40 centers

Katy Family YMCA YMCA Programs came to Katy in 1980 Katy Family YMCA opened its facility in 2001 We serve over 50,000 people annually Over 4,900 youth sports participants annually 4 youth sports seasons/8 sports offered

Fall – Tennis, NFL Flag Football, Soccer, Volleyball Winter –Basketball, NFL Flag Football Spring – Tennis, Baseball, Softball, Soccer, Volleyball, Summer – Baseball, Softball, Track and Field, Sports Camps Teen VB/BB – Offered in Fall, Winter and Spring

YMCA MISSION & CORE VALUES

Mission: To put Judeo-Christian principles into practice To put Judeo-Christian principles into practice through programs that build a healthy spirit, through programs that build a healthy spirit, mind & body for all.mind & body for all.

Core Values:Honesty, Caring, Respect, Responsibility, Honesty, Caring, Respect, Responsibility, FaithFaith

Please make this a part of your practice routine & expect it from your parents &

players!! They will follow your lead!!!!!

7 Pillars of Y Sports

Everyone Plays Safety First Character Development Positive Competition Family Involvement Sport for All Sport for Fun

Sports Pledge & Philosophy

Sports Pledge: Sports Philosophy:

Win or lose Everybody Plays

&

I pledge before God Everybody Wins

To play the game

The best I know how

To obey all the rules

Respect the officials

To be a good sport at all times

And to improve myself

In spirit, mind & body

Coordinators Code of Conduct

1. Remember that you are the role model for your team

2. Be kind to your parents

3. Be kind to the coordinators and parents of other teams

4. Be kind to the Y staff

5. Be realistic with complaints & criticisms

6. Let the children have fun

Coordinator Expectations

Establish good ongoing communication Agenda for practices (warm-up/stretch, skill

development, play, cool-down/stretch) Know rules of play (coordinator given these) Exhibit and model core values Follow all policies and youth sports philosophy

How Teams Are Formed

By age (1 year, 2 years, 3 years) By sex (female, male, coed) By request (for a coordinator or teammate) By school By subdivision Random assignment You are able to play up one age division but not

down Deadline for team change request – September 13

There are no guarantees on requests!

KISD

Tennis Courts – 1st come, 1st served; No reservations

Parents, please supervise younger siblings

Please pick up all trash before leaving Leave the site cleaner than when you

arrived

Facility Use Policies

Team Coordinators are held responsible for care of facilities All children (siblings of players) must be under supervision on

and off the tennis courts at all times No tobacco products by tennis court entrance, or on tennis

courts After practices snacks need to be distributed off the courts Have team pick up any trash after practices Please keep the great relationship we have with KISD by not

taking proper care of their facilities Leave your practice site cleaner than when you arrived

Lesson/Practice Information

Lessons/Weekday Practices Begins the week of September 15

1 hour on Sundays lesson and 1 hour weekday practie

Sites Sundays with Y Staff – Seven Lake High School Weekday Practice with Team Coordinator – TBA by

team Y Staff will attend at least one weekday practice

for each team to assist the team coordinator

www.quickscores.com/katyytennis

Rainouts/Makeups

Sunday Lessons Decision will be made by 12:30pm on Sundays

(We will email the coordinator, update quickscores and let the front desk know)

Decision will either be “all practices are cancelled” or “all practices are on”

Sunday practices are typically made up the following Sunday.

Weekday PracticesPractice rainouts, team coordinator will contact their team formake-ups

Emergency Procedures

Team Coordinator contacts Parent or Guardian ImmediatelyMake sure you can get a hold of all parents

– have correct contact numbers

Accident Reports, Incident ReportsMust fill out and return to Y within 24 hrs

Abandoned Child

Ask all parents to stay at all practices and games.

If they leave do following: Team Coordinator will call YMCA for other contact

information if they cannot reach parents Team Coordinator will ask the assistant

coordinator or another parent to stay until abandoned child is picked up, if he/she cannot

Last option – two adults drive child to the YMCA

Child Abuse Prevention

We make an active effort to prevent child abuse. These efforts include but are not limited to: Background checks on staff and volunteers All coordinators are not allowed to start practices until their

drivers license have been swiped and their volunteer applications turned in to Youth Development Director (do not leave application with the front desk, it has personal information on it)

Allegations and suspicions are taken seriously and are reported to the proper authorities

Child Abuse Reporting

Procedures

The YMCA has a no tolerance position on child abuse

If you suspect child abuse you can report it to any Director in the YMCA or call CPS (Child Protection Services)

Appropriate Touch

Kids need touches of encouragement, but there are appropriate and inappropriate ways of touching a child Frontal Hugs vs. Side Hugs Sitting on Lap vs. Sitting next to High Fives vs. …….

Character Development

Incorporated into practices & games Coordinators can receive some ideas for this

YMCA’s 5 core values:

Honesty

Caring

Respect

Responsibility

Faith

Pictures, Trophies & Party

Pictures N the Zone – www.nthezonephotos.com Team Coordinator will be contacted with

picture time 1 coordinator plaque given to each team

Picture day October 6

Trophies Youth Sports – all receive a trophy or medal

End of season party

Roster Corrections We go through many drafts of team rosters before

they are finalized When we update a roster, we will send you a new

one via email Computer system and changes – what can and can

not be changed Make sure we have your current practice

day/place/time

We cannot guarantee requests

REFUNDS/CREDITS

REFUNDS FULL refunds will be given if requested prior

to the 1st Sunday lesson (September 15). NO refunds will be given after this.

CREDITS Partial credits may be given after the 1st

lesson on a case by case basis and must go through the Sports Department - Tennis.

Front Desk Service

Your first stop for questions:

281-392-5055 Coordinaotrs contact info, schedules, maps,

rainout information They will determine if the question needs to be

forwarded to Kenyetta EMAIL IS BEST WAY TO REACH ME!!!

Goal is to get you quick & correct answers!

IMPORTANT DATESLAST DAY TO REQUEST TEAM CHANGE – Wednesday, September 18

JEWELRY – No jewelry of any kind can be worn during play

SUNDAY LESSONS - Begin week of September 15

HOLIDAYS – N/A

T-SHIRT PICK-UP – Sunday, September 22 at Seven Lakes High School

MACTH PLAY – October 20

PICTURE DAY – October 6

MACTH PLAY – November 3

PICTURE DAY – October 6

RAIN OUT DATES – November 10 & 17

CONTACT USKenyetta BrasherKenyetta BrasherYouth Development DirectorYouth Development Director

Informal EducationInformal Education

Kenyetta.brasher@ymcahouston.orgKenyetta.brasher@ymcahouston.org

281-392-5055281-392-5055

www.quickscores.com/katyytenniswww.quickscores.com/katyytennis

We are looking forward to a We are looking forward to a great season!great season!

Questions/CommentsQuestions/Comments

THANKS FOR COMING!!!