fall 2006 aims hs pre-test workshop for tusd test coordinators fall 2006

Fall 2006 AIMS HSFall 2006 AIMS HSPre-Test WorkshopPre-Test Workshop

For TUSD Test For TUSD Test CoordinatorsCoordinators

Fall 2006Fall 2006

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Topics to be CoveredTopics to be Covered

Test Coordinator Responsibilities

AIMS HS Writing Field Test Fall 2006 AIMS HS Key Dates Testing Calendar Students to Be Tested

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Preparing to Test Student Demographic

Information During Testing Test Security

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Receiving Test Materials Student Bar Code Labels Returning Materials to TUSD

Testing Warehouse

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Primary Site Test Coordinator Primary Site Test Coordinator ResponsbilitiesResponsbilities

Inventory test materials Distribute, collect, count, and return all

test materials to locked storage Provide test procedures and security

procedures training to test administrators and proctors

Act as a liaison between your school and the district testing coordinator

See your workshop training manual for a more detailed list of responsibilities

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AIMS HS Writing Field TestAIMS HS Writing Field Test Approximately 200 schools and 33,000 students

will participate.

11 new writing prompts will be tested.

No student reports will be produced.

Encourage students to do their best.

TUSD Schools involved: Catalina, UHS, PACE Alt., Downtown Alt., and Southwest Alt.

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AIMS HS Writing Field TestAIMS HS Writing Field Test Combined test book/answer

document

Writing draft

Both will be returned to TUSD Testing Warehouse

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Fall 2006 AIMS HS Key DatesFall 2006 AIMS HS Key Dates

Pre-test workshops Delivery window to

Schools Short-add window

Oct. 11 – 12 Oct. 23 - 24

Oct. 25 4:00 PM

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Fall 2006 AIMS HS Key DatesFall 2006 AIMS HS Key Dates AIMS HS Writing AIMS HS Writing FT AIMS HS Reading AIMS HS

Mathematics Test Return/Check-

In Test Reports Due

October 31 October 31 November 1 November 2 November 3 -

7 December 15

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Testing CalendarTesting CalendarWriting & Writing Field Test – Tue.,

Oct. 31One testing session of 2 – 2 1/2 hoursReading - Wednesday, November 1

One testing session of 2 hoursMathematics – Thursday, November

2 Two testing sessions of 90 minutes each with a significant break between sessions

There are no make-up dates.

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Testing CalendarTesting Calendar All AIMS tests are untimed. The times given represent the estimated time

necessary for the vast majority of students to complete the test.

For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test immediately following the conclusion of the scheduled testing period.

No AIMS testing session may carry over to the next school day.

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Students to Be TestedStudents to Be TestedAIMS HS

All students in cohorts 2008, 2007, 2006 and below who have not yet “Met” on a content area are expected to test in that content area.

Generally 11th graders, 12th graders, and those who should have already graduated.

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Students to Be TestedStudents to Be TestedAIMS HS All students in cohorts 2008, 2007,

2006 and below who have “Met” but not yet “Exceeded” on a content area may test in that content area.

Schools are responsible for establishing sign-up procedures for students who wanted to retest for exceeds.

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Students to Be TestedStudents to Be Tested

Certain non-enrolled students mayparticipate in testing in your school:

Private schooled studentsHome schooled students “Completer” students

Bubble #6 (Not Enrolled) must be filled in on the back cover of the answer document

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Students to Be TestedStudents to Be TestedHS Writing Field Test

For schools selected for the field test, all students in cohort 2009 (generally 10th grade students) are to participate in the AIMS HS Writing field test.

Private placement and voucher placement students are not participating in the field test. Non-enrolled students are not participating in the field test.

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Preparing to TestPreparing to TestCarefully check your inventory list in box #1 ofyour shipment upon arrival: Does the number on your enclosed inventory

sheet match the number of tests needed? If necessary, place a short-add order with Cindy

Hurley no later than Oct. 25, 4:00 PM Do not over-order. ADE is monitoring all test

ordering. After checking the inventory list, count all test

materials and call Bert with any discrepancies. Maintain an accurate inventory of all test

materials from the arrival of test materials to the return of test materials

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Preparing to TestPreparing to Test Determine which students will be testing. Prepare student sign-in sheets. Train test administrators and test

proctors. Select appropriate testing rooms and

provide enough space for each student. Remove or cover up visual aids. Have an adequate supply of pencils,

erasers, dictionaries, and thesauri.

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Student Demographic Student Demographic InformationInformation

Student Bar Code Labels Each enrolled student (as of August 25)

will have a bar code label for each content area in which they are testing.

A roster showing all of the demographic data for each bar code label is included with the labels.

Labels will be sorted alpha by cohort. If a student has a label, use it. Labels will be produced for the field test.

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Student Bar Code Labels Some missing or incorrect

demographic data in the labels can be corrected for the test reports.

To do so, use the label and have school personnel bubble the correct information in the lower half of the back of the answer document after testing.

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No bar code label: For students without a bar code label,

the demographic data grid on the back must be completed by school personnel.

The top half is to be completed before testing.

The bottom half is to be completed after testing.

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4 locations for student informationStudent identification box (cover)Student bar code label (cover)Demographic data grid (back)Test accommodation information (inside front cover)

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Testing Accommodations For the Fall 2006 test and field test,

use the accommodations in Testing Accommodations: Guidelines for 2005-2006 for students who qualify.

Only the test administrator who provides the testing accommodations should complete the inside front cover after testing.

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Accommodations InformationAccommodations Information Accommodations are coded on the inside front

cover of the answer document. Do not need to fill in the “Other Information” Grid.

Must be completed by school personnel.

All students, with or without student barcode labels, who receive standard or alternate accommodations must have the appropriate information coded.

Alternate accommodations must be provided if stipulated on student’s IEP.

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Inside Front CoverInside Front Cover AIMS Answer Document AIMS Answer Document

For those studentsreceiving testing accommodations,district personnel need to fill in the appropriate boxes

See Pg 10 of Test Coordinator Manual for details

Other Informationbox is not being used

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Filling in Standard Filling in Standard Accommodations for AIMS Accommodations for AIMS

Fill in the bubble that applies if a student has an IEP, 504, or is an English Language Learner

Bubbles must be filled in for each content area that applies

Braille and Large Print are standard accommodations

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Filling in Alternate Accommodations Filling in Alternate Accommodations for AIMS for AIMS

Fill in the bubble that indicates if a student has an IEP or a 504 (in unusual circumstances approved by ADE).

Fill in the bubble that indicates which alternate accommodation(s) the student received

If student received an alternate accommodation not listed, fill in the bubble that indicates “another alternate accommodation” was used and this accommodation must be approved by ADE.

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During TestingDuring Testing Test Administrators and Proctors

must administer the test exactly as directed in the Test Administration Directions.

Test Administrators and Proctors should “Actively” proctor the test.

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During TestingDuring TestingActive proctoring includes:

Confirming that only the appropriate students test

Verifying that students testing on both Writing and Reading use the same answer document for both days

Maintaining the scannablity of the answer documents

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Maintaining accurate sign-in pages and test material inventory during testing

Watching for student misconduct Use of inappropriate resources

(scratch paper, calculators, cell phones, iPods, etc.)

Disruptive behavior Giving or receiving answers “Imposter” students

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Confirming that correct student name is handwritten, by student, on both test book and answer document.

Confirming that all test materials have been returned prior to dismissing students.

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During TestingDuring Testing Be available to answer questions

from test administrators

Ask Cindy Hurley for guidance when uncertain what to do (225-5418)

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Test SecurityTest Security Test materials must be in locked storage

when not in use.

Tests must be administered exactly as directed in the TCM and Test Administration Directions.

All test materials must be returned to CTB.

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Test SecurityTest Security Do not reproduce any test books or

answer documents.

Do not disclose any test items, ever.

Do not discuss any test item, ever.

Do not preview, read, study, or examine the test.

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Test SecurityTest Security Do not review, read, study, or examine

any student response, writing draft, or final writing response.

Do not provide answers to students.

Do not change a student’s answer.

Do not influence a student to change an answer.

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Test SecurityTest Security Do not allow students to share

information during testing.

Do not allow student to use inappropriate resources during testing.

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Test SecurityTest Security All school/district personnel who have

access to the AIMS HS test must sign a Test Security Agreement.

These agreements must be kept on file at schools.

One copy, signed by the school principal must be returned to the test warehouse during check-in of materials.

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Test SecurityTest SecurityViolations of test security are serious. Student results may be invalidated. Teaching certificates may be revoked.School funds may be withheld.Training staff and monitoring students and staff during test are the best ways to avoid test security violations.

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Test SecurityTest Security

All possible test security violations must be reported to Cindy Hurley as soon as is practical (225-5418).

Receiving & Returning Receiving & Returning Test Materials to TUSD Test Materials to TUSD

Testing WareshouseTesting Wareshouse

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Receiving Test Materials Receiving Test Materials School delivery window for Fall 2006: October 23 -24.

All test materials including bar code labels will arrive at this time.

For schools participating in the HS Writing field test, Writing FT test books/answer documents, Test Coordinator Kit, and Writing FT bar code labels will arrive in separate boxes during this same window.

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What To Expect in Your What To Expect in Your ShipmentShipment

Inventory List from CTB with our confirmation and/or corrections

One Test Coordinator Manual Student bar code labels and

roster Test books for each content area Combined Writing/Reading

answer documents Math answer documents

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Inventorying MaterialsInventorying Materials

Open arrival, open Box 1 and verify from the inventory sheet that you have enough tests. If not call Cindy Hurley immediately, 225-5418 and no later than 4:00 PM on October 25.

Then as soon as possible,open all of the boxes and count the materials. Verify the material amounts indicated on the packing list. If there are any discrepancies, call Bert, 617-8184.

NOTE: This year we have numbered all the test booklets.

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Student Bar Code LabelsStudent Bar Code Labels Three sets of bar code labels

Writing/Reading Mathematics Writing FT

Place the label with the bar code on the front of the corresponding answer document.

Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents.

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Student Bar Code LabelsStudent Bar Code LabelsMaster Label

Bar CodeLabel

Extra Bar Code

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Student Bar Code LabelsStudent Bar Code Labels

Master Label

Bar CodeLabel

ExtraBar Code

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Student Bar Code LabelsStudent Bar Code LabelsPlace student bar code label in the designated area.Use only a CTB-generated label with a bar code. Do not write or mark in the designated bar code label space.

Do not retain unused labels. Return with your non-scorables.

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Returning Materials to TUSD Returning Materials to TUSD Testing WarehouseTesting Warehouse

Answer Documents: Separate used (scoreable) answer

documents by cohort.

Separate cohorts by a colored sheet of paper.

Unused or damaged answer documents need to be grouped together and returned with the used answered documents (scoreables).

All answer documents must be arranged face-up.

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If any test materials were damaged due to biohazard, securely dispose of the test materials and make a note and discuss when return materials.

If you are a school administering the Writing Field test, be sure to keep the Writing Field Test answer documents separated from the regular Writing answer documents.

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Non-Scoreable Materials Non- scoreable materials are the test

booklets, Teacher Directions, Test Coordinator Manual, and Unused labels.

Keep the scoreables and nonscoreables in separate boxes.

If you are a Writing Field Test School, keep the non-scoreables separated from the regular AIMS Test non-scoreables (Writing, Reading, and Math).

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ReviewWhen returning materials to the TUSD Testing

Warehouse, youshould have at least two sets of boxes:

1. Box(es) with used and unused answer documents separated by cohort and with color sheet dividers.

2. Box(es) with all the non-scoreable materials

3. If a Writing Field Test School then will have 2 other sets of additional boxes: one with the WFT answer documents and one with the WFT non-scoreables.

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Important Numbers & WebsitesImportant Numbers & WebsitesCindy Hurley (A & R) 225-5418

Bert Thompson (Warehouse) 617-8187

This presentation HSFall06 Pre-Test Workshop can be found at the TUSDStats website: http://tusdstats.tusd1.org , then click on Resources link

To access information about ELLs go to TUSDStats homepage and click on Language Assessment which is under Special Programs

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ADE Assessment Website: http://www.ade.az.gov/standards/aims/

To access Testing Accommodations Guidelines for 2005-2006:

http://www.ade.az.gov/standards/aims/Administering/Default.asp

Important Numbers & WebsitesImportant Numbers & Websites

http://www.ade.az.gov/standards/aims/






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It takes teamwork to get through It takes teamwork to get through testing … thanks for all your testing … thanks for all your

efforts !efforts !