content management training
TRANSCRIPT
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1. Content Management Fundamentals1.1. What is DotNetNuke?1.2. How does DotNetNuke work?1.3. What is a Content Manager1.4. Key concepts of Content Management 2. Content Management activities2.1. Activities overview2.2. Appraising global portal functioning2.3. Planing new portal deployment2.4. Uploading new content and update existing content2.5. Requesting administration services2.6. Requesting design services 3. Content Management tools3.1. Web browser3.2. Image editor3.3. Unformatted text editor3.4. Web based Image tools3.5. Web based Video tools3.6. Web based Presentation Tools 4. Fundamentals4.1. Text/Html4.2. Announcements4.3. Links4.4. Downloads4.5. User defined Table
Table of contents
5. Advanced5.1. Iframe5.2. Bulk email5.3. File Manager5.4. Security Roles5.5. User accounts5.6. Shortcut Ribbon
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DotNetNuke is an open source web application framework written in VB.NET for the
ASP.NET framework. The application's content management system is extensible and
customizable through the use of skins and modules, and it can be used to create,
deploy, and manage intranet, extranet, and web sites.
Source: http://en.wikipedia.org/wiki/DotNetNuke
DotNetNuke is an open-source Web Application Framework ideal for creating and
deploying projects such as commercial websites, corporate intranets and extranets,
online publishing portals, and custom vertical applications.
Source: http://www.dotnetnuke.com/Default.aspx?tabid=777
1. Content Management Fundamentals
1.1. What is DotNetNuke?
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Group
Group
Group
1. Content Management Fundamentals
1.2. How does DotNetNuke work?
DatabasePortal
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1. Content Management Fundamentals
1.3. What is a Content Manager
A content manager is responsible for the supervision, management and update of all
the information available in a portal;
His basic activities consist of inserting, updating and deleting available information
and content in the portal, but it is highly recommended that he/she engages more
strategic task to the organization, such as appraise the portal functioning and plan
new portal deployment;
This person requires a multi-task capacity and a good proficiency using a computer;
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1. Content Management Fundamentals
1.4. Key concepts in Content Management
Portal: web application where all the users loggin and where all the information is
available
Container: small brack that contains specific content
Module: function that is available inside a container
Content: information that is available inside each module
Role: group of users with a certain level of capacities in a portal
User: person with specific authentication credentials that interacts with the portal
Permissions: degree of availability of functions to a certain user
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2. Content Management Activities
2.1. Activities Overview
A Content Manager should be responsible for:
Appraising global portal functioning
Planning new portal deployment
Uploading new content and updating existing content
Requesting administration services
Requesting design services
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2. Content Management Activities
2.2. Appraising global portal functioning
The Content Manager should engage activities to:
Assure that the portal has a homogeneous design
Assure that all functions work properly
Test if there are any broken links or low performance functions
Assure that the portal map and navegability makes sense
Assure that each role has the correct information displayed to him
Identify new needs for the portal development and improvement
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2. Content Management Activities
2.2. Planning new portal development
The Content Manager is a key player when it comes to new portal development. He/she
should be responsible for:
Identifying new needs and functions to the portal
Identifying new content that might be necessary to the portal
Identifying new design trends and needs that might improve the portal global
performance
Identifying specific details to upgrade, improve or change
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2. Content Management Activities
2.3. Uploading new content and updating existing
contentThe Content Manager is the agent responsible for:
Inserting, updating or removing all the documentation in the portal
Inserting, updating or removing pictures and banners available
Inserting, updating or removing movies and other media available in the portal
Editing the user access permissions to functions and content
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2. Content Management Activities
2.4. Request administration services
The Content Manager is the main hub between the organization and the portal
administrator. He should be the one to:
Request structural changes to the portal
Request the creation of new subportals
Request the creation of new Roles
Request the creation of new Users
Request design updates for the portal
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2. Content Management Activities
2.5. Requesting design services
The Content Manager is the main hub with the design services, being responsible for
Requesting the development of new materials and communication supports
Requesting the development of new logos and brand designs
Requesting the update and re-styling of current logos and materials
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3. Content Management Tools
3.1. Web browser
• The web browser is the main tool for a Content Manager. It’s through the web
browser that all the content will be uploaded and made available in the portal
• It is also through the web browser that the Content Manager will manage the view
permissions for each group of users.
• It is recommended to use two different web browsers simultaneously: one for
Contant Management Activities and the other one for previewing the changes
updated.
• Microsoft Internet Explorer and Mozilla Firefox are two potencial applications for this
purpose
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3. Content Management Tools
3.2. Image editor
• A Content Manager often has to deal with image uploading to the portal. Usually we
have image files that fit perfectly to our portal but sometimes we have to resize
them to fit our needs;
• A basic image editor is highly recommended to be used in these activities;
• Photoshop, Corel and Adobe Illustrator are some professional solutions with great
edition capacities but require investment in licencing. Freeware based solutions like
Microsoft Paint.net provide the basic activities to sharpen, resize and crop images to
fit our needs
• You can download paint.net in the following link: http://www.getpaint.net/
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3. Content Management Tools
3.3. Unformatted text editor
• Using a portal means that we have a specific design applied to our solution. That
design brings a set of rules to every content available and specifically, it provides
guidelines for text styles too.
• These text styles are easy to use and will be applied by default in our content.
• Nevertheless, we often face content developed in Word or Powerpoint documents,
pre-formated with colors, text decoration, various text sizes and images. This pre-
formatting will overwritte the design rules applied and may result in a strange mix of
designs.
• Therefore, it is recommended to drop the text through an Unformatted text editor. In
Microsoft Windows, Notepad is a good option. This application will keep the text but
loose all the formatting applied to it. This will allow us maintain the global design of
our portal.
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3. Content Management Tools
3.4. Web based image tools
• The need to displaying images in a portal is daily. We should be capable of
understanding if the images we need are simply to addorn the text we’re developing
or if we intend to have a specific gallery with photos.
• When addorning a text, it is likely to simply upload documents into the portal and
display them in the correct place.
• If we intend to make a gallery available it would be interesting to use a web based
free image tool. Slide.com and Slideroll.com are good examples of easy ways to
create slideshows, hosting the images somewhere else other than your portal (which
is good to avoid increasing hosting fees) and having an interesting dynamic effect in
our portal.
• Visit the websites in www.slide.com and www.slideroll.com for more information
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3. Content Management Tools
3.5. Web based video tools
• Videos are taking over the internet nowadays. Youtube is a global phenomenum of
communication and individual expression and is being widely used by the enterprise
world too.
• If you want to upload a video to your portal hosting it in Youtube might be a good
solutions since:
1. It allows you to host your video in another server (avoiding increasing costs of
your hosting services);
2. Allows you to use Google indexing services to promote your organization
through Youtube;
3. Increases the video streaming capability since it is a dedicaded video hosting
service that a general web hosting solution cannot provide
• Having an account in www.youtube.com is probably a good solution. Local provides
can be also interesting, deppending of your organization scope. For Portugal try
http://videos.sapo.pt/
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3. Content Management Tools
3.6. Web based presentation tools
• Presentations are one of the most frequent communication supports in organizations.
Making them available online is hardly explored since the presentation files are often
heavy (10-20 Megabites) which would cost too much to host and would have a
terrible download performance for end users.
• Recently developed web presentation hosting solutions allow you to transform your
presentation into a simple user controlled “slideshow”.
• Slideshare.net offers this possibility. You can open an account in www.slideshare.net
• This presentation is available in SlideShare.net and replicated in www.atsie.com.
Send me an email ([email protected]) to have a loggin to access the
presentation in our website (www.atsie.com).
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4. Using DotNetNuke most frequent containers
4.1. Text/Html
• Text/Html is the most used container in DotNetNuke. In this container you can
basically do everything with your content.
• In the Text function, you’ll be able to insert content and apply text-decoration, insert
images in the text, format, apply colors, align and insert hyperlinks, using a toolbar
similar to Microsoft Windows;
• In the Html function, you’ll be able to add any html code you want. For example, you
can insert the embedded code from a Youtube video in the module and it will display
the video you uploaded. This is also valid for SlideShare.net presentations and to
Slide.com slideshows.
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4. Using DotNetNuke most frequent containers
4.2. Announcements
• Announcements allow you to combine an image with a small text and a link to
another page.
• This module can be usefull to present:
• Announcements and highlights in your portal
• Display partners logos + description + link to their website
• Display photos of a management board + description + link to their personal
page (optional)
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4. Using DotNetNuke most frequent containers
4.3. Links
• Links module allows you to list links to other websites or to files and pages of your
portal
• It can be usefull to:
• Create a submenu for a specific part of your website. For example, inside the
“Who we are” main option, you can have a submenu with 4 links: Mission,
Vision, Objectives and Values;
• Create a set of recommended links to other websites;
• Create a set of links to specific documents in your portal;
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4. Using DotNetNuke most frequent containers
4.4. Downloads
• The downloads module allows you to upload a document and leave it available in
your portal for users to download.
• These documents are made available in a table with the description, category,
upload date and download link
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4. Using DotNetNuke most frequent containers
4.5. User defined table
• This module will allow you to define the table you wish to present.
• This can be useful to display:
• Contacts of a department (Name, Phone, Extension, Email)
• Persons of a managment board (Name, Email, Position)
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5. Advanced DotNetNuke features
5.1. Iframe
• This module will allow you to display other websites or webpages embedded in your
own site.
• This can be useful to display:
• External content
• External funcionalities
• External forms and webapplications
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5. Advanced DotNetNuke features
5.2. Bulk Email
• This module will allow you to send Newsletters to defined groups of users
• Email can be sent in HTML or PDF format
• The documents attached may be displayed on your portal as download links also
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5. Advanced DotNetNuke features
5.3. File Manager
• This page allows you to manage the existing files in your website, either it is
documents, images, newsletters, videos, etc
• It also allows access to XML backups and databases
• In here you can organize your portal documentation in folders, adjust reading and
writting permissions and download documentation
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5. Advanced DotNetNuke features
5.4. Security Roles
• This page is where the portal user roles are defined
• Security roles are the grouping criteria for users that share common traits, for
example, segments of clients
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5. Advanced DotNetNuke features
5.5. User accounts
• This page is where you can add, delete, edit and manage user accounts
• It is also where you assign users to new groups
• Reset passwords and manage portal access is also done through this interface
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5. Advanced DotNetNuke features
5.6. Shortcut ribbon
• The shortcut ribbon allows you to do the most common Content Manager tasks:
• Change between View, Edit and Layout mode
• Add, edit, delete and change page settings, as well as copy, import and export
pages
• Add new or existing modules into pages
• Move to Site, Users, Roles and File Management pages
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QUESTIONS?
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