consider motion authorizing payment of public housing program …1e9156b6... · 2019-01-04 ·...

AGENDA

ANNUAL MEETING

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY

New Ulm, Minnesota

City Hall Council Chambers

Tuesday, January 8, 2019 — 8: 00 a. m.

1. ROLL CALL.

2. ELECTION OF OFFICERS.

3. APPROVAL OF MINUTES.

4. EDA DIRECTOR' S ADMINISTRATIVE REPORT.

5. PUBLIC HOUSING PROGRAM.

a. Receive schedule for approval of the FY 2019 Annual Plan and Schedule

Public Hearing on adoption of the plan.

b. Consider motion authorizing payment of Public Housing Program claims.

6. ECONOMIC DEVELOPMENT AUTHORITY.

a. Consider approval of Final Draft for Homebuyer Assistance Loan

Program.

7. GARDEN TERRACE APARTMENTS.

a. Consider approval of Final Draft for Down -Payment Assistance for Garden

Terrace Residents Program.

8. ECONOMIC DEVELOPMENT REPORT.

9. ADJOURNMENT.

City ofNew UlmRequest for Economic Development Authority Action

Meeting Date: January 8, 2019 Agenda Item Number: 2.

Agenda Section: Election of Officers Originating Department: EDA Administration

Resolution: N/ A Prepared By: Housing Coordinator

Number of Attachments: N/A Presented By: Housing Coordinator

Item: Consider Annual Election of Officers.

EDA Staff Proposed Action:

Motion by , seconded by , electing CommissionerCommissioner as Vice -President and Commissioner

for the time period January 8, 2019 through December 31, 2019.

as President,

as Secretary -Treasurer for the EDA,

Overview:

Section 3. 27 Subdivision 4 of the City Code outlines the organization, officers, employees and administration for theEDA. The EDA shall annually elect a President, Vice -President and Secretary - Treasurer. A commissioner may not serveas President and Vice -President at the same time. The other offices may be held by the same commissioner. The AssistantTreasurer for the EDA shall be the City' s Finance Director.

Most recently, Commissioner Schmitz served as President, Commissioner Fix served as Vice -President andCommissioner Schwartz served as Secretary -Treasurer.

Primary Issues/Alternatives to Consider: N/A

Budgetary/ Fiscal Issues: N/A

Attachments:

N/ A

City of New UlmRequest for Economic Development Authority Action


Agenda Section: Approval of Minutes Originating Department: EDA Administration

Resolution: N/ A Prepared By: Housing Coordinator

Number of Attachments: 1 Presented By: Housing Coordinator

Item: Approval of Minutes from the Regular EDA Meeting held on December 11, 2018.


Motion by , second by , approving the Minutes from the Regular EDA Meeting held onDecember 11, 2018.

Overview:

N/A

Primary Issues/ Alternatives to Consider: N/A

Budgetary/ Fiscal Issues: N/ A

Attachments:

Draft meeting minutes — December 11, 2018

December 11, 2018

The REGULAR MEETING of the New Ulm Economic Development Authority was called toorder at 8: 00 a.m. December 11, 2018 in the City Council Chambers at City Hall.

Roll was called, and the following members were present: Commissioners Braam, Janni, Schultz, Schwartz and President Schmitz.

Also present were Mayor Beussman, Executive Director Dalton, Housing CoordinatorBregel and Assistant Treasurer Jorgensen.

Commissioner Schultz made a motion to approve the minutes of the November 13, 2018

Regular Meeting. Commissioner Braam seconded, and all voted aye.

The Housing Coordinator reported highlights of the administrative activities during themonth ofNovember 2018, as follows:

Housing Choice Voucher Program — Housing Assistance Payments to landlords exceededdisbursements from HUD by $ 11, 153 for the month. HUD Administrative Fee

disbursements exceeded expenses by $ 737 for the month. Total vouchers are at 84 as of

December 1, 2018. The current waiting list is at 40. Public Housing Program — Net assets in the program are $ 588, 919. 11 as of November 30,

2018. Broadway Haus is fully leased with 42 on the waiting list. The Family Units are fullyleased with 11 on the waiting list. EDA — Investment pool assets of $695, 639 as of November 30, 2018.

Property Rehabilitation Loan Program — Available funds of $200, 305 as of November 30,

2018.

Rental Properties — Cash investment assets of $84, 134 as of November 30, 2018.

Garden Terrace Apartments — Garden Terrace has four vacancies. There were two turnovers

during the past month and no move -out notices have been received for January. The waitinglist is at 58. The new furnaces have been installed in both garages and staff continues totroubleshoot window issues.

Commissioner Schultz made a motion to accept the Administrative Activities Report.

Commissioner Janni seconded the motion, and all voted aye.

The EDA considered for approval revised Utility Allowance Schedules for the PublicHousing Program. The Housing Coordinator reviewed with the EDA a memorandum on utilityallowances. She explained that schedules were prepared for the Family Units and Broadway HausApartments. The occupants of the Family Units are responsible for the payment of all utilities whileBroadway Haus residents only pay for their electricity. The utility schedule amount is subtractedfrom the tenant' s rent in order to provide them with funding to pay for their utilities.

The schedules were based on consumption data from 2018, as well as current utility rates. The allowances must be updated on an annual basis. She reported that consumption amounts had

ECONOMIC DEVELOPMENT AUTHORITY MEETING 171 DECEMBER 11, 2018

increased somewhat compared to prior years. Staff recommends the following allowanceschedules:

Broadway HausCurrent Proposed

1 Bedroom 30. 00 32. 00

2 Bedroom 35. 00 42. 00

Family UnitsCurrent Proposed

2 Bedroom 128. 00 128. 00

3 Bedroom 169. 00 169. 00

4 Bedroom 210. 00 236. 00

Commissioner Schwartz offered the motion approving the revised Public Housing UtilityAllowance Schedules. The motion was seconded by Commissioner Braam and all voted aye.

Commissioner Braam offered a motion to authorize payment of the following claims for thePublic Housing Program:

PUBLIC HOUSING CLAIMS

December 11, 2018

CLAIMANT AMOUNT PURPOSE

Former Tenant 383. 52 Refund Sec Dep/ Int/Rent/ Broadway Haus # 104

City of New Ulm 5, 455.47 November 2018 Expenses

Public Utilities Commission 2, 357. 86 UtilitiesBH ( 8/ l/ 18 to 9/ 4/ 18)

C. Naber & Associates 120. 00 November 2018 Accounting ServiceEcowater Systems 96. 60 11/ 13/ 18 Softener Salt/ Broadway Haus

62. 10 11/ 13/ 18 Softener Salt/ Family Units

River View Sanitation 117. 54 December 2018 Garbage Service/Broadway HausAbels Electric 60. 00 Supplies

Ahrens Heating & Air Conditioning 49. 80 Supplies

Full Service Electric 40. 00 Service Call/FMU 1318

Gag Sheet Metal, Inc 122. 25 Service Call/FMU 615

HD Supply 116. 22 Supplies ( 3)

Menards 154. 21 Supplies ( 7)

Nan McKay and Associates, Inc 199. 00 Annual Subscription Fee - ACOP Updates

New Ulm Glass Co, Inc 98. 75 Screen Repair/ FMU 416

560. 00 Service Call/ Broadway Haus Main Entrance

New Ulm Tire, Inc 28. 30 Repair/Broadway Haus SnowblowerPaape Companies, Inc 1, 077. 64 Service Call/Broadway HausPublic Utilities Commission 43. 00 December URP/FMU 418

Retzlaffs Ace Hardware 36.49 Supplies ( 2)


Runnings $ 47. 97 Supplies ( 2)

SPC Convergient Technologies $ 1, 497. 75 Service Call/ Broadway Haus Surveillance Camera12, 724. 47

Commissioner Janni seconded the motion, and all voted aye.

The Economic Development Director reported on various economic development activities

in the community.

The Authority considered approving a request the Consent to Assignment of the AHAP andHAP Contracts as security financing for the Emerson Union Apartment project at 15 North StateStreet. Community Development Director Schnobrich presented the request. After furtherdiscussion, Commissioner Schultz offered the following resolution, waive the reading and movedits adoption:

RESOLUTION 18- 13

BE IT RESOLVED9 by the Commissioners of the Economic Development Authority of theCity of New Ulm, Minnesota approve with conditions the Consent to Assignment of the AHAPContract and the HAP Contract as security for financing for the Emerson Union Apartment projectat 15 North State Street, New Ulm, Minnesota.

Commissioner Schwartz seconded the foregoing resolution, and the roll having been calledthe following vote was recorded:

Voting Yes: Commissioners Braam, Janni, Schultz, Schwartz and President Schmitz.

Voting No: None.

Not Voting: Commissioner Fix ( absent).

The President thereupon declared said resolution duly carried and adopted this 11"' day ofDecember 2018.

Charles Schmitz, President

Michael Schwartz, Secretary

The meeting thereupon adjourned at 8: 32 A.M.

Michael Schwartz, Secretary



Meeting Date: January 8, 2019 Agenda Item Number 4.

Agenda Section: EDA Director' s

Administrative Report Originating Department: EDA Administration

Resolution: N/A Prepared By: Housing Coordinator


Item: From EDA staff regarding Administrative Activities during the month of December 2018.


Motion by , second by accepting the Economic Development Authority AdministrativeActivities for the month of December 2018.

Overview:

Monthly Staff Reports Highlights:

Section 8 ( pp. 1- 5) pp. 1- 2 Note 84 Vouchers for the month of December. Housing Assistance Payments ( HAP) disbursements fromHUD exceeded payments to landlords by $ 833 for the month. Monthly HUD Administrative Fee ( AF) programdisbursements exceeded expenses by $809 for the month. pp. 3- 4 Note HAP and AF unaudited balances as of December 31, 2018. p. 5 Note 84 Vouchers as of January 1" and Waiting List of 43.

Public Housing ( pp. 6- 9) pp. 6- 7 Note monthly and year- to- date program activity. As of December 31", program expenditures haveexceeded revenues by $2, 231. Note cash assets summary. p. 8 Broadway Haus is fully leased with 48 on the Waiting List. p. 9 Family Units are fully leased with 12 on the Waiting List.

EDA (p. 10) Note revenues and expenditures status, and cash assets of $743, 134.

Property Rehabilitation Loan Program ( pp. 11- 12) Note available funds of $205, 338. 33 as of December 31'

Rental Properties (p. 13) Note revenues and expenditures status and cash assets of $84, 652.

Garden Terrace Apartments ( pp. 14- 15)

Total Cash $ 1, 280, 597. 15

Total Current Liabilities $ 96, 402

Monthly Income $ 76, 886

Monthly Expenditures $ 85, 053

Net Income ( Before Depreciation) ($ 8, 167)

Garden Terrace has 85 units leased with 53 on the Waiting List.

Garden Terrace currently has three vacancies. There were no turnovers during the past month and no move -outnotices have been received for February.

Lloyd Management inspected windows for mold in several apartments and determined that this appears to be anisolated issue with four apartments in the northwest wing on third floor in Garden Terrace 2. In those units, somemaintenance issues with the windows were identified, and repairs were made. They will continue to monitor thesituation and gave the tenants in these units information on how to contact them with any future issues. Adehumidifier was provided in one unit because the option of installing an air exchanger was explored but was nota viable option without significant expense and modifications to the building.



Attachments:

EDA Director' s Administrative Report

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

December 2018 and Preceding 12 Months

Month

Number of Vouchers

Leased -Up

Housing AssistanceHUD

Disbursements

Payments

EDA

Payments

Administrative Fee

HUD EDA

Disbursements Expenses

December 2018 84 25,396 24,563 4,085 3, 276

November 2018 84 13, 277 24,430 4,085 3, 348

October 2018 85 24, 901 25, 455 4, 134 5, 687

September 2018 81 24, 901 24, 802 4, 134 3, 458

August 2018 82 24,901 24, 568 4, 134 7, 252

July 2018 85 26, 470 24, 898 2, 288 4, 004

June 2018 87 25, 054 26, 146 4, 134 3, 889

May 2018 87 26, 470 28, 319 4, 134 4, 887

April 2018 86 28, 093 24, 413 4, 239 2, 949

March 2018 83 27, 158 23, 101 4,239 5, 007

February 2018 84 27, 070 23,750 4, 362 3, 466

January 2018 85 27, 070 25, 951 4,361 3, 185

December 2017 88 28, 144 27, 542t 4, 101 2, 752

Page 1

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

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New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Housing Assistance Payments

Fiscal Year 2018 - 2019

Revenues

Over/( Under)

Month HAP Revenue HAP Expenditures Vouchers Expenditures

Forward 06/ 30/ 18 REAC Filing/ Audit 12, 526

07/ 18 26, 470 24, 898 85 1, 572

08/ 18 24, 901 24, 568 82 333

09/ 18 24, 901 24, 802 81 99

10/ 18 24, 901 25,455 85 554)

11/ 18 13, 277 24, 430 84 11, 153)

12/ 18 25, 396 24, 563 84 833

FY CURRENT BALANCE ( Unaudited) $ 4, 281

HUD Held Reserves $ 69,494

Total Reserves $ 73,775

Page 3

New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Administrative Fees

Fiscal Year 2018 - 2019

Revenues

Over/( Under)

Month AF Revenue AF Expenditures Vouchers Expenditures

Forward 06/ 30/ 18 REAC Filing/ Audit 27, 243

07/ 18 2, 288 4,004 85 1, 716)

08/ 18 4, 134 7, 252 82 3, 118)

09/ 18 4, 134 3, 458 81 676

10/ 18 4, 134 5, 687 85 1, 553)

11/ 18 4, 085 3, 348 84 737

12/ 18 4,085 3, 276 84 809

FY CURRENT BALANCE ( Unaudited) 23,078

Page 4

STATUS OF THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ( HCV)

As of January 1, 2019

Total HCV

Available

CountyHCV

Port Out

HCV

Total HCV

on Program

New On

Program

Off

Program

ShopMode

HCV Issued

Not Used

WaitingList

January 2019 124 80 4 84 4 4 0 5 43

December 2018 124 80 4 84 4 1 4 0 8 40

November 2018 124 80 4 84 1 2 0 11 43

October 2018 124 80 5 85 4 1 0 9 40

September 2018 124 77 5 82 3 2 2 14 46

August 2018 124 76 5 81 1 4 2 6 65

July 2018 124 80 5 85 1 2 1 12 63

June 2018 124 82 5 87 1 1 0 5 66

May 2018 124 82 4 86 2 1 0 7 67

April 2018 124 82 4 86 4 1 1 9 73

March 2018 124 79 4 83 2 2 1 5 76

February 2018 124 80 4 84 0 1 0 4 78

January 2018 124 81 4 85 0 3 0 1 75

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 18 - 01/ 31/ 19 ( 124 x 1 mo) 124

Total HCV' s used from 01/ 01/ 19 - 01/ 31/ 19 67. 7% 84

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PUBLIC HOUSING PROGRAM

December 2018 and Preceding 12 Months

MONTH

MONTHLY

PROGRAM ACTIVITY

YEAR- TO- DATE

PROGRAM ACTIVITY

Revenues Expenditures Revenues Expenditures

December 2018 20, 653 12, 724 130, 132 132, 363

November 2018 29, 971 34, 882 109, 479 119, 639

October 2018 21, 294 14, 038 79, 508 84, 757

September 2018 20, 178 29, 887 58, 214 70, 719

August 2018 19, 269 20, 283 38, 036 40, 832

July 20181 18, 767 1 $ 20, 549 18, 767 20, 549

June 2018 20, 130 21, 708 322, 690 345, 035

May 2018 25, 800 21, 303 302, 560 323, 327

April 2018 19, 578 45, 215 276, 760 302, 024

March 2018 18, 313 16, 190 257, 182 256, 809

February 2018 18, 093 17, 878 238, 869 240,619

January 2018 31, 654 28, 246 220, 776 222, 741

December 2017 17, 155 34, 487 189, 122 194, 495

Public Housin Prop -ram Cash Assets SummM (as of December 31, 2018): Checking Account: $ 596, 847. 69

Page 6

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Page 7

PUBLIC HOUSING - BROADWAY HAUS

January 1, 2019

40 Total Units: 38 one -bedroom, 2 two -bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total

Leased

Expected

Lease Date

No. on

Waiting ListJanuary 2019 40 48

December 2018 40 42

November 2018 40 40

October 2018 40 33

September 2018 39 October 1, 2018 34

August 2018 40 61

July 2018 40 61

June 2018 40 55

May 2018 40 55

April 2018 38 May 1, 2018 61

March 2018 40 53

February 2018 40 46

January2018 40 40

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PUBLIC HOUSING - FAMILY UNITS

January 1, 2019

10 Total Units: 2 two -bedroom, 6 three -bedroom and 2 four -bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total

Leased

Expected

Lease Date

No. on


December 2018 10 11

November 2018 10 12

October 2018 10 12

September 2018 10 14

August 2018 10 29

July 2018 9 August 1, 2018 26

June 2018 10 30

May 2018 8 June 1, 2018 29

April 2018 9 May 1, 2018 40

March 2018 10 42

February 2018 10 37

January 2018 10 28

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Page 10

EDA Sheet

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY ( EDA)

COMMERCIAL PROPERTY REHABILITATION LOAN PROGRAM

January 8, 2019

Original Current

Loan Programs/ Programs Description Program Period # Loans Balance # Loans Balance

Residential Property Rehabilitation Loans July 1984 - April 1985 19 179,343.41 0 $ 0. 00

Loans made by the New Ulm HRA utilizingCommunity Development Block Grants

Commercial/ Residential Property Rehabilitation Loans Sept 1986 - Sept 1991 13

Loans made by the New Ulm HRA utilizingrepayments from original Residential PropertyRehabilitation Loans and private lender funds.

Commercial Property Rehabilitation Loans Oct 1991 - Present 79

Loans made by the New Ulm HRA and EDA utilizingrepayments from previous property rehabilitation

loan programs and private lender funds.

79, 958. 76 0 0.00

1, 563, 400. 50 20 351, 986.45

Total 111 $ 1, 822, 702. 67 20 $ 351, 986. 45

Reconciled Balance as of 12/ 31/ 18

Other Information

A. Current Program Status

Number of Loans 79

Principal value of EDA loan funds 1, 563, 400. 50

Principal value of private lender loan funds 1, 563, 400. 50

TOTAL principal value of loans 3, 126, 801. 00

B. Available EDA Funds available for the loan

program as of December 31, 2018 205, 338. 33

C. Miscellaneous

Page 11

Account Account

255- 128010 255- 6323- 36225

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2.0% 2, 382. 52 2, 105. 34 277. 18 12 2, 133. 60 28. 26 ACH

99 David Berg DBA Ulmer Cafe7/9/2009 12, 867. 12 120 124. 40

2.0% 1, 556. 89 1, 475. 24 81. 65 12 1, 492. 80 17. 56 ACH

100 Stake Properties, LLC 8/ 14/ 2009 25, 000. 00 120 231. 312.0°% 4, 381. 88 2, 713. 19 1, 668. 69 12 2, 775. 72 62. 53 ACH

101 Nierengarten & Hippert 8/ 26/ 2009 23, 000. 00 120 212. 05 2.0% 4,095. 69 2, 485. 70 1, 609. 99 12 2, 544. 60 58. 90 ACH

102 Tate & Karen Stillwell 10/ 14/ 2009 5, 000. 00 120 46. 10 2.0% 982. 96 982. 96 9 995. 01 12. 05 ACH

103 Sisters Bridal & Tux, LLP 10/ 22/ 2009 30, 302. 92 120 281. 15 2.0% 5, 754. 75 3, 289. 21 2, 465. 54 12 3, 373. 80 84. 59 ACH

107 Strategic Wealth Properties, LLC 1/ 30/ 2013 25, 000. 00 120 230. 37 2.0% 13, 726. 94 2, 514. 25 11, 212. 69 12 2, 764. 44 250. 19 ACH

110 Broadway Plaza South, LLC 5/ 21/ 2013 25, 000. 00 120 230. 37 2.0% 14, 380. 96 2, 501. 12 11, 879. 84 12 2, 764. 44 263. 32 ACH

112 LIKA, LLC4/1/2016 25, 000. 00 120 230. 36

2.0% 21, 181. 71 2, 364. 47 18, 817. 24 12 2, 764. 32 399. 85 ACH

113 Vaharoslee, Inc. 4/1/ 2016 25, 000. 00 120 230. 36

2.0% 21, 181. 71 2, 364. 47 18, 817. 24 12 2, 764. 32 399. 85 ACH

114 Skovbroten, Derek 6/ 28/ 2016 10, 000. 00 84 128. 00 2.0% 8, 090. 04 1, 387. 70 6, 702. 34 12 1, 536. 00 148. 30 ACH

115 Be Well Center, LLC ( Joan Lindholm) 8/ 29/ 2016 50, 000. 00 120 460. 71 2.0% 44, 282. 54 4, 690. 31 39, 592. 23 12 5, 528. 52 838. 21 ACH

117 REGroup, Inc 4/ 21/ 2017 50, 000. 00 120 460. 73 2.0°% 47, 405. 79 4,627. 90 42, 777. 89 12 5, 528. 76 900. 86 ACH

118 Bailey Creek Boutique LLC ( Tim & Sandy F 4/ 14/ 2017 15, 857. 00 120 146. 502.0% 15, 185. 63 1, 469. 29 13, 716. 34 12 1, 758. 00 288. 71 ACH

119 Home Grown Properties, LLC 5/ 15/ 2017 50, 000. 00 120 460. 772.0% 47, 804. 43 4, 620. 33 43, 184. 10 12 5, 529. 24 908. 91 ACH

120 FN Properties, LLC 12/ 27/ 2017 50, 000. 00 120 460. 072.0% 50, 000. 00 4, 141. 14 45, 858. 86 11 5, 060. 77 919. 63 ACH

121 Red Dragon Gaming, LLC6/8/2018 5, 000. 00 36 138. 89

0.0% 5, 000. 00 694. 45 4, 305. 55 5 694. 45 ACH

122 Tri Hansen New Ulm, LLC 9/ 20/ 2018 25, 000. 00 120 230. 362.0% 25, 000. 00 350. 00 24, 650. 00 2 460. 72 110. 72 ACH

123 Tri Hansen FLP 9/ 20/ 2018 25, 000. 00 120 230. 36 2.0°% 25, 000. 00 350. 00 24, 650. 00 2 460. 72 110. 72 ACH

124 Stake Properties, LLC 10/ 31/ 2018 40, 000. 00 120 368. 59 2.0% 40, 000. 00 280. 92 39, 719. 08 1 368. 59 87. 67 ACH

1, 943, 800. 32 18, 569. 22 308, 066. 29 95, 000. 00 51, 079. 84 351, 986. 45 68, 318. 82 5, 924. 28

separate excel loan calc wksht Amt from General Ledger 346, 062. 17 Interest recorded at time of receiptAdd back int 5, 924. 28

351, 986. 45

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Page 12

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Page 14

GARDEN TERRACE APARTMENTS

January 1, 2019

88 Total Units

New Ulm Economic Development Authority

Date

Total

Leased

No. on


December 2018 84 58

November 2018 85 53

October 2018 84 51

September 2018 83 51

Au ust 2018 84 58

July 2018 87 53

June 2018 87 50

May 2018 86 48

April 2018 86 43

March 2018 85 41

February 2018 84 68

January 2018 85 70

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Meeting Date: January 8, 2019 Agenda Item Number: 5. a.

Agenda Section: Public Housing Program Originating Department: EDA Administration


Number of Attachments: 2 Tpresented By: Housing Coordinator

Item•' Receive schedule for approval of the FY 2019 Annual Plan and Schedule Public Hearing onadoption of the plan.


Motion by , second by , approving schedule for approval of the FY 2019 Annual Plan andscheduling a Public Hearing on adoption of the plan for 8: 00 A.M., Tuesday, April 9, 2019.

Overview:

The Annual Plan is a comprehensive guide to public housing agency ( PHA) policies, programs, operations, and strategiesfor meeting local housing needs and goals. There are two parts to the PHA Plan: the Five -Year Plan, which each PHAreviews and updates once every 5t' PHA fiscal year, and the Annual Plan, which is prepared by the PHA every year. PHAs complete a PHA Plan Template, which includes specific plan elements, but also, information on where certain planelements that are not required to be reviewed by HUD can be obtained locally. PHAs use the same PHA Plan Templatefor the Five -Year and Annual Plan. The entire PHA Plan ( including all elements, not just those submitted to HUD) mustbe made available locally, typically at the main office of the PHA.

The FY 2019 Annual Plan is the fifth and final year of the current Five -Year Plan cycle.

Staff has already begun the review of program documentation and policies that are required on an annual basis. Over thenext two months, prior to the April 9t' Public Hearing on the plan, staff will continue its due diligence in reviewing andupdating program documentation and policies, conducting a Public Hearing with both Public Housing and Section 8Resident Advisory Boards" and formulating a proposed capital improvement program for utilization of Capital Fund

Program funding from HUD. A draft of the Annual Plan will be presented to the EDA at the March meeting.


Budgetary/ Fiscal Issues: N/ A

Attachments:

1. Schedule For Approval of FY 2019 Annual Plan memorandum.

2. " Notice of Public Hearing" on adoption of the FY 2019 Annual Plan.

SCHEDULE FOR 2019 ANNUAL PLAN

45 days prior to Public Hearing, by February 22, 2019, Public Noticepublished that draft Annual Plan is available for review at Public HousingOffice, City Hall, during regular business hours.

2. EDA staff to conduct Annual Plan public meetings with program advisoryboards from Broadway Haus, Public Housing Family Units and Section 8Program participants: March 6, 2019.

3. Draft of Annual Plan to EDA for review: March 12, 2019.

4. EDA Public Hearing date for Annual Plan: April 9, 2019.

Commencement of next fiscal year: July 1, 2019.

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Economic Development Authority ( EDA) of the

City of New Ulm, Minnesota, will hold a Public Hearing at 8: 00 A.M. on Tuesday, April 9,

2019 in the City Council Chambers, City Hall, regarding the adoption of the FY 2019

Annual Plan for the fiscal year beginning July 1, 2019. This Plan addresses EDA

administration of the Public Housing and Section 8 Housing Choice Voucher Programs

only. The purpose of the Plan is to provide a framework for local accountability and an

identifiable resource for public housing residents, participants in the tenant -based

assistance program and other members of the public to locate EDA policies, rules and

requirements concerning its' operations, programs and services. The Annual Plan and

attachments are on file and available for public inspection at the Housing Office,

1st Floor, City Hall, 100 North Broadway, New Ulm, Minnesota 56073.

All persons in attendance at the Public Hearing will be given an opportunity to speak on

this matter. Written testimony may also be submitted to the Housing Office located in

City Hall prior to the Public Hearing.

BY ORDER OF THE ECONOMIC

DEVELOPMENT AUTHORITY OF THE

CITY OF NEW ULM, MINNESOTA

Chris Dalton, Executive Director

Dated: January 8, 2019

www.newulmmn. gov


Meeting Date: January 8, 2019 Agenda Item Number: 5. b.

Agenda Section: Public Housing Program Originating Department: Housing Administration



Item: Consider motion authorizing payment ofPublic Housing Program claims.


Motion by , second by , authorizing payment of Public Housing Program claims for January 8, 2019and order filed.

Overview:

Bills submitted to the Authority for payment total $ 12, 974. 25.

Primary Issues/Alternatives to Consider: N/ A


Attachments:

Public Housing Program Claims — January 8, 2019

PUBLIC HOUSING CLAIMS

CLAIMANT

City ofNew UlmPublic Utilities Commission

Ecowater Systems

River View Sanitation

AH Hermel

Abel' s Electric

City ofNew Ulm - Fire Dept

Full Service Electric

Gag Sheet Metal, IncMR Paving & Excavating, Inc

Menards

Nilson Heating & Air Conditioning

Pella

Public Utilities Commission

Puhhnann Lumber & Design

Rodney Lambrecht ConstructionRunnings

South Central PaintingSpencer, Fred

January 8, 2019

AMOUNT PURPOSE

4, 470. 89 December 2018 Expenses

3, 708. 16 Utilities/ BH ( I l/ l/ 18 to 12/ 3/ 18)

138. 00 12/ 11/ 18 Softener Salt/Broadway Haus62. 10 12/ 12/ 18 Softener Salt/ Family Units

122. 13 January Garbage Service/ Broadway Haus19. 87 Supplies

754. 29 Service Call/Broadway Haus Mechanical Room1, 200. 00 Annual Rental Registration/ Broadway Haus

300. 00 Annual Rental Registration/Family Units40. 00 Service Call/ FMU 1324

336. 25 Service Call/ FMU 416

24. 50 Broadway Haus Snow Removal 11/ 17/ 1824. 50 Broadway Haus Snow Removal 11/ 29/ 18

125. 95 Supplies ( 3)

713. 62 Service Call/ FMU 615

86. 30 Supplies

524. 33 Supplies

103. 00 January URP/ FMU 41819. 00 January URP/ FMU 1627

3. 99 Supplies

33. 00 Repair/ FMU 615

3. 58 Supplies

150. 00 Painting/ FMU 61510. 79 Reimburse for supplies purchased at Retzlaffs

12, 974. 25



Agenda Section: Economic Development

AuthorityOriginating Department: EDA Administration

Resolution: N/A Prepared By: Economic Development

Director/Asst. City Manager

Number of Attachments: 1 Presented By: Economic Development

Director/ Asst. City Manager

Item: Consider approval of Final Draft for Homebuyer Assistance Loan Program.


Motion by , seconded by , approving Final Draft for Homebuyer Assistance Loan Program anddetermine 2019 allocation of funds for the program.

Overview:

The initial draft for this program was introduced at the July 2018 meeting.

Primary Issues/ Alternatives to Consider: Revisions have been made to the draft based on feedback received at the November 2018 meeting. A revised final draft isattached for review.

Budgetary/Fiscal Issues: This program will be set up as a revolving loan program utilizing Garden Terrace reserve funds. EDA cost for 2019would be the initial available loan balance, amount to be set by the EDA and reviewed annually thereafter.

Garden Terrace has adequate reserves to fund this program.

Attachments:

Homebuyer Assistance Loan Program Draft — Final Draft

HOMEBUYER ASSISTANCE LOAN PROGRAM

The City of New Ulm is pleased to announce the availability of financing to households wishing to buy theirfirst home in New Ulm. The program is funded through the Economic Development Authority. The Programoffers zero percent, deferred payment loans of up to $ 10,000. Homebuyer Assistance funds can help meet botha borrower' s down payment and closing cost requirements.

In order to apply for New Ulm' s Homebuyer Down Payment Assistance Loan Program, borrowers must havecompleted an in -person or online pre -purchase counseling program. ? lease refer to the attached ProgramDescription and list of approved Housing Counseling Agencies ' ' s ability to make

o In

addition, homes must be evaittated

defieieneieshave a home inspection.

These and other loan requirements are described_:

importantly, prospective purchasers interested in apmust first complete a pre -purchase counseling program

In addition, please note that Homebuyer Assistance Loan

questions after reviewing the attached information, please

CITY OF NEW ULM

HOMEBUYER ASSISTANCE LOAN PROGRAM

PROGRAM GUIDELINES

The Program offers zero percent, deferred payment loans of up to $ 10, 000. Homebuyer Assistance

funds can help meet both a borrower' s down payment and closing cost requirements. FUNDS ARELIMITED - FIRST COME, FIRST SERVE

Eligibility Requirements

o Borrower( s) must be a first-time homebuyer.

o Borrower( s) must be a resident of New Ulm and/ or work in New Ulm at least 32 hours perweek.

Gomplet a minimum of eight ( 8) hours of in -person or online homeownership trainin

offered by a counseling centef.

o Must have a positive credit history and obtain a fixed-rate first mortgage. Co-signers andvariable rate loans are not allowed.

Use of Loan Proceeds

o Loans will be 5% of purchase price af-up to $ 10, 000. A minimum

fatio of 28 pereent is required. Maximttm debt -to income ratios eannat exeeed 38,1 3- o $ 50,000 is available for this program. Funds are first -come first -served. o City of New Ulm loan proceeds may be applied to down payment and closing costs

associated with the purchase of a home in New Ulm.

Interest Rates and Repayment

o Loan proceeds are offered as a deferred loan with a zero percent interest rate. Payments to

the City loan principle balance will be required at the end of a 5-5-year term. o Term of loan is 10-years. o Must be owner -occupied for life of the loan. If house is sold prior to payoff of loan, loan

amount due in full.

Application and Approval Process

o Homebuyer chooses a local lender and gets pre -qualified. o Homebuyer provides a complete Homebuyer Assistance Loan Applicant Packet to the City

of New Ulm Housing Division for review and pre -approval with all required documentsand forms. All applications must contain the documents indicated in the attached

Document Checklist.

o Once pre -approved, homebuyers will have 120 days to find a qualified home within NewUlm to purchase. Pre -approval does not guarantee City funds.

o Homebuyer shops for home based on Lender' s pre -qualification amount. o When presenting an offer, Homebuyer and Realtor provide Seller' s Statement for the

Seller to sign.

o Within three ( 3) 1..,,.:.. ess d ... Homebuyer must contact the City of New Ulm to ,. l.,. a.. l

by Gity Staff for lead based paint hazards and building/ health and safety Code fi. ieneies onee a purchase eotitraet has beenexe have a home inspection.

If homebuyer is eligible and home passes inspection, City of New Ulm reseives funds ar:es the u,....,.1... yer and D,.,. lta f

o A minimum of two ( 2) weeks prior to close of escrow, the City of New Ulm needs thelender' s paeket441yritten notice of your final loan approval,.

o MBank must notify es the City of New Ulm, ofscheduled closing date ten (10) businessdays prior to close of escrow date. Incomplete

application packets will cause delays in the approvAPprocess. Please contact New Ulm' s

Housing Division at (507) 359. 8227 should you have questions or require additional information. Cityof

New Ulm Housing Division

100 NorthBroad New Ulm','IMN 5t

HOMEBUYER

DOCUMENT CHECK LIST

In order for your application to be considered, it will be necessary for you to supply us with the followingdocuments. Please use this checklist to ensure all applicable items are included with your application.

1. Completed - City of New Ulm loan application

2. Signed, Credit Information Disclosure Authorization ( executed by all borrowers)

3. Completed - Confidential Information Statement

4. Signed - Federal Lead Based Paint Guidelines

5. Signed - Fair Lending Notice

The following documents are required ( copies only):

6. Pre -approval letter and a copy of your credit report from your firstmortgage lender

7. Pre purchase eertifteation from Housing Gounseling—a F- 1

8. Seller' s Statement

9. Please supply co ies of your most recent statements for: a) Last 3 months checking account statements ( All Pages) b) Last 3 months savings account statements showing

of 3- down payment is deposited . your bank . t (All Pages)

Please attach copies of personal documents. We will not be responsible for originals

Applicant Name

Social Sec. #

E-Mail Address:_

Co -Applicant

Social Sec. #

Employer Address

Employer Phone

No.

Yearly GrossSalary $

Source of other Income

Co -Applicant' s

Employer

HOMEBUYER DOWN PAYMENT ASSISTANCE PROGRAM

LOAN APPLICATION

s

Cell # ( )

Date of Birth

Work # ( )

Home #( )

Date of Birth

Work # ( )

Year/ Month Started

Other MonthlylncomQ' ;" $

Year/ Month Started

Other Monthly Income $

Declarations

For each of the following questions, ply , provide a single answer for all adult members of the household who will make the hometheir permanent residence. Please mark the Yes and No columns with an " X" as appropriate.

Yes No

Have you had property foreclosed upon or given title or deed in lieu of foreclosure in the past seven years?

Are there any outstanding judgments against you?

Have you been declared bankrupt within the past seven years?

Are you a party to a lawsuit?

Are you presently delinquent or in default on any loan, mortgage, financial obligation, bond, or loan guarantee?

Are you obligated to pay alimony, child support, or separate maintenance?

Are you a co -maker or endorser on a promissory note?

How much of a first mortgage have you been pre -qualified for by your lender bank? $

How much of your money do you have for a down payment? $

Have you ever owned a home in the last 3 years, and if so, what year did you sell it?

APPLICANT' S STATEMENT

Household Liabilities

Please identify the debts of adult household members who will make the home their permanent residence. List the creditor' s name, address and account number for all outstanding debts, including automobile loans, revolving charge accounts, such as all credit cards,

real estate loans, alimony, child support, stock pledges, etc. This information may be provided on a combined basis by both marriedand unmarried persons if the accounts are jointly held.

Name of Household Member Creditors Name/ Address

MonthlyPayment/ Months Left

to Pay

Unpaid

Balance

Pymt

Mo

Pymt

Mo

Pymt

Mo

Pymt

Mo

Pymt

Mo

Pymt

Mo

Household Income Information

Please provide the following information for all household members who have a regular income, regardless of their age.

Base MonthlyName Overtime

Income

Checking and Savings AccountsPlease identify the checking and savings accounts of all adult household members who will use the home as their permanent residence.

This information may be provided on a combined basis by both married and unmarried persons if the accounts are jointly held.

NameName of Bank, Savings & Loan,

Credit UnionAccount Number Current Balance

PLEASE READ BEFORE SIGNING

All the information I have given in this application is true and correct to the best of tmy knowledge. I understand that you will confirm theinformation and retain the application whether or not the loan is approved. I hereby authorize the City of New Ulm to verify my credit

status and any of the above information as a condition of this application.

Applicant Signature Date Co -Applicant Signature Date

APPLICANT STATISTICAL INFORMATION

The following inforniation is requested by the Federal Government for certain types of loans related to a dwelling, in order to monitor the lender' scompliance with equal credit opportunity and fair housing laws. You are not required to furnish this information but are encouraged to do so. The lawprovides that a lender may neither discriminate on the basis of this information nor on whether you choose to furnish it. However, if you choose not tofurnish it, under Federal regulations this lender is required to note race and sex on the basis of visual observation or surname. If you do not wish to

furnish the above information, please check below. ( Lender must review the above material to assure that the disclosures satisfy all requirements to whichthe lender is subject under applicable state law for the particular type of loan applied for.)

CHECK ONE SPACE ONLY FOR THE ETHNIC CATEGORY YOU MOST CLOSELY IDENTIFY WITH:

1 do not wish to furnish this information.

WHITE ( not of Hispanic origin): All persons having origins in any of the original peoples of Europe, North Afei iWiddle East, or the Indian Subcontinent. BLACK ( not of Hispanic Origin): All persons having origins in any of the black racial groups.

HISPANIC: All persons of Mexican, Puerto Rican, Cuban, Central or South American, or Spanish culturq 4jforigin, regardless of race. ASIAN or PACIFIC ISLANDERS: All persons having origins in any of the original peoples of the Far EaStyS6uthgast Asia, or the Pacific Islands. AMERICAN INDIAN or ALASKAN NATIVE: All persons having origins in any of the original Peq` qs bf North America.

SEX: Male O Female O AGE: Under 40,_,' 40 or Over

Applicant Signature

CREDIT INFORMATION DISCLOSURE AUTHORIZATION

I/ We hereby authorize you to release to the City of NEW ULM for verification purposes, information concerning:

Employment history; dates, title, income, hours worked, etc;

Banking and savings account records;

Mortgage loan information including open date, high credit, payment

Amount, due date, loan balance, interest rate, and payment record.

The above reports are for confidential use in compiling information regarding a real estate loanrequested by the applicant(s) signing this form.

A photographic or carbon copy of this authorization ( being a photographic or carbon copy of thesignature( s) of the undersigned) may be deemed to be the equivalent of the original and may beused as a duplicate original.

Your prompt attention to this matter will help to expedite my real estate loan application.

Thank you,

Applicant Signature Date Social Security Number

Applicant Signature Date Social Security Number

FAIR LENDING NOTICE

RIGHT TO PRIVACY ACT: This is notice to you as required by the Right to Financial Privacy Act of 1976 thatthe Department of Housing and Urban Development and the Veterans Administration have a right to accessfinancial records held by a financial institution in connection with the consideration or administration ofassistance to you. Financial records will be made available to the Department of Housing and UrbanDevelopment, and the Veterans Administration without further notice or authorization, but will not be disclosed or released

to another government agency or department, or private entity without your consent except as required or

permitted by law.

FAIR CREDIT REPORTING ACT: City of New Ulm, as part of the processing of your loan application, willrequest both a consumer and business credit report bearing information on your credit worthiness, standing, capacity, character general reputation, personal characteristics, or mode of living. This notice is given pursuant to

the Fair Credit Reporting Act of 1977, Section 606(a) ( 1). Pursuant to Section 606(b), you are entitled to suchinformation within 5 days of written demand made within a reasonable period of time to: City of New Ulm, 100North Broadway Street, New Ulm, MN 56073.

EQUAL CREDIT OPPORTUNITY ACT: Pursuant to Section 209. 9, paragraphs ( a) ( 2) and ( b) ( 1) of

Regulation B regarding Section 701( a) the following notice is given. The Equal Credit Opportunity Act prohibitscreditors from discriminating against credit applicants on the basis of race, color, religion, national origin, sex, marital status, and age ( provided the applicant has the capacity to enter into a binding contract); because all or

part of the applicant' s income is derived from any public assistance program; or because the applicant has in goodfaith exercised any right under the Consumer Credit Protection Act. The federal agency which administers

compliance with this law is the Federal Trade Commission, Equal Credit Opportunity, Washington D.C. 20580.

I/ We acknowledge receipt of a copy of this notice.

Applicant Signature

Applicant Signature

Date

Date

r-

PRO, ine. Efnail* WAOthe

Revised 2018



Agenda Section: Garden Terrace Apartments Originating Department: EDA Administration



Number of Attachments: 1 Presented By: Economic Development


Consider approval of Final Draft for Down -Payment Assistance for Garden TerraceItem•

Residents Program.


Motion by , seconded by , approving Final Draft for Down -Payment Assistance for GardenTerrace Residents Program and determine 2019 allocation of funds for the program.

Overview:

The initial draft for this program was introduced at the July 2018 meeting.

Primary Issues/Alternatives to Consider: Revisions have been made to the draft based on feedback received at the November 2018 meeting. A revised final draft isattached for review.

Budgetary/ Fiscal Issues: Potential cost for this program is $ 25, 000 annually or another amount set by the EDA. Garden Terrace has adequate cashreserves to fund this program.

Attachments:

Down -Payment Assistance for Garden Terrace Residents — Final Draft

Down -payment Assistance for Garden Terrace Residents

How it works

For each monthly rent payment, the City will give a $ 200 credit towards a down -payment. You' re

automatically enrolled - no registration fees or minimum stay requirements. Begin earning the day you

move in! This can only be applied toward the purchase of a home in New Ulm.

The longer you stay, the more credit you accrue.

When you' re ready to purchase a home in New Ulm, contact the City' s Housing Coordinator. The

coordinator will provide you a Down -Payment credit statement reflecting your accrued credit. You can

apply this credit account for up to a $ 5, 000 Down - Payment.

Terms and Conditions

Every Garden Terrace resident is automatically enrolled in the program.

Enrollment is free.

25, 000 will be available annually and will be given on a first come first served basis.

No minimum length of residency is required.

Credit account accrual based on number of months of residency as soon as first month' s rent ispaid.

Residents must fulfill their term of lease and be in good standing. They must be current with

their financial obligations to the City and must follow the proper procedures for terminatingtheir lease, whether it is at lease -end or mid -lease.

The Down -Payment Assistance for Garden Terrace Residents program may be changed or

cancelled at any time with notice. -

Down -Payment offer

Credit can only be used to purchase a home in New Ulm.

Only one credit account can be used per home purchase. Accounts cannot be combined toward

a single purchase.

Down - Payment program can only be used by a resident of Garden Terrace. A Garden Terrace

resident must be one of the purchasers of the home to use the account.

Account cannot be transferred to another individual. Only the person who has accrued them canuse them.

On instances of more than one lease holder, credit is split evenly among lease holders. Credit is valid for 90 days from the date that a resident moves out of Garden Terrace.

If the City sells Garden Terrace, residents of that community have 90 days from the date of sale

to use their savings account to purchase a home in New Ulm.

If a resident has a credit valued at more than the maximum, the credit is capped at the

maximum.



Agenda Section: Economic Development

Originating Department: EDA AdministrationReport


Director/Asst. City ManagerEconomic Development

Number of Attachments: N/ A Presented By: Director/ Asst. City Manager

From the Economic Development Director/Assistant City Manager regarding activitiesItem•

during the month of December, 2018.


Motion by , second by , accepting the Economic Development Director/ Assistant City Manager' sreport regarding activities during the month of December, 2018.

Overview:

Economic Development — Continued to work with Windings on MIF contract review with Windings VP of Operations

and DEED representative; continued work on Revolving Loan for Windings and DLC; and talked to a business that waslooking to transfer their liquor license for a possible outdoor event.

Housing — Working on updated Drafts for EDA Programs: rent for down payment and first-time home buyers downpayment assistance.

Primary Issues/Alternatives to Consider: N/A


Attachments:

N/A

consider motion authorizing payment of public housing program …1e9156b6... · 2019-01-04 ·...

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