526,000 plus any accrued interest due to the eda …1e9156b6...2017/12/12 · november 14, 2017 the...

AGENDA

REGULAR MEETING

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY

New Ulm, Minnesota

City Hall Council Chambers

Tuesday, December 12, 2017 — 8: 00 a. m.

1. ROLL CALL.

2. APPROVAL OF MINUTES.

3. NEW ULM ECONOMIC DEVELOPMENT CORPORATION REPORT.

4. EDA DIRECTOR'S ADMINISTRATIVE REPORT.

5. PUBLIC HOUSING PROGRAM.

a. Consider adoption of the revised Public Housing Utility AllowanceSchedules.

b. Consider motion authorizing payment of Public Housing Program claims.

6. ECONOMIC DEVELOPMENT AUTHORITY.

a. Consider resolution authorizing the Executive Director to act on behalf ofthe Economic Development Authority ( EDA) in approving the transfer oftitle to property within the area platted as Milford Heights Second Addition.

b. Consider motion authorizing staff to make a final payment on the SpecialAssessment for the 2016 Utility, Street & Alley Improvements for 624Pfaender Drive upon closing.

C. Consider resolution approving the forgiveness of the loan balance of526,000 plus any accrued interest due to the EDA Fund 260 from the

TIF Fund 365. .

d. Consider requests for funding of economic development efforts.

7. OTHER BUSINESS.

a. Consider motion approving with conditions a $ 50, 000 loan from the

Commercial Property Loan Program to FN Properties, LLC.

8. ADJOURNMENT.

City ofNew UlmRequest for Economic Development Authority Action

Meeting Date: December 12, 2017 Agenda Item Number: 2.

Agenda Section: Approval ofMinutes Originating Department: EDA Administration

Resolution: N/A Prepared By: Housing Coordinator

Number of Attachments: 1 Presented By: Housing Coordinator

Item: Approval ofMinutes from the Regular EDA Meeting held on November 14, 2017.

EDA Staff Proposed Action:

Motion by , second by , approving the minutes from the Regular EDA Meeting held onNovember 14, 2017.

Overview:

N/A

Primary Issues/Alternatives to Consider: N/A

Budgetary/Fiscal Issues: N/A

Attachments:

Draft meeting minutes — November 14, 2017

November 14, 2017

The REGULAR MEETING of the New Ulm Economic Development Authority was called toorder at 8: 00 a.m. November 14, 2017 in the City Council Chambers at City Hall.

Roll was called and the following members were present: Commissioners Braam, Janni, Schultz, Schwartz and Vice President Fix.

Also present were Mayor Beussman, Executive Director Gramentz, Housing CoordinatorBregel and Treasurer Jorgensen.

Commissioner Schultz made a motion to approve the minutes of the October 10, 2017

Regular Meeting. Commissioner Braam seconded the motion and all voted aye.

The Economic Development Coordinator reported on various economic development

activities in the community. He also gave a presentation on NUEDC operation and

accomplishments.

The Housing Coordinator reviewed for the Commissioners highlights of the administrativeactivities during the month of October 2017, as follows:

Housing Choice Voucher Program — She reported that the Housing Assistance Paymentspayments to landlords exceeded disbursements from HUD by $ 11, 568 for the month. HUD

Administrative Fee expenses exceeded disbursements by $ 1, 244 for the month. Total

vouchers are at 86 as of October 1, 2017. The current waiting list is at 82. Staff pursued an opportunity to submit a letter of interest for HUD Veterans AffairsSupportive Housing ( VASH) vouchers but the Minneapolis VA was unable to provide therequired services in our area at this time.

Public Housing Program — Net assets in the program are $ 632,224.79 as of October 31,

2017. Broadway Haus is fully leased with 43 on the waiting list. The Family Units are fullyleased with 29 on the waiting list. A HUD Physical Inspection of the Public Housing units was conducted in September. A

preliminary score of 81 was received, but was adjusted to 91 due to a technical review. EDA - Investment pool assets of $455,384 as of October 31, 2017. The sale of the spec

house at 629 Pfaender Drive has closed. The spec house at 633 Pfaender Drive has been

staged and an open house has been scheduled. Staff had a follow up call with MHP inregards to the Strengthening Rural Communities program. MHP was notified that their

application for RCDI grant funds was denied. They have some remaining RCDI and HUDfunds that they might be able to use to fund another Housing Institute. Property Rehabilitation Loan Program — Available funds of $279,625 as of October 31,

2017.

Rental Properties — Cash investment assets of $76,353 as of October 31, 2017.

Garden Terrace Apartments — Garden Terrace has two vacancies. There were no turnovers

during the past month and there are two move -out notices pending for December. The

waiting list is at 69. Net incomes were lower in October due to payment -in -lieu -of -taxes.

EcoNOMIC DEVELOPMENT AUTHORITY MEETING 111 NOVEMBER 14, 2017

Commissioner Schultz made a motion to accept the Administrative Activities Report.

Commissioner Braam seconded the motion and all voted aye.

The Housing Coordinator presented a letter received from the Department of Housing andUrban Development (HUD) with the SEMAP certification score for the Section 8 Housing ChoiceVoucher Program. This HUD notification letter indicates a score of 100% for the fiscal year endingJune 30, 2017. This put the overall performance rating as High.

The Housing Coordinator presented Change Order No. 1 to the Broadway Haus RoofReplacement Project in the additional amount of $9,000. Commissioner Schultz offered a motion to

approve Change Order No. 1. Commissioner Braam seconded and all voted aye.

Commissioner Braam offered a motion to authorize payment of the following claims for thePublic Housing Program:

PUBLIC HOUSING CLAIMS

CLAIMANT

Former Tenant

Former Tenant

Former Tenant

City of New UlmPublic Utilities Commission

C. Naber & Associates

Ecowater Systems

River View Sanitation

AH Hermel

Alwin Klassen Appliance Repair

Auto Value

Design Home Center

Full Service Electric

Gag Sheet Metal, Inc

Gopher State Fire Equipment Co

November 14, 2017

AMOUNT PURPOSE

131. 46 Refund Sec Dep/IntBroadway Haus # 105

142. 71 Refund Sec Dep/Int/Broadway Haus #203120.42 Refund Sec Dep/IntBroadway Haus #404

10,446.48 October 2017 Expenses

1, 743. 62 Utilities/BH (9/ 1/ 17 to 10/ 2/ 17)

15. 23 Utilities/BH #210 (9/ 1/ 17 to 10/ 2/ 17)

14.25 Utilities/BH #310 (9/ 1/ 17 - 10/2/ 17)

120. 00 October 2017 Accounting Service74.25 10/ 17/ 17 Softener Salt/Broadway Haus81. 00 10/ 17/ 17 Softener Salt/Family Units

111. 95 October 2017 Garbage Service/BH

54.88 Extra Garbage Pick Up111. 95 November 2017 Garbage Service/BH

43. 90 Extra Garbage Pick Up31. 45 Supplies

142.25 Service Call/ 615 N German St

56.97 Supplies

48.49 Supplies ( 2)

259.70 Service Call/Broadway Haus # 105 & 404

43. 20 Supplies

45,000.00 CFP 2016 & 2017

67.75 Annual Fire Extinguisher Check/Broadway Haus82.25 Annual Fire Extinguisher Check/Family Units

ECONOMIC DEVELOPMENT AUTHORITY MEETING 112 NOVEMEER 14, 2017

Kemske

Menards

New Ulm EDA

Olympic Fire Protection

Public Utilities Commission

Plunkett's Pest Control

Runnings

SPC SecuritySouth Central PaintingVon Essen Locksmith

116.20 500 Public Housing Cash Receipts141. 66 Supplies ( 8)

600.00 1/ 1/ 17- 12/ 31/ 17 Rental 326 N Broadway165. 00 Service Call/Broadway Haus

5. 00 November URPBroadway Haus #40533. 21 Recycle Fluorescent Bulbs

676.30 Annual Pest Control/Broadway Haus855. 00 Annual Pest Control/Family Units

24.91 Supplies

16, 907.50 CFP 2015 & 2016

885. 00 PaintingBroadway Haus # 105, 203 & 404

211. 96 Service Call

79,565. 90

Commissioner Schwartz seconded the motion and all voted aye.

The Authority received a copy of the New Ulm Economic Development Authority audit forthe one year period ending June 30, 2017. The Treasurer presented a summary of the audit to theEDA. Commissioner Schultz made a motion to accept the 2017 audited annual financial report. Commissioner Janni seconded the motion and all voted aye.

The Authority was presented with the final assessment for 2016 USA Improvements inMilford Heights Phase I. After further discussion, Commissioner Braam offered a motion to utilize

Garden Terrace Apartment reserve funds to pay the assessments in full on the 18 lots that have beensold to date and amortize over 10 years the assessments for the 11 lots that remain unsold. Commissioner Schultz seconded the motion and all voted aye.

The Authority considered a motion authorizing use of EDA funds to assist in financing theAssistant City Manager position in the annual amount of $50,000. After further discussion,

Commissioner Schultz offered a motion to table this item. Commissioner Schwartz seconded the

motion and all voted aye.

The meeting thereupon adjourned at 9:26 A.M.

Michael Schwartz, Secretary

Ecommc DEVELOPMENT AUT omy MEETING 113 NOVEMBER 14, 2017


Meeting Date: December 12, 2017 Agenda Item Number: 3.

Agenda Section: NUEDC Report Originating Department: EDA Administration


Number of Attachments: 1 Presented By: NUEDC Coordinator

Item• From the New Ulm Economic Development Corporation Coordinator regarding activitiesduring the month ofNovember, 2017.


Motion by , second by , accepting the New Ulm Economic Development CorporationCoordinator' s report regarding activities during the month ofNovember, 2017.

Overview:

N/A



Attachments:

NUEDC Report

New Ulm Economic Development Corporation

Coordinator' s Activity Report11/ l/17- 11/ 30/17

DETAIL ITEMS:

Participate in 2 Workforce Development Council meetings. The group sent surveys to

over 300 area businesses to help determine what workforce training needs existed. Unfortunately we only got 17 back. The biggest take away is that a vast majority of businesses94% of the returns) do in house training. Another take away is that 64% of the businesses

returning the survey were either somewhat dissatisfied or mostly dissatisfied with the trainingprovided their employees.

Participate in the Southcentral Business Development Network. A representative of the

Minnesota Department of Employment and Economic Development provided updates on the

State' s financial incentive programs.

Made a presentation to the Sertoma Club regarding what NUEDC does and gaveexamples of some of the businesses NUEDC has worked with and what we did for the

businesses.

Visit with Eric Bode regarding the availability of the former Shelter Products building. Mr. Bode and a partner have purchased the facility and are looking for a tenant.

Meet with Honey Burg and Steve Franta of TLP regarding what they do to help NUEDCwith funding.

Made a presentation to the Economic Development Authority regarding what NUEDCdoes and gave some examples of businesses NUEDC has assisted and what NUEDC did for the

businesses.

Call with Doug Bercu, President of Timber Development Corporation. Timber owns thestrip mall near WalMart. Mr. Bercu called to see ifNUEDC had any interest in buying theempty lot to the west of the strip mall.

Call with Mike Bruns of Parker Hannifin. Mr. Bruns was updating their Contingency

Plan and wanted to verify NUEDC contact information. He also provided an update on businessactivity, indicating they were busy.

Visit with Lee Kuhl of CRC Global, a seed distribution and trucking business that hasleased the former Palm Beach Marine craft building. Mr. Bruns indicated the business hadgrown out of its former location in Hutchinson.

Visit with Troy Camm of Maverick Blinds, a manufacturer ofhunting blinds. Mr. Cammindicated the business is only a year old and he sees significant growth in the future. EveryMenards store has Maverick Blinds for sale.

Calls with a banker representing a client who would like to open a chemical dependencyand mental health clinic in downtown New Ulm. The client is seeking incentives from the CityofNew Ulm.

Call with Rodrigo Cagide who is with Mid American Logistics. Mr. Cagide is lookingfor a new site and new clients.

CALLSNISITS WITH LOCAL BUSINESSES:

Eric Bode of BOCO Real Estate, Honey Burg, Brent Pearson and Steve Franta of TLP, Mike Bruns of Parker Hannifin, Lee Kuhl of CRC Global, Troy Camm of Maverick Blinds

COMMUNICATIONS WITH POTENTIAL NEW BUSINESSES:

Client of a banker looking to open a chemical dependency and mental health clinic, Rodrigo Cagide of Mid American Logistics

MEETINGS/CONFERENCES:

South Central Business Development Network, Workforce Development Council, EDA,

Brown County Planning Commission, NUEDC Board, Sertoma


Meeting Date: December 12, 2017 Agenda Item Number 4.

Agenda Section: EDA Director' s

Administrative Report Originating Department: EDA Administration



Item: From EDA staff regarding Administrative Activities during the month ofNovember 2017.


Motion by , second by accepting the Economic Development Authority AdministrativeActivities for the month ofNovember 2017.

Overview:

Monthly Staff Reports Highlights:

Section 8 ( pp. 1- 5) pp. 1- 2 Note 86 Vouchers for the month ofNovember. Housing Assistance Payments (HAP) payments tolandlords exceeded disbursements from HUD by $3, 402 for the month. Monthly HUD Administrative Fee (AF) program disbursements exceeded expenses by $859 for the month. pP. 3- 4 Note HAP and AF unaudited balances as ofNovember 30, 2017. 55 Note 88 Vouchers as of December l5t and Waiting List of 81.

Public Housing (pp.6- 9) pp. 6- 7 Note monthly and year-to-date program activity. As ofNovember 30th, program revenues have exceededexpenditures by $11, 959. Note cash assets summary. 88 Broadway Haus is fully leased with 38 on the Waiting List. 99 Family Units are fully leased with 23 on the Waiting List. A street assessment in the amount of $4,356 was paid in full. The notice was received on November 13th. If not

paid by December 7th, the cost would have increased to $4, 516.01. If amortized over ten years at 3. 2% interest,

the cost would have increased by another $787.28. We have typically paid these assessments in full in the past, sostaff made the decision to process this payment rather than wait for board approval in order to avoid incurring anyadditional costs.

EDA (p. 10) Note revenues and expenditures status, and cash assets of $573, 741.

The revenue increase is due to the sale of the spec house located at 629 Pfaender Drive. A purchase agreementhas been signed for Lot 6, Block 4 and should close this month.

Property Rehabilitation Loan Program (p. 1 l) Note available funds of $284,215. 31 as ofNovember 30th. Two new inquires were received last month.

Rental Properties (p. 12) 0 Note revenues and expenditures status and cash assets of $77,280.

Garden Terrace Apartments (pp. 13- 14)

Total Cash $ 1, 405, 048

Total Current Liabilities $ 95, 917

Monthly Income $ 73, 536

Monthly Expenditures $ 28, 817

Net Income (Before Depreciation) $ 44, 719

Garden Terrace has 85 units leased with 69 on the Waiting List. Garden Terrace currently has three vacancies. There were two turnovers during the past month and two move -outnotices have been received for January.



Attachments:

EDA Director' s Administrative Report

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

November 2017 and Preceding 12 Months

Month

Number of Vouchers

Leased -Up

Housing AssistanceHUD

Disbursements

Payments

EDA

Payments

Administrative Fee

HUD EDA

Disbursements Expenses

November 2017 86 23,223 26,625 4,100 3,241

October 2017 86 13, 881 25,449 4,389 5,633

September 2017 87 30, 992 26,539 4,389 4,299

August 2017 91 30, 992 27,438 4,389 3,443

Julv 2017 94 30,448 27,592 4,387 4,067

June 2017 97 29, 928 28,900 4,509 2, 989

MaV 2017 99 29,928 29,520 4,508 3, 557

April 2017 99 29,928 29,445 4,434 3,267

March 2017 101 29,928 30,384 4,434 4,594

FebruarV 2017 99 29,877 29,382 4,939 3, 332

January 2017 99 29,877 29,473 4,749 2, 984

December 2016 98 281651 28, 191 4,749 3, 576

November 2016 101 28, 133 29,341 4,748 3, 303

Page 1

Admin.

Disbursements

Admin. Expenses

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

105

100

95

90

85

80

75

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New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Housing Assistance Payments

Fiscal Year 2017 - 2018

Revenues

Over/(Under)

Month HAP Revenue HAP Expenditures Vouchers Expenditures

Forward 06/30/ 17 REAC Filing/Audit 5,541

07/ 17 30,448 27,592 94 2, 856

08/ 17 30,992 27,438 91 3,554

09/ 17 30,992 26,539 87 4,453

10/ 17 13,881 25,449 86 11, 568)

11/ 17 23,223 26,625 86 3,402)

FY CURRENT BALANCE (Unaudited) $ 1, 434

HUD Held Reserves $ 0

Total Reserves $ 1, 434

Page 3

New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Administrative Fees

Fiscal Year 2017 - 2018

Revenues

Over/(Under)

Month AF Revenue AF Expenditures Vouchers Expenditures

Forward 06/30/ 17 REAC Filing/Audit 23,904

07/ 17 $ 4,387 4,067 94 320

08/ 17 $ 4,389 3,443 91 946

09/ 17 $ 4,389 4,299 87 90

10/ 17 $ 4,389 5,633 86 1, 244)

11/ 17 $ 4, 100 3,241 86 859

FY CURRENT BALANCE (Unaudited) 24,555

Page 4

STATUS OF THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ( HCV)

As of December 1, 2017

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 17 - 12/ 31/ 17 ( 124 x 12 mo) 1488

Total HCV' s used from 01/ 01/ 17 - 12/ 31/ 17 75. 7% 1126

A NA NA

Page

Total HCV

Available

CountyHCV

Port Out

HCV

Total HCV

on Program

New On

Program

Off

Program

ShopMode

HCV Issued

Not Used

WaitingList

December 2017 124 83 5 88 2 0 0 2 81

November 2017 124 82 4 86 3 1 3 1 4 82

October 2017 124 82 4 86 4 5 1 1 77

September 2017 124 83 4 87 1 5 0 3 75

August 2017 124 87 4 91 1 4 1 2 70

Jul 2017 124 90 4 94 0 2 1 0 67

June 2017 124 93 4 97 0 2 0 0 62

May 2017 124 95 4 99 1 1 0 0 82

Aril 2017 124 95 4 99 0 1 1 0 87

March 2017 124 97 4 101 2 0 0 2 75

February 2017 124 95 4 99 1 1 0 5 76

Wanuary 2017 124 95 4 99 1 2 1 3 70

December 2016 124 94 4 98 0 3 2 10 73

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 17 - 12/ 31/ 17 ( 124 x 12 mo) 1488

Total HCV' s used from 01/ 01/ 17 - 12/ 31/ 17 75. 7% 1126

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Page 5

140

120

100 Total Available

80 Total on Program

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a1

PUBLIC HOUSING PROGRAM

November 2017 and Preceding 12 Months

MONTH

MONTHLY

PROGRAM ACTIVITY

YEAR-TO-DATE

PROGRAM ACTIVITY

Revenues Expenditures Revenues Expenditures

November 2017 81, 567 79,566 171, 967 160,008

October 2017 19, 800 19,514 90,400 80,442

September 2017 19,734 16, 590 70,600 60,928

August 2017 34,496 30,917 50,866 44,338

July 20171 16,370 1 $ 13, 421 1 $ 16,370 13,421

June 2017 51, 435 51, 414 254,771 269,225

May 2017 17,598 17, 139 203, 336 217,811

April 2017 17, 779 45, 507 185, 738 200,672

March 2017 18, 199 17,455 167,959 155, 165

February 2017 19, 333 17,086 149, 760 137,710

January 2017 17, 916 11, 645 130,427 120,624

December 2016 20,315 23, 721 112, 511 108, 979

November 20161 19,463 1 $ 16, 720 92, 196 85, 258

Public HousingProgram Cash Assets Summary (as ofNovember 30, 2017): Checking Account: $ 634,507. 12 ( current interest rate . 51%)

Page 6

PUBLIC HOUSING PROGRAM

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Page 7

PUBLIC HOUSING - BROADWAY HAUS

December 1, 2017

40 Total Units: 38 one -bedroom, 2 two- bedroom

New Ulm Economic Development Authority - Public Housing Authority

Total

Date Leased

Expected

Lease Date

No. on

Waiting ListDecember 2017 40

0ti

38

November 2017 40

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43

October 2017 39 48

September 2017 38 October 1, 2017 47

August 2017 39 October 1, 2017 41

July 2017 39 38

June 2017 39 July 1, 2017 33

May 2017 40 51

Aril 2017 40 72

March 2017 39 Aril 1, 2017 64

February 2017 39 Aril 1, 2017 64

January 2017 40 59

December 2016 40 53

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Page 8

PUBLIC HOUSING - FAMILY UNITS

December 1, 2017

10 Total Units: 2 two-bedroom, 6 three- bedroom and 2 four-bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total

Leased

Expected No. on

Lease Date Waiting ListDecember 2017 10 23

November 2017 10 29

October 2017 10 26

September 2017 10 22

August 2017 10 18

July 2017 10 17

June 2017 10 15

May 2017 10 37

Aril 2017 10 64

March 2017 10 61

February 2017 10 60

IJanuary 2017 10 59

December 2016 10 52

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Page 9

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EDA FUND (ADMINISTRATION) - 2017

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200, 000

100, 000

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Page 10

EDA Sheet

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY (EDA) COMMERCIAL PROPERTY REHABILITATION LOAN PROGRAM

December 12, 2017

Original Current

Loan Programs/Programs Description Program Period # Loans Balance # Loans Balance

Residential Property Rehabilitation Loans July 1984 - April 1985 19 179,343.41 0 $ 0.00

Loans made by the New Ulm HRA utilizingCommunity Development Block Grants

Commercial/ Residential Property Rehabilitation Loans Sept 1986 - Sept 1991 13 79,958. 76 0 0.00

Loans made by the New Ulm HRA utilizingrepayments from original Residential PropertyRehabilitation Loans and private lender funds.

Commercial Property Rehabilitation Loans Oct 1991 - Present 79 1, 418,400.50 19 262, 197.40

Loans made by the New Ulm HRA and EDA utilizingrepayments from previous property rehabilitationloan programs and private lender funds.

Total 111 $ 1, 677, 702. 67 19 $ 262, 197.40

Reconciled Balance as of 11/ 30/ 17

Other Information

A. Current Program Status

Number of Loans 79

Principal value of EDA loan funds 1, 418,400. 50

Principal value of private lender loan funds 1, 418,400.50

TOTAL principal value of loans 2, 836,801. 00

B. Available EDA Funds available for the loanprogram as of November 30, 2017 284,215.31

C. Miscellaneous

Page 11

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Page 12

GARDEN TERRACE

o Cash

CurrentLiabilities

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Net Income Before Depreciation: $ 44,719

1, 600, 000

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1, 200, 000

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Page 13

GARDEN TERRACE APARTMENTS

December 1, 2017

88 Total Units

New Ulm Economic Development Authority

Date

Total

Leased

No. on

Waiting ListDecember 2017 85 69

November 2017 86 69

October 2017 86 68

September 2017 87 76

August 2017 87 75

July 2017 87 74

June 2017 87 73

May 2017 86 74

Aril 2017 87 68

March 2017 88 67

February 2017 87 63

January 2017 86 61

December 2016 86 64

1009080

706050

403020

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4 Units Leased

m Waiting List

Page 14

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Page 14


Meeting Date: December 12, 2017 Agenda Item Number: 5. a.

Agenda Section: Public Housing Program Originating Department: Housing Administration

Resolution: No Prepared By: Housing Coordinator

Number of Attachments: N/A Presented By: Housing Coordinator

Item: Consider adoption of the revised Public Housing Utility Allowance Schedules.


Motion by , second by adopting the revised Public Housing Utility Allowance Scheduleseffective March 1, 2018.

Overview:

Occupants of Public Housing pay 30% of their adjusted income for rent and utility costs. Residents of the family units areresponsible for the payment of all utilities and Broadway Haus only for their electric bill. In order to determine theaverage utility costs that residents have to pay, we review their utility usage for the last year and calculate the averageusage at current prices. This amount is then subtracted from the tenant' s rent (30%) in order to provide them with funds to

pay for their utility bills.

Staff completed the annual review of the Public Housing Utility Allowance schedules. Staff proposes no change forBroadway Haus and the two bedroom Family Units and a slight increase for the three and four bedroom Family Units.

The comparison list of current and revised (effective March 1, 2018) allowances are as follows:

Broadway HausCurrent Revised

1 Bedroom $ 30. 00 $ 30.00

2 Bedroom $ 35. 00 $ 35. 00

Family UnitsCurrent Revised

2 Bedroom $ 128.00 $ 128.00

3 Bedroom $ 165. 00 $ 169. 00

4 Bedroom $ 193. 00 $ 210.00



Attachments:

N/A


Meeting Date: December 12, 2017 Agenda Item Number: 5. b.

Agenda Section: Public Housing Program Originating Department: Housing Administration


Number of Attachments: 1 Tpresented By: Housing Coordinator

Item: Consider motion authorizing payment of Public Housing Program claims.


Motion by , second by , authorizing payment of Public Housing Program claims for December 12, 2017 and order filed.

Overview:

Bills submitted to the Authority for payment total $34,487.44.



Attachments:

Public Housing Program Claims — December 12, 2017

PUBLIC HOUSING CLAIMS

December 12, 2017

CLAIMANT AMOUNT PURPOSE

Current Tenant 150.00 Refund Pet Deposit/Broadway Haus #408Former Tenant 137. 19 Refund Sec Dep/ Int/Broadway Haus #303City ofNew Ulm 12, 196. 99 November 2017 Expenses

Public Utilities Commission 2,240.40 Utilities/BH ( 10/ 2/ 17 to 11/ 1/ 17)

8. 89 Utilities/BH #105 ( 10/ 24/ 17 to 11/ 9/ 17)

13. 53 Utilities/BH #203 ( 10/ 20/ 17 - 11/ 15/ 17)

15. 54 Utilities/BH #310 ( 10/ 2/ 17 - 11/ 7/ 17)

7.04 Utilities/BH #404 ( 10/31/ 17 - 11/ 9/ 17)

C. Naber & Associates 120.00 November 2017 Accounting ServiceEcowater Systems 108. 00 11/ 14/ 17 Softener Salt/Broadway Haus

60.75 11/ 15/ 17 Softener Salt/Family UnitsRiver View Sanitation 111. 95 December 2017 Garbage Service/BH

1st Choice Security 385. 00 Annual Fire Alarm Test/Broadway HausAH Hermel 39.65 Supplies

Alwin Klassen Appliance Repair 309.57 Service Call/Broadway Haus #308 & # 409

Captain Clean Services, Inc 64.00 Shampoo Carpet/Broadway Haus 1st Floor HallDesign Home Center 3, 820.02 Flooring/Broadway Haus #203Full Service Electric 72. 15 Service Call/615 N German St

298. 80 Service Call/Broadway Haus #203 & # 303

Gag Sheet Metal, Inc 21. 60 Supplies

Housing Data Systems 254.65 500 Public Housing Checks62. 75 500 Public Housing Statements

Menards 216.00 Supplies ( 6)

Minnesota Elevator, Inc 373. 50 Service Call/Broadway Haus ElevatorNan McKay & Associates, Inc 224.00 Annual Subscription Fee - ACOP Updates

New Ulm Furniture Co 12, 351. 68 Flooring/Broadway Haus # 105, # 303 & # 404

New Ulm Tire, Inc 39.86 Repair/Broadway Haus Two Wheel CartPublic Utilities Commission 5. 00 December URPBroadway Haus #405

83. 00 December URP/615 N German St

Retzlaffs Ace Hardware 39.75 Supplies ( 5)

River Creek Nursery 531. 00 Landscaping/Broadway HausVon Essen Locksmith 125. 18 Service Call

34,487.44



Agenda Section: Economic Development

Originating Department: ty DevelopmentntAuthority

Resolution: Yes Prepared By: Community DevelopmentDirector

Number of Attachments: 1 Presented By: Community DevelopmentDirector

Consider resolution authorizing the Executive Director to act on behalf of the EconomicItem: Development Authority (EDA) in approving the transfer of title to property within the area

platted as Milford Heights Second Addition.


Moved by seconded by offering a resolution, waive the reading, authorizing the Executive Directorto act on behalf of the Economic Development Authority (EDA) in approving the transfer of title to property within thearea platted as Milford Heights Second Addition.

Overview:

The EDA authorized the sale of Lot 1, Block 2, Fifth North Street First Addition to S & P Development, LLC (S & P) at

its August 8, 2017 meeting. The Warranty Deed for the sale was signed by the Executive Director on August 15, 2017. A portion of this property was platted by S & P as Milford Heights Second Addition.

This plat has a total of 33 building lots located in areas zoned R- 1 ( Single Family Residence District), R-2 ( Single andTwo Family Residence District) and R-3 ( Multiple Family Residence District). One building permit has been issued for a four -unit townhome within the platted area. It is anticipated that additional lot sales will be taking place in the future. State Statutes place certain restrictions on the sale of property by an EDA. These include a provision in Section 469. 105, Subd. 5, that reads as follows:

A purchaser must not transfer title to the property within one year of purchase without the consent of the authority." In this case, S & P would be the purchaser and they cannot transfer title to any property in Milford Heights 2nd Additionwithin one year of the sale date without the consent of the EDA.

The purchase date was August 15, 2017. The one year time period would extend to August 14, 2018. This provision could require the EDA to hold multiple special meetings to authorize the sale of individual parcels of

property.

Primary Issues/Alternatives to Consider: The staff would recommend authorizing the Executive Director to act on behalf of the EDA and approve any transferof title to property in Milford Heights Second Addition by S & P until August 15, 2018.


Attachments:

Minnesota Statues 469. 105, Sale of Property.

MINNESOTA STATUTES 2017 469. 105

469. 105 SALE OF PROPERTY.

Subdivision 1. Power. An economic development authority may sell and convey property owned by itwithin the city or an economic development district if it determines that the sale and conveyance are in thebest interests ofthe city or district and its people, and that the transaction furthers its general plan of economicdevelopment. This section is not limited by other law on powers of economic development authorities.

Subd. 2. Notice; hearing. An authority shall hold a hearing on the sale. At the hearing a taxpayer maytestify for or against the sale. At least ten, but not more than 20, days before the hearing the authority shallpublish notice of the hearing on the proposed sale in a newspaper. The newspaper must be published andhave general circulation in the authority' s county and city. The notice must describe the property to be soldand state the time and place of the hearing. The notice must also state that the public may see the terms andconditions of the sale at the authority' s office and that at the hearing the authority will meet to decide if thesale is advisable.

Subd. 3. Decision; appeal. The authority shall make its findings and decision on whether the sale isadvisable and enter its decision on its records within 30 days of the hearing. A taxpayer may appeal thedecision by filing a notice of appeal with the district court in the city or economic development district'scounty and serving the notice on the secretary of the authority, within 20 days after the decision is entered. The only ground for appeal is that the action of the authority was arbitrary, capricious, or contrary to law.

Subd. 4. Terms. The terms and conditions of sale of the property must include the use that the bidderwill be allowed to make of it. The authority may require the purchaser to file security to assure that theproperty will be given that use. In deciding the sale terms and conditions the authority may consider thenature of the proposed use and the relation of the use to the improvement of the authority' s city and thebusiness and the facilities of the authority in general. The sale must be made on the authority' s terms andconditions. The authority may publish an advertisement for bids on the property at the same time and in thesame manner as the notice of hearing required in this section. The authority may award the sale to the bidconsidered by it to be most favorable considering the price and the specified intended use. The authoritymay also sell the property at private sale at a negotiated price if after its hearing the authority considers thatsale to be in the public interest and to further the aims and purposes of sections 469. 090 to 469. 108.

Subd. 5. One- year deadline. Within one year from the date of purchase, the purchaser shall devote the

property to its intended use or begin work on the improvements to the property to devote it to that use. Ifthe purchaser fails to do so, the authority may cancel the sale and title to the property shall return to it. Theauthority may extend the time to comply with a condition if the purchaser has good cause. The terms of salemay contain other provisions that the authority considers necessary and proper to protect the public interest. A purchaser must not transfer title to the property within one year of purchase without the consent of theauthority.

Subd. 6. Covenant running with the land. A sale made under this section must incorporate in the deedas a covenant running with the land the conditions of sections 469. 090 to 469. 108 relating to the use of theland. If the covenant is violated the authority may declare a breach of the covenant and seek a judicial decreefrom the district court declaring a forfeiture and a cancellation of the deed.

Subd. 7. Plans; specifications. A conveyance must not be made until the purchaser gives the authorityplans and specifications to develop the property sold. The authority must approve the plans and specificationsin writing. The authority may require preparation of final plans and specifications before the hearing on thesale.

History: 1987 c 291 s 106

Copyright 0 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.


Meeting Date: December 12, 2017 Agenda Item Number: 6. b.


AuthorityOriginating Department: EDA Administration



Item: Consider motion authorizing staff to make a final payment on the Special Assessment forthe 2016 Utility, Street & Alley Improvements for 624 Pfaender Drive upon closing.


Motion by , seconded by , authorizing staff to make a final payment on the Special Assessmentfor the 2016 Utility, Street & Alley Improvements for 624 Pfaender Drive upon closing.

Overview:

Staff received notices from the Brown County Auditor -Treasurer in regards to assessments for the 29 lots in the MilfordHeights First Addition. At the November meeting, the EDA authorized staff to pay the assessments in full for the 18 lotsthat were sold to TIF eligible buyers and amortize over ten years the remaining 11 lots.

Since that time, a purchase agreement has been signed for the lot at 624 Pfaender Drive with a TIF eligible buyer.

If the sale closes and payment is made on or before December 21% the payment amount would be $27,954.30. If the sale

closes and payment is made after December 21St, the payment amount would be $28, 946. 87.

Primary Issues/Alternatives to Consider: The EDA could continue paying this assessment according to the amortization schedule as planned. If the payments wereamortized, the Authority would pay 3. 2% interest and the total paid after ten years would be $ 32,972.29.

Budgetary/Fiscal Issues: The EDA has adequate cash reserves to make this payment.

Attachments:

Notice from Brown County Auditor -Treasurer

jean io '

Brown County Autiif ot,' PreasurerPO Box 115

14 Stato St S

New Ulm, MN 5607:3. 01. 15

507) 23.3. 6616ts x- ss•. G,c , rfns•r.:rtr7r, rc,

r,FrirlY Ruerkrrt Powthr:el3rorrtick Giniv Meyerer . Steven Rutsrher Resp Harr& Belly Hotovee. x:llecciani C x: d: cc F„ ecc: vrc Firarci:.i Tazssioa ? sxr"ciYrsn.ro

a- t5yn 4 wti^ r.i,.si.at,. a4 F -

Economic Development Authority100 Broadway St NNew Ulm Mn 56073- 1785

At the public hearing on November 21St, 2017, the New Ulm City Council approved an assessment on yourproperty for the 2016 USA IMP. The assessment was adopted in accordance with Section 429 of the

Minnesota Statutes and has been certified to Brown County for collection.

Your portion of this project is: $27,954.30

If you wish to pay this assessment, full payments will be accepted at the Brown County Auditor - Treasurer' s Office through December 21" , 2017, without interest. Simply detach the payment slip belowand return it with payment in the enclosed envelope. Amounts due are listed by date on the payment slip.

Unpaid balances will be amortized according to the terms below. The annual installment will be included onyour property tax statement each year, beginning in 2018, until the assessment is paid in full. Special

Assessments may be paid in full at any time, but no partial principal payments will be accepted. Theapproximate total interest you will pay over the term ofthis assessment if it is amortized is: $ 5,017.99

Project Start Amount to Interest Years to Run

Code Description Year Raise Rate Term)

2017008- 0UTIL ST & ALLEY

2018 27,954.30 3. 2000% 10MILFORD HTS AD

Questions regarding your payments and amortization schedule can be answered by contacting theAuditor -Treasurer' s office at (507) 233- 6615.

Sincerely,

Resa R. Harris

Deputy Auditor -Treasurer

2018 SPECIAL ASSESSMENT

INITIAL PAYMENTIPAYOFF AMOUNT DUE BY DATE:

Property ID: 001. 463. 004.06.060Project #: 20170080

Name: ECONOMIC DEVELOPMENT AUTHORITY

Make checks pa),able to and remit to:

BROWN COUNTY TREASURER

PO BOX 115

NEW ULM MN 56073-0115

On or before December 2151 $ 27,954.30

After December 21” : $ 28,946.87

City of New UlmRequest for Economic Development Authority Action

Meeting Date: December 12, 2017 Agenda Item Number: 6. c.

Agenda Section: Economic Development Originating Department: Finance

Resolution: Yes

Prepared By: Nicole Jorgensen

Ordinance: n/a

Number of Attachments: n/a Presented By: Nicole Jorgensen

Item• Consider resolution approving the forgiveness of the loan balance of $526,000 plus anyaccrued interest due to the EDA Fund 260 from the TIF Fund 365.

City Manager' s Proposed Action: Moved by , second by , to offer resolution and waive the reading, approving the forgiveness ofthe loan balance of $526, 000 plus any accrued interest due to the EDA Fund 260 from the Milford Heights TIF Fund 365.

Board/Commission Recommendation:

n/ a

Overview:

EDA Fund 260 has made 9 advances to the Milford Heights TIF Fund 365 ranging in amounts from $30, 000 to $70,000for a total of $526,000.

Primary Issues/Alternatives to Consider: None

Budgetary/Fiscal Issues: The forgiveness of the loan will eliminate the annual interest reducing the future expenses and need for future transfers toFund 365.

Attachments:

n/ a


Meeting Date: December 12, 2017 Agenda Item Number: 6. d.



Resolution: N/A Prepared By: Executive Director

Number of Attachments: 3 Presented By: Executive Director

Item: Consider requests for funding of economic development efforts.


Moved by Second by

Overview:

See attached 6d -A and 6d -B with supporting documents.

to authorize funding of $ to

Primary Issues/Alternatives to Consider: Use of EDA funds for economic development efforts in New Ulm.

Budgetary/Fiscal Issues: The EDA fund has a current available fund balance of $493, 740.

Attachments:

Flow chart

Agenda #6d -A with attachment

Agenda #6d -B with attachments

Economic Development/ Industrial Development Flowchart

Prospect

Primary Lending Institution

Coordinate

Coordinated

Financials

New Ulm Economic Development

Team

U ; Chamber

j of New UlmCU

1 Commerce Economic t

Dev Corp Subsidy Proposal

U

Y

R City / State of

EDA Minnesota

DEED

Project

Notes: v

1. Each prospect is different and requires more/ less effort from individuals on the New Ulm Economic Development Team

2. EDC ( 1 staff + Executive Board)

3. City (7 staff + City Council; add one more) — City Manager, Comm Dev Dir, City Engineer, Utilities Dir, Finance Dir, CityAttorney, Building Official (plus one new position Asst City Manager/ Econ Dev)

4. EDA ( 8 staff + EDA Board; add one more) — City Manager, Comm Dev Dir, City Engineer, Utilities Dir, Finance Dir, CityAttorney, Building Official, Housing Coordinator (plus one new position Asst City Manager/ Econ Dev)

5. EDA/ EDC/ City/ State can all do a project without coordinating with any other organizations of team. 6. Economic Development Tools — Tax Increment, Tax Abatement, MIF, Revolving Loan Funds, SBA, Rural Development

Lending Institution —1St

Mortgage

Chamber Information

Support

EDC

Pre- project Assistance

Post- project Lease,

Land Holder

CitVGrants Land or Cash

Revolving Loan 2nd — 3' dMortgage

Access to State ED

Programs

Job Subsidy PaperworkEDA

Loans 2nd & 3rd

Mortgage

State of Minnesota

Grants

Loans

Job Subsidy Paperwork


Meeting Date: December 12, 2017 Agenda Item Number: 6. d. - A




Number of Attachments: 1 Presented By: EDC Representatives

Item:


See primary Issue Sheet.

Overview:

The City ofNew Ulm and the New Ulm Public Utilities Commission have both provided funding to NUEDC for the past20 years. Funding started out at $ 58, 000 per year split 64% City and 36% PUC. The 2018 request was for $50, 000 City

and $50,000 PUC. During the 2018 budgeting process, the City ofNew Ulm decided to eliminate their portion of thefunding for NUEDC in order to help fund the Economic Development Director/Assistant City Manager position. TheNew Ulm Public Utilities Commission voted to continue funding NUEDC at $50, 000 in 2018.

The EDC showed a power point presentation at the last EDA meeting.

Primary Issues/Alternatives to Consider: Jeff Dittrich, President, NUEDC, has submitted a request that the EDA enter into a contract with NUEDC for the purposesof economic development in the amount of $50,000 as authorized in the City' s code Section 3. 27, subdivision 2D.

Section 3. 27 Subd. 2. D. The Authority may enter into contracts for the purpose of economic development.


Attachments:

Letter from JeffDittrich, President, NUEDC

ew Ulma

I— rrradition. Heritage.

Ch

NEW VLM ECONOMIC DEVELOPMENT CORPORATION

1 North Minnesota PO Box 384 New Ulm, MN 56073- 0384

November 22, 2017

Heather Bregel

Housing CoordinatorNew Ulm Economic Development Authority

100 N BroadwayNew Ulm MN 56073

Heather,

The New Ulm Economic Development Corporation (NUEDC) is requesting that the Economic

Development Authority (EDA) enter into a contract for $50,000 for the purposes of economicdevelopment services. This is not a subsidy, but a contract, as authorized in the City's codeSection 3. 27, subdivision 2 D.

The contract would be in fulfillment of the EDA's function of promoting economic developmentwithin New Ulm.

We anticipate that NUEDC would continue to work with City staff, including an Assistant CityManager, as businesses seek out incentives such as TIF, tax abatement or revolving loan fundloans. This would allow the Assistant City Manager to maximize his/ her time on administrationand work on economic development on an as needed basis.

Thank you for your consideration.

Jeff iittrichAVI-41

President

New Ulm Economic Development Corporation.

8V` r6 Gd a

Voice: 507- 233- 4305

Fax: 507-354- 1504

Web Site: nuedc.com

Email: [email protected]


Meeting Date: December 12, 2017 Agenda Item Number: 6. d. - B


AuthoriOriginating Department: EDA Administration


Number of Attachments: 2 Presented By: TExecutive Director

Item:


See primary Issue Sheet.

Overview:

In the past, besides the EDC, the City ofNew Ulm Economic Development team has been the Mayor/City Council, CityManager, Assistant City Manager, and the Community Development Director. The City has funds available to providerevolving loans up to $250,000 ( in one case we used $350k). We are the conduit for State ofMN programs. We also haveassisted the EDC. The City provided a loan to the EDC to assist in purchasing the Airport Industrial Park. When fundswere available, the EDC repaid the loan back to the City of New Ulm. The City purchased 16 acres from the EDC toprovided land, free of cost, to Elkay Wood Products (Medallion Cabinetry). In addition, all economic development

subsidy loan repayment documentation, development agreements, annual state reporting for job creation, retention, anduse of subsidy funds is currently prepared and maintained by city staff.

The City was notified that the EDC was unable to continue providing land acquisition and development services as wasperformed in the past. The City negotiated and acquired the next 44 acre parcel of industrial park land for $1. 4 million. Itis anticipated that the City will also be developing this parcel for future industrial tenant use.

As economic development and financing activities shift toward the City, the work load also increases. To handle ouradditional economic development duties, we are shifting some existing economic development duties from theCommunity Development Director to the new position that the City Council has decided to create. It is an EconomicDevelopment Director/Assistant City Manager position, with a job description emphasis on economic development tohandle these shifted duties. The job description has been finalized, and the job opening is being advertised this week. This position is expected to be filled in early 2018. The cost of this position is estimated to be approximately $ 111, 000. The City has committed and the PUC Personnel Committee is recommending the PUC assist in funding the EconomicDevelopment Director/Assistant City Manager position as they also funded the vacant Assistant City Manager position inthe past, which performed many of the same economic development duties.

The EDA has indicated a desire to maintain the existing housing programs, and become more involved with EconomicDevelopment activities. Providing financing for the Economic Development Director/Assistant City Manager positionwould be a way to accomplish this goal because a large part of this position will be working on EDA EconomicDevelopment activities. Funding of $35, 000 - $ 50, 000 for FY2018 is being requested.

Primary Issues/Alternatives to Consider: In order to help fund the EDD/ACM position, the City ofNew Ulm eliminated the annual funding of $50, 000 to the NewUlm Economic Development Corporation (NUEDC). The NUEDC is requesting $ 50,000 in funding from the EDA tomake up their funding shortfall.

The EDA previously contributed 19% of the vacant Assistant City Manager position for management oversight of theEDA operations and economic development programs.


Attachments:

1996 City contract with NUEDCEconomic Development Director/Assistant City Manager job description

111111111111629*

NEW OLM ECONOMIC DEVELOPMENT CORP.

1/ 1/ 1996

Agreement

Assist in thel cost of the activities of an Economic Development

Coordinator hired by NUEDC.

r; : I i 1 1 Y

T, made and entered into this 9 day ofCity of New Ulm, a municipal corporation, (hereinafter "City" and Newpment Corporation, a Minnesota non-profit corporation, ( hednafte

1. The City and NUEDC believe that it is necessary and appropriate in fostering economicdevelopment and .grov th in the City of New Ulm that a position be established and that anindividual be hired as i n Economic Development Coordinator;

2. NUEDC has Oqxrience in and resources for the promotion of economic developmentwithin the City of N Ulm; and

3. The City is to assist in the cost of the activities of an Economic DevelopmentCoordinator hired by ;

NOW, TBEREFPRE, the patties hereto agree as follows:

1. NUEDC to create and establish within its orgammon the position Economic

Development Coordim tor to coordinate the various economic development activities in the City ofNew Uhn. Such Econ mic Development Coordinator shall have the following primary dW= and

responsibilities:

a. Tow with the New Ulm City Council and New Ulm Economic DevelopmentA and City Admitr shative staff through attendance at Council andlo9r

Commission meetings involving economic development issues, and toserve a liaison between government and other organizations on economicBevel meat issues.

b. To coD# Rnate an aspects of marketing activities far and on behalf ofNUEDC.

c. To c000maw economic development activities with the New Ulm Area Chamber ofCo ce through:

1) Ass Wing in the coordination, monitoring and follow-up of retention calls madeby I he Chamber' s Committees.

2) To pmwe referrals for potential establishment or expansion of businessa within the City of New Ulm

3) Toassist and coordinate economic development activities in response touted written business surveys.

d. To cooroinate activities with and pursue accomplishment of the development goalsof the ' ty' s Star City Commission including-

1)

ncluding

1) Cot imunicate and coordinate action on economic development issues as setfort i in the Commission' s five year plan.

2) To ' de advice and redomm mdations to the Commission on implementation

of io five year Economic Development Pian.

3) To the economic development portion of City promotional liteab=

e. To wor c with appropriate City. officials and private entities to establish proceduresand gm Is for recycling of funds to the City' s revolving loan funds.

f. To fish and maintain familiarity with public and private business developmentassistar ce programs, grants, etc.

g. To assi t in securing additional public and/or private funds for the encouragementor enha icement: ofeconomic development activities.

h. To assist in the iderrtificatiorr and acquisition of sites appropriate for edo WMCc vel ent activity through:

1) I cation of long range zoning issues.

2) Qxwdination of site availability both within and without the City of New Ulmwhich would tend to identify and promote the City as a site for economic

2. The Coordinator shall prepare and submit to NUEDC and the City on a monthly basis anitemized report of activities m pursuit and a000mplishment of the responsibility identified inparagraph 1 hereof.

3. NUEDC sha I prepare and submit to the City at the dose of each quarter a detaileditemization of all actua. eapenses insured in connection with the performance of the EconomicDevelopment Coordin dor activities Funds provided by the City which are uneacpended as ofDecember 31 of any rear of this agreement, shall, upon mutual agreement of the parties, beavailable for development activities of NUEDC in the following year.

4. It is =tohiod

agreed between the City and NUEDC that the Economic DevelopmentCoordinator isby, and will be an employee of, NUEDC and that the City of New Ulmshall have no control er the method of performance of the Economic Development Coordinatoractivities identified in teraomph 1.

5. Neither NUdeemed to be an agent

the City. NUEDC ag

C or the Economic Development Coordinator shall be considered orthe City, nor shall they have the power of authority to in any way binds to indemnify and hold the City harmless from any claim of injury or

2

damage to persons of property resulting from its activities or the activities of the EconomicDevelopment in performance of this agreement or accomplishment of economicdevelopment activities.

6. NUEDC make available to the City for audit, upon request, all records ofexpenditures of fiends t iy NUEDC for economic development activities.

7. Expenditures f funds provided to NUEDC by the City shall at all times be in acaordamwith applicable laws.

8. The City wiCoordinator by paymtSuch sums shall beinstallments and at sucNUEDC for the 1996

City' s Public Utilities

9. This

but may be toperiod.

assist NUEDC in providing the services of the Economic Developmentto NUEDC of sums annually as appropriated by the ( Say' s City Council.

ad to NUEDC m each calendar year during this agreement m suchtimes as are determined by the City' s City Manager. The initial payment toalendar year ( including both appmopriaticros by the City Council and theummission) shall not exceed $67,000.00.

Pt shall be for successive one year periods commencing January 1, 1996,

in writing by either party at least 90 days before the end of any annual

3

CITY OF NEW ULM

By: i 0- Its: 4-CS21 1AA

Its: C Ga .- Ac.

v i " 1'

POSITION:

DEPARTMENT:

IMMEDIATE SUPERVISOR:

CLASSIFICATION:

GENERAL DESCRIPTION

ECONOMIC DEVELOPMENT DIRECTOR /

ASSISTANT CITY MANAGER

Administration

City ManagerNon-Union/Supervisory/Exempt

Under the general direction of the City Manager, to assist in developing andimplementing economic development programs for the City with the goal ofbusiness retention, expansion and attraction. Performs a wide variety of staffsupport and research tasks relating to the City of New Ulm, Economic DevelopmentAuthority and New Ulm Public Utilities as needed.

ESSENTIAL FUNCTIONS OF THE JOB

Economic Development

Ensures the coordination, collaboration and consensus of development

and redevelopment efforts by working closely with City departments, community and business organizations, other units of government, prospective developers, builders, property owners and professionalorganizations, including the New Ulm Area Chamber of Commerce. Develops, recommends and implements strategies, policies, regulations,

programs, fees, marketing, and promotional activities supporting the City'soverall economic development goals and objectives.

Prepares plans, applications and administers foundation, agency, stateand federal economic development loans and grants to achieve economic

development and planning goals of the City. Assists in the negotiation and the management of professional services

contracts, property sales or acquisition, and economic developmentoriented negotiations.

Oversees the City Revolving loan program and the EDA CommercialProperty Rehabilitation Loan Program and assists in operating housingprograms in compliance with state and federal regulations.

Works with retail, business, and industry to facilitate business location, relocation or expansion in the City and makes frequent visits to provideinformation and guidance about economic development assistance and

incentive programs.

Maintains routine contacts with government, and private officials, attends

pertinent seminars and informational programs and performs other

research activities for potential funding of projects or programs consistentwith the City's development goals. Disseminates information on available land, buildings and development

opportunities, through outreach to interested parties, the City's websiteand other communication mediums.

Provides information and/ or makes presentations to the City Council, boards, commissions, businesses, individuals, and the general public oneconomic development issues, programs, services, and plans.

Economic Development contact for the City.

City Administration

Monitors Federal and State legislation and regional and national activities

that may affect the City, Economic Development efforts and its variousdepartments

Provides direct staff support to the City Manager in the various areas ofmunicipal administration as directed and serves as acting City Manager inthe absence of the City Manager. Provides staff support to the appointed boards and commissions includingthe Economic Development Authority, Cable Communications AdvisoryBoard and the Sister Cities Commission. Prepares reports, memos, and plans and coordinates special projects as

assigned for consideration by the City Council, City Manager, Public UtilityCommission, Economic Development Authority and other boards andcommissions.

Assists the City Manager as citizen liaison by responding to inquiries, requests for information and complaints from a variety of sources, the CityCouncil, staff, employees, government agencies, private businesses, civicorganizations, the media and the general public.

Assists with the preparation of the City budget and Capital ImprovementPlans.

Attends all meetings of the City Council, Economic Development Authorityand Public Utilities Commission.

The aforementioned functions are normal for this position. They are not tobe construed as exclusive or all- inclusive. Other duties may be requiredand assigned.

KNOWLEDGE, SKILLS AND ABILITIES (KSA's)

Ability to be a " champion" for the City by passionately articulating theopportunities, amenities and benefits in order to attract, retain and growbusiness.

Knowledge of or ability to learn the various local, county, regional, state, and/or federal grant and loan programs available for EconomicDevelopment.

Proven ability to guide business and developers through complexeconomic development programs and through City code and developmentprocesses.

Position requires a high degree of collaboration, coordination, planning,

organizing, supervising and consultation with many individuals andresource entities to successfully complete a project.

Develops and maintains a positive and effective working relationshipbetween City departments, community groups, and business peopleinterested in the New Ulm market area.

Ability to interpret architectural plans and other documents related todevelopment proposals.

Working knowledge of municipal government operations with a goodunderstanding of federal, state, and local laws relating to the overalladministration of municipalities.

Ability to critically analyze problems and formulate recommendations fortheir solution and work on a variety of projects simultaneously. Ability to effectively communicate verbally and in writing and possess solidpresentation skills.

Thorough knowledge of budgets, personnel policies and technical reports.

Technological proficiency. Knowledge of Microsoft Word, Excel, and

PowerPoint preferred. Ability to work with and learn other computerapplications.

Ability to work independently and exercise good judgment while keepingthe City Manager up-to-date on status and progress of projects.

EDUCATION AND EXPERIENCE

Position requires an undergraduate degree in a relevant field, such as PublicAdministration, Urban Studies, Business, Economics or a related field. Local

government experience and/or Masters Degree in Public Administration, Urban

Studies, Business or Economics is preferred. At least two years professional

related economic development experience and a minimum of three years of

progressively responsible management experience, experience in governmentalenvironment preferred. Must possess a valid driver's license.

PHYSICAL REQUIREMENTS

This work requires the occasional exertion of up to 10 pounds of force; workfrequently sitting and speaking or hearing and occasionally requires standing, walking and using hands to finger, handle or feel; work has standard visionrequirements; vocal communication is required for expressing or exchangingideas by means of the spoken word and conveying detailed or importantinstructions to others accurately, loudly or quickly; hearing is required to perceiveinformation at normal spoken word levels and to receive detailed informationthrough oral communications and/ or to make fine distinctions in sound; work

requires preparing and analyzing written or computer data and observing generalsurroundings and activities; work has no exposure to environmental conditions;

work is generally in a moderately noisy location (e. g. business office, light traffic).

Approved 10/26/2017

Date Reviewed 10/26/2017

Date Revised 10/26/2017



Community DevelopmentAgenda Section: Other Business Originating Department: Department

Community DevelopmentResolution: N/A Prepared By: Director

Community DevelopmentNumber of Attachments: 4 Presented By: Director

Consider motion approving with conditions a $ 50,000 loan from the Commercial PropertyItem•

Loan Program to FN Properties, LLC.


Motion by seconded by , to approve with conditions a $ 50,000 loan from the Commercial PropertyLoan Program to FN Properties, LLC.

Overview:

The applicants are Paul Neyers and Mona Fraki, on behalf of FN Properties, LLC.

The subject property is located at 225 North Minnesota Street. This project involves the addition of a kitchen and associated improvements. The applicants would operate a wine bar at this location.

The estimated project cost is $ 350,937.51, which includes the acquisition of the property. The project would include interior remodeling improvements and heating, ventilation, air conditioning and electricalimprovements. These are eligible loan activities. Total eligible costs are $ 76, 793. 46

Bank Midwest will finance the project. The total loan amount is $290,000.00 with the EDA loan. Brovold & Company, LLC has prepared a property appraisal indicating the following:

As -is value ( 10/ 17/ 17) - $ 260,000

As -proposed value ( 10/ 17/ 17) - $ 320,000

According to the appraisal, there would be sufficient property equity to secure the EDA loan. Proposed Market Value - $ 320,000

Midwest Bank Proposed Loan - $ 240,000

Remaining Equity - $ 80,000

EDA Loan Amount - $ 50, 000

Remaining Equity - $ 30, 000

The Brown County Assessor has a current estimated market value for the property of $119,300.

Primary Issues/Alternatives to Consider: Any loan in excess of $25, 000 requires EDA approval.

The City Attorney is recommending the following: 1. Promissory note and mortgage. 2. Personal guaranties from the owners of FN Properties, LLC.

Budgetary/Fiscal Issues: This will be a 10 year loan with a 2% interest rate.

The current balance in the EDA loan account is $284,215. 31

Attachments:

Loan Application

Appraisal Information

Estimated project costs

Brown County property information

CITY OF NEW ULM

ECONOMIC DEVELOPMENT AUTHORITY

NEW ULM COMMERCIAL PROPERTY LOAN PROGRAM

REHABILIATION LOAN APPLICATION FORM

I. Applicant Information

Name FN A(at2"i

e 5, L1C. Date of Application lob - S - I - 7

1+ Address

g9ro t. bJini*! Home Telephone 03(a(

City/State/Zip IAj , T (

I 5QD-I'2. Work Telephone 5aMk-,

Address of Property to be Rehabilitated Aa5 1) MiV1neS6- a 1Vtj1) (I JM MAr 56073

Current Name of Business Occupying This Property

MOYALLO& _ lW 141 fh(hr

II. Property Ownership

A. Name/Address of

Property Owner(s) c. 5wo8 cu'"± TT 4juou ('Y%

Address

Name Address

Name Address

If more than three owners, provide information on separate sheet.)

B. Status of Loan Applicant (check appropriate description)

Applicant owns and occupies the property

Applicant owns but does not occupy the property

Applicant is a tenant/business owner

property ownership details in Section II. A.)

Expiration Date of Current Lease

Current Monthly Lease Payment

C. Business Organizational Structure

Single Ownership ZI—Partnership Corporation

D. Background Financial Information (to be provided by property owner)

Outstanding Mortgage(s)

Mortgage Lender(s).

Outstanding Balance of Existing Mortgage( s) $

Contract for Deed

Contract Holder

Date Contract Expires I I

No Outstanding Liability

E. Building Information (current usage of the structure) Use Square Footage

Basement Level 125'

Street Level gtc, 1 kma,4-1 j a,--

1st Floor Above Street k1Y+M.U"+- H a5

2nd Floor Above Street/ iY f YYU 11 i aS

III. Project Descriotion Summary

k'l

1, KFAIWANINFAMWATINV

fillBARIUM

Estimated Total Project Cost $ JS cm • 51

IV. Application Process

Once this application is completed and submitted to the New Ulm Economic Development AuthorityEDA), a determination will be made regarding project eligibility. Eligible projects will be forwarded to

the Private Lender selected by the Applicant for review and recommendation. A credit and financialreview will be conducted by the Private Lender, and a recommendation to approve or deny the loanwill be sent to the EDA. EDA loan program staff make the final decision to authorize the loan.

Financial information that may be required by the Private Lender to conduct a proper review of theproject includes Financial Statements ( balance sheet; profit/loss statement; personal financialstatements); Business Plan; Lease Agreements; and Contract For Deed documentation. The

Applicant will be responsible for providing the necessary financial information to the Private Lender inorder to be considered for this loan program.

All application information and material submitted herewith is true and complete to the best of myknowledge. I agree to comply with the requirements and regulations of the loan program, and toprovide true and complete financial information to the Private Lender for the purpose of a financial andcredit -worthiness review.

i

h2sav17Applicant Signature Date

Updated: 06/27/2016

OPIBROVOLQ a COMPANY, LLCReal Estate Valuation and Analysis

rrirur rru+rrirniu, ....y

PAUL AND

MONA' S WINE

ILAilIUb

ILDI D-

Trevor L. Brovold, MAI

BROVOLD Pt COMPANY, LLC

PO BOX 5313

Mankato, MN 56002

T ( 507).382. 4666F ( 888). 276. 4796

Trevor. Brovold& brovoldcocom

Brovold & Company File No.: 17- 1003: TLB

Client File No.:

Not Applicable

Report Date:

November 20th, 2017

Effective Date of Valuation:

October 17th, 2017

Client Information:

Ms. Rachel Herbst

Commercial Landing Administrative Asst. BANKVISTA AND U. S. SMALL BUSINESS

ADMINISTRATION ( SBA) AND

MINNESOTA BUSINESS FINANCE

CORPORATION

1 501 Adams Street

Mankato, MN 56001

4,19 BROVOLD a COMPANY, LLCReal Estate Valuation and Analysis

November 20th, 2017

Trevor L. Brovold, MAIL ' NA[

BROVOLD 8 COMPANY, LLC

PO BOX 5313

Mankato, MN 56002

T ( 507). 382. 4666

F ( 888). 276. 4796

Trevor.Brovold Cni. brovoldco.com

Ms. Rachel Herbst

Commercial Landing Administrative AssistantBANKVISTA, U. S. SMALL BUSINESS ADMINISTRATION ( SBA) AND

MN BUSINESSS FINANCE CORPORATION

1501 Adams Street

Mankato, MN 56001

RE: Appraisal of Paul & Mona' s Wine Bar

225 N. Minnesota Street

New Ulm, Brown County, MNBrovold and Company File No. 17- 1003: TLB

Dear Ms. Herbst:

At your request and authorization, Brovold & Company, LLC has prepared a Complete (all methodsof valuation were considered) Appraisal Report, prepared in accordance with USPAP Standards

Rule 2- 2( a) and further presented in a Brovold & Company Summary Appraisal Report format.

The subject is a three- level core downtown bar apartment building with approximately 5, 175square feet in gross building area. The combined subject property was originally built in 1900 perthe Brown County Assessor' s Office and situated on a 0.09 -acre ( 4, 125 square foot) site in NewUlm, Brown County, MN. Currently the facility is 100% occupied. The subject is more fullydescribed, legally and physically within the enclosed report.

Data, information, and calculations leading to the value conclusion are incorporated in the reportfollowing this letter. The report, in its entirety, including all assumptions and limiting conditions, isan integral part of/ and inseparable from this letter.

The appraisal addresses the " as is" fee simple interests/ value as well as the " as proposed" fee

simple interests/ value in the subject property. The effective date of this valuation is the same as

the inspection date (October 17th, 2017) of the subject property or October 17th, 2017.

A BROVOLD Et COMPANY, LLCReat Estate Valuation and Analysis

Ms. Rachel Herbst

November 20th, 2017

Page B

A, hl _ ... Trevor L. Brovold, MAI

MN Certified General License

20116604

Based on the analysis contained in the following report, the market value of the subject is concludedas follows:

MARKET VALUE CONCLUSIONS

PAUL & MONA' S WINE BAR

Appraisal Premise Interest Appraised Date of Value Value Conclusion

As Is: Real Estate and FF Ft E Fee Simple October 17, 2017 $ 260, 000

As Proposed: Real Estate and FF Et E Fee Simple October 17, 2017 $ 320, 000

Compiled by: Brovold & Company, LLC

NOTE: The estimated value of the subject property includes the estimated value of the subjectproperty real estate as well as furniture, fixtures and equipment. It is typical in the sale of a bar

and/ or restaurant property that much or all of the furniture, fixtures and equipment is sold alongwith the real estate when the business is sold.

As a result, then, the prices of a variety of bar and/ or restaurant properties include a number offurniture, fixtures and equipment that are imbedded in the overall pricing of the property ( kitchenequipment, walk- in coolers, bars, tables, etc.). The subject property has a number of FF & E items

that are part of the overall sale of the subject property. The estimated contribution of the FF & E

to the overall values, then, are summarized as follows:

FF Et E ESTIMATED VALUES

Appraisal Premise Estimated Contributory Value

As Is $ 35, 000

As Proposed $ 35, 000

Compiled by: Brovold Ft Company, LLC

The following appraisal sets forth the most pertinent data gathered, the techniques employed, andthe reasoning leading to the opinion of value. The analyses, opinions and conclusions were

developed based on, and this report has been prepared in conformance with, our interpretation of

the guidelines and recommendations set forth in the Uniform Standards of Professional Appraisal

Practice ( USPAP), the requirements of the Code of Professional Ethics and Standards of Professional

Appraisal Practice of the Appraisal Institute, the Financial Institutions Reform, Recovery, andEnforcement Act of 1989 ( FIRREA), Title XI Regulations and BankVista, U. S. Small Business

Administration ( SBA) and MN Businesss Finance Corporation' s appraisal standards.

P BROVOLD R COMPANY, LLCReal Estate Va uation and Analysis

Ms. Rachel Herbst

November 20th, 2017

Page C

t , Trevor L. Brovold, MAI

MN Certified General License

20116604

The report is for the sole use of the client; however, client may provide only complete, final copiesof the appraisal report in its entirety ( but not component parts) to third parties who shall reviewsuch reports about loan underwriting or securitization efforts. Appraiser is not required to explainor testify as to appraisal results other than to respond to the client for routine and customaryquestions. Please note that our consent to allow an appraisal report prepared by Brovold & Company, LLC or portions of such report, to become part of or be referenced in any public offering, the granting of such consent will be at our sole discretion and, if given, will be on condition that wewill be provided with an Indemnification Agreement and/ or Non -Reliance letter, in a form and

content satisfactory to us, by a party satisfactory to us. We do consent to your submission of thereports to rating agencies, loan participants or your auditors in its entirety (but not component parts) without the need to provide us with an Indemnification Agreement and/ or Non -Reliance letter.

It has been a pleasure to assist you in this assignment.

If you have any questions concerning the analysis, or if Brovold & Company, LLC can be of furtherservice, please contact us.

Respectfully submitted,

BROVOLD AND COMPANY, LLC

REAL ESTATE VALUATION & ANALYSIS

L

Ja

Trevor L. Brovold, MAI

Senior Real Estate Analyst

MN Certified General License No. 201 16604

Phone: ( 507)- 382- 4666

Fax: ( 888)- 276- 4796

Email: Trevor. [email protected]

BUILDING IMPROVEMENT COSTSLOAN ELIGIBLE

Items in flight/ Not COSTS

Source equipment list Permanent Items not started Total Project Cost

Webstaunt online store range with griddle

9, 400. 0(

6, 134.85 6, 134.85

TriMark

Restaurant Depot

microwave oven

salamander broiler

436. 12 436. 12

1, 364.37 1, 364.37

Restaurant Depot

TriMark

Restaurant Depot

2 food warmers, 1 soup, 1 foodreach -in refrigerator

undercounter freezer

331.92 331.92

3, 089.29 3, 089.29

1, 115. 00 1, 115.00

Restaurant Depot dishwasher 3, 500.71 3, 500.71

Restaurant Depot

TriMark

prep table with sink

refrigerated prep table

799.00 799.00

2, 374. 16 2, 374.16

Webstaunt online store 3 Compartment Ware Washing sink 2, 785.95 2, 785.95

Webstaunt online store 4 Compartment under bar sink 1, 324.80 1, 324.80

Webstaunt online store

various

furniture - chairs & shelving

smallwares

4,836.89

1, 700.00

4,836.89

1, 700.00

estimate POS system 4,367.47 4,367.47

Shipping and Tax

Total

625.26

12, 297.66

1, 820.94 2, 446.20

24, 309.07 36, 606.73

Service

Building Material

Painting

Floor Painting/ SealingCarpenter Labor

Sheetrock TapingElectrical

Plumbing

HVAC - Hood system

Service Provider

Puhlman

Paint Boy

Paint BoySellner and Forstner

Gary Sprenger

Paul' s Electric

JP Plumbing

JP Plumbing

Total Services

Total Improvements

2, 390.34

1, 267.50

1, 620.00

425.50

5, 703. 34

18,001.00

Estimate

825.00

5, 109. 39 5, 109.3'.

9, 400.00 9, 400. 0(

37, 150.00 37, 150.0(

52, 484.39 58, 187. 73

76,793.46 94,794.46

Parcel Number: 001. 001. 068.07. 071 Page 1 of 3

Disclaimer: No certification or accuracy of information is made or implied. Information may change withoutnotice. The information and maps provided are for informational purposes only and is not legally binding.

2017 Tax Statement (PDF) 2016 "fax Statement ( PDF) 2015 Tax Statement ( PDF) 2014 Tax Statement ( PDF)

Parcel Detail Report for: 001.001. 068.07.071

Owner Name and Property Address

http:// 136. 234. 51. 51/ geomoose/ detail/ infopublic. php? PIN= 00100106807071 12/ 06/ 2017

OWNER INFORMATION PROPERTY ADDRESS

Owner FN PROPERTIES LLC

Address 58608 COUNTY RD 21 225 MINNESOTA ST N

City NEW ULM NEW ULM

Zip Code 56073 56073

State IMN


Parcel Number: 001. 001. 068. 07.071

Value for Tax Year: 2018

Deeded Acres: 0

Property Class: COMM LAND & BLDGS

Values

EMV Land $ 31, 700.00

EMV Building $ 87,600.00

EMV Total $ 119,300.00

Homestead: NON -HOMESTEAD

Homestead Type:

Lot

Dimension

Front Dimensions 25

Back Dimension 0

Depth 165

Page 2 of 3

http:// 136.234.51. 51/ geomoose/detail/ infopublic.php?PIN=00100106807071 12/ 06/ 2017

Parcel Number: 001. 001. 068.07.071 Page 3 of 3

Additional Building Information

Extra Feature Description Year Built Value

APT OVER COM FR 1900 $ 7, 625. 00

APT OVER COM FR 0 $ 5, 719. 00

CANOPY 2010 $ 2, 806. 00

Copyright 2017 Brown County VIN


Building #1 Building #2 Building #3

Building Type BAR/TAVERN N/A N/A

Year Built 1900

Building Style N/A

Exterior

Exterior Wall 1 FACE BRICK

Exterior Wall 2 N/A

Roof Cover 1 BUILT-UP

Roof Cover 2 N/A

Roof Structure FLAT

Interior

Total Prime Main Floor (Sq. Ft) 1, 725

Total Heated ( Sq. Ft) 1, 725

Number of Rooms 0

Number of Bedrooms 0

Number of Bathrooms 0

Interior Wall 1 N/A

Interior Wall 2 N/A

Floor Covering 1 N/A

Floor Covering 2 N/A

Heating Method STM/NOBOIL

Air Conditioning PACKREFRIG

Additional Building Information

Extra Feature Description Year Built Value

APT OVER COM FR 1900 $ 7, 625. 00

APT OVER COM FR 0 $ 5, 719. 00

CANOPY 2010 $ 2, 806. 00

Copyright 2017 Brown County VIN


526,000 plus any accrued interest due to the eda …1e9156b6...2017/12/12 · november 14, 2017 the...

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