Congregation Assembly Mid-Year Meeting AgendaMay 5, 2013

• Call to Order• • Opening Prayer (Pastor)• • Minutes of Previous Congregation Assembly Meeting• • Acceptance of New Voting Members• • Pastor’s Report• • Treasurer’s Report • • Old Business• • Website/IT Status• • Organ Repair & Upgrade - Phase II Report• •

Congregation Assembly Mid-Year Meeting AgendaMay 5, 2013 (Continued)

• New Business• • Board Reports• • Discipleship • • Education • • Elders • • Stewardship • • Trustees

• Youth & Young Families• • Congregation Survey • • Closing Prayer (Pastor)• • Adjournment

Congregation Assembly Mid-Year Meeting Agenda Pastor’s Report

• Pastor’s Report• January - April 2013• • Official Acts• Divine Service: 34 Holy Communion 19• Lent: 6 Holy Week: 2• • Baptism: Judith Ann McWilliams Batchelor Bapt. 02/12/13• Chella Adeline Rogers Born 08/12/12 Bapt. 02/24/13• Tanner Callen Edwards Born 01/03/13 Bapt: 03/17/13• • Confirmation• Adult: Judith Batchelor, Robert Schmidt• Youth: Jacob James Behnken, Kayla Marie Berk, Savanna Rae

Clouse,• Logan Duran, Andrea Ellis, Macintyre Ford, Jayden Holmes,• Christian Martinez, and Cooper John Ross.• Profession of Faith Clint Royce• •

Congregation Assembly Mid-Year Meeting Agenda Pastor’s Report

Pastor’s Report• January - April 2013• • Deaths: 01-13: Mary Golde, Clarence Gray; 02-13: Selma Gray, Guinn Warren• Funeral: Mary Golde• • Release: David & Paula Stuart to Ascension Lutheran Church (Ogden)• • Wedding: Mark Blanken & Karin Muench• • Bible Study Classes: 1 & 2 Samuel; Beloved & Incredible Heroes of the Bible; Grief Bible

Study; Witness, Mercy, and Life Together• • Upcoming:• Worship Sunday, May 26: 9:30 am - Single Divine Service• Wednesday, May 29: 7:00 pm - Praise Service• Bible Study: Wednesday, June 5: Following Praise Service• VBS June 24-28 with Camp Perkins

Congregation Assembly Mid-Year Treasurer’s Report

2012 RecapCHURCH ACTUAL BUDGET % OF BUDGET

REVENUE $348,051.07 $404,824.00 Under 12.47%

EXPENSES ($382,700.87) ($404,824.00) Under 5.46%

NET INCOME (LOSS) (34,649.80) 0

CDC ACTUAL BUDGET % OF BUDGET

REVENUE $359,967.02 $380,200.00 Under 5.32%

EXPENSES ($294,708.11) ($319,694.00) Under 7.8%

NET INCOME (LOSS) $65,258.98 $60,506.00 Over 7.9%

Distribution of CDC ProfitCHURCH – DF CDC Profit Split $40,496.77CDC – DF CDC Investment Acct $24,762.21

Congregation Assembly Mid-Year Treasurer’s Report-2012 Recap cont.

CHURCH ASSETS CDC ASSETS

CHECKING $22,511.69 CHECKING $8,697.82

MONEY MARKET $140,979.65 MONEY MARKET $43,728.10

SAVINGS $594.70 SAVINGS $36.35

CERTIFICATE OF DEPOSIT $5,233.96 PETTY CASH $400.00

SCRIP SAVINGS $1,200.00 SCRIP ON HAND $461.98

SCRIP ON HAND $1,320.00 SALES TAX RECEIVABLE $10.65

PETTY CASH $200.00

SCRIP CARDS – CHURCH USE $455.83

SALES TAX RECEIVABLE $32.23

TOTAL ASSETS $172,528.06 TOTAL ASSETS $53,334.90

Congregation Assembly Mid-Year Treasurer’s Report-2012 Recap cont.

CHURCH LIABILITIES CDC LIABILITIES

DEDICATED FUNDS $153,681.67 DEDICATED FUNDS $23,334.90

RESERVE $18,846.39 RESERVE $30,000.00

TOTAL LIABILITIES $172,528.06 TOTAL LIABILITIES $53,334.90

MORTGAGE LOAN BALANCE AS OF 12/31/12

$953,244.67 JUMP START LOAN BALANCE AS OF 12/31/12

$0.00

REDUCTION IN PRINCIPAL AS OF 12/31/2012

$21,715.31 REDUCTION IN PRINCIPAL AS OF 12/31/12

$30,000.00

Congregation Assembly Mid-YearTreasurer’s Report 2012 Recap cont.. Dedicated Funds

Church Fund Name Year End Bal Church Fund Name Year End Bal

ALMS $462.71 Organ R & M $9,982.36Bell Choir $335.00 Standard Examiner $271.03Building Fund $80.00 School Restart $14,531.56

Carpet Replacement $500.00 Scrip Savings $1,200.00CDC Profit Split $5,432.36 Scrip Cards on Hand $1,320.00Discipleship $0.00 Thrivent Contributions $2,722.36Endowment $83,758.17 Vacation Bible School $747.28

Funeral $280.90 Youth Gathering $17,353.45

Gifts $500.00 Youth & Family Center $1,637.22Gym R & M $11,189.70

Memorials $1,377.57 TOTAL $153,681.67

Congregation Assembly Mid-YearTreasurer’s Report 2012 Recap cont.. Dedicated Funds

CDC Fund Name Year End Bal CDC Fund Name Year End Bal

BABY STEPS GRANT $2,350.02 CURRICULUM FEES $1,717.96

FUNDRAISING $2,676.43 SUMMER REGISTRATION $1,641.61INVESTMENT ACCOUNT $14,948.88 TOTAL $23,334.90

Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March

CHURCH Actual Budget % of BudgetREVENUE $89,721.74 $368,318.00 24.36%EXPENSES ($82,498.78) ($368,318.00) 22.40%

NET INCOME (LOSS) $7,122.96 $0.00

CDC Actual Budget % of Budget

REVENUE $85,225.91 $362,000.00 23.54%

EXPENSES ($69,919.91) ($308,659.00) 42.22%

NET INCOME (LOSS) $15,306.00 $53,341.00 27.39%

CDC Profit Split to Church $7,653.01

CDC to Church Outreach $750.00

Congregation Assembly Mid-Year Treasurer’s Report-2013 YTD thru March cont.

CHURCH ASSETS CDC ASSETS

CHECKING $19,919.65 CHECKING $20,409.71

MONEY MARKET $148,879.95 MONEY MARKET $33,754.78

SAVINGS $594.90 SAVINGS $36.35

CERTIFICATE OF DEPOSIT $5,241.06 PETTY CASH $400.00

SCRIP SAVINGS $1,314.09 SCRIP CARDS-CDC USE $282.75

SCRIP ON HAND $1,290.00 SALES TAX RECEIVABLE $10.85

PETTY CASH $200.00

SCRIP CARDS – CHURCH USE $254.48

SALES TAX RECEIVABLE $84,62

TOTAL ASSETS $177,778.75 TOTAL ASSETS $54,894.44

Congregation Assembly Mid-Year Treasurer’s Report-2013 YTD thru March cont.

CHURCH LIABILITIES CDC LIABILITIES

DEDICATED FUNDS $166,973.54 DEDICATED FUNDS $17,991.45

RESERVE $10,805.21 RESERVE $30,000.00

TOTAL LIABILITIES $177,778.75 TOTAL LIABILITIES $47,991.45

SURPLUS 0.00 SURPLUS $6,902.99

MORTGAGE LOAN BALANCE AS OF 03/31/13

$946,979.84

YTD REDUCTION IN PRINCIPAL AS OF 03/31/13

$6,264.83

Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March cont..

Dedicated FundsChurch Fund Name Year End Bal Church Fund Name Year End Bal

ALMS $352.71 Outreach $1,450.08

Bell Choir $335.00 Outreach – Campus $50.00

Building Fund $90.00 Standard Examiner $271.03

Carpet Replacement $500.00 School Restart $14,531.56

CDC Profit Split $9,410.37 Scrip Savings $1,314.09

Discipleship $0.00 Scrip Cards on Hand $1,290.00

Endowment $83,880.46 Thrivent Contributions $2,921.76

Funeral $280.90 Vacation Bible School $1,347.28

Gifts $500.00 Youth Gathering $20,900.85

Gym R & M $14,239.77 Youth & Family Center $1,637.22

Memorials $1,502.57

Organ R & M $10,167.87 TOTAL $166,973.54

Congregation Assembly Mid-YearTreasurer’s Report 2013 YTD thru March cont..

Dedicated FundsCDC Fund Name Year End Bal CDC Fund Name Year End Bal

BABY STEPS GRANT $686.34 CURRICULUM FEES $609.96

FUNDRAISING $2,676.43 SUMMER REGISTRATION $1,641.61INVESTMENT ACCOUNT $10,901.22 TOTAL $23,334.90

Congregation Assembly Mid-YearTreasurer’s Report April 2013 (Unreconciled)

CHURCH Actual Budget % of BudgetREVENUE $24,951.09 $368,318.00 6.80%EXPENSES ($32,563.13) ($368,318.00) 8.84%

NET INCOME (LOSS) (7,612.04) $0.00

CDC Actual Budget % of Budget

REVENUE $30,354.97 $362,000.00 8.37%

EXPENSES ($25,797.26) ($308,659.00) 8.36%

NET INCOME (LOSS) $4,557.71

Congregation Assembly Mid-Year Meeting Agenda Old Business

• Website/IT Status • Organ Repair & Upgrade - Phase II Report

Board ReportsDiscipleship

•Thank You to Committee Members•Discipleship Activities•Fellowship Server

Board ReportsEducation

1. CURRENT BOARD MEMBERS: Gerald Boyum Anita DohleAmy Zierenberg2. CDC STATUS: CAPACITY: 130 CURRENT ENROLLENT: 102STAFF: 5 FT, 10 PT + Director

-- Jun 1: 7 FT 8 PT 3. ACCOMPLISHMENTS: (Nov 12 - Apr 13) - Quality Environment Grant ($32,266) approved - Baby Step Grant funds received: $11,040 - Recognition from State Agency 4. CURRENT INITIATIVES:

- completing required grant actions - curriculum updating (Mother Goose Time) - facility upgrades

Board ReportsElders

◊ SUMMER SCHEDULE—beginning Sunday, May 26SUNDAY—One service at 9:30 amWEDNESDAY—service at 7:00 pm

NO SUNDAY SCHOOL◊ Mercy—Witness—Life Together◊ L.I.F.E. GROUPS Coordinator◊ Invitation Cards◊ Shepherding (Member Care Ministry)Galatians 6:10: As we have opportunity, let us do good to all

people, especially to those who belong to the family of believers.

Board ReportsStewardship

• Members • Nancy Bybee• Dave Blakemore• Diane Baird• Jacob Kurien

• Major Accomplishments• Time and Talents Survey• Gathering feedback from various boards• Designing new survey form• Printing and Presentation

Board ReportsTrustees

• BOARD MEMBERS:

• JEFF SEDERHOLM

• MONTY MARTINEZ

• WALT NOVAK

• JOSH REMPFERS

• COLTON KIDD

• CODY ROSS (HONORARY MEMBER)

Board ReportsTrustees

PROJECTS COMPLETED1.NEW FURNACE CHURCH2.NEW AIR CONDITIONER (LIBRARY AREA CDC)3.WORKDAY CLEANUP OF CHURCH GROUNDS

Board ReportsTrustees

FUTURE PROJECTS1.REMODEL COMPUTER ROOM (ON GOING)2.CAMERAS FOR CDC3.RESURFACING OF PARKING LOTS4.CARPET PARISH HALL5.REPLACE GRAVEL IN PLAYGROUND BEHIND OLD CDC. (ON GOING)

Board ReportsYouth & Young Families

Congregation Survey - 2013

Timeline: - Mission Workshop – Sep 22, 2012 Pastor, Officers, Board Chairs + Board Members

- Oct – Sort and create draft survey for workshop participant review

- Nov & Dec – Trial run with workshop members

- Dec – Score returned surveys and make minor adjustments

- Jan – Sort membership rosters and select addressees

- Feb – Mail surveys – request return date by 28 Feb

- Feb/Mar/Apr – Sort & analyze data and comments

Survey Demographics

Age Group: # returns % total

15-18 4 8%

19-25 1 2%

26-40 1 2%

41-55 8 16%

56-70 17 33%

71+ 20 39%

Sex # returns % total

Female 27 53%

Male 24 47%

Survey Demographics

How Long a Luth?: # returns % total

Less than 10 yrs. 5 10%

11-25 3 6%

25+ 6 12%

Lifelong 37 73%

Survey Demographics

Avg. Worship: # returns % total

Twice/mo + 45 90%

Monthly 1 2%

Monthly - 2 4%

Not in 6 mos. 2 4%

Avg. Worship +/- # returns % total

Worship + 2 4%

Worship - 15 30%

Worship = 34 66%

What is Good About St. PaulLutheran Church and Congregation

Rank A-B, 1-5 with 1 as best Avg. score

A. LCMS 1.2

B. Pastor and People 2.0

C. Programs 2.6

D. Facilities 2.9

E. Congregation 3.1

Congregation Survey - 2013

___A. LCMS Missouri Synod has Sound Doctrine (People

Committed to Doctrine) True Gospel

___B. Congregation Welcoming Congregation

What is Good About St. PaulLutheran Church and Congregation

A. LCMS Mean score for boxes 17.7 26 – Missouri Synod has Sound Doctrine 1.2 X 17.7 = 21 24 – True Gospel

B. Pastor and People 21 – Caring Pastor

C. Programs 19 – LWML (Noteworthy)

D. Facilities 24 – Beautiful Facilities 23 – Location good for Outreach 21 – Seasonal Decoration

E. Congregation

What do you see as our (St. Paul Lutheran Church) Strength

Rank A-B, 1-2 with 1 as best Avg. score

A. Worship Services/LCMS 1.16

B. People 1.22

What do you see as our (St. Paul Lutheran Church) Strength

Mean score for boxes

15.38 1.2 X 15.38 = 18

A. Worship Services/LCMS

B. People 29 – Core Group of Members committed to the Church

19 – Core Group has the Desire to take Care for Others

18 – LWML (Active and Supportive)

17 – Lay Involvement - Worship (Noteworthy)

What needs Improvement at St. Paul Lutheran Church

Rank A-D, 1-4 with 1 as most in need Avg. score

A. Regular Attendance and Participation 1.59

B. Living the Faith – Service to God 1.65

C. How we Interact and Work With Others 2.1

D. Outreach 2.4

What needs Improvement atSt. Paul Lutheran Church

Mean score for boxes

13.05 1.2 X 13.05 = 16

A. Regular Attendance and Participation 24 – Shepherding/Pastoral Duties – Bring back Members & keep Visitors 21 – Church Attendance

B. Living the Faith – Service to God 19 – Need ways to Bring more People Onboard – Burnout Volunteers 18 – Put things into Action – need Follow Through 16 – Motivate/Encourage others to become involved

C. How we Interact and Work with Others 16 – Communication with Congregation and at Voter’s Assembly

D. Outreach 17 – Ministry to Community

What are the Causes of those thingsNeeding Improvement

Rank A-D, 1-4 with 1 as most in need Avg. score

A. Living the Faith as Shown in Service to God 1.5

B. Lack of Vision and Goals 1.88

C. Leadership 1.94

D. Shortage of Brotherly Love 2.0

What are the Causes of those things Needing Improvement

Mean score for boxes

11.27 1.2 X 11.27 = 14

A. Living the Faith as Shown in Service to God 23 – Decreased Church Attendance 14 – Not Seeking God’s Direction 14 – Lack of Finances

B. Lack of Vision and Goals 16 – All don’t have the Same Vision

C. Leadership 16 – Communication Needed up and down (from Leaders to Congregation and

Vice Versa)

D. Shortage of Brotherly Love 19 – Lack of Personal Contact

Have you Ever Considered LeavingSt. Paul Lutheran Church

YES 24 NO 27Rank A-E, 1-5 with 1 as most reason why Avg. score

A. People 1.4

B. Leadership – Pastor and Church Council 2.2

C. Program Shortfalls 2.9

D. Church Relevance 3.3

E. Worship Issues 3.6

Have you Ever Considered LeavingSt. Paul Lutheran Church

Mean score for boxes 6.56 1.2 X 6.56 = 8

A. People 8 – Past Issues/History/Hurt Feelings B. Leadership – Pastor and Church Council 12 – How the Calling Process was done 11 – Communication 8 – General Will of the Congregation not being Expressed

C. Program Shortfalls 12 – Need Stronger Youth Program

D. Church Relevance

E. Worship Issues

Congregation Assembly Mid-Year Meeting Agenda

• Closing Prayer (Pastor) • Adjournment