Configuration Steps of the Email ID in Microsoft Outlook and for taking PST

There are three stages and each stage there are steps to be followed for taking the backup

Stage 1 consists of Email configuration in Microsoft Outlook.

Stage 2 consists of PST backup Steps

Stage 3 consists of PST backup Upload Steps

STAGE 1

Step1

To Configure Outlook go to the start menu >>>>all programms>> Mcirosoft Office >>> MIcrosoft Outlook

Step2

Create a profile

for example helpdesk@ap.gov.in

Step3

Check the box manually configure server settings and then click Next

Step 4

Select Microsoft Exchange Serve r and click Next

Step 5

Provide Microsoft Exchange server Details as exchmail.ap.gov.in and your username and click on the more settings

Step 6

After Click on the more settings TAB following window will be displayed click on the cancel TAB

Step 7

After Click on the cancel following window will be displayed Click on the Connection TAB and select the respective connection type through which you have been connected to the internet and in downside of the window check mark connect to the Microsoft Exchange using HTTP and click on the Excahnge Proxy Settings.

Step 8

after Click on the Exchange Proxy Settings following window will be displayed

Enter the details as in the following window and click on OK and then click on the APPLY and OK

Step 9

Click on the check Names and following window will be displayed then enter your user name

following "ap\" and provide the password and click on ok

Step 10

Following window will be displayed click on the next button and finish the configuration of the Email ID in the OUTLOOK

Step 11

Open outlook and provide yor credentials username and password then your outlook is ready for the use and it will take time to udate the mails in the outlook based on the bandwidth of your internet after updating it will display all folders are upto date

STAGE2

STEPS FOR CREATION of PST FILES

Step1

Open Outlook and provide the credentials after logon click on the "YES"

Step 2 GO to the file menu and click on the Import and Export Option as follows

Step 3

Select the Export to File Option as follows and click on the "Next"

Step 4

Select the option Personal Folder File (.PST) and click on the "NEXT"

Step 5

Select the MAilBox -<User Name> and include all the sub folders same as in following diagramand click on the "Next" option

Step 6

Browse for the path where you want to store your backup file and it is recommended to backup the file in other than windows installed drive after selecting the path click on the next option

Step -7

After Selecting the path click on the "Finish" Button

Click on the Ok

After Clicking Ok backup will be done.....

After completeing of the stage 2 your mail backup will be stored in the form PST on your local machine to upload this backup file to the Telangana domain mail id you have to Reconfigure the Outlook with the provided Telangana email id and has to the follow the STAGE 3 Steps to upload the PST to new id.

For configuring the email account for Telangana mail id follow the same steps of the Stage 1 in place of “ap” use Telangana and at https settings use webmail.telangana.gov.in instead of webmail.ap.gov.in.

Stage 3 settings are as follows

STAGE 3

Configuration Steps to Upload the PST File in the Outlook

Step1

Open Outlook and provide the credentials after logon click on the "YES"

Step 2 GO to the file menu and click on the Import and Export Option as follows

Step 3 Select the Import from the program or file option and click on the Next

Step4 Select the personal folder file(.PST) and click on the Next

Steps 5 Browse for the path of the backup file where the backup has taken and click on the next

STep 6 select the option Import into the same folder and click on the FINISH

after click on the finish all the old back will be upated to your mailbox on the server

Thanking You

Sumairullah Sharief

APSCAN MAIL Administrator

Contact No : 040-23451145