conference call today - november intensive verification summary (319 kb), attachment sps rc-cap...
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8/10/2019 Conference Call Today - November Intensive Verification Summary (319 KB), Attachment SPS RC-CAP Verification Status_Novem~1
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
#ar$eted Outcome !%: Establish and implement effective, equitable, and systemic strategic activities integrated within the Seattle PublicSchools Strategic Plan to refine the infrastructure of special education services to ensure the provision of a free and appropriate public education(FAPE to students eligible for special education and related services at the district level in full compliance with corresponding federal and state
regulations!#ar$eted Outcome 2%: "reate and maintain a uniform mechanism for special education program and fiscal accountability which includes acentrali#ed system of internal controls and informed decision$ma%ing!#ar$eted Outcome &%: &ecruit, hire, and maintain stable leadership for special education at the district level!#ar$eted Outcome "%: 'oluntarily redirect the use of federal special education funding ()* to ensure adequate implementation of the"omprehensive "orrective Action Plan!
Da' One (ednesda') November *) 2!"
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity 0!a!! "omplete randomlyselected monthly internal compliance
reviews for 0 evaluation.reevaluation by ESA 1eam 2eads and
related services staff using anevaluation.reevaluation trac%ing
form (see Activity !c!3 to identifyof noncompliance as outlined in thecompliance review procedures!
4..056 7
8.35.05)
Summaryof 9onthly
&eportsfrom stquarter!
o $ 0nd
ntensive
;utput 0!a! 7 9onthlycompliance trac%ing reports!
uarter&eport in order to verify the compliance
baseline data (55*! &eviewers wereunable to verify the baseline data as reported
by the district! -ased on the ;SP review,45* of the evaluations were sufficient inscope to establish.reconfirm a disability, theadverse educational impact of the disability,and the need for specially designed
instruction!
Still unable to verify compliance reviewswere completed as outlined (see Activity!a!0 in the compliance review proceduresreferenced in Activity 0!a!? the nternal
1/istrict reported a total 8 evaluations reviewed, however was a @practice entry!
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
the date the district verified the
correction!
uarter &eport due to ;SP on
or before Banuary ), 05)!
Procedures uide submitted by the districtomitted the required procedures!
Activity 0!a!6! "omplete monthly
internal compliance reviews of two EPs
matched to evaluations that were
monitored (see Activity 0!a!! by each
supervisor, program specialist,
instructional resource support personnel,
and ESA team leads to identify instances
of noncompliance using a trac%ing form
(see Activity !c!)! and outlined in the
compliance review procedures!
4..056 7
8.35.05)
Summary of
9onthly
&eports
from st
quarter!
o $ 0nd
ntensive
;utput 0!a!6 7 9onthlycompliance trac%ing reports!
&eviewers conducted a review of the sameset of EPs (=30reviewed and reported
by the district in its st>uarter &eport inorder to verify the compliance baseline data(6*! &eviewers were unable to verify the
baseline data as reported by the district!
-ased on the ;SP review, ))* of the EPswere properly formulated!
Still unable to verify compliance reviewswere completed as outlined (see Activity!a!0 in the compliance review proceduresreferenced in Activity 0!a!6? the nternalProcedures uide submitted by the district
omitted the required procedures!
Actions Re-uired:! As required in its &"$"AP, the district agreed to develop and implement "ompliance &eview procedures that delineated step$by$step
activities including file selection criteria, how to conduct compliance reviews, coaching protocols, non$compliance notifications to schoolpersonnel, and both correction and verification of correction requirements by the end of the second reporting period (/ecember 3, 056?these procedures must be included in the nternal Procedures 9anual which is subGect to final approval by ;SP!
0! 1o meet the requirements outlined in its &"$"AP, the district agreed to conduct a robust compliance review for the month of /ecember056 to include 85 (0 per designated personnel matched sets of evaluations and EPs to establish valid and reliable baseline data points,
the results of which will be reported in the 0nd>uarter &eport due on or before Banuary ), 05)!
2/istrict reported a total of 0H EPs, however there were 30 EPs listed on the actual spreadsheet? student record could not be located for ;SP verification!
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
3! As cross$referenced in Activity 0!a! and Activity 0!a!6, the district will include the "ompliance &eview procedures in its nternalProcedures 9anual (;utput !a!0 which is subGect to final approval by ;SP prior to implementation!
October Intensive Verification Summary
October 14, 2014Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity #$a$%$ Complete randomly
selected monthly internal compliance
reviews for # evaluation! reevaluation &y
'A eam *eads and related services
staff using an evaluation!reevaluation
tracking form (see Activity %$c$+) to
identify of noncompliance as outlined in
the compliance review procedures$
,!%!#%. /
0!+!#%1
ummary of
2onthly
Reports from
%st3uarter$
%st
4uarter /
No
5utput #$a$% / 2onthly
compliance tracking reports$
6he data fields for the monthly
compliance tracking reports need
to include each of the re3uired
elements necessary to identify
&oth &aseline and &enchmarks
re3uired on the correspondingActivity and 5utput %$c$. and
Activity and 5utput %$c$0$ hese
include the date of the
compliance review7 the date of the
notification to the personnel
responsi&le for correction of the
non-compliance7 the date the
non-compliance was corrected7
and the date the district verified
the correction$
6Reporting on the &aseline andprogress measures as defined &y
&enchmarks for 5utputs %$c$. and
%$c$0 is re3uired in the district8s
#nd4uarter Report due to 5P9
on or &efore :anuary %17 #%1$
;na&le to verify completion of monthly internal
compliance reviews$
Re3uest was made for the monthly compliance
tracking reports to include 9"
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
matched to evaluations that were
monitored (see Activity 0!a!! by each
supervisor, program specialist,
instructional resource support personnel,
and ESA team leads to identify instances
of noncompliance using a trac%ing form
(see Activity !c!)! and outlined in the
compliance review procedures!
8.35.05)
Summary of
9onthly
&eports from
stquarter!
7 o
6he data fields for the monthly
compliance tracking reports need
to include each of the re3uired
elements necessary to identify
&oth &aseline and &enchmarks
re3uired on the corresponding
Activity and 5utput %$c$. and
Activity and 5utput %$c$0$ hese
include the date of the
compliance review7 the date of the
notification to the personnel
responsi&le for correction of the
non-compliance7 the date the
non-compliance was corrected7
and the date the district verified
the correction$
6Reporting on the &aseline and
progress measures as defined &y
&enchmarks for 5utputs %$c$. and
%$c$0 is re3uired in the district8s
#nd4uarter Report due to 5P9
on or &efore :anuary %17 #%1$
initial and reevaluation compliance reviews$
Re3uest was made for the monthly compliance
tracking reports to include 9"
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8/10/2019 Conference Call Today - November Intensive Verification Summary (319 KB), Attachment SPS RC-CAP Verification Status_Novem~1
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
positive and realistically challengingwor% environment and reinforcementof internal coaching!
ratings due with stquarterreport! (3!!a
;utput 3!!b! 7 A measuredimprovement in organi#ationalclimate of the SpecialEducation "entral ;ffice
based on baseline measurescollected September, 056!
-aseline measure oforgani#ational climate derivedfrom all Special Education"entral ;ffice staff due with
st
quarter report! (3!!b
;utput 3!!c! 7 A measuredincrease by "entral ;fficestaff on the survey of Gob role,responsibilities, and
satisfaction!
;utputs in 3!!a related to two types of rolesrepresented on the Special Education2eadership 1eam 7 &egional Supervisors
and Program Specialists!
1here is not currently a tool identified tomeasure the ;utputs in 3!!a in relation tothe senior members of the Special Education2eadership 1eam!
-aselines, benchmar%s, and targets need tobe set for all three roles represented in;utput 3!!a!
dentification of a single tool to measureboth ;utput 3!!b and ;utput 3!!c wasestablished 7 ;rgani#ational "limateSurvey!
1his delineation will require the district to
designate specific items and thecorresponding data points for each of these
two ;utputs!
-aselines will need to be re$calculated for
the st
>uarter using the revised designationsfor each output! 1he district was remindedthat progress reporting for these two outputs
is required in the districts 6th>uarter&eport!
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
Actions Re-uired.
6! Per its &"$"AP, the district agreed to develop.adopt and implement a tool to measure the %nowledge, s%ills, and disposition of the seniormembers of the Special Education 2eadership 1eam (EIecutive /irector, /irector of School$based Services, and /irector of "ompliance,
Special Programs, and /ata 9anagement as identified by the designated coach (/r! 'ic%i -arber by /ecember 3, 056!)! Per its &"$"AP, the district agreed to finali#e and implement a designated tool to measure the %nowledge, s%ills, and disposition of the
&egional Supervisors serving on the Special Education 2eadership 1eam (=) as identified by the designated coaches (/r! 2ou -arberand Jyeth Bessee by /ecember 3, 056!
8! Per its &"$"AP, the district agreed to finali#e and implement a designated tool to measure the %nowledge, s%ills, and dispositions of theProgram Specialists serving on the Special Education 2eadership 1eam (=5 as identified by the designated coaches (Sherry Studley,Keather -rown, 1rish "ampell, -eth 1horson, and Spencer Pan by /ecember 3, 056!
L! 1he district will administer the tools for each of the three sets of roles represented on the Special Education 2eadership 1eam to establishand report baseline data sets, quarterly benchmar%s, and final targets for ;utput 3!!a! to be reported in the 0nd>uarter &eport due to ;SPon or before Banuary ), 05)!
4! 1he district will designate data points specific to ;utput 3!!b and ;utput 3!!c using the single tool 7 ;rgani#ational "limate Survey and
revise the two respective baselines for the st
>uarter by /ecember 3, 056 and report the results in the 0nd
>uarter &eport due to ;SPon or before Banuary ), 05)!
Activity 3!0! 9onthly professionaldevelopment, including but not belimited to induction for newleadership staff, team building andcoaching, leadership, for SpecialEducation Supervisors and their
program specialists to build cohesiveregional teams that provide clear and
consistent communications andsupport implementation of evidence$
based practices!
4..056 78.35.05)
Professionaldevelopmentactivity andattendance
report duewith stquarter
report!
1-/ 7/ue 0nd>uarter&eport
;utput 3!0!a 7 A measuredincrease in Principals
perceptions to a targetedsurvey about the quality ofSpecial Education Supervisorsand program specialistcommunications and supportfor implementing evidence
based practices!
;utput 3!0!b! 7 A measured
increase as rated.determinedby the school wal%$through
process with EIecutive/irector of Special Education!
1he district ac%nowledged the connectionsbetween the Professional /evelopment Planand monthly implementation of thoseactivities and the district$identified outputsfor Activity 3!0!
&eviewed two documents 7 056 Principal"ustomer Satisfaction Survey Summary
&esults administered February 6, 056(&espondents = 8H and Special EducationFocus roup oes from sessions held Bune
06$0), 056!
A specific tool to measure the PrincipalsPerceptions as outlined in ;utput 3!0!a has
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
n addition, a measuredincrease as rated.determined
by the coach in role$related
%nowledge, s%ills, anddispositions!
not been identified and administered by thedistrict!
1he district will align the measurement toolfor ;utput 3!0!b to the tool being used forActivity and ;utput 3!!a!
Actions Re-uired.
H! As delineated in its &"$"AP, the district agreed to identify and administer a tool (Principal Survey to establish pre and post measures forquantifying Principal perceptions of regional teams communications and support for implementing evidence$based instructional practices
by /ecember 3, 056!5! 1he district will report regional baselines and establish the final targets for ;utput 3!0!a in its 0nd>uarter &eport due to ;SP on or before
Banuary ), 05)!
October Intensive Verification Summary
October 1#, 2014Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity +$%$ '=ternal coaching and
support for the *eadership eam
(pecial 'ducation '=ecutive "irector7
pecial 'ducation "irector7 @ pecial
'ducation upervisors) in role-related
knowledge7 skills7 and dispositions to
create and sustain a positive and
realistically challenging work
environment and reinforcement ofinternal coaching$
ednesday7 5cto&er %1th
,!%!#%. /
0!+!#%1
%st4uarter /
No
5utput +$%$a / A measured
increase as determined &y the
coach who has served in role-
related knowledge7 skills7 and
dispositions ('=ternal Coach)$
Coaches report of de-identified
ratings due with %st3uarter
report$ (+$%$a)
5utput +$%$&$ / A measured
improvement in organiBational
climate of the pecial 'ducation
Central 5ffice &ased on &aseline
measures collected eptem&er7
#%.$
;na&le to identify and su&se3uently verify
&aseline data for the pecial 'ducation
*eadership eam for 5utput +$%$a$
Reviewed a &lank form titled 2easuring
pecial 'ducation *eadership Drowth / #%.-
%1E which could serve as a data collection tool
for 5utput +$%$a$
he district8s RC-CAP re3uires 3uarterly
measures of progress for 5utput +$%$a which
would re3uire &oth &aselines and &enchmarks$
Ferified administration of a survey intended to
assess the organiBational climate of the pecial
'ducation Central 5fficeG however it is unclear
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
aseline measure of
organiBational climate derived
from all pecial 'ducation
Central 5ffice staff due with %st
3uarter report$ (+$%$&)
5utput +$%$c$ / A measured
increase &y Central 5ffice staff
on the survey of Ho& role7
responsi&ilities7 and satisfaction$
which data points will &e used to esta&lish
&aselines and measure progress for 5utput
+$%$&$
;na&le to verify the tool used to esta&lish
&aseline data for 5utput +$%$c$
Activity +$#$ 2onthly professional
development7 including &ut not &e
limited to induction for new leadership
staff7 team &uilding and coaching7
leadership7 for pecial 'ducation
upervisors and their program
specialists to &uild cohesive regionalteams that provide clear and consistent
communications and support
implementation of evidence-&ased
practices$
,!%!#%. /
0!+!#%1
Professional
development
activity andattendance
report due
with %st
3uarter
report$
%st4uarter /
Yes
5utput +$#$a / A measured
increase in Principals8
perceptions to a targeted survey
a&out the 3uality of pecial
'ducation upervisors8 and
program specialist
communications and support forimplementing evidence &ased
practices$
5utput +$#$&$ / A measured
increase as rated!determined &y
the school walk-through process
with '=ecutive "irector of
pecial 'ducation$ 9n addition7 a
measured increase as
rated!determined &y the coach in
role-related knowledge7 skills7
and dispositions$
Ferified monthly professional development
provided to date$
aseline data and &enchmarks for progress
monitoring are due with the #nd4uarterly Report
(due to 5P9 on or &efore %!%1!#%1) for &oth of
these output measures$
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity !b!! /efine and document
the roles, responsibilities,accountability procedures of
H.35.056 o? still
pending 7
;utput !b! 7 Assistant
Superintendent of 1eaching and
2earning approved document!
/iscussed with Jyeth the purpose of
accountability procedures beingintentionally included by the district in both
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
EIecutive /irectors of Schools andbuilding administrators in providingstudents with FAPE!
0ndntensive
Activity !b! and Activity !b!0! 1heaccountability procedures need to addresshow the districts system will hold
individuals accountable for the provision ofFAPE for students eligible for specialeducation and related services!
t was noted that Assistant Superintendent9ichael 1olley will need to be involved inthe development of accountability
procedures for EIecutive /irectors ofSchools and building administrators!
1he district is encouraged to include the
&"$"AP Steering "ommittee in the reviewof revised documentation outlining roles,responsibilities, and accountability
procedures!
Activity !b!0! /efine and documentthe roles and responsibilities of"entral ;ffice special education staffin providing students with FAPE!
H.35.056 o? still
pending 7
0ndntensive
;utput !b!0 7 EIecutive /irector
of Special Education approved
document!
&eviewed and briefly discussed aconfidential draft of a revised SpecialEducational ;rgani#ational "hart thatdelineated oversight of school$basedservices and oversight of compliance,special programs, and data management!
t was noted that eIisting accountabilitymechanisms could be modified and.ordelineated to address accountability for
individuals holding positions in the SpecialEducation "entral ;ffice!
As noted above, the district is encouraged to
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
include the &"$"AP Steering "ommittee inthe review of revised documentationoutlining roles, responsibilities, and
accountability procedures!Actions Re-uired.
! As outlined in its &"$"AP, the district will modify the previous documents submitted as evidence during the ;ctober 056 ntensive toinclude minor revisions to the eIisting accountability measures and full development and implementation of accountability procedures forActivity !b! and Activity !b!0 by /ecember 3, 056!
0! After review and input from the &"$"AP Steering "ommittee, the required signatories will sign and re$submit the /ocument "ontrol 7&oles, &esponsibilities, and Accountability Procedures as outlined in ;utput !b! and ;utput !b!0 and submit the documentation with thedistricts 0nd>uarter &eport due to ;SP on or before Banuary ), 05)!
5cto&er 9ntensive Ferification ummary5cto&er %+7 #%.
Activities(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &Verification Status
(Y or N)
RC-CA Out!uts(aseline!enchmark "ata)
Verification "otes
Activity %$&$%$ "efine and document the
roles7 responsi&ilities7 accounta&ility
procedures of '=ecutive "irectors of
chools and &uilding administrators in
providing students with IAP'$
>!+!#%. No
5utput %$&$% / Assistant
uperintendent of eaching and
*earning approved document$
6Accounta&ility procedures will
&e necessary for outcomes related
to the following RC-CAP
Activities and 5utputsJ
%$c$.
%$c$0 #$a$%
#$a$#
#$a$.
#$a$1
;na&le to verify accounta&ility procedures (e$g$
personnel evaluation system)$
Roles and responsi&ilities were verified for
'=ecutive "irectors of choolsG com&ined roles
and responsi&ilities for Principals! Assistant
Principals were also verified$
Accounta&ility measures were included in the
evidence collection7 however no &aseline data or&enchmarks were provided$
he "ocument Control / Roles and
Responsi&ilities approval document dated
%!%%!#%. and signed &y the 9nterim '=ecutive
"irector of pecial 'ducation and Assistant
uperintendent for eaching and *earning was
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
reviewed$
Activity %$&$#$ "efine and document the
roles and responsi&ilities of Central
5ffice special education staff in
providing students with IAP'$
>!+!#%. No
5utput %$&$# / '=ecutive "irector
of pecial 'ducation approved
document$
6Accounta&ility procedures will
&e necessary for outcomes related
to the following RC-CAP
Activities and 5utputsJ
%$c$.
%$c$0
#$a$%
#$a$#
#$a$.
#$a$1
;na&le to verify accounta&ility procedures (e$g$
personnel evaluation system)$
Roles and responsi&ilities were verified for
'=ecutive "irector of pecial 'ducation7
"irector of pecial 'ducation7 upervisor of
pecial 'ducation7 and Program pecialist for
pecial 'ducation$
Accounta&ility measures were included in the
evidence collection7 however no &aseline data or
&enchmarks were provided$
he "ocument Control / Roles and
Responsi&ilities approval document dated
%!%%!#%. and signed &y the 9nterim '=ecutive"irector of pecial 'ducation and Assistant
uperintendent for eaching and *earning was
reviewed$
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
Da' #3o #hursda') November /) 2!"
Activities
(All activities due within the reportingperiod ta%en directly from &"$"AP
Date Due +
Verification Status(+ or
RC,CAP Outputs
(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity !a!0! &eview, update, andimplement written 1E&A2Special Education Policies andProcedures for supporting specialeducation processes to ensurestudents receive the Free andAppropriate Public Education(FAPE!
.6.056
Progress update
due with stquarter report!
o 7 as of
.0.6!
;utput !a!0 7 "ompleted Special
Education 1E&A2 Policy and
Procedure 9anual!
/uring the on$site visit the district provideda draft of a dissemination plan for thenternal Procedures 9anual and describedthe current status of the manualdevelopment!
"larification regarding the definition of theterms @eIplicit (fully and clearlyeIpressed? leaving nothing to implication
and @manual (how$to step by step boo% ofinstructions was provided! Specificattention was drawn to the Evidence of"hange !a described in the districts &"$"AP under 1argeted ;utcome !5? furtheremphasis was stressed in the connection
between this critical output and theremaining activities and correspondingoutputs approved by the Seattle PublicSchool -oard of /irectors!
1he district submitted an unresponsivedocument on .6.056 titled SpecialEducation Procedures uide which appears
to be intended for parents and the generalcommunity! A dissemination and orientation.
training plan was also submitted!1he district should not disseminate and train
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Seattle School District
Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
to the document prior to receiving final;SP approval!
n the body of the electronic submittal of theguide, the district stated @Mplease note thatan additional phase NPhase Seven: Adoptionof supplemental, step$by$step manual toassist staff in operationali#ing Proceduraluide has been added to the proceduralguide process as of today!
-y its own admission, the district has notcompleted ;utput !a!0 within the
parameters established in the Evidence of
"hange and the timelines defined in its &"$"AP!
Actions Re-uired.
3! &eview, update, and implement a written, eIplicit nternal Procedures 9anual which includes step$by$step implementation of activities toensure FAPE by /ecember 3, 056!
6! Provide the final draft of the nternal Procedures 9anual to the &"$"AP Steering "ommittee for review and input prior to submission to;SP!
)! Submit the final nternal Procedures 9anual to ;SP for approval with the 0nd>uarter &eport due on or before Banuary ), 05)!
5cto&er 9ntensive Ferification ummary5cto&er %+7 #%.
Activities(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &Verification Status
(Y or N)
RC-CA Out!uts(aseline!enchmark "ata) Verification "otes
Activity %$a$#$ Review7 update7 and
implement written 9N'RNA* pecial
'ducation Policies and Procedures for
supporting special education processes
to ensure students receive the Iree and
%%!%.!#%.
Progress
update due
"
5utput %$a$# / Completed pecial
'ducation 9N'RNA* Policy and
Procedure 2anual$
he district provided a a&le of Contents for the
manual and indicated regional supervisors were
working on the development of the various
content$
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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OSPI Verification Status November Intensive 2!"
Appropriate Pu&lic 'ducation (IAP')$ with %st
3uarter
report$
"ocumentation narrative provided &y the district
references the goal of having the manual user-
friendly and understanda&le for parents$ his
prompted discussion a&out the primary purpose
of the 9N'RNA* manual$
Clarification and relevancy of terms (e$g$ R9
and 9A) used in the a&le of Contents was also
discussed$
Iull verification status is pending the su&mittal
of the written internal manual due to 5P9 on or
&efore %%!%.!#%.$
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status
(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity !c!3! ProvideEvaluation.&eevaluation compliancereview training to ESA 1eam 2eadsand ESA staff that includes the use ofan Evaluation. &eevaluation1rac%ing form based on the ;SP&eview Form!
4..056 78.35.05)
o? stillpending 7
0ndntensive
naccuratebaselinedata
provided
;utput !c!3 7 All staff trainedin reviewing compliance ofevaluations and reevaluationswill achieve at least H5*
proficiency on a post$trainingreliability measure of thecontent trained!
1raining has not been provided to the 35personnel who will be conducting thecompliance reviews!
1he district described the compliancereview activities completed to date as a
@false start and recogni#ed that they@started in the middle instead of at the
beginning of the process!
"larification regarding the comprehensive
stages of the compliance reviews wasprovided? inter$rater reliability and thevalidity and reliability of the verification ofcorrection of non$compliance outlined in thenotifications to school personnel were alsofocal points of the discussion!
Activity !c!)! Provide EP
compliance review training toSupervisors, Program Specialists,and ESA 1eam 2eads, including theuse of the EP 1rac%ing form basedon the ;SP EP &eview Form!
4..056 78.35.05) o? stillpending 70ndntensive
;utput !c!) 7 All staff trained
in reviewing compliance ofEPs will achieve at least H5*proficiency on a post$trainingreliability measure!
Actions Re-uired.
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Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
8! Per its &"$"AP, the district will plan and provide comprehensive compliance review training, including the step$by$step student recordselection, compliance review, notifications to school personnel, correction, and verification procedures, to the 35 personnel identified bythe district who will be conducting the monthly compliance reviews of matched sets of evaluations and EPs by /ecember 3, 056!
L! 1he district will develop a reliability measure and administer a tool to measure post$training proficiency of the content of the training toachieve at least a H5* proficiency level as outlined in ;utput !c!3 and !c!) by /ecember 3, 056!4! 1he "ompliance &eview procedures addressed in the training must be included in the nternal Procedures 9anual due to ;SP for
approval on or before Banuary ), 05)!
5cto&er 9ntensive Ferification ummary5cto&er %17 #%.
Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity %$c$+$ Provide
'valuation!Reevaluation compliance
review training to 'A eam *eads and'A staff that includes the use of an
'valuation! Reevaluation racking form
&ased on the 5P9 Review Iorm$
,!%!#%. /
0!+!#%1
Report of
post-
training
relia&ility
due with %st
3uarter
report$
Report of
training
conducted7including
num&er and
type of
personnel
due with %st
3uarter
%st4uarter /
No
9naccurate
&aseline
data
provided
5utput %$c$+ / All staff trained in
reviewing compliance of
evaluations and reevaluationswill achieve at least >?
proficiency on a post-training
relia&ility measure of the content
trained$
;na&le to verify that evaluation compliance
review training was provided to 'A eam
*eads and 'A staff$ "ocumentation provided&y the district limited the training provided on
5cto&er %7 #%. to school psychologists and
their team leads (addressing CC
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OSPI Verification Status November Intensive 2!"
report$ individually7 in groups of two or three7 and then
as a whole group$
he district8s %st4uarter Report stated training
for 57 P7 and 'A staff has &een scheduled for5cto&er #>7 #%.$
Activity %$c$1$ Provide 9'P compliance
review training to upervisors7 Program
pecialists7 and 'A eam *eads7
including the use of the 9'P racking
form &ased on the 5P9 9'P Review
Iorm$
,!%!#%. /
0!+!#%1
Report of
post-
training
relia&ility
due with %st
3uarter
report$
Report of
training
conducted7
including
num&er and
type of
personnel
due with %st
3uarter
report$
%st4uarter /
No
5utput %$c$1 / All staff trained in
reviewing compliance of 9'Ps
will achieve at least >?
proficiency on a post-training
relia&ility measure$
;na&le to verify that evaluation compliance
review training was provided to upervisors7
Program pecialists7 and 'A eam *eads$
"ocumentation provided &y the district targeted
special education teachers$
he training elements identified on the agenda
did not include how to conduct compliance
reviews$
he district noted that an online assessment toesta&lish post-training relia&ility measures is
currently underway$
he district8s %st4uarter Report stated training
for 57 P7 and 'A staff has &een scheduled for
5cto&er #>7 #%.$
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +Verification Status
(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity !a!3! 9eet to review ;SP"iti#en "omplaint decisions withinten school days and develop anaction plan including timelines,
4..056 78.35.05)
o 7erroneous
baseline
;utput !a!3 7 An increasedpercentage of actionscompleted!
1he district has not trac%ed the percentageof actions completed on time that are part ofthe Action Plans developed as a result ofcomplaint decisions? consequently no
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Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
person(s responsible for anyrequired action(s, and implement the
plan to effectively address district
systemic issues!
metric hasnot beenrevised!
baselines measures or benchmar%s havebeen set!
Dnable to verify district procedures forensuring the timely implementation ofcomplaint decisions for district systemicissues as well as student specific violationsthat include strategies to prevent recurrence!
&eviewed an internal wor% productrepresentative of wee%ly legal round tableresults produced by the ;ffice of eneral"ounsel that reportedly reflects allcompliant decisions and pending required
action due dates!
1he district was reminded that a full andfinal "ategori#ed 1able of ;SP "iti#en"omplaints and &eport of Actions"ompleted for the &"$"AP reporting period
(August , 056 through Bune 35, 05) isdue with its 6th>uarter &eport due on or
before Buly ), 05)!
"iti#en "omplaint 'erification 7 "ause O6$36 and "ause O6$65: 1he district provided documentation that included the status of these twodecisions! t was noted that the nternal Procedures 9anual being developed under Activity !a!0 must include written eIplicit procedures for the
School Assignment process, ndependent Education Evaluations, and Alternative 1emporary Placements for Evaluation Purposes as delineated inthese compliant decisions issued by ;SP!
Actions Re-uired.
H! Per its &"$"AP, the district will re$calculate the baseline for the st>uarter reporting period (August through September 35, 056 byidentifying and documenting the degree of timeliness for all of the required actions by /ecember 3, 056!
05! 1he district will re$submit the st >uarter baseline data and establish benchmar%s for the remaining quarters as part of its 0 nd>uarter&eport due to ;SP on or before Banuary ), 05)!
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0! Per "ause O6$36 and "ause O6$65, the district will include written eIplicit procedures for the School Assignment process, ndependentEducation Evaluations, and Alternative 1emporary Placements for Evaluation Purposes in its nternal Procedures 9anal to be submitted to;SP for final approval no later than Banuary ), 05)!
5cto&er 9ntensive Ferification ummary5cto&er %17 #%.
Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity %$a$+$ 2eet to review 5P9
CitiBen Complaint decisions within ten
school days and develop an action plan
including timelines7 person(s)
responsi&le for any re3uired action(s)7
and implement the plan to effectively
address district systemic issues$
,!%!#%. /
0!+!#%1
CategoriBed
a&le of
5P9CitiBen
Complaints
due with %st
3uarter
report$
%st4uarter /
Yes
5utput %$a$+ / An increased
percentage of actions completed$
6he %st4uarter Report includes
an erroneous &aseline metric$ he
calculation measures the num&er
of action plans developed withinten days of receipt of a decision7
however the output measure is the
percentage of actions completed
Kon timeL$
6he &enchmarks identified in the
%st4uarter Report will need to &e
confirmed or reset after the
revised metric has &een validated$
Ferified that the district has developed a
CategoriBed a&le of 5P9 CitiBen Complaints
for the time period August %7 #%. to date$
;na&le to verify that the district has a system in
place to effectively address district systemic
issues$
2onitoring responsi&ilities and accounta&ility
procedures for the timely completion of re3uired
actions identified on action plans remain
unclear$
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Da' #hree 4rida') November 0) 2!"
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status
(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity 6!! ncrease ESA staff by4!5 F1E in the following areas:School Psychologists (6!5Speech.2anguage Pathologists (!);ccupational 1herapist (!) andPhysical 1herapist !5!
4.3.056 o 7 StillPending
;utput 6! 7 ncrease in ESAstaff by 4!5 F1E!
&eviewed additional documentationprovided by the Kuman &esources /irectorand the Special Education Senior -udgetAnalyst while on$site!
'erification was completed for thefollowing positions: Speech.2anguage
Pathologists (!), ;ccupational 1herapist(!)!
'erification is still needed for F1E increasesfor School Psychologist (6!5 and Physical1herapist (!5!
Activity 6!0! &ecruit and hire one&egional Special Education
Supervisor and one ProgramSpecialist (0!5 F1E!
4.3.056 +es 7 2ate
.L.6
;utput 6!0 7 ncrease by 0!5 F1E! &eviewed additional documentationprovided by the Kuman &esources /irector
and the Special Education Senior -udgetAnalyst while on$site!
'erification was completed for ;utput 6!0!
Re-uired Actions.
00! 1he district will need to provide valid and reliable documentation to substantiate the pending F1E increases noted above before the close
of the /ecember ntensive scheduled for /ecember 3$), 056!
5cto&er 9ntensive Ferification ummary5cto&er %+7 #%.
Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Activity .$%$ 9ncrease 'A staff &y ,$
I' in the following areasJ chool
Psychologists (.$) peech!*anguage
Pathologists (%$1) 5ccupational
herapist (%$1) and Physical herapist%$$
,!+%!#%. No
5utput .$% / 9ncrease in 'A staff
&y ,$ I'$
;na&le to verify the increase of 'A staff &y ,$
I'$ "ata to su&stantiate the increase from
#%+-%. to #%.-%1 were not provided$
he summary report of personnel hired provided&y the district did not take into account the total
num&er of vacancies7 contract staff7 etcetera
across the #%+-%. and #%.-%1 school years to
su&stantiate the I' increases$
Additionally7 there were various discrepancies
&etween personnel listed for each of the
positions (school psychologist7 *P7 57 and P)
and staff listed on the weekly schedule for the
#%.-%1 school year$
Activity .$#$ Recruit and hire one
Regional pecial 'ducation upervisorand one Program pecialist (#$ I')$
,!+%!#%. No
5utput .$# / 9ncrease &y #$ I'$ ;na&le to verify the increase of supervisory and
specialist staff &y #$ I'$ "ata to su&stantiatethe increase from #%+-%. to #%.-%1 were not
provided$
he district did not provide a summary report of
personnel hired as Regional pecial 'ducation
upervisors and Program pecialists for #%+-
%. and #%.-%1 in order to document the
increases$
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status(+ or
RC,CAP Outputs
(-aseline.-enchmar% /ata
OSPI Verification Notes
Activity 0!a!8! &eview of datasubmissions to ensurecorrespondence among databases!
4..056 78.35.05)
o7 0ndntensive
;utput 7 ;SP and Federal&equired &eports!
arrative &eport of
"orrespondence Among
&eviewers met with nformation9anagement staff and viewed the ovember056 Federal "hild "ount and 2&E &eportonline! 1echnical assistance was providedregarding the student list! Special education
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Revised Comprehensive Corrective Action Plan
OSPI Verification Status November Intensive 2!"
/atabases data are maintained in several differentdatabases including EP ;nline,PowerSchool, and multiple stand$alone
eIcel databases that are not coordinated! 1hedistrict has started planning for the interfacebetween EP;nline and PowerSchool!
&eviewers met with a representative teamfrom /epartment of 1echnology (/;1 andwere provided a demonstration of the dataused to generate the discipline report! 1he
district determined that the length of somestudents suspensions.eIpulsions may not
reflect the accurate number of days if thestudent enrolls in one of the interagency
schools!
/;1 indicated it would initiate a meeting toinclude special education to discuss the newdiscipline reporting codes in PowerSchooland to discuss the accuracy of the data!
;SP was unable to verify the accuracy ofthe discipline data!
Activity 0!a!3! Publish initialevaluation and reevaluation
compliance data by school andregion to share with appropriateaudiences including the SpecialEducation ;ffice at ;SP!
4..056 7
8.35.05)
Summaryof 9onthly&eportsfrom stquarter!
o? still
pending 70ndntensive
naccuratebaseline
dataprovided!
;utput 0!a!3 7 9onthly reportof data on evaluations and
reevaluations!
&eviewers met with nformation9anagement Senior "ompliance Specialist
and were provided a copy of the ovemberndicator &eport (used to communicateinitial evaluation information with
buildings and a sample 9onthly Student2ist for Adams Elementary (a listing ofactive students sorted by EP and evaluationdue dates! 1he data collection for this
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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Revised Comprehensive Corrective Action Plan
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federal reporting requirement does notinclude all of the required data fields?specifically the date of parent consent toevaluate!
1here were no written disseminationprocedures for the reports that identified towhom the reports should be sent!nformation 9anagement staff was wor%ingon developing a reporting format thatincluded both EP and evaluation (initial andreevaluation information!
Activity 0!a!)! 9onthly reviews byall appropriate personnel to monitor
progress towards meeting timelinesof EPs and provide feedbac% torelevant personnel responsible forEPs procedures!
4..056 7
8.35.05)
Summaryof 9onthly&eportsfrom stquarter!
o? stillpending 7
0ndntensive
naccuratebaselinedata
provided!
;utput 0!a!) 7 A measuredincrease (to be defined from
September baseline in thenumber of EPs completedwithin timelines to reach agoal of 55* compliance!
&eviewers met with early childhoodadministrators to discuss data collection,
trac%ing, and reporting for ndicator -0 7Early "hildhood 1ransition from /EA Part" (early intervention services to /EA Part- (special education preschool services!
Dnable to verify the source data for the053$6 ndicator -0 report! 1he datacollection for this federal reportingrequirement does not include all of therequired data fields? specifically the date of
parent consent to evaluate!
Actions Re-uired.03! 1he district agreed to review and have source documentation for the 053$6 ndicator -0 report available for review during the/ecember ntensive scheduled for /ecember 3$), 056!
06! Per its &"$"AP, the district needs to provide a summary of the monthly reports for September through ovember 056, a copy of the/ecember report(s for EP and evaluation timeliness and evidence of the staff to which the /ecember report was sent during the
/ecember ntensive scheduled for /ecember 3$), 056! 0)! As noted during the ovember ntensive, the district agreed to schedule a meeting between the /;1 and Special Education to review and
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revise discipline reporting procedures? results of this meeting will be discussed during the /ecember ntensive scheduled for /ecember 3$),056!
5cto&er 9ntensive Ferification ummary5cto&er %.7 #%.
Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity #$a$0$ Review of data
su&missions to ensure correspondence
among data&ases$
,!%!#%. /
0!+!#%1
Progress
update due
with %st
3uarter
report$
%st4uarter /
Yes
5utput / 5P9 and Iederal
Re3uired Reports$
Narrative Report of
Correspondence Among
"ata&ases
Ferified progress update was provided in the %st
4uarter Report$
5n-site discussion identified the current
interface status of the district8s formal data&ases
including Power chool and 9'P 5nline$ Power
chool reportedly uploads to 9'P 5nline nightly7however manual uploads from 9'P 5nline to
Power chool are re3uired$
;na&le to verify the accuracy of the district8s
5ut-of-"istrict Placement and *R' (chool
uilding Code M+) reporting &ased on a review
of the source data provided &y the district$
;nresolved issues &etween Power chool and
C'"AR K5P9 state data&aseL reportedly
remain (see page %, of P %st4uarter Report)
and will impact the district8s a&ility to produce aKtimely and accurateL Child Count and *R'
Report$ he district is reminded this report is due
to 5P9 on or &efore "ecem&er %17 #%.$
Activity #$a$+$ Pu&lish initial evaluation
and reevaluation compliance data &y
school and region to share with
appropriate audiences including the
,!%!#%. /
0!+!#%1
%st4uarter /
No
5utput #$a$+ / 2onthly report of
data on evaluations and
reevaluations$
;na&le to verify district pu&lication of
compliance data &y region$ Iurther7 the
compliance data pu&lished &y schools7 uses an
erroneous metric$
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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pecial 'ducation 5ffice at 5P9$ ummary of
2onthly
Reports
from %st
3uarter$
Ior e=ample7 the data calculations do not
delineate &etween initial evaluations and
reevaluations and confuses definitions for on
timeE evaluations versus currentE evaluations$
Activity #$a$1$ 2onthly reviews &y all
appropriate personnel to monitor
progress towards meeting timelines of
9'Ps and provide feed&ack to relevant
personnel responsi&le for 9'Ps
procedures$
,!%!#%. /
0!+!#%1
ummary of
2onthly
Reports
from %st
3uarter$
%st4uarter /
No
9naccurate
&aseline
data
provided$
5utput #$a$1 / A measured
increase (to &e defined from
eptem&er &aseline) in the
num&er of 9'Ps completed within
timelines to reach a goal of %?
compliance$
6enchmarks identified in the %st
4uarter Report will need to &e
confirmed or reset after the
revised metric has &een validated$
;na&le to verify monthly reviews of 9'P
compliance data$ '=clusion rates are not
tantamount with timeliness of 9'Ps$
Ior e=ample7 eligi&le students transitioning from
9"'A Part C early intervention services to 9"'A
Part special education preschool services
need to have an 9'P in place &y their third
&irthdayG this is the measurement for the 9'P
&eing on time$
;na&le to verify the accuracy of the districts#%+-%. 'arly Childhood ransition Report re-
su&mitted to 5P9 on :uly +%7 #%. using the
source data provided &y the district$
Activities(All activities due within the reporting
period ta%en directly from &"$"AP
Date Due +
Verification Status(+ or
RC,CAP Outputs(-aseline.-enchmar% /ata
OSI Verification Notes
Activity 0!a!0! 9onthly reviews to
monitor progress towards meetingtimelines for complete initial
evaluations and reevaluations thatprovides feedbac% to ESA 1eam2eads and related services personnelresponsible for evaluation
procedures!
4..056 78.35.05)
Summaryof 9onthly&eportsfrom stquarter!
st>uarter7 o
naccuratebaselinedata
provided!
;utput 0!a!0 7 A measured
increase in the number ofinitial evaluations and
reevaluations completedwithin timelines to reach thegoal of 55* compliance!
1he district has not resolved the issues
related to erroneous calculations and metricsfor this output (see ;ctober ntensive
'erification Summary!
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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OSPI Verification Status November Intensive 2!"
Actions Re-uired.
08! Per &"$"AP, the district will re$calculate baseline data and set valid and reliable benchmar%s for ;utput 0!a!0 by /ecember 3, 056 theresults of which will be reported in its 0nd>uarter &eport due to ;SP on or before Banuary ), 05)!
5cto&er 9ntensive Ferification ummary5cto&er %.7 #%.
Activities
(All activities due within the reporting
period taken directly from RC-CAP)
Date Due &
Verification Status
(Y or N)
RC-CA Out!uts
(aseline!enchmark "ata)
Verification "otes
Activity #$a$#$ 2onthly reviews to
monitor progress towards meeting
timelines for complete initial evaluations
and reevaluations that provides feed&ack
to 'A eam *eads and related services
personnel responsi&le for evaluation
procedures$
,!%!#%. /
0!+!#%1
ummary of
2onthly
Reportsfrom %st
3uarter$
%st4uarter /
No
9naccurate
&aseline
dataprovided$
5utput #$a$# / A measured
increase in the num&er of initial
evaluations and reevaluations
completed within timelines to
reach the goal of %?
compliance$
6enchmarks identified in the %st
4uarter Report will need to &e
reset after the revised metric has
&een validated$
;na&le to verify monthly reviews of compliance
data$ he compliance data uses an erroneous
metric which mis-interprets currentE as &eing
on timeE$
;na&le to corro&orate the denominator (N
M7%%M total special education students) in thecalculation used to esta&lish the reported
&aseline$
he data calculations do not delineate &etween
initials and reevaluations$
;nsite 1eam: Banice 1ornow C 'alerie Arnold 7 ;SP , 2aura 9atson C 1eresa /avenport 7 PSES/ /ate Dpdated: .0.6 ;riginal: 5.06.056
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