Completing Your Time Sheet Via The WebInstructions for Biweekly Part-time Staff & Temporary Employees

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Advantages of Using Web Time Entry (WTE)

Web-based application - time sheets can be completed from any workstation, most

smartphones or anywhere there is internet accessibility.

Employee is responsible for reporting their own time.

Approvers can approve all employee time sheets online.

Banner maintains records electronically.

Time sheets will typically open for time entry on the Tuesday following the

beginning of the pay period. Time must be entered prior to the 3:00 pm deadline

the day after the pay period ends.

Once pay period is open for time entry, time can be entered on a daily basis.

Please note there will be occasions when time will need to be submitted early due

to holidays or to accommodate system updates. A calendar indicating pay periods

and deadlines is posted on Payroll's website (http://www.jsu.edu/payroll).

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Logging Into Web Time Entry

https://my.jsu.edu

Enter User Name & Password

Click on the EmployeeTab to access your time sheet.

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From the EmployeeTab Screen:

Look for the Time Reporting Block located at the bottom right of the screen.

Under Time Sheet, select the pay period for which you are entering time.

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Reporting Time Worked

To begin, click on the Enter Hours link under the date where you want to enter hours worked.

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• Enter the number of hours worked in the Hours field then click the Save button. Repeat for each day worked. Click Next to access and enter time worked for week two.

• Temporary & part-time employees are paid for actual hours worked (not to exceed 26 hours/week, per JSU policy).

• If you did not work at all during the pay period, enter “0” on the first day of the period, save and submit for approval. The system will not process a blank time sheet.

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Click on Next to access week two.

How to Copy Hours

• To copy hours to other days click on the Copy button.

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How to Copy Hours

To copy time entered for one day to other days, click the check boxes under the dates for which you want to copy the previous hours entered.

Click on the Copy button.

Click the Time Sheet button at the bottom of the page to return to the time sheet page and Preview hours entered.

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To copy to individual dates, check the

box for each date to be copied.

Hours have been entered, but not submitted.“Preview” hours entered. Verify all hours worked have been entered.

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How to Enter Comments(Optional)

To enter comments on your time sheet, click the Comments button, and enter your comments in the text box that is displayed.

NOTE: Comments are cumulative, not date specific. Comments that you enter here can be read by your supervisor or anyone else with access to approve your time sheet

Click the Save button to save your comments. Click the Previous Menu button to return to the time sheet page. Click on Preview to view comment.

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Previewing and Submitting

Click the Preview button to view a summary of the information entered.

Do not use the Restart button unless told to do so by Payroll. This erases the information entered on your time sheet.

Click the Submit for Approval button after verifying time entered. To make a change after you have submitted, if your time sheet has not been approved, click on the Return Time button. Make corrections and submit for approval again. Your approver can also return a time sheet to you for correction. Once approved, you cannot make changes to your time sheet.

You can Logout without submitting. This leaves your time sheet in an “In Progress” status. Do not forget to complete and submit! Payroll cannot process an incomplete time sheet.

You must submit prior to the “Submit by Date” and Time or you will not be able to access.Incomplete time sheets may result in your not being paid. Unless otherwise noted, employees will have until 3:00 PM on the Wednesday following the end of the pay period to submit their time for approval. However, we encourage you to submit on the last day of the pay period or on the last day you worked, if earlier.

Occasionally time will need to be submitted early due to holidays or time sheets will open later to accommodate system updates. Refer to the Payroll calendar found on our web page.

Approvers have until 9:00 AM on the Thursday following the end of the pay periodto approve time sheets, unless otherwise noted. Be sure to submit your time sheet well in advance so that it can be approved.

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Once Submitted

Updates with date submitted by You. “Waiting for Approval From” is

updated with approver’s name.

At this point changes can still be made by clicking “Return Time”. This

returns the time sheet to you for additional changes/review. Submit for

approval when done.

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Time Sheet Status Definitions

Not Started - Until an employee opens their time sheet it will be in a Not Started status.

In Progress -Time sheet has been initialized by the employee, but is not completed. The

employee has not submitted for approval.

Pending - Employee has submitted for approval and is in the queue. If the employee

needs to make a change they can click the Return Time button.

Approved - Approver has approved time sheet. The employee cannot make changes at

this point.

Return for Correction - Approver has the ability to return the time sheet to the

employee for correction after it has been submitted by the employee for approval.

Completed -The time sheet has been fully processed.

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Thank you for your time!

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Additional Questions?

Laura Pruitt

Biweekly Web Time Entry Payroll

lpruitt@jsu.edu

256-782-8422