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North Island Hospitals Project

Comox Valley Community Meeting

October 23, 2013

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Agenda1. Project description, schedule and timelines

2. Site Preparation

3. RFP Status: Evaluation Process

4. Design Progress

5. Clinical, Aboriginal/First Nations and Community Engagement

6. Community Benefits

7. Aboriginal and First Nations Employment

8. Expectations

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• 29,000 m2

• 153 beds

• $334 million

• Comox Strathcona Regional Hospital District 40% o $133.6 million

• MRI

• University of British Columbia (UBC) Academic Teaching Space

• 71% growth

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Comox Valley Hospital

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Comox Valley Hospital Proposed Design

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Project Schedule and TimelinesRequest for Proposal Released April 2013

VIHA Site Preparation Work March – November, 2013

Request for Proposal Phase

Collaborative Meetings (4)

April – December, 2013

May – August, 2013

Technical Evaluations October – November, 2013

Financial Evaluations November - December 2013

Identify Preferred Proponent January, 2014

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Project Schedule and TimelinesFinancial Close

Ground Breaking Ceremony

March, 2014

April, 2014Design and Construction of New Facilities April, 2014 – January,

2017Service Commencement – Project Completion January - June, 2017

Commissioning and Transition Period January – September, 2017

Move-In Late Fall, 2017

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Comox Valley Site Preparation• Site preparation activity began March 2013

• Tree removal complete, site hydro seeded

• All work to be completed: November 2013

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• 2-4 foot berms created in selected areas of the buffer zone

• Over 800 trees and shrubs planted in buffer zones

• Tree replacement to be completed by Nov 2013

Comox Valley Site Preparation

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Comox Valley Site Preparation• Working with city, school district, and community groups to

ensure public access to walkways and soccer field

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Collaborative Meetings • Four collaborative meetings with each of the three proponents

o May, June, July August (2013)

o Two in the Comox Valley and two in Campbell River

• Provide opportunities for the proponents to spend the day asking multiple questions in all areas

• Spending time in communities to understand culture, local design, values and meet with First Nations and other local interest groups

• Proposal submissions are of the highest caliber and meet the needs of Island Health on a long term basis

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RFP Status: Evaluation Process• The role of the Evaluation Committee is to provide the final review

of the recommendations provided by the Evaluation Teams

• Evaluation Committee members include:o Island Health

o Partnerships BC

• There are five evaluation teams and two sub-teams:o Technical, IMIT, Clinical, Equipment, Services, Scored Elements,

Financial

• Compliance Based – Criteria Spreadsheet

• Scored Elements – Quantitative and Qualitative

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RFP Status: Evaluation Process – Scored Elements

Quantitative• Natural Light

• Travel Distance / Corridor Efficiency

• Component Layout, Process Flow

• Standardization

• Separation of Flows

• Line of Sight

Qualitative

• Building Interior Design

• Confidentiality and Privacy

• Views

• Building and Site Efficiency

• Ease of Expansion

• Landscape

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Design Progress

• Project and Program Design:o Initial design decisions for RFP made with direct consultation

from over 20 user groups (300 people) Physicians, nurses, food services, laundry, housekeeping,

management

o Future design decisions with proponent to include: User Champions and Super Users Meeting

User groups (physicians, nurses, food services, laundry, housekeeping, management, public/patient)

Evidence Based Planning

Process Flow Mapping

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Design Progress – Mock Up Room Phases• Operating Room

• Psychiatry In Patient Unit

• Recovery Room

• In Patient Unit with bathroom

• Lab Bench

• Medication Room

• Clean/Soiled Room

• Labour Delivery Recovery Post-Partum Room (LDRP)

• Emergency Department – Patient Room

• Intensive Care Unit

• Endoscopy/Procedure Room

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Clinical User Group Engagement• Clinical User Groups provide feedback – patient/work flows,

adjacencies, design features, equipment

• Include all acute care departments: maternity, emergency, surgical, laboratory, ambulatory care, medical imaging, etc

• Initial design decisions for RFP made with direct consultation from over 16 user groups (300 clinical and non-clinical Island Health staff)

• User groups will be consulted by Project Co on all design decisions

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Aboriginal and First Nations Engagement

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• Aboriginal Working Group with representation from local First Nations groups to provide input on:o Traditional Medicine Gardens

Edible/medicinal plants to be placed on site

Outdoor seating areas and spiritual gardens with water features, traditional plants and herbs

o Aboriginal Maternal Care: Labour – Delivery – Recovery – Post-Partum

(LDRP’s)

o Traditional Food Program: K'ómoks First Nation

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Community Engagement• In first 10 months, over 42 presentations with

800 + community members, including:o School Districts, Aboriginal Working Group

o Chambers of Commerce, Community Groups

• Project newsletters Project webcams

• Quarterly meetings in each community and twice yearly in Mt. Waddington

• Working with partners to plan Open House (2014) providing an opportunity for local companies to connect with the preferred proponent

• Establish Community Advisory Committee (April 2014) – info coming soon!

• New website – we want your feedback! (http://nihp.viha.ca)o Key issues from each meeting will be posted on website

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Community Benefits

• Employment – direct and indirect

• Majority of construction hired locally

• Construction services and material procured locally

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Preliminary Employment Numbers – Direct Employment

2013 2014 2015 2016 2017 Total

Comox Valley 50 200 250 350 300 1150

Campbell River 30 175 225 325 275 1030

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First Nations Procurement and Aboriginal Employment Opportunities during Construction

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• Project Co shall provide written notice to each of the three (3) local First Nations of contracting opportunities and Aboriginal employment opportunities.

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First Nations Procurement and Aboriginal Employment Opportunities during Construction

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• Project Co is responsible for, and will make reasonable commercial efforts to, procure services from First Nations members, First Nations companies or joint venture companies with First Nations where those services are available on a competitive basis during the construction period for the project.

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First Nations Procurement and Aboriginal Employment Opportunities during Construction

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• Project Co shall explore ways to make apprenticeship programs available to Aboriginal peoples, promote greater participation by Aboriginal peoples in such programs associated with the project and explore other means of providing employment training.

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Expectations

• Three high quality submissions from proponents

• On budget

• Project Schedule – completion of facilities staggered

• Innovation

• Transition Phase – staggered

• Move-In – pre and/or post summer, 2017

• World class facilities

• Well prepared and resourced Project Management Team

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Thank You!!

Questions?

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