community improvement 2018 - smiths falls
TRANSCRIPT
Community Improvement Plan Application
Town of Smiths Falls
77 Beckwith St. N.,
P. O. Box 695
Smiths Falls, Ontario K7A 4T6
Phone: (613) 283-4124
2018
TOWN OF SMITHS FALLS
77 Beckwith St. N., P. O. Box 695
Smiths Falls, Ontario K7A 4T6
Phone: (613) 283-4124
APPLICATION FOR
FUNDING THROUGH THE
COMMUNITY IMPROVEMENT PLAN
Section A - Applicant Information:
Name of Applicant:
Address (street number, name, apt; city; postal code)
Phone Number: Email:
Are you the registered owner of the property?: Yes No
If you are not the registered owner, please provide contact information for the owner of the lands.
Name:
Address: Phone Number:
Section B - Property Information:
Municipal Address of the lands:
Assessment Roll: 09-04- - -
Existing Use of the Property:
Are there any outstanding work orders associated with the property? Yes No
Approximate age of the building:
Is the property designated under the Ontario Heritage Act? Yes No
Are there any arrears on the property taxes? Yes No
Describe the current condition of the property:
Section C - Project Information:
Please identify which program you are applying for funding through1:
Program 1 – Façade, Landscape and Signage Improvement Grant
Program 2 – Building, Restoration, Renovation and Improvement Grant
Program 3 – Planning Fees, Building Permit Grant
Program 4 – Tax-Based Redevelopment Grant
Program 5 – Environmental Site Assessment Grant
Program 6 – Environmental Remediation Tax Assistance Program
Description of the work proposed (Please attach and reference a separate page if needed):
Total Value of the works to be completed:
Total Value of the grant requested:
Estimated Start Date: Estimated Completion Date:
Please describe how the proposed project complies with the Design Guidelines for the Downtown Core:
Please describe how the proposed project complies with the Community Improvement Plan Goals and Rationale:
Forward completed application Town of Smiths Falls, P.O. Box 695, 77 Beckwith St. North, Smiths Falls ON, K7A 4T6 to Karl Grenke, Senior Planner (613-283-4124) ext. 1116 or [email protected])
1 For details regarding the nature of the specific funding streams, please consult the Community Improvement Plan at www.smithsfalls.ca
No Municipal Act?
Yes
Section D – Additional Documents to be Submitted:
Program 1 – Façade, Landscape and Signage Improvement Grant
Pictures of the current state of the property
Elevations showing the exterior of the building and the proposed changes
Three quotations for the cost of the proposed works
Program 2 – Building, Restoration, Renovation and Improvement Grant
Pictures of the current state of the property
Floorplans of the proposed renovation
Three quotations for the cost of the proposed works
Program 3 – Planning Fees, Building Permit Grant
Type of applicant:
Date of submission of application:
Name of applicant:
Total fees paid:
Program 4 – Tax-Based Redevelopment Grant
Pictures of the current state of the property
Elevations and floorplans depicting the proposed changes
Copy of the current tax bill
Have you applied for a tax rebate under the Municipality Yes
If so which one: No
Estimated Assessed value post construction:
Note: For Program 5 and 6 submission requirements please consult with staff prior to submission.
Section E - Signature and Declaration
I, , of the of
in the of solemnly declare that:
All of the above statements are true, and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signature of Owner(s) or Authorized Agent
Dated at , this day of _, 20
Declared before me at the of in the
of this day of , 20
A Commissioner etc.....
OWNER’S AUTHORIZATION FOR PERMISSION TO ENTER PROPERTY
I/We, , am/are the owner(s) of the land that is subject of this application for parking relief and I/We authorize the Town of Smiths Falls staff, committee members, councillors or their assigns to enter the property for the purpose of their assessment of this application so long as the file remains active.
Signature of Owner(s) Date
Signature of Owner(s) Date
OWNER’S AUTHORIZATION FOR AGENT TO MAKE APPLICATION
(Must be Completed if Agent Appointed)
I/We, , am/are the owner(s) of the land that is subject of this application for parking relief and I/We authorize to make this application on my/our behalf.
Signature of Owner(s) Date
Signature of Owner(s) Date
Community Improvement Plan
Instructions and Eligibility
General Information and Instructions Checklist
Before filling out this application form, please read the Grant Eligibility
Guidelines and arrange for a pre-application meeting with staff. The Grant
Eligibility Guidelines on the following page describe the purpose and basic
terms and conditions of the Community Improvement Plan (CIP).
If the applicant is not the registered owner of the property please ensure that
the required authorization is completed and signed by the registered owner
as provided in Section E
If you find insufficient space on this form to respond to questions, please
provide additional information on a separate page and attach to your
completed application form.
Please attach all requested supporting documentation to the application.
Please ensure that the application form is complete and that all required
signatures have been supplied. The application must include a signature by a
commissioner of oaths in the Declaration section.
Please bring (black or blue ink) or type the information requested on the
application form.
The Applicant is responsible to complete all information. Incomplete
applications will be returned to the Applicant and will not be reviewed by the
CIP Committee until all information is submitted.
You may hand-deliver your application, email, or mail to:
The Town of Smiths Falls, Planning Department
Box 695, 77 Beckwith Street North, Smiths Falls, Ontario K7A 4T6
Email: [email protected]
For further information on this program please contact the Senior Planner,
Karl Grenke, at (613)-283-4124 ext. 1116 or via email.
Grant Eligibility Guidelines
1. A Council-appointed Evaluation Committee will review all applications
based on the eligibility requirements and the degree to which the project
implements the Official Plan, Downtown Revitalization Plan and Community
Improvement Plan (CIP). The final decision on any application will be made
by Council.
2. No improvements carried out prior to the approval of the application will
be eligible for funding. Only approved projects will be eligible for grants.
Applicants will be notified in writing that their project has been approved.
3. Grants are available to a property owner or business owner occupying an
assessed building in the Community Improvement Area upon satisfactory
completion of the project. Assistance granted under the financial incentive
program to a particular property is not transferable to any other property.
4. Façade Improvement Grants will be granted based on a primary grant for
visible façade of public space and landscaping.
5. Façade Improvement Grants will only be available for entire building
faces. Partial improvements to a portion of a building face will not be
eligible. However, one façade may be improved on buildings that have side
or rear façades that are also eligible for grants.
6. The building owner or business owner and the Town of Smiths Falls will be
required to enter into an agreement specifying the conditions under which a
grant is provided, the amount to be paid and the payment period. Where the
agreement is between a business owner and the Town, the building owner
must consent to the agreement in writing.
7. Properties and buildings shall not have any tax arrears, outstanding utility
charges or any other legal claim, lien or order that may affects the title of
the land.
8. The grant programs outlined in Appendix A of the CIP may be combined in
a manner that will permit more than one grant per property. Where this is
done, the total grant amount shall be based on the amounts listed in
Appendix A, however, the expenditure on each element of the grant shall be
flexible, subject to the approval of the Town.
9. Grants will be available to business or property owners on the basis of
one grant or combined grant (for example Improved Signage and Façade
Improvement) per assessed building
10. Grant applications will be evaluated against the Objectives in the
Community Improvement Plan and the Design Guidelines provided in the
Downtown Revitalization Master Plan.
11. The total of the grants made in respect of particular lands and buildings
under this CIP, and the tax assistance that is provided in respect of the lands
and buildings in this CIP shall not exceed the total cost of rehabilitating the
lands and buildings.
General Eligibility Requirements:
The following are General Eligibility Requirements that must be met by all
applications before being considered by the Evaluation Committee. The
General Eligibility Requirements must be read in association with the
program-specific eligibility requirements. Eligibility will be on a
discretionary basis and based on the merits of each application. Screening
criteria include:
Only eligible properties located within the boundary of the CIPA, as
defined in Section 5 of this Plan, are eligible for financial incentive
programs offered under this CIP;
Applications which are in default of any By-law of the Town of Smiths
Falls as well as applicants with any property tax arrears, or who are
involved in ongoing litigation with the Town will be screened from
further consideration, until such time as these defaults are remedied;
Under Section 28(7) of the Planning Act, eligible applicants must be
either a registered property owner, assessed property owner or a
tenant of a property to whom the owner has assigned consent to
receive assistance under the CIP.
Eligibility will be on a first come-first served basis. In addition, the
decision to fund and the amount of funding will generally are
determined through the application of minimum criteria which measure
each application based on the quality of the proposed property
enhancement and/or development project. Such criteria will be
determined by the Evaluation Committee, based on this CIP, and
adjusted from time to time as required. The development of these
criteria and their use in evaluation of applications which have
successfully passed the screening will be at the sole discretion of the
Evaluation Committee in performing its mandate under this Plan.
Recipients of program assistance from the Town of Smiths Falls who
are deemed by the Town to be in default of the requirements of the
program for ongoing program support, will, at the discretion of
Council, receive notice of intention to terminate program
assistance. At the discretion of Council, applicants will be provided
with the opportunity to remedy the default. Should such remedy
not be forthcoming within a period stipulated by Council, program
assistance will be terminated.
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Community Improvement Plan Boundary
Program Requirements
PROGRAM 1: FAÇADE, LANDSCAPE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Commercial, commercial mixed-use (commercial-at-grade)
multi-unit residential projects located within the CIPA; are
eligible Former residential buildings now used, in part or in whole, for
commercial use in located within the CIPA; are eligible
This program excludes single-family owner-occupied residential dwellings.
This program reimburses private property owners for costs associated with materials, labour, equipment and
professional fees related to external building works specifically for façade improvement or signage development
and implementation or street front landscape improvements. Eligible façades include both the front and side façades (the
latter only in cases where the side of a property is facing a street or public park or public gathering space). Rear façade
improvement is excluded except in cases where the rear of a property is facing a street or public park or public gathering
space or parking area that is accessible to the general public. In all cases, rear façades are secondary for purposes of
allocation of funding under this program.
The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.
PROGRAM 2: BUILDING RESTORATION, RENOVATION AND
IMPROVEMENT PROGRAM
This program is applicable to commercial, commercial mixed-use
(commercial-at- grade) and multi-unit residential projects within
the Downtown and Waterfront Areas CIPA; Former residential buildings now used, in part or in whole, for
commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.
For those applications which pass the application screening
process, eligibility will be determined through the application of criteria, developed and adjusted from time to time by the
Evaluation Committee. These objectives will seek to relate each application to the goals and objectives of the CIP. In general
terms, the following criteria will be used as a basis for
determining the amount of funding:
o Location and scale of the property;
o Long-term viability of the property (long term use versus shorter term use);
o Highest and Best use of the site; o Quality and extent of submitted plans, cost schedules, and,
in the case of additional development, business case rationale, if any provided;
o Existence or otherwise of professional quotes from multiple contractors (minimum 3) operating at arm’s length from the applicant;
o Estimated timing of works to be completed. o Final criteria will be determined by the Evaluation
Committee upon commencement of the CIP. o The General Eligibility Requirements outlined in Section 8.3
of the CIP also apply.
PROGRAM 3: PLANNING FEES AND BUILDING PERMIT GRANT
PROGRAM
This program is applicable to commercial, commercial mixed-use
(commercial-at-grade) and multi-unit residential projects within the Downtown and Waterfront Areas CIPA.
Former residential buildings now used, in part or in whole, for
commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.
This program excludes single-family owner-occupied residential
dwellings.
Eligibility will be determined through the merits of each individual application and generally on the basis of likelihood of development to
occur and in a manner which is consistent with the goals and
objectives of the CIP. With specific regard to cost of building permit fees, preference will be
given to those projects most likely to result in the highest increase in assessment, as determined by the Evaluation Committee in its sole
discretion. Grants do not absolve an applicant of the responsibility for funding
studies and site technical reviews, or other executing actions in order to remove conditions of approval as may be required by the Town.
The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.
PROGRAM 4: TAX-BASED REDEVELOPMENT GRANT (TIG) PROGRAM
Tax Increment Grant available for commercial, commercial mixed-use (commercial at-grade) and multi-unit residential properties/projects
within the Downtown and Waterfront Areas CIPA. Former residential buildings now used, in part or in whole, for
commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.
This program support excludes single-family owner-occupied residential dwellings.
Minimum of $300,000 of renovation/rehabilitation or new construction. Eligible renovation and rehabilitation costs will be determined as final
by the Town of Smiths Falls by reference to the submitted schedule of development related costs.
Final eligibility will be determined through the demonstrated success of
the project through all stages of application (as required) for planning approval, building permit issuance and building code compliance,
construction, occupancy, financial viability (as evidenced by the capacity of the owner to pay all required property taxes on the
property) and finally revaluation by the Ontario Municipal Property Assessment Corporation (MPAC).
The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.
In addition, where payments to contractors remain outstanding and the withholding of payment if not agreed to by the contractor or
otherwise where liens exist on the property for unpaid services, the tax increment grant will not be payable.
PROGRAM 5: ENVIRONMENTAL SITE ASSESSMENT (ESA) GRANT PROGRAM
Sites with land-uses prescribed under Regulation as requiring a Phase
II ESA; as well as properties that are either known to be contaminated and or are perceived to be contaminated. Otherwise, unless Council
identifies redevelopment sites of precedence, properties fitting the aforementioned description are considered priority candidates for this
program.
Al sites within the Downtown and Waterfront Areas Community Improvement Project Area are eligible for program support. In all instance, requirements of Regulation 153/04, as amended by
Regulation 511/09, to the Environmental Protection Act apply. Program support excludes single family owner-occupied residential
property.
Property must have an existing Phase I ESA with requirement for Phase II ESA and subsequent Remedial Action Plan in order to be
eligible for grant. The General Eligibility Requirements outlined in Section 8.3 of the CIP
also apply.
PROGRAM 6: ENVIRONMENTAL REMEDIATION TAX ASSISTANCE
PROGRAM
All sites within the Downtown and Waterfront Areas Community
Improvement Project Area are eligible for program support.
Properties with an existing Phase II ESA which indicates that site conditions do not meet the standards (under the Environmental
Protection Act) necessary to permit filing of a Record of Site Condition in order to enable building permits to be issued for approved
development. The General Eligibility Requirements outlined in Section 8.3 of the CIP
also apply.
Community Improvement Plan
Evaluation Criteria
By-law 8811-2015
Schedule "A"
DOWNTOWN CORE DESIGN GUIDELINES
1.0 INTRODUCTION
1.1 Purpose and Application The purpose of the Town of Smiths Falls Design Guidelines is to provide a cohesive vision for urban design in specific neighbourhoods within the Town.
Guidelines are to be interpreted loosely as "Best Practices" and are not intended to be stringent and unaccommodating to designs that are complementary and exhibit principles of "good design".
By i llustrating a range of storefront design possibilities, these guidelines should assist merchants and owners with:
I. Renovating their storefronts;2. More snccessfully attracting consumer spending; and,3. Realizing the potential each fa9ade possesses.
1.2 Goals
1.3
The overall goals of these guidelines are to: I. Encourage high quality storefronts which respect the architectural elements of the
buildings they reside in;2. Achieve consistent, high quality signage and fa9ade treatments;3. Conserve and restore upper storey facades, including significant architectnral
details; and,4. hnplement the City's downtown design policies, which specify that the
Downtown Core shall evolve into a high quality, traditional Main Street design.
Objectives 1. To promote development that will enhance and reinforce the recognized or planned scale and
character of the street
2. To promote development that is compatible with, and complements its surroundings
3. To achieve high-quality built form and strengthen building continuity along TraditionalMainstreets
4. To foster compact, pedestrian-oriented development linked to street level amenities
5. To accommodate a broad range of uses including retail, services, commercial uses, offices,residential and institutional
1.4 Official Plan and By-Law Direction The purpose of these guidelines is to provide urban design guidance at the planning application stage in order to assess, promote and achieve appropriate development along Traditional
Rationale and Goals of the Community Improvement Plan
This Community Improvement Plan (Section 2 of CIP, 2017) is intended to
promote long-term economic viability and quality of life in Smiths Falls’
Downtown core which has experienced a history of retail leakage and
declined building investment which challenges its growth as the commercial
core of the Town.
Goals and objectives of this Community Improvement Plan are synergistic
with those of the Master Plan project (see next pages) and serve to
complement plans for long-term public realm improvements via the
provision of a range of finance incentives to stimulate concurrent investment
in private properties in the Downtown. Both projects constitute a
comprehensive strategy for the revitalization of the core as a healthy,
vibrant, attractive Downtown where people live, work, play and shop.
Specifically, financial incentive programs as outlined in this CIP support the
following:
o Improve over time the overall quality of life in Smiths Falls through
ensuring the vitality and viability of Downtown as well as its key anchors
which comprise a range of civic, retail/commercial and institutional uses;
o Promote investment in the private building stock of Downtown as a
complement to public investment in streetscape and other public realm,
recreation, and other municipal capital facilities in and around Smiths Falls;
and
o Business attraction and retention which is critical to ensure growth in
local employment in a commuter town such as Smiths Falls;
o Support appropriate infill and redevelopment (particularly along
Beckwith Street and the Waterfront area) bringing underused or abandoned
sites and Brownfield properties back into productive use;
o Encourage private sector reinvestment in existing infrastructure and
services in the Downtown; supporting the longevity of the existing building
stock, businesses and services in the area;
o Support a mix of new commercial/retail and residential development in
the Downtown and revitalization of existing commercial and mixed-use
buildings;
o Support the development of multi-unit residential and mixed-use
development in the shoulder areas to Downtown which takeadvantage of a
range of services accessible on foot to residents of the Downtown
neighbourhoods;
o Enable Downtown to become a commercial, social and tourist
destination for residents and visitors. In so doing, help to create a retail and
service mix that ensures its long-term viability and relevance to the
community, and which provides an attractive and long-term investment yield
for existing and prospective commercial landlords. This will require the
support of appropriate anchor tenants, brands and local investment in
business and real estate as supported by programs of this CIP.
The aforementioned goals reflect a range of objectives/principles for which
municipal and provincial economic development and land use planning
policies are in full support.
Design Guidelines According to the Waterfront Master Plan
4.2 Streetscape Design
4.2.1 General Guidelines
Well-designed and attractive streetscapes will reinforce Smiths Falls’ road
system while enhancing the community’s quality of life. These streetscapes can provide enhanced circulation, movement, way finding and orientation of
both vehicular and non-vehicular traffic, provide public gathering places for the community to interact and socialize, and will promote the image of
Smiths Falls as a vibrant and attractive community. This section of the report will provide general guidelines for all streets
within the downtown and waterfront areas of Smiths Falls, discuss various
streetscape elements that are an essential part of the street character, and present guidelines for the primary north south road within the community,
Beckwith Street - the provincial connecting link through Smiths Falls, as well as gateway treatments, located at a number of the identified influence
areas. The purpose of these streetscape guidelines is to create pedestrian-oriented, attractive and coordinated design that is complementary and
compatible with the adjacent land uses and built form.
4.2.3 Beckwith Street
Character:
• Commercial interface;
• Comfortable for people - shade, wind protection and shelter;
• Sustainable growth environment for trees - large high quality stock, ease of maintenance, sufficient tree rooting area;
• Active pedestrian environment.
Guidelines:
• Design, materials, colours and styles shall be consistent with the adjacent
architecture; and,
• Consistent building signage.
4.3 Built Form Guidelines 4.3.1 Existing and Heritage Buildings
The following guidelines for existing and heritage buildings are intended to provide a strong framework for the further creation of a sense of place, identity and attractive character for the Town of Smiths Falls that reflects
the heritage themes of the Town. These guidelines will describe the
recommended built form for the downtown core area within Smiths Falls, along Beckwith Street and the shoulder areas, to reinforce the commercial
core as the main service centre for the Town.
General Guidelines:
• Encourage strong architectural tradition upon the original character that the core area was built;
• Encourage consistent design in facades and visual relatedness, to accomplish an integrated and cohesive Beckwith Street;
• Encourage consistency in design and signage while recognizing the importance of creativity and diversity;
• Natural materials in signs with external lighting are preferred, and signs
that enhance the architectural characteristics of the building are
encouraged;
• Promote the removal of materials such as vinyl or aluminum siding and the restoration of original brick, block or wood facades. Where restoration is not
possible, the use of siding of natural materials is encouraged to ensure the form and scale of the original façade is maintained
4.3.2 New Development
Any new development that occurs in Smiths Falls, especially within the Downtown core or waterfront area shall be compatible with existing built
form, respect the local scale and character and promote a comfortable
pedestrian environment. These guidelines utilize the commonly applied 45º visual angular plane. The angular plane is taken from the mid-point of the
right of-way (30 metres on Beckwith Street). The application of these guidelines allow for buildings that provide good sunlight access throughout
the day by minimizing shadowing and maximizing sky views.
General Guidelines: • Maintain minimum sidewalk widths;
• Contribute to a pedestrian scale, by balancing width of street with height
of new buildings;
• Minimum 2 storey street wall shall be established;
• Respect existing and historic built form, on Beckwith Street and on commercial streets in the shoulder areas, by establishing a step-back above
a 2 storey podium at the street to help preserve a town atmosphere. 3 storey buildings will not require a 2nd storey step-back at the street wall;
• New infill buildings shall respect and be harmonious with the existing massing and height of the streetscape;
• Along the length of Beckwith Street a minimum of two to a maximum of five storeys is recommended.
4.4 Sustainability Guidelines and Considerations
Human Health and Well-Being Criteria
• Promote equitable site development by ensuring that project provides economic or social benefits to local community during construction and end
use;
• Interpret on-site features and processes to promote the understanding of sustainability in ways that positively influence user behaviour on site and
beyond;
• Protect and maintain cultural and historical locations, attributes and artifacts to enhance a site’s sense of place and meaning;
• Provide for optimum site accessibility, safety and way finding of outdoor
spaces;
• Provide on-site opportunities that encourage outdoor physical activity to
improve human health;
• Provide visual and physical connections to the outdoors to optimize the
mental health benefits of site users;
• Provide outdoor gathering spaces of various sizes and orientations to
accommodate groups to build community and improve social ties;
• Reduce light pollution by minimizing light trespass on site to reduce sky-
glow, increase nighttime visibility and minimize negative effects on nocturnal environments and human health;
Operations and Maintenance Criteria
• Prepare a site maintenance plan outlining long-term strategies and short-
term actions to achieve sustainable maintenance goals;
• Provide for storage and collection of recyclables in outdoor areas to reduce
waste generation;
• Select energy-efficient outdoor fixtures and equipment to reduce energy
consumption and costs;
• Use electricity from renewable sources to reduce greenhouse gas emissions associated with site operations and minimize air pollution, habitat
destruction, and pollution from fossil fuel based energy production;
• Minimize generation of greenhouse gases and exposure to localized air
pollutants during landscape maintenance activities; and,
• Promote the use of vehicles that have reduced emissions and / or high fuel efficiency to reduce pollution and land development impacts from automobile
use.
Current Evaluation Matrix for Committee
Criteria Disagree = -1 Neutral = 0 Somewhat
Agree = 1 Agree = 2 Strongly Agree = 3
This project exhibits good design principles
-1 0 1 2 3
The design is generally aesthetically pleasing
-1 0 1 2 3
The property will be drastically improved by these suggested modifications
-1 0 1 2 3
A pedestrian-friendly environment is created
-1 0 1 2 3
The improvements preserves heritage features
-1 0 1 2 3
The design fits the neighbourhood context (alongside the design guidelines)
-1 0 1 2 3
The proposed grant and/or loan fits the context of the project
-1 0 1 2 3
There are local employment
opportunities created through the development
-1 0 1 2 3
The applicant has demonstrated need for the improvement/development
-1 0 1 2 3
Quality materials were proposed -1 0 1 2 3
There is the recycling of residential buildings to commercial development
-1 0 1 2 3
The project will contribute to an increase in assessment value (the value of a building increases providing a positive impact on the local economy)
-1 0 1 2 3
Total: /36
If New Development:
Likelihood of the development is high -1 0 1 2 3
It would not have been made without the incentive
-1 0 1 2 3
Total: /6
Bonus Categories:
The project accommodates accessibility needs
-1 0 1 2 3
New greenspace is provided -1 0 1 2 3
Total: /6
Score Total
Comments: