community engagement standing …...ensure that that all people (especially people with a...

COMMUNITY ENGAGEMENT

STANDING COMMITTEE

FINAL MINUTES

19 July 2017

FINAL MINUTES COMMUNITY ENGAGEMENT STANDING COMMITTEE WEDNESDAY 19 JULY 2017

MIN/19.07.2017 FOLIO 45028

Table of Contents

Folio Date Particulars

45029 19.07.2017 Community Engagement Standing Committee Minutes

45037 30.06.2017 Community and Client Services Monthly Review - June 2017

Declaration of Potential Conflict of Interest

Nil.


MIN/19.07.2017 FOLIO 45029

COMMUNITY ENGAGEMENT STANDING

COMMITTEE MEETING

MINUTES

1. COMMITTEE ATTENDANCE:

Crs F A Mann (nee Fordham) (Chairperson), J F Englert, L G Bonaventura, A J Camm,

R C Gee, and Mayor G R Williamson were in attendance at the commencement of the

meeting.

2. NON-COMMITTEE ATTENDANCE:

Also present were Cr K L May, Cr A R Paton, Cr R D Walker, Ms B Mather (Director

Community and Client Services) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 9.00 am.

3. ABSENT ON COUNCIL BUSINESS:

Nil

4. APOLOGIES:

Cr K J Casey

5. CONFLICT OF INTEREST:

Nil


MIN/19.07.2017 FOLIO 45030

6. CONFIRMATION OF MINUTES:

6.1 COMMUNITY ENGAGEMENT STANDING COMMITTEE

MINUTES - 21 JUNE 2017

THAT the Community Engagement Standing Committee Meeting

Minutes dated 21 June 2017 be adopted.

Moved Cr Bonaventura Seconded Cr Englert

CARRIED

7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 COMMUNITY AND CLIENT SERVICES MONTHLY REVIEW 1-30

JUNE 2017

Author Director Community and Client Services

Purpose

Attached is a copy of the Community and Client Services Monthly Review for the

period 1 - 30 June 2017.

Officer's Recommendation

THAT the Community and Client Services Monthly Review covering the month

of June 2017 be received.

FURTHER THAT the Committee approve further deferral of the report on the

Petition - Shoal Point Beach Boat/Trailer Parking to the Community Engagement

Standing Committee meeting of 20 September 2017.

The Director Community and Client Services (DCCS) spoke to the report and provided

a brief overview of the directorates activities for the month of June 2017. She advised

the Community Grants funding has been increased to $260,000 per year, grant monies

capped at $10,000 per application and available three (3) times during the year.

Cr Camm queried the relationship the SES has with the Rural Fire Brigade as some of

the SES unit hours in areas like Midge Point, Koumala and Campwin Beach is very


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low. She queried if these units are still operational or are they operational without any

work being undertaken. Also, does Council from an emergency management point of

view and SES engage with other providers in these smaller areas. Can some

information be provided on the areas where there is little or no activity occurring what

is occurring to support those communities.

DCCS advised she will take these queries on notice and provide an update to all

Councillors.

Cr Englert advised the SES volunteer numbers can be cyclic particularly around the

sugar cane crush and it would be the reason why the numbers are low now. He asked if

a report could be prepared on the SES group status if each area, any risks that there may

be to their future viability, any gaps in support that Council might have in delivering

outcomes that support them and include some information on the function levels.

DCCS advised she will take this request on notice and provide an update to all

Councillors.

Cr Englert queried if the target for customer requests completed for the Health and

Regulatory Services needed to be reviewed given they only completed 70% and the

target for the month was 85%.

DCCS advised the Health and Regulatory team during the month of June had a

significant increase in their workload but they still aspire to the target completion rate

of 85%.

Cr Mann (nee Fordham) queried if these requests were cyclic and unable to be

predicted.

DCCS advised that was what had occurred in this instance.

Cr Englert queried if Council would be provided with a report on the outcome on the

discussions in relation to Middle Creek Dam and Sandy Creek catchment.

DCCS advised that with all the debrief sessions held following Tropical Cyclone

Debbie information and action items will form part of a report and a copy will be

provided to Councillors when finalised.

Cr May queried in relation to presentation of the community engagement in the report

and if this could be presented in a different form to show the actual involvement of

Councillors in the community engagement of an activity.

DCCS advised this will be reviewed and amended for future reports.

Cr Englert queried if the SES membership currently presented in graph from could be

presented in a table for future reports.

DCCS advised this will be amended for future reports.


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Committee Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Englert Seconded Cr Camm

Cr Englert advised it was important that Council has all the information regarding the

decision on the Petition - Shoal Point Beach Boat/Trailer Parking and it is prudent to

defer the report until all the information is available.

CARRIED

8.2 ACCESSIBLE COMMUNITIES ACTION PLAN

Author Manager Community Lifestyle

Purpose

To present the 2017-2021 Accessible Communities Action Plan to Council for

endorsement.

Background/Discussion

In terms of its corporate social responsibility and good practice, council strives to

ensure that that all people (especially people with a disability) are not discriminated

against and that council services, policy, programs, facilities and projects are inclusive

for all. There are a range of International, National and State conventions, legislation

and strategies relating to access and equity, which require council to have an Accessible

Communities Action Plan that outlines its commitment to equitable access for our

community. The Accessible Communities Action Plan (ACAP) provides the strategic

framework to guide council in making decisions regarding the development of an

accessible and inclusive community.

Consultation and Communication

Consultants from Engagement Plus were contracted to undertake a review of council’s

current Disability Discrimination Act (DDA) Action Plan, facilitate a range of

community engagement activities and develop the 2017-2021 ACAP. In order to ensure

that a broad cross-section of community members had the opportunity to participate

and provide input into the development of the plan, 9 focus groups were held across the

region, attracting good participation. Additionally, a community survey and a service

provider survey, together with a postcard campaign, were made available on council’s

engagement website, Connecting Mackay and in hard copy at various council facilities

across the region, which attracted a good response rate. A range of stakeholders

participated in a deliberative workshop to assist in establishing key priorities and


MIN/19.07.2017 FOLIO 45033

specific actions for the plan, whilst council’s Community Development team engaged

the community with a stall at the Mackay Show and at Mount Pleasant Shopping

Centre. In addition to community input, council staff from a cross-section of functional

areas across the organisation and councillors were also engaged to provide input

through structured interviews and meetings. A briefing to council was held on 6 July

2016 with a councillor workshop taking place on 5 September 2016.

Resource Implications

The 2017-2021 ACAP contains a range of strategies and actions. For those items that

are the responsibility of council and are not identified in existing budgets, business

cases will need to be developed to inform future budget processes, or alternatively

funding will need to be secured from external sources as opportunities arise.

Risk Management Implications

As a strategic document, the 2017-2021 ACAP provides a framework to assist council

and its officers in the decision-making processes required to ensure the risks associated

with the non-compliance with equitable access obligations are mitigated.

Conclusion

The 2017-2021 ACAP has been developed following broad consultation with

councillors, officers, community members and service providers. The plan embodies

the community’s desire for council to continue to invest in and to commit to inclusion

and equity in developing a connected, accessible and inclusive community for all. Its

strategic ‘whole of council’ context ensures that the principles supporting an accessible

community are integrated into council’s core business and service delivery. In addition,

the plan provides connection for the community and assists council to deliver on its

Corporate Objectives to build community pride and regional identity, to improve health

and wellbeing outcomes for our community, as well as to provide sustainability for

economic opportunity, infrastructure and transport.

Officer's Recommendation

THAT the 2017-2021 Accessible Communities Action Plan be endorsed for

adoption at the Ordinary Meeting on 26 July 2017.

The Director Community and Client Services (DCCS) spoke to the report and provided

a brief overview of the 2017-2021 Accessible Communities Action Plan (Plan).

Cr Mann (nee Fordham) advised there has been extensive consultation, nine (9) focus

groups across the region, input from service providers, community survey undertaken,

consultation via Connection Mackay website and Councillors have been briefed on the

Plan.

The Mayor advised he thought the report was very good and a long time in the planning

and congratulated everyone involved in presenting this Plan for consideration by


MIN/19.07.2017 FOLIO 45034

Council. The inclusivity and equity that this Plan points out to the community is what

is required by Council to take up as a blue print and congratulated the officers involved.

Cr Englert advised currently there are approximately 4 million people in Australia with

some form of disability and this Council is attempting to ensure that all Council is

inclusive of all residents living in the region.

Committee Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Englert Seconded Cr Bonaventura

CARRIED

9. TENDERS:

Nil

10. CONSIDERATION OF NOTIFIED MOTIONS:

Nil

11. PUBLIC PARTICIPATION:

Nil

12. LATE BUSINESS:

Cr Mann (nee Fordham) congratulated the Festival Events Team and all of the MECC

staff for their efforts in making the 2017 Festival of the Arts a success.

13. CONFIDENTIAL REPORTS:

Nil

14. MEETING CLOSURE:

The meeting closed at 9.18 am.


MIN/19.07.2017 FOLIO 45035

15. FOR INFORMATION ONLY:

Nil

Confirmed on Wednesday 16 August 2017

………………………………………

CHAIRPERSON


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APPENDIX / ATTACHMENTS


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community engagement standing …...ensure that that all people (especially people with a...

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