community development block grant

Community Development Block GrantCommunity Development Block Grant

Application WorkshopApplication Workshop

January 16, 2013January 16, 2013

CDBG - Agenda at a GlanceCDBG - Agenda at a Glance

IntroductionsIntroductions Recap of PY’12 ApplicationRecap of PY’12 Application ReportingReporting MonitoringMonitoring Fair HousingFair Housing PY’13 ApplicationPY’13 Application Guest: Alexander Rosania, OIG Guest: Alexander Rosania, OIG

CDBGCDBG

Common ProblemsCommon Problems BudgetsBudgets

Make sure cover sheet summary agrees with Make sure cover sheet summary agrees with individual activity budgetsindividual activity budgets

Source/Use of Funds: If multiple funding Source/Use of Funds: If multiple funding sources, specify which part of project is to be sources, specify which part of project is to be paid for with CDBGpaid for with CDBG

Supporting Documentation is Crucial. Supporting Documentation is Crucial. Sufficient detail so it is clear that all likely Sufficient detail so it is clear that all likely costs have been considered.costs have been considered.

Construction Cost estimates should include Construction Cost estimates should include language indicating that Davis Bacon wages language indicating that Davis Bacon wages have been taken into account (if applicable)have been taken into account (if applicable)

CDBGCDBG Common Problems (cont.)Common Problems (cont.)

Be Well Organized – Make life easier for Be Well Organized – Make life easier for the review committee!the review committee!

Organize in order by priorityOrganize in order by priority Tabs for each activity, labeled if possible Tabs for each activity, labeled if possible

(even post-its are ok)(even post-its are ok) Be sure all referenced attachments are Be sure all referenced attachments are

actually attached!actually attached! Use the correct form – Res. Rehab form Use the correct form – Res. Rehab form

should only be used for programs. Other should only be used for programs. Other residential rehab. Should use “projects” residential rehab. Should use “projects” formform

DON’T OMIT ABSTRACTS! DON’T OMIT ABSTRACTS!

CDBGCDBG Common Problems (cont.)Common Problems (cont.)

National ObjectiveNational Objective Area Benefit and Limited Clientele Area Benefit and Limited Clientele

are are mutually exclusivemutually exclusive! Don’t select ! Don’t select both.both.

If activity serves an entire area which If activity serves an entire area which qualifies as LMI, it’s Area Benefit qualifies as LMI, it’s Area Benefit (example: neighborhood parks, (example: neighborhood parks, sidewalks)sidewalks)

If activity serves a limited number of If activity serves a limited number of people or target population, it’s people or target population, it’s limited clientele (example: boys/girls limited clientele (example: boys/girls club, food pantry, senior center)club, food pantry, senior center)

CDBGCDBG Common ProblemsCommon Problems

National Objective (cont.)National Objective (cont.) If using census-delineated areas, use If using census-delineated areas, use

HUD’s LMI Summary Data Tables. HUD’s LMI Summary Data Tables. Do not use Census, ACS, etc.Do not use Census, ACS, etc.

For limited clientele, organizations For limited clientele, organizations must collect data for persons must collect data for persons benefitting (person is member of LMI benefitting (person is member of LMI family) and provide this in the family) and provide this in the application. Actual, not assumed.application. Actual, not assumed.

If subgrantee completes this portion of If subgrantee completes this portion of an application, PLEASE EDIT IT to an application, PLEASE EDIT IT to address any issues discussed above.address any issues discussed above.


Project Readiness – Project Readiness – Most if not all Most if not all other funding sources should be in placeother funding sources should be in place

HearingsHearings Timing (publication must occur 7 Timing (publication must occur 7

days before hearing – not including days before hearing – not including day of publication or day of hearing)day of publication or day of hearing)

2 hearings conducted2 hearings conducted Schedule hearings early, taking into Schedule hearings early, taking into

account local planning, council and account local planning, council and other approvals needed.other approvals needed.


Environmental Review ViolationsEnvironmental Review Violations Acquisition activities: conditional Acquisition activities: conditional

language must be included in P/Slanguage must be included in P/S

Maintenance of EffortMaintenance of Effort CDBG cannot supplant state or local CDBG cannot supplant state or local

government fundinggovernment funding

CDBGCDBG

Reporting Reporting Current RequirementsCurrent Requirements

New FormsNew Forms [email protected]

Future Future HUD - Flagged ActivitiesHUD - Flagged Activities Increased Reliance on Increased Reliance on

Reporting/TimelinessReporting/Timeliness SharepointSharepoint

CDBGCDBG Monitoring Monitoring

Each grant monitored prior to Each grant monitored prior to “close-out”.“close-out”.

Risk-based approach may be Risk-based approach may be utilized when needed to determine utilized when needed to determine which communities should be which communities should be prioritized for monitoring.prioritized for monitoring.

Technical assistance may be Technical assistance may be requested prior to or in conjunction requested prior to or in conjunction with monitoring effortwith monitoring effort

CDBGCDBG

Monitoring – futureMonitoring – future New GuidelinesNew Guidelines Greater reliance on checklistsGreater reliance on checklists ““Regular” CDBG monitoring in Regular” CDBG monitoring in

some communities will be some communities will be combined with CDBG-DR combined with CDBG-DR monitoring to increase efficiency.monitoring to increase efficiency.

Draft Handbook will be Draft Handbook will be disseminated.disseminated.

CDBGCDBG

Fair HousingFair Housing For each grant year, a community must For each grant year, a community must

engage in at least one activity to engage in at least one activity to affirmatively further fair housing.affirmatively further fair housing.

For each grant, the first QPR should For each grant, the first QPR should include a statement indicating what will include a statement indicating what will be done in that grant year to meet the be done in that grant year to meet the requirement.requirement.

Handout: examples of fair housing Handout: examples of fair housing activities at the local level.activities at the local level.

FUTURE – Application may include as FUTURE – Application may include as threshold requirement and/or factor into threshold requirement and/or factor into scoring.scoring.

CDBG – PY’13 ApplicationCDBG – PY’13 Application

PY’2013 Allocation: $4,584,872PY’2013 Allocation: $4,584,872 Final amount to be determined based on Final amount to be determined based on

HUD allocation plus any recaptured HUD allocation plus any recaptured fundsfunds

Significant reduction in recent yearsSignificant reduction in recent years

Deadline, Deadline, 3:00 p.m3:00 p.m – – Friday, April 19Friday, April 19thth

In hands of OHCD staff by the deadline In hands of OHCD staff by the deadline ((notnot postmarked) postmarked)

1 original and 1 electronic (required)1 original and 1 electronic (required)


Application CapsApplication Caps$200,000, $300,000 & $400,000$200,000, $300,000 & $400,000Potential impact on Potential impact on

“Administration”“Administration”Cap reductions consistent with Cap reductions consistent with

State program reductions.State program reductions.Actions taken to minimize impact Actions taken to minimize impact

of reductions (recapture)of reductions (recapture) Activities above capActivities above cap

Housing Housing DevelopmentDevelopment & Economic & Economic Development (Development (JobsJobs))

NOT – Rehabilitation Programs NOT – Rehabilitation Programs (residential/commercial)(residential/commercial)


New! $300,000 Residential New! $300,000 Residential Rehabilitation Supplemental Fund – Rehabilitation Supplemental Fund – Pilot in PY’13Pilot in PY’13 Additional funds available for successful Additional funds available for successful

residential rehabilitation programsresidential rehabilitation programs Procedure: Grant awards increased on Procedure: Grant awards increased on

a case-by-case basis based upon cost a case-by-case basis based upon cost estimates for projects ready-to-go. estimates for projects ready-to-go.

20% admin added to cover local costs20% admin added to cover local costs


Drawdown ThresholdDrawdown Threshold 50% of Program Year 2011 (PY’11)50% of Program Year 2011 (PY’11) 75% of PY’10 & PY’0975% of PY’10 & PY’09 90% of PY’0890% of PY’08 100% of PY’07 and earlier100% of PY’07 and earlier PY’07 and prior year funds PY’07 and prior year funds will be will be

deobligated deobligated for redistribution in current for redistribution in current cycle. Communities can reapply.cycle. Communities can reapply.

Exemptions on a limited basis by formal Exemptions on a limited basis by formal writtenwritten request. request.


CDBG National Objectives Benefitting persons of LMI Income Elimination of slums/blight Urgent need

In order to be fundable, an activity MUST meet a National Objective.

Documentation must be maintained Failure to meet National Objective

will result in de-obligation or recapture of funds

CDBG – PY ’13 Application Primary Objective for the Small

Cities Program: Benefit to low- and moderate- income personsArea BenefitLimited ClienteleHousingJobs

Preventing or eliminating blight (area or spot basis)

Urgent Need. (not generally applicable to “regular” CDBG, applies to immediate threat to public health or welfare.)

CDBG – PY ’13 ApplicationCDBG – PY ’13 Application

Low/Moderate Income – Area Low/Moderate Income – Area BenefitBenefit SurveySurvey HUD Low/Moderate Income Summary HUD Low/Moderate Income Summary

Data Tables (LMISD) (Census tracts Data Tables (LMISD) (Census tracts and block groups)and block groups)

Changes anticipated but timing uncertainChanges anticipated but timing uncertain Information only down to Census Tract levelInformation only down to Census Tract level

Application forms match HUDApplication forms match HUD Technical Assistance funds available for Technical Assistance funds available for

surveyssurveys

CDBG – PY ’13 ApplicationCDBG – PY ’13 Application

Environmental ReviewEnvironmental Review Choice Limiting ActionsChoice Limiting Actions Obligating funds (CDBG/otherwise) prior Obligating funds (CDBG/otherwise) prior

to completion of environmental review to completion of environmental review process may require we eliminate activity process may require we eliminate activity from consideration.from consideration.

CDBG cannot reimburse a cost already CDBG cannot reimburse a cost already incurred prior to application.incurred prior to application.

If CDBG is to be used for acquisition, If CDBG is to be used for acquisition, P/Sale agreement must condition sale P/Sale agreement must condition sale upon successful completion of upon successful completion of environmental review and RROF.environmental review and RROF.

CDBG- PY ‘13 ApplicationCDBG- PY ‘13 Application

PreagreementPreagreement Be sure to indicate on Cover Sheets if Be sure to indicate on Cover Sheets if

preagreement is requestedpreagreement is requested Preagreement may be requested at any time Preagreement may be requested at any time

during the year, not just during the application during the year, not just during the application periodperiod

Request must clearly prove that immediate Request must clearly prove that immediate approval of funding is necessaryapproval of funding is necessary

Approvals may be conditioned upon receiving Approvals may be conditioned upon receiving other funding for a projectother funding for a project

CDBGCDBG

Questions & AnswersQuestions & Answers Limitation on conversations once Limitation on conversations once

RFP issued. RFP issued. Q&As forwarded via email to June Q&As forwarded via email to June

House and responses posted.House and responses posted. All forms available starting 1/21 at:All forms available starting 1/21 at:

http://www.hrc.ri.gov/CDBGForms.phphttp://www.hrc.ri.gov/CDBGForms.php

CDBGCDBG

Future Training InitiativesFuture Training Initiatives Workshop(s)Workshop(s) WebinarsWebinars On-site Technical AssistanceOn-site Technical Assistance MeetingsMeetings Website (Anticipated February, 2013)Website (Anticipated February, 2013)

ContactsContactsJune House – 222-2079June House – 222-2079

Charles Kimes – 222-6489Charles Kimes – 222-6489Laura Sullivan – 222-5817Laura Sullivan – 222-5817

Michael Tondra – 222-7901 (Dawn Vittorioso)Michael Tondra – 222-7901 (Dawn Vittorioso)

community development block grant

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